HomeMy WebLinkAboutCRC-02-10-04
CRCMee[;ng, February'IO, 2004
CARMEL REDEVELOPMENT COMMISSION,Meeting,
TiJe!>day, F)!bttiaty 10,,2004 '
Vice President'Ron Carter called,the meeting to 0I'oer'at'7:03:p.rri, Cqmmission nfembei's
Rick Sharp and Tim' Marshall werepresellt, constitutillg,a quorum. Also present' were
Mayor, Brainard, KarlHaas,LesQlds; SteveEngeIk}r1g, SherryMielle, Bruce
Donald~on,Loren Ma!thes andseveial membcrs 6f'the public, Phyllis Morrissey'as
support,staff.
Approval of Minutes
TheJanuary minutes will be approveo,at,thcJv[arch,mef\ing,
Mavor'sRelJort
,Mayor Brainard reporte'd he:hiid met, wittl, the, Hanri1~ns who:9\Vn:propeity'on Range Line
Road. 'H,c has also COntlmied to meet;witi1'Various developers wilD are,interestcd in '
everything,the'Cornrnission is doing.
Mayoi wiII be meeting with Wilhelm 13runs;inNewYork, I4e.also'has'two.people
interested.in possibly providing an art museum.fot the City. 1'nere,)'!1ay,als'O'bes9Ine
. .
contri,blitQtsjri\er<1~ted'in helping to finance tl1at.
Public Hearilll!.S
A, 2004 TlF Bond,Antitipation Note
B, Amendment to Old Town EOA
C Amendinent.lo City Ccfltei' RDA
Pnblic.Hearihgon,ihe 2004 TIP Bond Anticipation Note openediiC7:07 p..11i No OJle
present ta.speak'fol"Of agailis\"Public Hearing ClosedaF7:0CJ p.m'.
. ,
Mr. Sharp suggestedno.actiol1 be takenon tliis;i\erri u'ntil);lter in t1ieIneetiI1g,foIlowing
~he Finailcial Report. Agreeg.
PublicHearing,o'n~theArnel1dinent to Old Town,EDA bp~nt;dat'(,iO pln.No one,
present tospcaRforor against. Public.Hearing closed at 1: LO .5.
. . , ,
l\ilr.Sllarprnoved (h,~,C;RC apptove-J.{e~'6Iution 2-2PQ4, Ainel1dinent"to 010 TownEDA.
F6116wirig:a secondbj'Mr. Marshall, the motion'was approved unanimously.
Public He'aring'on the.Arnendment'tO City Cehter RDAopehed'at 7:12.' Noone presenllo
speak for or against. Public Hearin~c1osed ai 7:'12,5.
Mayor Brainard asked the Commission tomake/a comment on,Mr, & Mrs, Hartman's
property, Mr. Sharp,said he saw no prolilemaccepting theM,ayor'sreconimendiltion
since"at this )i:ne, !he.CBC h~s nORIan;; to a'cqnii'e iliat'parcel and,it'is.certainlynot
necessary fot the plans thanvehavebefore'us, so the'Steps the.Mayorhas tqkenshould,be
seen as a reassurance. Mr., Jv[arshall and Mr. Cm:ter agreed.
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eRe Meeting, Febmary"10, 2004
Kevin O'Malia, 2?Q. S. R.ange LineRoad, asked if the two. parcels his mother owns would
be considered in.the acquisition. '''If so, whatare,oui' options since'werun.a'business tliere
and what time frame.would we'belooking atT'
Mayor Bnjinard said he. had talked with Mr: O'Mafia:s.motherinUecember"i'\vas ih
tl\e.sto[e'and,youXITI[Jtllet c.ame,upto me and saic,"she:d heard about:thls [projectland
theywould)iketo beihduded, So on that recommendation, those t\\ioprciper(ies w.ere
inclqded ontheacquisitionlisl,togive'usil1exilJility later on." He notedthcy would be
glad to sit'dow!l with theruM any time to discuss options.
'.i. - 0 ~ __ _, 0 _ ,~ _ _0_
Mr. 0.' M~lia,sa!dthey already had an appointmeni;sche.duled for Februar~ 17.
NIt. .$Ilaypmovecl the CRC~pprove Resolution 3~2004; Amendmenfto City CenterRDA.
Following a second by Mr: Marshall, the n1otioif v/aS,unaniimJUslyapproved.
