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HomeMy WebLinkAboutCRC-09-13-00CARMEL REDEVELOPMENT COMMISSION Wednesday, September 13, 2000 Caucus Rooms, Carmel City Hall 7:00 p.m. AGENDA 1. Call to Order 2. Opening of Bids A. Parcel 92 B. Parcel #6 C. Parcel #8 3. Approval of Minutes from 7/18/2000 and 8/9/2000 Meetings 4. Report from Architect 5. Financial Report 6. Invoices 1. Carmel Ace Hardware (Tools) $ 7.37 2. Carmel Ace Hardware (Plumbing Supplies) 50.95 3. STS, Inc., dba Will L. Stump .4 Associates 3,200.00 Appraisal Services Rendered/Sherwin Williams 4. CSO Architects 1,928.53 Printing & Postage Services/City.Center Projects 5. Baker & Daniels, Legal Services/Wetlands Project 4,665.04 6. Baker & Daniels, Legal Services/Wetlands Project 2,716.20 7. Burrell Appraisal Service, Inc./Appraisal Services, S/W 3,000.00 8. Ice, Miller, Donadio & Ryan 2,012.06 9. CSO Architects 1,480.75 Professional Services/City Center Borings 10. Indianapolis Newspapers, Legal Advertising Parcel 2 181.41 Parcel 6 163.02 Parcel 8 142.96 11. The Daily Ledger Parcel2 149.63 Parcel 6 133.50 Parcel 8 118.50 12. Rumpke/Hauling Services, 110.1°t Street SW 2,999.98 13. Cinergy 930 S. Rangeline 26.90 30 W. Main 26.01 924 S. Rangeline 32.10 800 S. Rangeline 208.01 14. Carmel Ace Hardware, three invoices 21.89 15. Paul E. Smith Company, Drain Cleaning, Beauty Shop 445.00 16. Morgan & Associates, Closing Fees 247.00 TOTAL $23,956.81 7. Old Business 8. New Business 9. Signing of Documents (if any) 10. Schedule Next Meeting (October 11, 7 p.m.) 11. Adjournment UPI Z:4edevco=r 2000 Sept 13 Agenda CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, September 13, 2000 President Rick Roesch called the meeting to order at 7:05 p.m. Members present were Amy Boldt, Ron Carter, Luci Snyder, and John Koven. Also present were W. W. Harris, from the Indianapolis Star, Don Currise from P.I Cripe, Inc., Sue Westermeier, ex-CRC Member, Les Olds, CSO Architects & Engineers, Gary and Loretta Babineau from En-Vogue Hair Design, Michael Crowley, Reis Law Firm, Bob Battreall and Wayne Wilson, City Councilors, and Joe Staehler, Director of the CRC. Sherry Mielke and Phyllis Morrissey present as support staff. Ms. Luci Snyder, a member of the Carmel City Council, has replaced MI. Jack R. Smith on the Redevelopment Commission. Ms. Boldt moved the order of the agenda be rearranged. Following a second by Mr. Carter, the motion was unanimously approved. The members of the CRC presented a plaque to former member, Sue Westermeier, and expressed appreciation for her service on the Commission. Ms. Westermeier thanked the CRC for the plaque, noting she misses working with the Commission. Loretta Babineau asked the CRC to install the last sink in her beauty salon. There was a question about the number of sinks in the old facility versus the new facility. Discussion followed. Mr. Koven moved the CRC approve the installation of the sink by a professional plumber. Ms. Babineau is to get two quotes, have Mr. Staehler check them and decide which to hire. Following a second by Ms. Boldt, the motion was unanimously approved. Ooenine of Bids Only one bid was received. It was from AMLI Residential Properties, L.P. for Parcel #8, Old Town. The Bidder's Price: A lease from the CRC. Payments would be equal to 50% of Net Operating Income after debt service, reserves and preferences as described in the following attachments. The CRC ownership in this proposal was arrived at by determining which combination of ownership and preferences would most closely approximate a Net Present Value of approximately $1,200,000 under base-case assumptions. The bidder's deposit of a certified check for $25,000 was received and will be deposited with the Clerk-Treasurer by Phyllis Morrissey. No bids were received for Parcels #2 and #6. Discussion followed. It was stated that interest in the remaining parcels would likely be a lot higher if AMLI were actually started. Mr. Koven noted the original completion date for the construction of the residential buildings and amenities was November, 2000. Land values continue to climb so the timing is not an issue from that standpoint. A development sign is to be in place for AMLL There was a question about whether that is AIvILI's responsibility or the CRC. Mr. Staehler is checking on the sign. Copies of the bid package were distributed to CRC members for their perusal. Mr. Roesch noted word has been received that a large international company has expressed an interest in having at least 20,000 square feet of offices in City Center. Mr. Olds said CSO mailed outbid packages to several.major developers. No interest was shown on Parcel #6 and little was shown on Parcel #2. The concern is no one wants to be first. Discussion followed. Mr. Don Currise noted.Cripe has done'some estimates on site preparation and was 80% complete when they were told to stop. (Mr. Haas arrived at 7:50 p.m.) Mr. Roesch recommended we get an appraisal on Parcel #I and meet again in two weeks to review the bid. The meeting was set for Wednesday, September 27, 7 p.m., in the Caucus Room. Mr. Staehler will contact AMLI representatives and' have them attend and doa30-45 