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Home My WebLink AboutBPW-09-08-04o? 9=.? City ®t Carmel Office of the MEETIN(i 1?TOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, SEPTEMBER 8, 2004 AT 10000 A.M. COUNCIL CLAMBERS CARMEL CITE' HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 8, 2004, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. P1.1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 City of Carmel C "WAD OF PUBLIC WORKS & SAFETY SPECIAL MEETING Cler reasurer AGENDA WEDNESDAY, SEPTEMBER 8, 2004 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. Minutes from August 18, 2004 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for the Ultraviolet Disinfection; (MK Betts $ 692,500.00); this was the lowest and most responsive bid. John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchases of Goods and Services; Calumet Paving (Bid Award-$ 1,273,079.04), Mike McBride, City Engineer b. Request for Purchases of Goods and Services; Deeds Equipment (Bid Award $194,333.00); David Klingensmith, Director of the Street Department C. Request for Purchases of Goods' and Services; Superior Carpet Installers, ($13,555.00); David Brandt, Facilities Manager d. Request for Purchases of Goods and Services; Real Mechanic; ($2,677.00); Chief Douglas Callahan, Carmel Fire Department C. Request for Purchases of Goods and Services; Garry Wenger; (Additional Services - $4,900.00); Marvin Stewart, Director of Carmel Communication Center f. Request for Agreement between The City of Carmel and Indiana Department of Transportation; Mike McBride, City Engineer g. Request for Purchases of Goods and Services; Change Order (Booster Station (MK Betts - $6,066.65); John Duffy, Director of the Department of Utilities h. Request for Purchases of Goods and Services; Change Order (Rio-Pasteur Facility) (MK Betts - $43,240.16); John Duffy, Director of the Department of Utilities i. Request for Purchases of Goods and Services; Carmel Kitchen Specialist; ($2,233.00); Michael Hollibaugh, Director of the Department of Community Services 3. REQUEST TO USE CITY OWNED FACILITIES ONE CIVIC SQUARE CARMEL, INDIANA 46032 30157L2414 a. Request to Use the Gazebo and Common Areas; Wedding and Rehearsal; September 9, 2004 from 6:00 p.m. to 8:00 p.m. and September 10, 2004 from 1:00 p:m. to 8:00 p.m., Tina Carlin b. Request to Use Gazebo and Common Areas; Birthday Party; Friday, September 17, 2004;.from 4:00 p.m. to Midnight; Liz Mathewson . C. Request to Use Gazebo and Common Areas; Rangeline Road, Veteran's Way; 5K Walk; Sunday October 3, 2004 - 9:00 a.m. to 6:00 p.m.; AS Association d. Request to Close Street Copperwood Drive; Pizza Social; Saturday, September 11, 2004 from 6:00 pm to 10:00 pm; Susan Wright e. Request to -Close Street Perrin .Drive; Neighborhood Barbeque; Saturday, October 9, 2004 2:00 pm - 5:30 pm; Roland D. Barthuly f. Request to Close Streets Around Carmel High School; Saturday, September 25, 2004; 5K Route, Carmel High School Homecoming 5K; Caroline Graham o. Request to Use Council Chambers; Tuesday; November 30, 2004 6:30 pm to 9:00 pm - Homeowners Association Meeting; Jim McKnight, Fairgreen Trace Homeowner's Association 4. OTHER a. McBride, City Engineer Request _ for Illinois Street and 116`h Street Road Plan Title Sheet; Michael b. Request for Settlement, Release and Indemnity Agreement; Trotter Construction Co and. Grady Brothers; ($ 92,500.00); Douglas Haney, City .Attorney C. Request for Warranty Deed; Frank Regan; John Duffy, Director of the Department of Utilities d. Notification of Appeal; Suspension of City Employee; Chief Michael Fogarty, Carmel Police Department e. Request for Additional Water and Sanitary Sewer Availability; Starbucks- Clay Terrace; Shane Skinner, Capitol Construction Services f. Request for Water and Sanitary Sewer Availability; Cherry Creek Estates, Section 4; Tim Walter, Platinum Properties g. Request for Water and Sanitary Sewer Availability; Abuelds Restaurant- Greyhound Commons; John Wheeler, John E. Wheeler III Architects, Inc. h. Request for Water and Sanitary Sewer Availability; Fox and Hound Pub '& Grill-Greyhound Commons; Tony Halsey, American Consulting,.Inc. i. Request Water Availability for Irrigation System; Parcel #9 Carmel City Center; Christopher Reid. Hoosier Realty Investments, LLC j. Request for Agreement; Gray Road Improvement Payment, Acknowledgment of Performance and Bond Release; CarMax; E. David Coots, Coots; Henke & Wheeler k. Request for Open Cut West 122"" Street at River Road; Paul Vincent. United Consulting Engineers 1. TABLED ITEM FROM 8/18/2004 MEETING: Appeal Hearing; 40 Woodland Drive; Appealing Notice of Order dated July 1, 2004; Record # CE04020061; Robert and Rachael,Glasser 5. ADJOURNMENT