Resolutions,
4:i004..Amending.and Expandii1it,the Integrated 1'26'hSlreefCoiTid6fEDA ana
Allocation Area,:Mr, MarshallmovedCfor approval, seconded by,Mr: Sl1arpand
uhanilnoUslyapprovea,
5~2004,.Amendingand'Expanding,the Old.Meridian Street EDA anaAIlocarIon Area,
unanimously' approved.
6:2004, Amending,andExpanding: the,North.Illinois:Street'EDA and Allocation,Area,
Mr"Sharp lTloved'forapprbvaI, secoilded bYMr,MarshiHl ~nd'~ilanjmou~ly approvecL
7-2004. Amending an'd'Expanding'the:PluIii Cre~K/HilzerDellParkwav EDA and.
CrearIng Allocation.Area.,Mr. Marshallll10ved for approval, seconded.by'Mr,. Sharp arid
unanimous] y approved. .
8,2004, Amending:~and:Expandingthe 96,h'StreelIHazefDel1-Patkwav BDA and Cl'eating
Allocation Area. Mr, Sharp.movedJor approval, seconded'by'Mr, Marshall.and
uilai]imblislfapprogel,l. .
Hazel Dell Refunding Bonds
Mr. Sharp moveel'the:CRCapprove9-io04, seconded by Mr.,Maish'all. Brief discilss'ion'
followed. Ms. Matthes said the: markel' has been. fluctuating so the -actual-savings is
unknown at t~iS'tir'ne, bqt.probal:JIY,aUeas.r$5,OO,OQO..lylotiol1'was ~nl!nimb_usly approved.
Lease"ameridmelit
Mr, Sharp moved theCRC;~pprove thc'fiist ,al1)endmeiltro tlie: lefse agreement
Following. a second by Mr. Marshall,.the.moiion 'was uuanimously"aBProved,
Report from.,Director
Liquor License
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CRC Meeting, Feb!1I3ry] 0..2004
Mr. Olds directed.themembers.to.the correspondence.aboutthe liquor license, There will,
be a hc'![ing on March 9 at Hallli!tO!l.C,opnty.. Sev.eral businesses hav.e.indicatedan
interestin the license.l0neof the GRG rhembeniwiH probablY beas)<;ed to,atterid and
testify at the hearing.
Following discussion,;Mr. Sharp moverl,the eRC authorize the~Exccutive Director to
en'ter into nego!i~llions to.sell.the liqllordicense for $lD,OOO,[thc same priceJor which,;t
was pllrchasedj, preferably fotuse:l]iGity Genter. Furtliei'discussicmfollo":'ed after
which NIl'; Marshall seconded the motion and unanimously approved.
H. J. Umbaugh Contract
Mr,'O]d.~nptedlnshe'H"J. Um,Qilugh pro,fessional services agreement, Article s'has.be,en
setal $24,000. He reCOrilllien(ied:app~6val. Mr. Sharp moved the,GRCapprove the
contract. Following a second by Mr, Marshall, the motiowwas unantmously;approvecl.
eRG Blldget
,Mr. OldsaskeClJor consideration. of the, bLldget estimarefor,thecalendar year.
Mayor.Brainard;saidthisis.muchiike a{]ity Department. If approved, "Mr"Oldswoulcl'
have i,heal!thority to speI)dm6ney in thcise'c}ltegories'withouL,coming to tlie GRC each
time, juSt like an apptopriation'tnade,bythe City eouflcil fora particular department. If
he needed,more in.a'particular.line item, he'd'haye to requesta,sLlpplement.This'woulcl
pc' the,firsrtime the[)iTecto(severhadthi~ autlioriry. It woulCl fnakelife,~injpJet' fOf,the
Director and the Gommission, too,':'
Disc'ussiori follo\ved..Mr, ~harp ask!,d.if this,wol!ld:apply'toact]liis.iligJ\s,!nd cbn}truqibn
on.projects not'yetapproyed l~ythe.Gommissioll. Mayor Brainard said,therewas'state
statute IVhe!1ev~r a Citpgencyac,gl,ires propei't~i i!.req L1ires, a iesolLlti01\ pripr t9cmaRing
the offer,. As fa\' as con.~truction, 'th9ugl\, for ex~rhple, ifasidewalbieeded repqirs, within
that budget. the,Dlrectof' would'have the authOl:ity to ci'(l tlial.
Mr. Marshall asked'if.it was'a "blankei'aUthoriti or is iliere some'sOft-oflirriitation,
Ma'yorBfiiinarcl: The ji1op~l, of the Qit)1:is that.on~ce an'amout1!.getsIJlac:ed i1) ajih9 item
iil'the'budgetof a Gity'department; that'director has the,allthorityto spendk
M'r::.EngeIKingpointedout theGRC:will stllL,!pprove invoices. monthly so the.
