HomeMy WebLinkAboutMinutes PC 07-17-07
'., . ;'
". \/
""l~LD1~!I.~/
CARMEL PLAN COMMISSION
JULY 17, 2007
Minutes
The Carmel Plan Commission met at 6:00 PM in the Council Chambers of City
Hall, One Civic Square, Carmel, Indiana. The meeting opened with the Pledge of
Allegiance.
Commission members present: Leo Dierckman, Kevin Heber, Rick Ripma, Sally
Shapiro, Steve Stromquist, Madeleine Torres, Sue Westermeier, thereby
establishing a quorum.
DOCS Staff present: Mike Hollibaugh, Director; Angie Conn, Planning
Administrator. John Molitor, Legal Counsel was also present.
The minutes from the June 19, 2007 meeting were approved as submitted.
John Molitor, Legal Counsel indicated that it had been intended to have a
meeting of the Executive Committee to discuss possible initiation of litigation and
then to discuss proposed rules of procedure in a regularmeeting of the Executive
Committee. Because of some confusion regarding the notice, neither of those
meetings occurred. Therefore, we can discuss at a later time when those
meetings will be rescheduled, perhaps in conjunction with our regular committee
meetings the first week in August.
~
Department Announcement, Angie Conn: Request to place Docket No. 07020020
OA: US 31 & 421 Overlay Architectural Design Amendment, on the August 7, 2007
Subdivision Committee agenda, rather than the August 7 Special Studies agenda, due to
agenda length. This will take just a simple vote ofthecomrnission. Also, both Holiday
Inn items have been tabled per the petitioner's request-Dockets Number 07030035 DP
and 070070009 ADLS. There has also been a request from two Plan Commission
members-not present at this time-that the Irwin Bank agenda item be moved to the end
of the meeting to allow for arrival and vote on that item.
The last item on the Agenda will be presented by Adrienne Keeling, DOCS staff
Adrienne Keeling, DOCS asked that the Commission refer to the materials distributed
this evening. Adrienne indicated last month that the City Council passed a resolution
directing the Plan Commission to prepare and evaluate a proposal to amend the zoning
ordinance. Their request is for the Plan Commission to consider eliminating the
provisions which exempt lots in qualifying subdivisions which are ROSa lots, exempting
them from the minimum lot area and set-back standards. The Council's request is for the
S:/PlanCommissionIMinutes/2007/PCjuly17
1
Hoff of Weihe engineering has been working with Scott Brewer, Urban Forester on the
landscape plan for this property. Scott Brewer has tentatively approved the landscape
plan and does not have any outstanding issues for the project. The site plan also
incorporates a 10-foot asphalt, multi-purpose path adjacent to Illinois Street. There will
also be accommodation on the site for bike parking. The next exhibit shown is behind
Tab 5; these are the color building renderings for the building. Jim reviewed the visual
elevations. It will be a brick building with a sloped roof and will appear to be residential.
Also presented in the brochure are sign renderings. Due to the number of signs we will
be seeking a variance from the BZA for approval to have one additional wall sign. The
BZA application has been filed, George Drury has been in contact with neighbors in the
residential areas and those discussions have gone well and have been productive. As a
result of those discussions, House Investments has made the following changes. The
height of the parking lot pole lights has been reduced. House Investments has also
agreed that there will be no illuminated signs. The parties have also agreed on how to
maintain an existing fence between properties. The neighborhood has been taking care
of the fence and the agreement between House Investments will continue to allow the
neighborhood to maintain the fence; the neighborhood wants to maintain the fence.
Finally, the neighbors have approved the building design.
General Public comments favorable:
Patrick Tynan resident ofthe Reserve indicated that the neighbors had met with the
developer and that all of their questions had been answered,
Miriam Landon resident of the Reserve - requested a brochure.
Department Report, Angie Conn: The petitioner has covered all questions and concerns
expressed by the Department. At this time, the Department recommends that this be
sent to the August ih Special Studies Committee meeting at 6:00 PM.
Rick Ripma - questioned if between the Reserve at Spring mill and the building and the
parking lot - is there a drainage easement.
