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HomeMy WebLinkAboutCRC-01-22-01UNOFFICIAL. MINUTES CARMEL REDEVELOPMENT COMMISSION Meeting, Monday, January 22, 2001 President Rick Roesch called the meeting to order at 6:45 p.m. Commission Members present were Amy Boldt, Ron Carter, John Koven and.Luci Snyder. Also present were Councilors Kevin Kirby and Wayne Wilson, and Les Olds from CSO. Sherry Mielke and Phyllis Morrissey were present as support staff. Mr. Roesch noted the only thing on the agenda is the award for site preparation and improvements on Parcel #3. Mr. Olds explained the process for determining the apparent low bidder. The day after the bids were opened,.Mr. Olds went through each of the five bids submitted to make sure they were all complete. Then he prepared a spreadsheet listing all the bids and the various components and checked the math. He and City Engineer Weese met to review the bids. Eden Enterprises is the low bidder on'the total bid for the project. Mr. Olds said Eden Enterprises is part of Dart Corporation and Dart is building the Kestner building so this enables them to submit a substantially lower bid for.part of the work since they will already be on site. Discussion followed about the variations in bid prices and the alternate bids Ms. Boldt asked if our specs were strict enough that we could feel comfortable that if we chose the lowest bidder, they would perform adequately. Mr. Olds: We have a bid bond and a performance bond requirement. Unless they come across something that is buried underground or some unforeseen condition, which is the only thing we ever face with site work... Mr. Koven: But if they come across it, any of the others would, too. It's not going to affect the low bidder any more than the high bidder. Discussion continued about limit on change orders and the wage rates. Mr. Kirby asked if we audited the wage rates. Mr. Olds: It's covered in the specifications that they have to show... Most contractors are pretty good about that when they commit to it because the penalties are so severe if they are caught violating it. Mr. Olds recommended Eden Enterprises be awarded the contract. Ms. Snyder moved the CRC approve Eden Enterprises' bid for Parcel #3 site improvements. Following a second by Mr. Koven, the motion was unanimously approved. UNOFFICIAL MINUTES Ms. Boldt pointed out that according to the memo from the City Engineer's office they would not be able to administer the project because of lack of manpower and other time constraints. Mr. Kirby asked if this was just for the administration or for construction inspection also. Mr. Olds: It's really for construction inspection also. It's all those elements. Brief discussion followed. Mr. Olds was asked what his company would charge to do the inspections. Mr. Olds said if his company did the inspections, $10,000 would cover the cost of that work and the administration. Mr. Koven moved the CRC hire CSO to be-our project administrator on Parcel #3. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Kirby recommended CSO be asked for detailed explanations on the services, number of site visits. Mt. Roesch noted CSO will have to get us a contract to comply with our rules anyway. There being no other business before the Commission, Mr. Carter moved the meeting be adjourned. Following,a second by Mr. Koven, the motion was unanimously approved and the meeting was adjourned. z:\mdev cometF2001 Jan 22 Meeting Anutes.doc CSO January 18, 2001 Carmel Redevelopment Commission. Members RE: Carmel City Center Parcel No. 3Bid Package (January 10, 2001) CSO Project No. 99306 Per the direction of the President of the Carmel Redevelopment Commission, CSO Architects, along with Kate Weese P.E., and Joe Staehler, have reviewed the bids that were submitted for the CRC work to be completed on Parcel No. 3. Attached is a breakdown of each of the bidders prices along with the original CSO estimate for the work. Please note that the low bidder is under the budget for the project. Kate Weese has noted that this bidder has worked for the city of Carmel before, and that in general, they had a good working experience. Kate Weese cautioned that they need to be monitored on a regular basis, to make sure that they meet and keep up with the schedule. Kate Weese has also noted that due to the extensive amount of work her department is involved with. she will not be able to provide construction administration services for this project similar to the ones she is providing for the t:a?n. ate ;iaacpu:;re Parcel No. 1 and 2 site work. It is her recommendation that the Redevelopment Commission either hire CSO Architects and Engineers to provide construction 280 East 96? Street administration or a third party firm.to represent the Carmel Redevelopment Commission. Suite 200 Indianapolis, Indiana It is important that the Commission note that the base bid is followed by alternates no. 1 through 5. To provide the site work necessary for Nick Kestner to carryout his 46240 construction, it is important that the Redevelopment Commission award the base bid along with alternate bid no. 1 and 2. Alternate no. 3, 4, and 5 are for the pond and T 317848.7800 plaza area, which could be awarded later. However, it is anticipated that if that F 317574.0957 happens, there would be additional charges or cost to remobilize for that part of the project. There has been some discussion that one of the service clubs could step ww =o-arch.wrn forward to pay part or all of these plaza costs. Joe Staehler has directed that this information be sent to each of the Commission members, and he will be contacting Rick Roesch with regard to a meeting the first part of the week of January 22nd, so that this construction award might occur rather than waiting to the February 14" meeting. ;SO Carmel Redevelopment Commission Members. January 18, 2001 Page Two Should there be any questions about any part of this, please do not hesitate to call me personally, Kate Weese, or Joe Staehler. Respectfully Submitted, Le . Olds, AIA Principal cc: Joe Staehler Kate Weese P.E. David Huffman File