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HomeMy WebLinkAboutCRC-01-18-00 CARMEL REDEVELOPMENT COMMISSION Tuesday, January 18, 2000 DOCS Conference Room 6:00 p.m. A ENDA 1. Call to Order. 2. Approval of Minutes 12/211999 Meeting 3. Old Business 04 4. New Business "?^{ A. Approval of Invoices to be paid 1. R.T. Moore Mechanical Contractors, Inv. 12741 $ 194.60 Installation of relight kit on rooftop unit 2. R.T. Moore Mechanical Contractors, Inv. 13425 $ 140.40 Installation of pilot assembly 3. QSP Printing & Copying, Inv. 2942 $ 245.98 Copies of Integrated Economic Dev Plan for TIF 4. Baker & Daniels, Jnv: 170690 $ 6,144.06 Wetlands Project 5. Baker & Daniels, Inv. 172320 $ 2.500.21 Wetlands Project 6. Baker & Daniels. Inv. 174459 S 1.365.83 Wetlands Project Wallack Somers & Haas, Inv 4369 $ 6,322,50 Main St Redevelopment Project 8. CSO Architects. Inv. 15896 $16,150.00 City Center Site Engineering 9. CSO Architects, Inv. 15912 $11.400.00 City Center Miscellaneous Services 10. CSO Architects. Inv. 15373 S33.268.50 B. Other New Business (71^ &`' J?? C)(7 .50 OLUcug 5. Schedule Next Meeting: February 9, 2000 6. Adjournment Note: Included in your packets is a copy FYI of Invoice # 13502 from R.T. Moore which was paid December 10, 1999. AredeveommU000 January 18 Agenda CARMEL REDEVELOPMENT COMMISSION Meeting; Tuesday, January 18, 2000 The meeting was called to order at 6:05 p.m. by President Rick Roesch. Present were John Koven, Ron Carter, Susan Westermeier, constituting a quorum. Also present was Clerk-Treasurer Diana Cordray, Councilor Wayne Wilson, Councilor Luci Snyder, Phil Dunlap, from Indianapolis News Metro North, Bill Wiggam, Jr., from Carmel Welding, and Phyllis Morrissey as staff support. Amy Boldt arrived at 6:18 p.m. Approval of Minutes Mr. Koven moved the minutes from the meeting of December 2, 1999, be approved. Mr. Carter seconded the motion and it was approved. Old Business Mr. Roesch stated at the last meeting there was discussion about the funds on hand, noting we have several expenditures coming up. AMLI has not yet closed because of the wetlands mitigation. It is expected to close with some amount in escrow, but he was unable to find out what that amount will be prior to this meeting. At this time we have $1,400,000 in the bond fund. Two pieces of property will soon be closing, one for $720,000 which has a penalty beginning in February, wherein the price will escalate if we don't close. The other one doesn't have a penalty; it's the Beverage property which the city is leasing for the storage of City vehicles with a five year lease. Mr. Roesch talked with Mayor Brainard regarding the cash flow. Mayor Brainard volunteered to have cash flow projections for all of the projects at the next meeting. Mr. Roesch asked that this be available for review at each meeting, since the Commission is going to get even busier with the various projects. (We will have the Clerk Treasurer review these and add anything else she's aware of.) We need to do some planning what the sources and uses are for those projects. Mr. Roesch noted he is not overly concerned about the $700,000+ which closes in February since we have enough money for that. We also have another $360,000 in bond payments due in May. It would be helpful to have some generalities as to how the expenses run per.month. Clerk Treasurer Cordray noted we have had several unexpected expenses with Jennifer's Hair Salon because of problems with the furnace and water heater. That business will be relocated by the end of the month. The final tenant in that strip center (Mr. Renken) needs to be notified what the timing is with his space. Mr. Roesch will contact Mayor Brainard's office to make sure someone contacts Mr. Renken. Mr. Carter asked how much longer Mr. Renken's lease runs. Ms. Cordray, after checking in her office, reported his lease expires on September 30, 2002. Mr. Carter wondered if there was a possibility he would want out early. Mr. Roesch said we need to see what his intentions are. He might be'staying on because of the lease only. His space shares the same heating system with Jennifer's. Ms. Cordray noted that system is working on a day- to-day basis. CRC Meeting Minutes of 1/18/2000 (continued) Page Two Ms. Boldt asked if we have received an estimate on the arbitrage. Ms. Cordray reported she had called Barnes and Thornburg with that question, but got no response. Mr. Roesch will contact them. Mr. Koven asked if there was going to be a penalty with the AMLI'closing because of the delay due to the wetlands mitigation. Mr. Roesch said the mayor was going to get an extension of that purchase agreement. Mr. Roesch said we need to check on the status of the purchase agreements (for both the downtown area and the AMLI project). Copies of all purchase agreements were requested by Mr. Koven. Ms. Cordray reported she will try to get that information before the next meeting and get it to the members. Mr. Roesch noted there are some other things which need to be done, such as two appraisals which we can examine. Mr. Koven noted the delay in closing on any leased properties is costing the taxpayers money every month. New Business The current invoices were discussed. The invoice from CSO for $33,268.50 was carried over from the previous meeting pending further detail on it. The invoice now includes detail. Ms. Cordray noted the initial contract was approved and additional services have been added. Ms. Cordray noted she is receiving, not necessarily for this commission, but for the Carmel Redevelopment Authority, invoices withoutthe contracts which are required by the State for the City to have. She said she's not.sure the same requirement applies to commissions or boards, but would think it would. Discussion about the invoices continued. Invoices 41 and 2 were for emergency repairs on properties the city is leasing to local businesses (as discussed earlier). The Commission authorized Ms. Cordray