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HomeMy WebLinkAboutCRC-06-29-98 CARMEL REDEVELOPMENT COMMISSION June 29, 1998 5:30 p.m. DOCS Conference Room AGENDA 1. Call to order. 2. Approval of minutes March 27, 1998 April 15, 1998 L/, May 21, 1998 1 Old Business 4. New Business (kz? vlwilii??o?S ??IroGtcYIS -todZeC Kroger Lease Termination .Consideration of the Right-of-Entry Agreement Mike Antrim - City Center Drive project - Mueller parcels Karl Haas Approval of an agency agreement for City Center project Summary of Redevelopment Commission activities Review of procedures with Clerk Treasurer. -r V /Approval of Invoices to be paid 5. Schedule next meeting. 6. Adjournment CARMEL REDEVELOPMENT COMMISSION { June 29, 1998 MINUTES President Rick Roesch called the meeting to order at 5:40 p.m. Members present were Amy Boldt, Ron Carter, and Susan Westermeier. Clerk Treasurer Diana Cordray was in attendance. Mayor Brainard was present for part of the meeting, as was Karl Haas of Baker & Daniels. Approval of the March 27 minutes were tabled at this time. Ms. Boldt made a motion, which was seconded by Mr. Carter for approval of the April 15 and May 21 minutes. Both motions were unanimously approved. Under Old Business, Ms. Cordray indicated we are uninformed on some items related to the Old Kroger Center. Ron Eskew of F.C. Tucker is the rental agent, and he has been advised that we need an-accounting of activity and expenditures/income for properties in that center. If there is a contractural arrangement, this must be known, everything must be accountable to the Redevelopment Commission and Clerk's office. Mr. Roesch intends to request a statement that can be dispersed to members prior to the next meeting, and discussed at the meeting. With regard to any contract, Mr. Roesch suggested the City Legal Dept. clarify this. He will obtain a copy of the contract and submit it to the Legal / Dept. for review. Mr. Carter brought up the problem with semi trucks and cars for sale being parked in the lot, and asked how this might be resolved. Ms. Westermeierwill ask Jerry Honker of the Carmel Police Dept. for advice on how to take care of this situation. Mr. Haas arrived at 5:50 p.m. Mr. Roesch reviewed the summary distributed by the Trustee of National City Bank regarding Merchants Square bond monies. He explained that there can be as many as seven funds in each bond issue, and suggested a summary like this might be easier for members to review, rather than the regular. bank summaries. Ms. Boldt was concerned about the reconciliation of fund balances. The Clerk will always have bank statements, and this type of statement makes the data more succinct for commission members. Ms. Boldt would like verification that the figures have been reconciled as of a certain date. Mr. Roesch indicated a meeting has taken place with Dian Cordray, Jeff Messer, Sr. Trust Officer from Fifth Third Bank, Loren Rooney ofUmbaugh & Associates, and Neal Steinbart of Barnes & Thornburg, in which an agreement took shape, one which would assign the bank as agent to perform basic duties accountable to the Redevelopment Commission (related to the City Center project). This seems desirable since this COIT bond issue has no designated Trustee (Merchants Square and Haze1Dell bond issues have Trustees), someone who would make sure disbursements are in accordance with the bond z . Redevelopment Commission 6/29/98 Minutes issues. The City Legal staff has not reviewed this agreement, and likely would rely on Mr. Steinbart's advice. Ms. Boldt made a motion to approve the Safekeeping Agreement contingent on approval of the city legal department. Mr. Carter seconded the motion, which then was approved unanimously. Ms. Kelsey agreed to deliver the agreement to Mr. Haney and let him know Mr. Roesch will call him. The Summary of Commission activities to-date is in readiness to distribute to City Council, and we will strive to update this every 6 months. Ms. Cordray will facilitate the distribution this time. Mr. Roesch has a call in to Rob Bush, President of the Carmel Redevelopment Authority. Redevelopment Commission members agree that we should be monitoring the Hazeldell bonds since we initiated them. Even though the Authority is administering them, we could be held accountable. The Clerk indicated in a meeting with Mr. Steinbart, he offered to research the spend down of the Hazeldell monies. There was close to $7 million for the city to use for acquisition of the present roadway, and Mr. Carter said the City Council sees claims from vendors. Mr. Roesch plans to send a letter to Mr. Bush. There are two invoices pertaining to the City Center being held until the Safekeeping Agreement is finalized. That way all City Center expenses can be within the scope of that agreement. Our procedure on invoices is that the Clerk will review all invoices, after which she will submit them to the Redevelopment Commission for approval. Once approved by the commission, they will return to the Clerk for forwarding to the Council (if over $75,000). Once past that stage, she will submit them to the agent for payment. The Mayor stated that the Umbaugh invoice for $66,640 is for services already performed, and should be paid from bond proceeds. He can initial future invoices to let us know he has reviewed them. The other invoice for Hirt Realty is $900. Mr. Carter made a motion to approve both invoices for payment, Ms. Westermeier seconded, and the motion passed unanimously. Under New Business, Mr. Haas explained the Right of Entry was negotiated to permit us to enter the Mueller property, thus enabling the extension of 126`s Street and the start of infrastructure improvements. The agreement allows work to be performed per the f contract. There is the potential savings of up to $400,000 if dirt taken from the retention Redevelopment Commission ?- 6/29/98 Minutes pond area can be used for fill. Per negotiation with the CoConservator (Mike Antrim) savings would be shared. Mr. Haas is continuing to negotiate the lease of land to a developer rather than the sale of the land. The CoConservator is excited about the project, and wants to share in the upside. Negotiations have been slow because of the need to work through an extra party on behalf of the Muellers. Proceedings have been cooperative and straightforward thus far. Ms. Boldt noted item 411. The Mayor said the area adjoining the Mueller property is designated as office on the Master Plan. Mr. Westermeier made a move to approve the Agreement for Right of Entry. Following a second by Mr. Carter, the motion carried unanimously. Mr. Roesch signed the Kroger lease termination papers, which had been approved at a previous meeting. Ms. Westermeier expressed thanks to Mr. Roesch for all his efforts on behalf of the ( commission, and Mr. Roesch expressed thanks to Ms. Cordray for all her assistance. Another meeting date was not set at this time. The meeting adjourned at T p.m.