Gommission,would,sfill be."in'the loop".
,AfteF,further'discussion. Mr: Sharp'l1loved the GRCaRProveahe'buagetprocess giVing
,the Executive Directorauthorily, wiihilM'single line item, 'to commitupto $15,600and
with tlfe'GRGBiesioent'spriorapprciva), beyond.$151000and lip to $35;OOO,.Seconded
by Mi'."Marshall, ,Brief discussion foliowed.The motion wasunanimollsfy approved.
Mayor Brainard.suggested'Mr: Olds a)1dMr: Ellgelki~gcomeback:to the.next meeting
with a proposed,operating budget. Mr. Sharp.moved tile Executive Director, in
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eRe Meetjng, Februaryl Q, 2004'
consultation.with whomever he needs, come back .nexi,month with a.proposed ,oper,ilting
budget,for t\lis calendafyear. :.$etoilded bfMr. Mai'sluill and urianimollsly apprpyed.
Appraisals
Mr.'oi&s presentecitl1e:quotes he had for appraisals of propeHy in Old Town atidg~vehis
rec.oinmendations. Burrell's quote fonhe.,nine parcels.l'\ias $12,800and'Terzo '&
Bologlia:swas';$19,500. Mr.;>haqJ moved theCRp aC:ceptt[e ",blI1k"appr~isril.contracts
from B'urreli;and"Terzo & Bologra"Pdllowinga second'hyMt'. Marshall the motion'was
u}ianimouslyapproved.
Flag.star BankSignage
Mr,' Glds presented a submittalforFlagsh~r Ban)C.~:~ig9age!v]( Marshqll iind:M( Sharp,
as:the tenjPoraryarchitecturaLcommittee; wil1review tIie:signage. Mr: Olds saiil'the basic
issue is the.,:olor.,He requested cOlpmentsifrom,them prior'tothe)lext.meeting. The signs
are to he. lighted from above bitt exact details'weren't kilOWri. Discussion followed, Mr,
Carter. suggestedMr. Haas check with,M ike H Dllibaugh,DOCS, 'about what tilecounS
have,recentlY'sqid,21bQu,Uogos. fi'ailemarks on signs', He',atso recomnien(1eclsomeprec
lease'guideiines be'ih'place [or.future developers, '
policvof'Relationship between CRCandPlan €ominission
'Mr. Olds said he gresented theCRc. "story" adhe'Plan Commission'training:session this
pas,t Saqll'day.> and at the,se.ssionhe poin(ed out that the,CRC,and)Han Cbinrriissionwork
closeJy-together but:,lh'at tlie eRC stiJLhas,theright'to overrule the Plan Comrriissi6n.
Financial Renort
Ms. ,Mielkeannounced:the Januar.y.31, i004Aundbalance, was $4,319,648. Note the
addition of'the.Selies A'bond payments,which are..scheduJe.d forJanuary and July.
Invoices'l'\iere'presenied for payment. Mr. Sharp;moved the,invoices.:i'n the amollnt of
$62,101.33 be appro:ved fOr payment. FollovJing,a seconiJ'by Mr. Marshall, tlie Illotion'
wan\nanimously approved. '
[Break Horn 8:12t6 8:23 p.m]
TlF Bond Anticiuation Note
Mr:. DoiJaidson:This resolutlonis very.s.iniilar wthe BAN passed lastAiigust in the
amoun't of.$2..995,OOO. The purpose is to proviclemoney 'for additional property ,
acquisition)h t/1eCity Cent~i' and OI.dTown Tile BANS 'will be iss.uecjona'.draw down
'basis, asneeded,"so the interest',-,;on't start.accruing lliltll the draw is niilde, The total
amount of the drawsneeds.to be,nomore,than$2,99:;)ioo.
Ms,Matthes: We've' tried to, incorporate Mr.-Marshail's idea of a line, of credirin this.
Proposals wo.uldbetriken.from dif{erenfbanks to see who would,liavethe ]owestinterest
rates,
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CRC Meeting. February 10. 2004
Discussion followed at length..Mr. Marshall offered to sit in on a meeting with other
financial institutions to determine which woule! best suit theCRC needs. Ms. Matthes
recommended' the CRC still take bids on the interest rates at the time of each draw down.
Mr. Marshall moved the CRC proceed with the terms of the resolution [9-2004] as
prepared by Counsel for the 2004 TIF BAN as proposed. Following a second by Mr.
