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HomeMy WebLinkAboutCRC-03-23-04 .. CRC Meeting, March 23, 2004 CARMEL REDEVELOPMENT COMMISSION Meeting March 23, 2004 The meeting was called to order at 7:00 p,m. by President Edmund Burke. Commission members Ron.Carter, Rick Sharp, Tim Marshall were present constituting a quorum. A]so present were Les aIds, Karl Haas,' Sherry Mie]ke, Tom Pitman, Scott-Peck and Loren Matthes. Phyllis Morrissey as SUPP0l1 staff. Approval of Minutes Tim Marshall moved for approval of the January 20, 2004, minutes. Following a second by Ron Carter, the motion was unanimously approved. Ron Carter moved for approval of the February ]0, 2004, minutes. Following a second by Tim Marshall, the motion was unanimously approved. Report from Director Liquor License Mr. aIds reported the liquor license was renewe~ for another year. Pedcor has indicated an interest in purchasing it for a restaurant on Parcel 2. The approximate c'ost at this time is $23,000 which includes legal fees. Old Town Renovation Grants Mr. O]ds distributed Old Town Business Renovation Grant application forms. Business people in the area have already indicated interest. He asked Commissioners to get back with him with comments. Once approved, the grantavailability will be advertised. Proposed 2004 Operating Budget Mayor Brainard wanted the budget to be prepared along the same lines as that approved by the state Board of Accounts. Funds in the packet do not include any of the BAN funds. 'Discussion followed. Ms. Mielke will try to getthe numbers for last year's expenditures which would show what was spent in comparab]eline items. Mr. O]ds will still present invoices to the eRC for approval. This is to be used as a guideline, to monitor how the money is being spent. Mr. Carter moved the CRC accept the budget as presented and have the use of these funds subject to the same rules and restrictions that we have by law I .' . CRC Meeting, March 23, 2004 for the rest of the City through the Council's actions. Follpwing a second by Mr. Sharp, the motion was unanimously approved. Land Appraisals. Appraisals are underway for Parcel 13, southeast comer of Main Street and Range Line Road and will be brought to the next meeting. Resolutions/Bond Counsel Tom Pitman, Baker & Daniels, presented two resolutions, both relating to the TIF bonds which will be issued pursuant to the economic development agreement between Clarian and the CRe. Mr. Sharp moved the CRCapproved Resolution 10-2004, [Regarding the Reimbursement of Certain Preliminary Expenditures from Proceeds of a Proposed Issue of Bonds., Illinois Street Economic Development Area]. Following a second byMr. Marshall, the motion was approved with three in favor. Mr. Carter abstained. Mr. Sharp moved for approval of Resolution 11-2004, [A Preliminary Bond Resolution of the City of Carmel Redevelopment Commission Authorizing the Issuance of Tax Increment Revenue Bonds of the Redevelopment District of th'e City of Carmel, Indiana, for the Purpose of Procuring Funds for Property Acquisition, Redevelopment and Economic Development in or Serving the Illil)ois Street Economic Development Area]. Following a' second by Mr. Marshall, the motion was approved with three in favor. Mr. Carter abstained. Financial Report Ms. Mielke reported the March 1,2004, balance was $4,258,673. The TIF debt service for the 98 series bonds and the,2003 BAN interest payments will be adjusted downward slightly. Discussion followed about line of credit and borrowing as a draw down. Ms. Mielke proposed two financial reports be given, separa!ing the BAN money from the operating expenses. Ms. Mielke will do. this in draft form for the next meeting. Invoices Invoices for $143,645.59 were submitted for payment. In response to a question, Mr. Olds said Wabash Scientific has requested an additional 2 < , CRC Meeting, March 23, 2004 $8,0.0.0. over their contract amount of $25,0.0.0.. This request will be researched further. Mr. Marshall asked how the contract with CSO worked, noting he defines the scope of work required and asks for a fixed fee on architectural agreements he has done. Mr. OIds said it is sometimes diffic.ult to establish . scope of work, but he has been requesting a fixed fee be established on some of the bills that are coming in now and will continue to check them thoroughly. Mr. Marshall asked about the right of way confusion on Pedcar. Mr. Olds explained the problem, noting it came from when the property was originally acquired and inaccurate legal descriptions because of the different construction areas and changes for roadway designs. He warned that the Old Town area will have similar problems because the legal descriptions are incorrect for many parcels. Mr. Marshall moved the invoices in the amount of $143,645.59 be approved for payment. Following a second by Mr. Sharp, the motion was unanimously. approved. Report from Attornev Mr. Haas reported the Pedcor deal is closed, Final deeds will be sent. Money will be wired to the accotint. O'Malia's property is under contract for $855,0.0.0.. "We have received a proposed interim settlement for Huffer Goodyear." Mr. Haas "would like to have a motion made authorizing Mr. Burke to sign an agreement pursuant to which the CRC would deposit $70.0.,0.0.0. into court. That would provide immediate possession of the property and put the litigation into abeyance. T~ere would be a period of nine months during which we would assist Huffer and Goodyear in finding a new site in Carmel which would be stiitable for relocation. If we were able to do that we would' agree to provide up to an additional $650.,0.0.0. to pay for land acquisition and replacement of the Goodyear store, If there is a relocation under those provisions then the litigation would be dismissed, If there's not a relocation, then we would at the end of the nine months deposit the $650.,0.0.0. into court and the litigation would continue." 