Loading...
HomeMy WebLinkAboutCRC-08-09-00CARMEL REDEVELOPMENT COMMISSION Wednesday, August 9, 2000 Carmel City Hall Department of Community Services Conference Room 6:00 p.m. AGENDA I. Call to Order 2. Approval of Minutes from 7/18/2000 Meeting 3. Financial Report 4. Invoices A. Acme Plumbing & Drain Cleaning Clean rust from Village Cleaners' water softener B. H. 7. Umbaugh & Associates Preparation of the Continuing Disclosure information (NRMSIR) C. Menards Cement and pipe supplies for 14 W. Main D. Harmon Electric Labor and material to complete electrical work for beauty shop Total 5. Old Business 6. New Business A. Boone County Resource Recovery Systems, Inc. Contract 7. Signing of Documents (if any) 8. Schedule Next Meeting (September 13, 7 p.m.) $ 159.00 $ 250.00 $ 102.43 $2,773.15 $3,284.58 9. Adjournment Vredevcarrcmt2000 August 9 Agenda CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, August 9, 2000 President Rick Roesch called the meeting to order at 6:02 p.m. Members present were Amy Boldt, Ron Carter, and Jack Smith. Also present were Mayor Jim Brainard, Les Olds of CSO Architects, Joe Staehler, Director of the CRC, Councilor Wayne Wilson, Karl Haas, and Nick Kestner. Sherry Mielke as support staff and Phyllis Morrissey as additional staff at 6:30 p.m. Prior to the approval of the minutes, Mayor Brainard presented an RFP for Old Town. He requested the Board's perusal of same. Ms. Boldt moved the CRC review the RFP. Following a second by Mr. Smith, the motion was approved. Discussion ensued in regard to Parcel #2 and #6. Formal notice to the media had not been given, prepared and advertised properly for the bid opening. The proposal will be advertised for opening at the September meeting. Mr. Olds discussed the design of the proposed Old Town project. Much flexibility will go into this project so the design will not be "locked in" as with the City Center project. All designs will fall into the C-1,guidelines. This project will have a decidedly urban look with buildings two-three stories high. Councilor Wilson was concerned about the cost of the demolition of the existing buildings. Mayor Brainard assured the Commission there is enough money in the budget to cover the demolition costs. Mr. Roesch discussed the importance of maintaining the character of the area. Discussion continued regarding the proposed acceptance of the best bid for the area with price not the only consideration. Discussions continued by Mr. Olds and Mayor Brainard about storm sewers and temporary water retention areas in Old Town. In all decisions, maximum flexibility in design is needed. Changes in regard to amending the RFP were suggested by Mr. Carter. Mr. Haas will be responsible for changes to the document. Mr. Carter.moved to approve the Resolution and Developmental Guidelines (1"14-2000). Following a second by Ms. Boldt, the motion was unanimously approved. Discussion followed about the different retail possibilities for City Center. Mayor Brainard had a meeting with the Stanberry Development Group about the possibility of a Gap store locating in the City Center area. Minutes Minutes from the meeting of July 18, 2000, were discussed. Mr. Staehler noted there should be a change in the minutes on the amount of invoices actually approved and paid. He distributed the financial report. The claim total for the invoices listed should be more because when the copies were reviewed at the last meeting there were actually more invoices than were listed on the agenda. These invoices were all paid. Mr. Staehler was asked if the balance on the last financial report reflected payment of all the invoices. Mr. Staehler also pointed out that routine maintenance bills and utility bills were being paid by the Clerk Treasurer without going through the claims process. This will be changed and all invoices will go through-the claims process and be accurately reflected in the financial reports. Mr. Staehler also presented three add-on invoices for a total amount of $1,638.59 and asked the Commission to consider paying them this month so the vendors do not have to wait several weeks for payment. Ms. Boldt noted the Commission is unhappy when invoices are held up in City Departments which further delays the payment. Mr. Roesch said he was just handed an envelope from the Clerk Treasurer with information about. additional invoices, including one from Baker and Daniels which is still in the City Attorney's office. If is for services rendered through June 30. There is also one from Baker and Daniels for services back in 1998. The balance due on it is $562.65. Ms. Cordray has requested they send detail back so it can be verified. Discussion followed about the importance of being released from liability if invoices are "marked down" by City Departments. Mr. Haas said he thought when law firms