Sharp, the motion was unanimously approved.
Mr. Donaldson asked for clarifica~ion on "what our charge is". Is it for Ms. Matthes to
take proposals in a competitive fashion for this type of instrument? [Agreement.] Do we
want to have alternative proposals for a traditional fixed rate draw at closing and the draw
down feature just to compare' them? Mr. Haas pointed out that a.bank might give a better
interest rale i(you draw all the funds at one time.
Parkwood West Update
Mr. Donaldson was asked by Duke Realty to give an update. He briefly explained the
Parkwood project and said he would get new me'mbers the original memo of
understanding with related exhibits.
Duke is proceeding right now with design \york.on plans and specifications for 96th Street
west of Meridian. They are also moving forward to finalize their agreement to pay fees to
Clay Township Regional Waste to have the sewers designed. They.may or may not start
construction later this year on the infrastructure, depending on how long this design work
takes,
The specific item they would like to have the City address sometime in the near future is
a reimbu'rsementresolution which says as Duke starts to do the actual construction work,
the intent is to reimburse them.out of these future bond proceeds. They're doing it on a
little niore piecemeal basis than originally expected. As a technical matter, that
reimbursement resolution would be a City Council resolution because these bonds were
actually issued by the City as economic development bonds. The money was loaned to
Duke and the T1F was pledged by the Commission to offset those loan payments. That's
how the Duke guarantee is there.
In response to a question from Mr. Carter, Mr. Donaldson said the resolution would 'be
needed sometime in the next few mOIiths.
The City is not liable. If the TlFmoney'doesn't materialize then Duke has guaranteed the
repayment' of funds.
Report from Attorney
Parcel #9
Mr. Reid addressed the commission, stating he has revised drawings submitted [for
ParceI9].',His project will be at the TAC meeting on February 18. Goal is to break ground
by the end of March:Tenant is to be in by end of September.
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CRC Meeting, February 10, 2004
Mr. Olds said Mr. Reid is expanding the parking area on the north side of the building
and it will be screened with the brick piers, wrought iron fencing and landscaping. "We
are waiting fora palette of materials for the project and a'separate sign package for
review by the CRC."
O'Malia Parcel
Mr. Haas asked for approval of the O'Malia's purchase agreement. The average appraisal
value was $822,500. Through negotiation the amount agreed upon, subject to CRC
approval, is $855,000. Customary due.diligence costs will be in addition to that.
Mr. Sharp moved to authorize the President or Vice President of the Carmel
Redevelopment Commission to sign an agreem'ent for purchase of real estate
substantially in the fonn negotiated at'a price of $855,000. Seconded by Mr. Marshall
and unanimously approved.
Report 011 Design and Construction
Mr. Olds called attention to the information sent in the packets.
Parcel #1
A meeting will be scheduled with Jim Thomas from AMLI to have him review the
Veterans' Plaza design and the restroom design as part of the "good neighbor" policy.
BlUce Cordingley has seen and approved the design. A "right of entry" has been obtained
from Pedcor for the constlUction access.
A similar meeting will also be scheduled with Kosene, to show them the designs and
request a "right of entry".
Pedcor's Phase II plans are being reviewed by staff. A public meeting will be scheduled,
which is required for approval of Phase II. Mike Hollibaugh, Director of Community
Services, will chair the meeting and the developer will make the presentation. If there are
no major issues, approval will be given and the developer can then get the building
permit and start construction.
The public meeting for Mr. Reid's project will likely be scheduled anhe same timc.
Mr. Olds: Streetscape package is going out for bid. This includes all the streetscape work
on Third Avenue and City Center Drive, from AMLI's east property line over to the
corner, sidewalks, pull off lane for Pedcor, enclosure of the lift station, Veterans' Plaza
site wor~ the Commission has approved, and the restrooms at the east end of the
ret1ecting pool. Bids will be due in March, received at a public opening in DOCS' office,
reviewed and then we will corne to CRC (probably ata special meeting) with a
recommendation to award the contract. If we get under construction around the first of
April, the project will last six to eight months.
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CRC Meeting. February 10. 2004
Working on top.ohhe underground detention system will be the.most difficult part
because no heavy equipment will be allowed on top of the detention system. Parts of that
work will have to be done by hand so that will impact the cost.
Amphitheater
Comments from the community have been gathered by the Carmel Rotary Club. A design
concept has been prepared based on these comments. Mr. Olds distributed the design and
asked commissioners to review it and come to the next meeting with comments. It
includes many things which were discussed: accessibility, restrooms, storage facilities.
