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HomeMy WebLinkAboutCRC-11-20-07CRC Meeting, November 20, 2007 CARMEL REDEVELOPMENT COMMISSION Meeting, November 20, 2007 President Ron Carter called the meeting to order at 7:00 p.m. Commission members Carolyn Anker, Jeff Worrell, William Hammer and Rick Sharp were present, constituting a quorum. Also present were Karl Haas, Les Olds, Sherry Mielke, Rick Osborn, Matt Worthley, Brandon Bogan, Francesca Jarosz and Sarah Godby (Ritz Charles). Phyllis Morrissey as support staff. Approval of Minutes Mr. Hammer moved for approval of the October 16, 2007, minutes. Seconded by Mr. Worrell and approved with four in favor. Mr. Sharp abstained. Mr. Hammer moved for approval of the October 23, 2007, minutes. Seconded by Mr. Worrell and approved with three in favor. Mr. Anker and Mr. Sharp abstained. Mr. Worrell moved for approval of the October 30, 2007, minutes. Seconded by Mr. Hammer and approved with three in favor. Ms. Anker and Mr. Sharp abstained. Opening of Bids Mr. Olds reported no bids were received for the liquor license. Only one bid was received for the food and beverage service at the golf course. It was from Ritz Charles Caterers. The bid will be reviewed by Mr. Olds and Mr. Haas and a recommendation will be brought to the December 18. meeting. [Mr. Haas left the meeting at 7:05 p.m.] Action Items Mr. Olds :explained the proposed site changes. The CRC would have the old garages demolished and the parking area repaved for twelve parking spaces to help support the Arts and Design District for at least three years. At the-end of the three years, the owner would have the right to construct an architecturally significant building on the site, at least two stories in height and have parking underneath. The CRC would have the right to approve the design of any building on the site. Also, the owner will grant additional right- of-way to the City to widen the existing east/west alley. The estimate for the work is $85,000. This is the last piece which needs to be done in this block. The dumpsters will all be moved to one consolidated location on.the site. Discussion followed. Mr. Sharp moved the CRC authorize Mr. Olds to proceed with the project for a cost not to exceed $85,000. Seconded by Mr. Hammer. The motion was approved with four in favor. Mr. Worrell abstained. CRC Meeting, November 20; 2007 Action Item 2• Underground utility conduits and vaults for parcel numbers 5 and 7. Mr. Olds pointed out the underground conduits are for all utilities, including AT & T communication data as well as the City's requirements for conduits and vaults for security communication and other elements such as street lighting. He noted the importance of doing this in advance of the construction on the sites. Pedcor is also running conduits for their own use. A monitoring station will be set up in the area. The initial request is for $115,000.00 for this work. Discussion followed. Technology Dynamics will be preparing contract documents for the project and Marvin Stewart, Director of Communications, will be representing the City's interests. The cost estimates are divided between the CRC and Pedcor. Mr. Sharp moved the CRC authorize up to $115,050.00 for utility work for parcels 5 and 7 as outlined by Mr. Olds this evening. Seconded by.Ms. Anker and unanimously approved. Mr. Olds explained the general conditions, the onsite staffing of the project by the construction manager. He requested from the CRC the authorization to establish a budget of $8,000,000.00 for the general conditions for the project. This would basically be paid out over a two and a half year period. These costs would be listed in the monthly billings for the PAC. This is the only item we have not appropriated money for and it should be listed on the books. Discussion followed. Mr. Sharp moved the CRC appropriate $8,000,000.00 from the PAC construction fund for general conditions in the construction of the PAC. Seconded by Mr. Worrell. Mr. Hammer offered an amendment: That at such time as the final cost numbers are known, the director will report back to the CRC on the adequacy of the money and propose any appropriate adjustments. Mr. Sharp accepted Mr. Hammer's amendment. The amendment was unanimously approved. The amended motion was then unanimously approved. Action Item 4• Contractual Issues for the Director of Redevelopment and. Director of Finance. Mr. Olds, as Director of Redevelopment, and Ms. Mielke, as Director of Finance, requested their hours be extended for the calendar year 2007 by 10% and for 2008 by 15%. Discussion followed. Mr. Carter stated an accounts payable person might be needed to handle all the additional accounting for the PAC project. Mr. Sharp moved the CRC approve the 10% additional hours for 2007 and 15% for 2008 for both directors and at the conclusion of the first quarter of the year 2008, the amount of work and hours be re-evaluated. Seconded by Mr. Hammer. The motion was unanimously approved. The evaluation will be included as part of the first quarter report in 2008 CRC Meeting, November 20, 2007 Reports from Architects and Engineers Mr. Began reported that on the energy center, they