minute presentation. The CRC members will ask questions following the presentation. There will be an Executive Session to discuss purchase of real estate after the presentation-and question session at approximately 8p.m. It was decided the appraisal will be done after September 27 meeting, rather than prior to that meeting. Mr. Haas suggested we have two different appraisals: one with raw land. value and the other with AMLI's proposal including the parking facility which would be of benefit to the downtown area. Approval of Minutes Ms. Boldt moved the CRC approve the minutes of July 18, 2000, meeting. Following a second by Mr. Carter, the minutes were approved with three votes. Mr. Koven and Ms. Snyder abstained. Ms. Boldt moved the CRC approve the minutes of August 9, 2000, meeting. Following a second by Mr. Carter, the minutes were approved with three votes. Mr. Koven and Ms. Snyder abstained. Report from Architect Mr. Olds presented two different suggestions from CSO Architects for site development for Parcel 93, the Kesmer site. The first plan would cost an estimated $196,000 without stairs. The second plan would cost an estimated $144,000 plus $70,000 for stairs from City Center Drive down to a plaza by Mr. Kestner's property and the Motion Trail. Both plans' major costs are for bringing the site up to street level and building retaining walls. Discussion followed at length. The CRC is committed to doing the foundation wall and the fill and the utility extension, approximately $144,000. Discussion continued. Mr. Koven stated he felt our money could best be used to buy the Goodyear building while it is empty. "Priority number one should be getting the Kroger Center down. Priority number two should be buying the Goodyear building. If Mr. Kestner built a year from now he will be no worse off. There is not.a rash of development going on along the Motion Trail." Mr. Carter stated the Kroger center is not the first priority even though Mr. Koven wants it to be. All of us know that that was never intended to be the case. The Kroger was going to be one of the last things to be moved out of there. If we can get AMLI started and this (Old Town project] started, the community.is going to see there is some movement there, something is happening, we are cleaning that area up and making it work for us. "I'm concerned that people are not seeing movement there,.too. But I think the community would rather see the development of the AIvILI parcel,and the construction of a new building here rather than take the Kroger building down and have another empty field." Discussion continued. Mr. Olds noted that in Mr. Kestner's negotiations with Ritters, they wanted to be open by spring,.2001. He said, "I believe that by doing what we're talking about here and getting open on the trail and getting the structure up and making things happen will go a long way showing the public that the Redevelopment Commission.is moving forward." Mr. Naas noted the Commission is already committed to spending $144,000 on the site development. What Mr. Olds wants to do is send this.out for bid. We would not be obligated to accept those bids, but if we don't, what we might find is that the permit would come through from the Army Corps of Engineers and your obligations are no longer contingent and you would be behind schedule under your project agreement. You need to get this $144,000 project out for bid, the minute the AMLI money comes in, you're ready to go so you can comply with Kestner's project agreement. The cost of the stairs would be approximately an additional $18,000 over what the CRC is already obligated for. Discussion continued. Mr. Carter.reminded the Commission of the vision of the projects, saying "We should not be taken to task for trying to move ahead,, for trying to do something in Old Towne. That's our job; that's the Redevelopment Commission's job to go in there and try to find somebody to go in there to take that part and get that developed. Certainly we're behind and that concerns me. That concerns everybody on this Commission. But we've either got to stop in our tracks or move boldly ahead and say we're going to get it done and make sure it gets done right." It was pointed out that the Commission is out of money. Mr. Olds pointed out that CSO has a contract to do work for the City. "The basic work for the Kestner site is covered tinder this initial contract. Some of the work which has been done is Mr. Kestner's responsibility, so the contract will need to be modified. We need money to do the architectural and engineering for the stairs and wall. We need engineering money to do the reflecting pond. We will turn around and credit you a certain amount under the Kestner contract, about a $40,000 credit." Mr. Koven noted he is in favor of the project, but thinks it is out of sync with where it needs to be done. He said he would vote for the stairways even though he doesn't think they will get used very often and also felt there was a potential for a pedestrian to get struck trying to cross City Center Drive at that location. Mr. Koven continued: "One thing this Redevelopment Commission lacks the most is that there is no plan in