Mr. Olds said if we are proceeding with this project, we also have to proceed with the
extension of Veterans Way. "You arc making a commitment that this is thc plan and that
the mall area is sacred and will not be changed."
Mr. Carter suggested the rendering be on view at the Carmel Rotary Auction, February
21. Carmel Rotary's name should be included somewhere on the facility because of their
fundraisingefforts. Mr. Olds said there are many opportunitiesJor that to be included.
Further discussion followed. Seating capacity is 900 (24 inches per space) with overflow
onto the village green. The music could be heard from there but the stage would not bc
visible, The stage faces west. Some consideration will be given to a canopy.
Mr. Carter asked how many attended gazebo concerts. Ms. Morrissey said at least half
the summer concerts had estimated audiences of over 900, some as many as 2000. Those
attending gazebo concerts often bring picnic suppers which also takes up more space.
Discussion continued, Mr. Carter said he hoped the gazebo concerts would be able to
move overlo the amphitheater. Mr. Olds agreed.
Mayor Brainard suggested wait until after Artec finishes their feasibility study which is
continuing. Their report due back in 4-5 weeks will give a lot of information about
groups which may use the amphitheater in the summer as well as groups which will use
the performing arts center during the season. The amphitheater should not be designed for
one venue, one event. It should be looked al for a variety of things we may have here.
Mr. Carter: I understand that, but that e~ent [gazebo concerts] is a cherished event in the
community. If we can make an improvement on the concerts as they are now by giving
them a better venue, that's great. If we can't then I don't want to put words in Phyllis'
mouth, but if the gazebo concerts elect to stay here at the gazebo, that's fine also, But
there are only so many nights of the week.
Old Town AMLI
"No Parking" signs need to be changed to "Two Hour Parking".
Old Town Retail/Housing Sites
Mr. Olds: Conceptual sketch for retail/housing for Parcel #12 has been shown. We will
do the same for Parcel # 13 to try to get interest from the developer market.
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CRC Meeting, February 10, 2004
Old Town Arts District Gatewavs
The boundmies have been defined and four gateways are suggested, Survey work is being
done to detem1ine the ability to build in those areas, Tn terms of gateway design we're
going to focus on Scheme B as a starting point, [Shown in packets]
ML Carter asked about the south fa~ade of Shapiro's,Phase II, ML aIds said that is a
temporary fa~ade because the next building will go there, ML aIds will verify details,
Mayor Brainard askedabol\l an ,area in eastern side of AMLT Old Town where water is
pooling, This will be checked,
ML Carter noted.he is.very much in favor of owner occupied housing.in Old Town'. He is
concerned about the amount of rental to be absorbed in the community. Discussion
followed with ML aIds explaining some suggested layouts. He has-seen lots of interest in
the concept of retail on firs\ floor and owner occupied housing on the second and third
floors.
Reports from CRe Members
ML Shm'P reported that the large area of the reflecting pool was frozen recently, but the
smaller area was not,
Mr. Sharp asked when the replacement of the streetlights on Range Line would be
complete. There is some uncertainty about ownership, the City or the utility company.
Mr. aIds asked the utility company to check their records as. soon as possible because
some of the poles are unsafe. .
Mayor Brainard suggested the City Attorney be contacted and asked to write a letter to
the utility since the lights are on City property.
Old Business
Mayor Brainard asked for discussion about the proposal for incentives for Old Town.Arts
District property owners. He explainedhow he thought the program could work with the
Executive Director having discretion to decide what would qualify, commercial only. Mr.
aIds said part of it would involve counseling, making suggestions to property owners.
Following discussion at length, Mr. Sharp moved the CRC accept Mayor Brainard's
suggestion of an Arts District renovation/incentive program substantially as detailed in
the memo with the change that the Executive Director is empowered to go out and seek
likely proje.cts in the Arts District and. meet with the owners and.see if they are receptive
to some recommendations that would then make them eligible for c'ash incentives,
. reimbursements of up to $5,000 with an annual budget this first year of$25,000.
However this would not preclude the Executive Director bringing to the attention of the
CRC an outstanding project that has been recently completed. Following a second by
Mr. Marshall~ the motion was unanimously approved.
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CRC Meeting. Febmary 10. 2004
New Business
None
Next Meeting will be Tuesday, March 16,2004, '6:30 executive session, 7 p,m. regular
meeting,
Adiournment
Following a motion by Mr. Sharp, seconded by Mr. Marshall, unanimously approved, the
meeting was adjourned a! 10:05 p.m,
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