are wrapping up foundation work and preparing to start masonry work. Work on the tunnel is continuing. The PAC bid package #3 (for the core and shell building) is out right now and bids are due at the December 18 meeting. Estimate for this work is $28 million. Work has begun on the PAC, with dirt being moved. All contractors bidding will have taken into consideration the possible winter conditions in Indiana. Mr. Carter asked that the construction managers to be told that none of the construction workers are to park in the thirty minute parking spaces in front of the Veterans Memorial. This will be done. Mr. Olds reported the construction managers are negotiating with Pedcor for use of some of their buildings (formerly Woods Wire) for inside storage of materials and also parking areas north on Third Avenue. [Mr. Sharp left the meeting at 8:10 p.m.] Update on Properties Monon Trail Mr. Olds pointed out the City Center portion of the Motion Trail conceptual drawings which were sent out in the packets. Heexplained the different concepts, including plantings along the trail. Because of all the utilities under the trail, the planting of large trees would be prohibited. The. Plan Commission is the in process of.establishing some guidelines for the Monon Trail overlay zone. The portion in City Center should be exempt from these guidelines because the planning for this area has been in place for two or more years. Discussion followed at length. Mr. Olds asked the commissioners to study the drawings and get back to him with comments. Fireworks at Carmelfest Mr. Carter stated that in probably three years the fireworks would no longer be able to be fired from the top of the buildings in City Center. Mr. Worrell will be working with representatives from the fireworks company to select a new location. Financial Matters Ms. Mielke reported the October end of month balance of funds 9.02 and 905 is $3,348,086. Discussion followed about the TIF funds and sale of properties. Invoices from general fund 902 total $925,172.36. Mr. Worrell moved for approval. Seconded by Mr. Hammer and unanimously approved. Invoices from BGC fund 905 total $123,109.00. Mr. Hammer moved for approval. Seconded by Mr. Worrell and unanimously approved. CRC Meeting, November 20, 2007 PAC Distribution from the construction fund is $732,611.14. Ms. Anker moved for approval. Seconded by Mr. Hammer and unanimously approved. Ms. Mielke asked if there were any questions on the third quarter report which was sent out in the packets. Operations and Maintenance line item has exceeded the budget because of the additional maintenance needed on the golf course. TIF revenue was higher than expected. Mr. Hammer pointed out the tax laws, especially regarding TIFs, might be changing in the future and we need to be aware of that. Ms. Mielke said they have discussed this with Loren Matthes and will be monitoring any changes. Director's Report Ms. Mielke announced a new restaurant, Bistro de Paris, will be locating in the Pizza King building. They are hoping to open before the end of the year. It could be considered close to a "white tablecloth" restaurant. Old Business Mr. Worrell asked for an update on the signage on parcels 13 and 16, Old Town Shops I' and Il. Mr. Olds reported the CRC has purchased and had installed the sign posts for the signage, but none of the businesses have put their signs on the posts. Mr. Olds has met with many of the business owners but still' nothing has been done. Discussion followed. Mr. Olds will go back to the merchants and exert more pressure. A deadline should be given also. Mr. Carter suggested the merchants be told that if they don't get a sign on by a certain date, then they will have to purchase a sign permit. The banners will also have to comedown or the owners will be fined by the city. The signs on the back side of the buildings are also the merchants' responsibility. Mr. Hammer asked about telecasting the CRC meetings. Mr. Olds reported Mr. Engelking has met with the person who videotapes the meetings in the Council Chambers for his input. Also prices are being requested from two other vendors to come and tape the CRC meetings. A decision should be made by December. Also a list of all the regular CRC 2008 meeting dates will be sent to the newspapers for publishing as a public notice. The minutes and agendas for the meetings will also be posted on the City's website. Mr. Carter asked that a digital recorder be used for the meetings so CDs could be made of the approved minutes. New Business Mr. Carter read a note received from Doreen Squire Ficara, thanking the commission for the monetary support to repair the World's Smallest Children's Art Museum. Mr. Carter thanked the CRC staff for all the work being done on the special events in the Arts District. He noted the apparent success of the first Art Walk. 4 CRC Meeting, November 20, 2007 Next Meetines Tuesday, November 27, 8 a.m. Special Meeting [This meeting was later canceled.] Tuesday, December 18, 6:00 p.m. Executive Session, 7:00 p.m. Regular Meeting. Adiournment Mr. Worrell moved for adjournment. Seconded by Mr. Hammer and unanimously approved. Adjourned at 8:41 p.m.