writing, what our goals are." "I am not opposed to this; I'm just opposed to the timing of it." Mr. Olds said the engineering and structural work for the stairs before the bid.goes out, which would cost about S 17,000. If Mr. Kestner is already in place, it will cost a lot more to building stairs because they'll have to work around his building. Ms. Snyder moved the CRC put bids out for everything but the stairs. Discussion followed. Mr. Olds noted CSO would "carry" the costs.ofthe engineering for the stairs for the time being. Mr. Roesch said he would hate to have CSO do that since they are already waiting for payment for other projects. Mr. Olds replied, "We are a very large corporation. We have the ability to carry certain parts. We have absolute faith and belief in what's happening here. We belief totally in what you're doing. We believe you're on the right track." Mr. Carter said he appreciated the faith shown. Mr. Koven amended the motion to include stairs, but have the bid for them be separate. Ms. Boldt seconded the amended motion. Mr..Olds noted that included in the bid proposal, there will be an alternate bid requested for the sewer line for the building to be installed and Mr. Kestner will be asked to pay for this. If he declines, it will be deleted from the project. Doing it prior to having the fill in place will be more cost effective. Call for the question. The motion on the floor was unanimously approved. Mr. Olds said his firm could have the bids out in two or three weeks so this would put the bid opening at the November 8, 2000, meeting. Rezone Notice Mr. Olds noted the CRC received notice of a.proposed rezone of a lot adjacent to Ace Hardware. This is for the new Sherwin Williams location. Design suggestions will be submitted to CRC for approval so the CRC can set guidelines/design criteria working with CSO. Brief discussion followed. Mr. Haas said part of the settlement agreement with Sherwin Williams will be that they build something that is architecturally compatible with the City Center. Financial Report Mr. Staehler distributed the report. Actual cash available is $27,839.46 since $150,000 of the Build Indiana grant money cannot be released yet. An ordinance to establish a grant fund will be on the City Council agenda October 2"d for the first reading. Once this has been signed following the second reading, the Federal and State grant money could then be deposited and withdrawn from this fund upon proper authorization. A revised list of invoices due was distributed. [Additional corrections were made following this.meeting. Another revised (9/21) list is included with these minutes. See notes on that list. If you have questions,,please call Sherry Mielke.] Discussion followed at length. Members of the Commission asked for further clarification on several invoices. Mr. Koven asked why some invoices take six months to be approved and submitted to the CRC. Mr. Koven asked what is the amount calculated for the arbitrage. He then requested a report on the status of all bonds, noting he would like to have this report within the next five days. Mr. Staehler will ask Clerk-Treasurer Cordray for the report. Following further discussion, Ms. Boldt moved the CRC approve invoices for payment as listed on version #2 fora total of $23,691.58. Following a second by Ms. Snyder, the motion was unanimously approved. Old Business The wetlands issue on parcel #1 was discussed with concern about the delay. Mr. Carter asked Mr. Roesch to call Baker and Daniels for a report. He suggested they be asked to come to the next regular meeting. Ms. Boldt reported she was contacted by an IU Public Opinion person conducting a poll. The questions were very similar to many the CRC would want asked. She called Brian Vargas and he told her the funding was coming from the Ruth Lilly Endowment and they are studying Carmel as part of the bigger picture of the metro north area.Mr. Vargas gave Ms. Boldt the name of the IU professor who represents the endowment. Ms. Boldt was hopeful information could be traded between our potential survey and this survey because so many of the questions were pertinent to both. In addition, other questions could be added to ours at their request. We could. utilize preliminary information from theirs. Mr. Vargas felt they would be very willing to share the information. She will contact the professor. The CRC agreed this be done. New Business Mr. Staehler reported Calvin Halsell, who has sold Christmas trees, for several years on the Kroger lot, has asked to do this, again. He will pay the CRC $1,000 to temporarily use the area. A contract will be prepared and brought to the October meeting. Next Meetine The next meeting just, scheduled will be Wednesday, September 27, 7 p.m., in the Caucus Room to review the bid on Parcel #8. (Mr. Staehler will be out of town.) The next regular meeting will be Wednesday, October 11, 7 p.m., in the Caucus Room. (Phyllis Morrissey will be out of town; but Sherry Mielke will serve as support staff.) Adjournment Mr. Koven moved the meeting be adjourned. Following a second by Ms. Boldt, the motion was unanimously approved. The meeting adjourned at 10:05 p.m.