Mike Hoff, Weihe Engineers confirmed that there is a drainage easement betwe3en the
building and the parking lot. The petitioner has designed a 3-bay retention area that will
called the water and release into the existing pond.
Madeleine Torres thanked the petitioner for such a thorough presentation.
Docket No. 07050012 DP/ADLS, House Investments Office was referred to the
August 7,2007 Special Studies meeting at 6:00 PM in the Caucus Rooms of City Hall.
'~--. . ---: -_.h--: _.,):::'.- _:::',' __ ,-_~ :- , . "-7-' - "-"'- '-'---~. -,_
<,4,H~~:fGe~~!rNo;--<17:0~09~.tt?J~xP~~QclS~~~t~~r!~~~"~en}~In~f~~~:~~
The applican~t seeks t6amencrthe Z6ning~Oraifiance, Cfiiipter21:- SpeC/afOs-es=-"
& Special Exceptions and Chapter 30: Board of Zoning Appeals, in order to
clarify the time limits of applications denied by the Board of Zoning Appeals.
Filed by the Carmel Department of Community Services.
Adrienne Keeling, DOCS presented for the Department. The Department is proposing a
two-part solution to a discrepancy between the zoning ordinance and the BZA rules of
procedure regarding the time limits or lock out period for items which have previously
S:lPlanCommissionIMinutes!2007 fPCjuly 17
4
. ..
been denied by BZA. Currently the zoning ordinance provides for a 12 month lockout
period and the Board's Rules of Procedure call for a 6 month lockout period. The
proposed amendment clarifies the sections of the zoning ordinance as it applies to Use
Variances as well as Special Uses and Special Exceptions. Those items coming before
the BZA will have a 12 month lockout period. Part 2 is an amendment to the BZA Rules
of Procedure which clarifies that the 6 month lockout period will apply only to
Development Standards. This amendment will give the Board flexibility to waive their
Rules of Procedure if they would like to consider something. A variance from the BZA
would have to be sought in order to waive the 12-month lockout period in the Zoning
Ordinance.
Department Comments, Angie Conn: The Department is recommending that this item
be sent to the August 7, 2007 Special Studies Committee meeting.
Docket No. 07060024 OA: BZA Lockout Periods Amendment was referred to the
Special Studies Committee for further review on August 7, 2007 at 6:00 PM in the
Caucus Rooms of City Hall.
5H. Docket No. 07030037 DP/AOLS: Midland Atlantic~Market Place at West
Carmel
The applicant seeks site plan and design approval for a proposed one-story,
21 ,eOO-square foot retail building on 2.73 acres. The site is located at the
northeast corner of 98th Street and Michigan Road, and is zoned B3/Business,
and is within the US 421 Overlay.
Filed by Paul Reis of Bose McKinney & Evans, LLP for Midland Atlantic
Properties
David Gellman of Williams Realty Investments presented for the petitioner. Paul Reis
and Midland Atlantic started this project; Williams Realty wHI now be the developer. Mr.
Reis cannot be here this evening. Williams Realty is taking the project through zoning
and advancing it through development as well.
We have a site plan which can be found under Tab 2 in your brochure as an aerial. Tab
3 shows a site plan that depicts 21,600 sq. feet of retail space. The corner has been
designed to accommodate and inline restaurant with the balance being general retail
users and retail service. The original plan for the site has not changed since it was
submitted. We are keeping the same architectural standards that comply with the 421
Overlay requirements-same footprint, same landscape plans.
Department Comments, Angie Conn: The Department recommends this item be sent to
the August 7,2007 Special Studies Committee meeting. We still need to see a more
detailed sign package and comments from the county surveyor's Office. The landscape
plan has been tentatively approved.
Rick Ripma - on the landscape plans where it backs up to the homes, it looks like you
have a variety of evergreen trees. What size trees will be there?
David Gellman responded 6-7 feet at planting; there are four (4) very large existing trees
that will be preserved. I recommend that you plant larger trees - there needs to be
some screening between the homes that are already there and the parking lot.
S:/PlanCorrunission/MiuutesI2007/PCjuly17
5