3 " . .) eRe Meeting! Mareh23, 2004 Mr,Sharp moved thd::RC authorize the'presldent.ofthe Commission to enterin,to a ~ettlement .agreement as outlined for the record by 1\IIr. Haas. Followi~g a second byMr. Cal'ter,t~-e mQtioti was una.nil11o\Jsly approved Desilm & Construction,Reoor.t by: Mr. Olas Pared ..#2 south, >>.'or~ is st{iI undelwayby Kosene. Pedcoris ready t6 go clIYtheir,phase 11 Streetscaoe Package Three contractors sllbmitted~bids, which. were"broken down.into several items, Pedcor portion of the project for Aiter[late :2 js t.9tallytheir expense. Altenlate thi'ee 'is.~shared by Pedcor, alid CRC, \\lith Pede.oJ. paying! /lRest oftheprojeci is'all CRC expense. Original estimate was $-1,'100,000 of . which $100,000 was,.estimated to be.Pedcor"s,share. The low bid for CRe's .shilre of the, total prqject i9 $1,386,100,00 which exceeds our estimate. DiscussiOn followed ilt.length. Mr, Sharp 'moved the CRC award the Cannel streetscape 2004 contract to Gilliatte[GSO Project #22483] for .the eight alternates as listed in the anlO'Upt of$1 ;386,100, Following:i second'by Mr. Qarter,Jhe motion was imanil110usly approVed. Reflecting Pool Poqlwill bFest;1rted in ApriLanClhave;'a warranty in sp eciio 11 , so repairs are inacte accordingly. Mr. BurRe',s son, whoj$ ihthe:swimming;pool bu~iness, will serve as a co~s~lltatJ.t pro bono,Johelp Mr. Olds with somE; of the. questions<about equipment .needed. Pal'cel #7.' A T1.1phitheater . Mr. CarteraskednoVv' much anllJ1Qb$tIiicted view ff9(n Range Lihe Road to thepocil is worth. .He expressed concern. about the project~d cost/if .the amRritheater and questionedoits'design. Discussion followed about the ctif{erel1t de;signs, which had lJ,e,en proposed fQr the restof ParcelS and' Parcel .7. Mr. Olds, alsojlotedth~t ifthe amphitJ;leaterwer!; iri'Rlateitwould hamper tbe'.design ofthe.reshjHhe area, Mr. Cartel" said he, was not s.ute th'at the amph'itheater, the way it's:designed,is.going to fill the.needs we, have ~nd at rhe s€\m.etiine it's. probably going to cast-more than,.iMhould. Further discussion(611ow~d. General, agreement w.asJo put the amphitheater on 4 -, CRC Meeting, March 23, 2004 hold for right now, It was noted that someone needs to let Rotary know what is happening. After further discussion, the consensus was that the retail area and performing arts center designs need to be what "drives" the amphitheater design. Proiected Costs Mr. Marshall asked if there were any projections on the costs involved for the rest of the parcels [east of Third A venue up to Range Line Road]. Mr. Olds said the numbers range from $6,000,000 to $10,000,000 for the infrastructure, more if there is a parking garage included. Discussion followed. Old Town Mr. Olds said all the issues will be resolved in the AMLl area. In the packets are proposals for housing on Parcel #13, designed around "for sale" units. Retail can be on first floor with office or housing on upper floors. On Parcel #12, the owners ofO'Malia's Fireplace Shop has decided they want to be included in the project. Mr. Olds: The Master Plan has been updated to include reworking Third Avenue SW to curve into FOlllth Avenue SW with a roundabout on Main Street at that intersection. We're also talking about taking the old Street Department buildings down and making that Parcel #14and offering it to developers. Arts District Gatewavs We are getting prices on these and getting surveys done for the valious locations. Flagstar Bank Signage No further information has been received from Flagstar representatives since the last meeting. The architectural committee questioned the color of the signs, asking if it was copyrighted. Size and locations approved. Lighting needs to be explained. Black, white or gold matte would be acceptable sign colors. Mr. Olds will contact them. 5 , .. . eRe Meeting, March 23, 2004 Shapiro's Phase II Asphalt top coat will be finished mid AiJri1. New Business Mr. Burke proposed a change in the agenda format. General agreement. Ms. Morrissey will email all the commission members and support staff ten days prior to the meeting, requesting items for the agenda. This infOlmation will be needed one week prior to the meeting so packets can be' mailed in a timely manner. Next Meeting is Tuesday, April 20, Executive Session at 6:30. Regular meeting at 7 p.m. in the Caucus Room, Adiournment Mr. Carter moved the meeting be adjourned. Following a second by Mr. Sharp, the motion was approved and the meeting adjourned at 8:30 p.m. 6