ri L' BOARD-OF PUBLIC WORKS ,& SAFETY MEETING Minutes Wednesday, September 8, 2004 -J0 00 A.M. COUNCIL CH,AMBERS'l GITY'HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Jaynes Brainard, Board Members Mark= Ann Burke andlori Watson; Deputy Clerk- T'rensurer, Sandra,Johnson Mayor Jantes Brairiard-ca led themeeting=to order at 10:06 a.m. MINUTES Minutes fQr=ihe August 1 .8, 2004 Regular Meeting were approved 2-0. BID.OPENINiGSfAW ARDS _ .. _ .. ,..., .. ,mfg moved:to approve.. `Board Member Burke seconded." Request appro CONTRACTS Re'auest for Purchase of Goods and Sen%ices; Calumet Pciv°ing approve. Board Member Burke_seconded: Request°approved 3 - 0. Mayor Brainard -0. Braiua d moved to Mayor Brainard moved to approve. Board Member Brn'kesecottded° Requestapproved 3 0. Request for Purchase of Goods and Services Superior Camel lrt.stallers; Mayor Brainard moved to,rppiovee Board Member Burke seconded, Requ&t approved 3 - 0. Request Lor Purchase of Goods and Services: Real Mechanic Mayor Brabut rd, rraoved to, approve. Board Member Burke seconded. Request approved 3 - 0. J?'-r t Fn. 'F„rri-P of Goods and Services; Gam Weyr err Mayor Brainard, moved to Request or Purchase o Goods and Services- Cin, of Carurel and ladiana De arinient o Transnoriaho'rx:°Mayor Brainafk moved to approve. Board Mernbelr Burke seconded. Request approved 3 - 0. Re uest or Purchase n -Goods aitd Services- ChanW Order- Booster Statron; Mayor,Brainard moved to approve. Boa_ rd'Memb'ervBu"rke seconded. Request approved 3== 0. Request 'for Purchase of Goods curd Sem4c"es ? Bio-Pasteur Facility Mayor Brainard nroved'to approve. 'Board Member Burke seconded. Request approved 3 -- 0. Request` for Purchase of'Goods and Services, Carmel Kitchen. Specialist;_.Mayor Brainard moved to approve. Board tl%Ieriiber Birrke seconded. Request,approved 3 - 0: RFOULST TO USE CITY FeACH ITIEB Request to Use the Ga ebo and Conimon A'reas—Reheaisal and Weddinkk September 91h,aud 10th, 2004 Mayor Brainard rnpved 'to approve: Board Meniber Burke seconded. Request approve, Boarcl Memb' r Burke seconded. Request approved,3 - 0, approved 3'- 0. Reougst to Use the Gazebo -and Common, Areas Birthday Party; September 17th; Mayor Brainard moved to approve: Boa Ird Metitber Bunke seioridcd. There ivgs ft&f'discussibn. Amended titrte fzont Midrtightato.ll •00 pm Request approvedt 3 0. Request"to Use-the Gazebo. Common Areas, Rat?Reline Road. Veteran's Wow. 5K Walk,- Mayor Brainard moved to approve. Board Member Burke seconded- Request approved.3 - 0. Request to Close Street Copperwvood Drive; Setntember It, 2004; Mayor Brainard moved. to approi>e. Board Member Burke seconded. Request approved 3 -.0. Reauest to Close. Street Perrin Driver Mayor Bra inard; moved-to approve. Board Member Burke seconded. Request approved.3- -.5K Route; Mi7yor Brainard moved to approve..Board'MenrbLr Burke_seconded. Request,appioved 3.- 0. Request to Use Council Chambers, November 30. 200,4,- Homeowners Associatioti:Meetinkr Mayor Brainard rtibved to approve. Bodrd,.Weniber Burke secoirrled. Request approved,3 = 0. OTFIriR, Request for Illinois Street and 116`•@ Street Road'Plan.Title Slteet; Mayor Brainard moved to approve: Board Member Hurke,secor*J, Requesrgpprovred 3,0. Bvo&et Mayor Brainard moved to approve. Board Member Btcrke seconded!: Request approved 3'- 0. Reauesrfor Warranty Deed Frank Regan; Mayor Brainard ,trained to approve. Board Member Burke seconded_ Request approved 3 - 0 Request for Additional Waxer and, Sewer Availabilim Siarbucks;. Mayor Brainard moved to approve, Board Member Burke seconded: Regitesfappr&ed 3=0. Request for Water and Seiver Availability; Chern, Crec%k' Estates; Mayor 'Brainard moved to approve, Board Member Burke secoi0ed..Recjuesrapproved'3-0. Request far Water and Sew Availability' Fox and Hound Pub and Grill; Miyor;'Brairrard moved to approve, Board Member 8urke seconded, Requestapproved 3-0. Request Water Availability' for Irrigation System= Parcel O-Carmel; City' Center; Mgyoi: B_'ratnad moved. to approve, Board Member Burke seconded. 'Request approved 3-0. and Bond Release; Mayor Brainard riroveet.to approve, Board Member Burke seconded. Request approved.3-0. to Cut West- 122."j Streel at Rifer Road, There was brief discussion. Mayor to table indefinitely. Board Member Burke seconded. Tabled 3-0: Appeal Hearinu for Code violations of Property located, at 40 Woodland Drive' ,There. vvas brief discussion. Ml*r-Brainard moved to approve. the Order vidth no ffie, Board Member Burke seconded. Requestapprove713:0. ADJOURNMENT Mayor Jaynes Brainard adjourned,the nieeti?rg•at I0:27'a.im iana"L. Cordray, IAMC Clerk-Treasurer Appro yed, Mayor James Brainard ATTEST: Qw!? ?r- ( Ldnv Tana L. Cordray, IAMC Clerk-Treasurer U