to proceed with emergency repairs such as these. The invoice for QSP was for printing proposals the presentation the mayor had last week for expanding the TIF district. Mr. Roesch had a copy for viewing. (Discussion follows under New Business.) Ms. Cordray noted the invoice from Wallack Somers and Haas for $6,322.50 was received after the deadline for the last meeting and so tabled.until this meeting. (Ms. Cordray noted she had recently received another late invoice for $300 for surveying for the Main Street project.) She noted-her concern about both of these after studying them thoroughly, because they are for the Main Street redevelopment project and based on the bond indenture and the drawings and projects this project was never described or listed as a responsibility of this commission. Ms. Cordray noted she didn't know how it had gotten CRC Meeting Minutes of 1/18/2000 (continued) Page Three to this point and she didn't know how the commission can expend those funds. Mr. Koven said he had a problem for this invoice, too, and said he thought this should be a City legal expense, not the Redevelopment Commission at all. Mr. Roesch agreed, saying he thought some of these things need to be a city expense and if we have a bond issue after the fact we can reimburse the city as we have with the city center project. He stated, "There are expenses that you have to have, of course, to get things off the ground and get them started before you can go in for a bond. These things should be a city expense. I don't see how we can adhere to the bond indenture by paying them from another fund. Ultimately we'll be involved in that but I don't think it is appropriate to do that out of bond proceeds." Ms. Cordray asked if this would be included in the bond later if the TIF were expanded. Mr. Roesch said we could reimburse the city if we have a bond issue after the fact. Ms. Cordray noted the $300 invoice she received late was for survey work for the,Main Street redevelopment project for the city and that she's sure we will continue to incur expenses Ms. Boldt stated without legal advice stating we could utilize those funds, she would have to agree on the surface it doesn't look as though it's appropriate. Mr. Koven noted the Wallack and Somers invoice is for legal expenses for August and September to negotiate a lease on the Wayne Beverage property which the City leased, not CRC. The City negotiated a lease on this building without ever coming to this commission and even telling us they were working on acquiring that property. The city in fact is leasing the building for their own benefit and then sending us the bill for negotiating the lease. He questioned.if that was legal. "Once we buy it then we'll take possession of it and the city will continue to use it to lease it, that's fine, but this lease didn't benefit this commission or the bond proceeds in any way, shape or form." Ms. Boldt noted, carrying it one point further, if we're going to pay as a commission for expenses to get the rights to that property, the City should be reimbursing us for using it as a storage facility. Mr. Koven noted they didn't come to us and ask us to pay the lease payments in the meantime so why should we be paying for the legal expenses to negotiate the lease either. "I sit on both sides of the fence here but it seems to me this is a city legal expense and it should be borne as such, unlike wetlands mitigation or anything else." Mr. Koven recommended we send this.invoice back to the City to pay. Ms. Cordray said she would also send the $300 invoice to City Council via Engineer's office. Mr. Koven noted as a City Councilor he would move to pay these. Mr. Roesch noted he is concerned about violating the bond agreement. Ms. Boldt noted it would be a different situation if the AMLI closing had taken place in a timely manner because that set of funds is not so restricted. CRC Meeting Minutes of 1/18/2000 (continued) Page Four Mr. Roesch asked if there were any other questions regarding the invoices. Hearing none, he requested a motion be made. Ms. Westermeier moved the CRC pay invoices 1-10 except for the Wallack Somers and Haas invoice of $6,322.50, which will be sent to the legal department and with the request that the city pay that at this time. Mr. Koven seconded the motion. Motion was unanimously approved. Other New Business Mr. Roesch announced there was a meeting this past Wednesday which some of the commission members attended. The Commission will be asked to consolidate additional economic development areas so we can capture additional TIF before it goes away. March 1, 2000, is the deadline. The CRC will be asked to have a special meeting/public hearing prior to the next Council meeting on February 7. (The Caucus room is available and has now been booked for this meeting.) It was decided to have it at 5 p.m. in case there's some public discussion. Wabash Scientific will be doing a presentation. The final draft of the proposal will be sent to committee members as soon as it's available. The Council will need to approve it after the CRC meeting. The February 9 meeting will be left on the schedule and then cancelled if it's not needed. Ms. Cordray noted she receives numerous calls from citizens inquiring about the future of Rangeline Road and downtown and she hopes after the public meeting on the 7n', there would be more information available for them. Ms. Boldt asked if there could' be some simple display information. Mayor Brainard stopped by the meeting at 6:50 p.m. and heard these comments. He said his office would be glad to respond to these inquiries since they frequently take calls from citizens and asked Ms. Cordray to send those calls to his office. Mr. Roesch noted we will be electing officers at the next meeting. Mr. Carter moved for adjournment. Ms. Westermeier seconded the motion. Motion approved and the meeting was adjourned at 6:55 p.m. Z:4edev commt2000 Im 18 h inures