accept payment without notifying you that there is a problem, the bill should be considered paid in full. "I think you should tell Baker and Daniels that that bill was paid in full. The payment you made was accepted as payment in full." Mr. Haas continued, "You should make sure that was not some separate bill, but that it was one which was marked down by the City Attorney." Returning to the financial report; Mr. Staehler noted the invoices presented for payment tonight will appear on the August expenditure list. Because of the confusion on the balance in the CRC funds, the approval of minutes was tabled until the next meeting so the corrections could be made. Ms. Boldt.so moved. Following a second by Mr. Smith the motion was unanimously approved. Financial Report Mr. Staehler noted the revenues have declined significantly because of the payment previously received from Collier-Tucker for the Kroger Center. The current revenue figure of $5,200 should stay the same until the leases are settled since it is rent payment from Sherwin Williams and the Village Cleaners. Mr. Roesch asked about the current status of moving the utilities underground along Rangeline. It is listed on the Financial Reportwith no amount but it will probably be at least $1,000,000 or more. Estimates vary, significantly. Invoices Mr. Roesch noted the three add-on invoices are: Fifth Third for $300.00, Ace Hardware for S202J1 and CSO for $1,135.88. Mr. Carter moved the three add-on invoices as listed be approved. Following a second by Mr. Smith, the motion was unanimously approved. Discussion followed about the other invoices as listed on the agenda. Ms. Boldt pointed out that the Umbaugh invoice appears to pertain to two different bond issues but it doesn't segregate the fees. It is important that we.not violate our bond indenture. Mr. Staehler will discuss this with the Clerk.Treasurer. Mr. Smith moved the invoices as listed and the add-on invoices be approved for payment. Following a second by Ms. Boldt, the motion was unanimously approved. Old Business CRC members are asked to contact Phyllis Morrissey if they cannot attend a meeting. If a quorum will not be present, the meeting will need to be rescheduled. Mr. Roesch noted if any members could not attend a meeting but would like to express an opinion on a subject being discussed they could contact him with their opinion and he would see that it is added to the record. Mr. Roesch suggested a plaque be given to Susan Westermeier to thank her for her service on the Commission since she had to resign due to her move outside the city limits. Fifty dollars was approved for the expenses. Mr. Staehler will follow up on purchasing a plaque and come back to the CRC with suggested wording. Contract with Boone County Resource Recovery System Inc Mr. Staehler recommended the CRC approve this contract and have it "in hand" as a bargaining factor when negotiating for removal of the debris following demolitions. Boone County has a segregation policy, which means concrete product has to be kept separate from wooden product or wire or metal. If it's not separated, the cost goes up. He noted that with some of the demolitions we could probably come up with segregated material and would also have some which is impossible to separate. Mr. Staehler noted at a previous meeting, the CRC gave permission for another $4,000 to be spent for the debris removal on the demolitions. At this point, none of that additional money has been spent. This contract is simply to give us better negotiating power with Rumpke, the present hauler. Discussion followed. Ms. Boldt made a motion the CRC approve the agreement for purchase of goods and services with Boone County Resource Recovery System Inc. Following a second by Mr.. Smith, the motion was unanimously approved. Correspondence As an adjoining property owner, the CRC received a certified letter giving us public notice for a hearing at'the Carmel/Clay Plan Commission on Tuesday, August 15, 2000. The hearing is for a proposed rezone of less than an acre of land at Carmel Ace Hardware to add on to the existing garden center and parking lot. Brief discussion followed. Signing of Documents Board members signed the Project Agreement presented by Mr. Olds for the Kestner Bicycle Shop project. Board members signed Resolution 14-2000 authorizing the offering of the redevelopment Project Site bounded by West Main Street, First Street SW, First Avenue SW, and the Monon Trail. Board members signed an Agreement for purchase of goods and services with the Boone County Resource Recovery Systems, Inc. Adiournment Mr. Carter moved the meeting be adjourned. Following a second by Ms. Boldt, the motion was unanimously approved. The next meeting is on Wednesday, September 13, at 7 p.m. It will be in the Caucus Rooms since there will be bid openings.