HomeMy WebLinkAboutCRC-01-18-00
CARMEL REDEVELOPMENT COMMISSION
Tuesday, January 18, 2000
DOCS Conference Room
6:00 p.m.
A ENDA
1. Call to Order.
2. Approval of Minutes 12/211999 Meeting
3. Old Business 04
4. New Business "?^{
A. Approval of Invoices to be paid
1. R.T. Moore Mechanical Contractors, Inv. 12741 $ 194.60
Installation of relight kit on rooftop unit
2. R.T. Moore Mechanical Contractors, Inv. 13425 $ 140.40
Installation of pilot assembly
3. QSP Printing & Copying, Inv. 2942 $ 245.98
Copies of Integrated Economic Dev Plan for TIF
4. Baker & Daniels, Jnv: 170690 $ 6,144.06
Wetlands Project
5. Baker & Daniels, Inv. 172320 $ 2.500.21
Wetlands Project
6. Baker & Daniels. Inv. 174459 S 1.365.83
Wetlands Project
Wallack Somers & Haas, Inv 4369
$ 6,322,50
Main St Redevelopment Project
8. CSO Architects. Inv. 15896 $16,150.00
City Center Site Engineering
9. CSO Architects, Inv. 15912 $11.400.00
City Center Miscellaneous Services
10. CSO Architects. Inv. 15373 S33.268.50
B. Other New Business (71^ &`' J?? C)(7 .50 OLUcug
5. Schedule Next Meeting: February 9, 2000
6. Adjournment
Note: Included in your packets is a copy FYI of Invoice # 13502 from R.T. Moore which was
paid December 10, 1999.
AredeveommU000 January 18 Agenda
CARMEL REDEVELOPMENT COMMISSION Meeting; Tuesday, January 18, 2000
The meeting was called to order at 6:05 p.m. by President Rick Roesch. Present were
John Koven, Ron Carter, Susan Westermeier, constituting a quorum. Also present was
Clerk-Treasurer Diana Cordray, Councilor Wayne Wilson, Councilor Luci Snyder, Phil
Dunlap, from Indianapolis News Metro North, Bill Wiggam, Jr., from Carmel Welding,
and Phyllis Morrissey as staff support. Amy Boldt arrived at 6:18 p.m.
Approval of Minutes
Mr. Koven moved the minutes from the meeting of December 2, 1999, be approved. Mr.
Carter seconded the motion and it was approved.
Old Business
Mr. Roesch stated at the last meeting there was discussion about the funds on hand,
noting we have several expenditures coming up. AMLI has not yet closed because of the
wetlands mitigation. It is expected to close with some amount in escrow, but he was
unable to find out what that amount will be prior to this meeting. At this time we have
$1,400,000 in the bond fund. Two pieces of property will soon be closing, one for
$720,000 which has a penalty beginning in February, wherein the price will escalate if we
don't close. The other one doesn't have a penalty; it's the Beverage property which the
city is leasing for the storage of City vehicles with a five year lease. Mr. Roesch talked
with Mayor Brainard regarding the cash flow. Mayor Brainard volunteered to have cash
flow projections for all of the projects at the next meeting. Mr. Roesch asked that this be
available for review at each meeting, since the Commission is going to get even busier
with the various projects. (We will have the Clerk Treasurer review these and add
anything else she's aware of.) We need to do some planning what the sources and uses
are for those projects. Mr. Roesch noted he is not overly concerned about the $700,000+
which closes in February since we have enough money for that.
We also have another $360,000 in bond payments due in May.
It would be helpful to have some generalities as to how the expenses run per.month.
Clerk Treasurer Cordray noted we have had several unexpected expenses with Jennifer's
Hair Salon because of problems with the furnace and water heater. That business will be
relocated by the end of the month. The final tenant in that strip center (Mr. Renken) needs
to be notified what the timing is with his space. Mr. Roesch will contact Mayor
Brainard's office to make sure someone contacts Mr. Renken.
Mr. Carter asked how much longer Mr. Renken's lease runs. Ms. Cordray, after checking
in her office, reported his lease expires on September 30, 2002. Mr. Carter wondered if
there was a possibility he would want out early. Mr. Roesch said we need to see what his
intentions are. He might be'staying on because of the lease only. His space shares the
same heating system with Jennifer's. Ms. Cordray noted that system is working on a day-
to-day basis.
CRC Meeting Minutes of 1/18/2000 (continued)
Page Two
Ms. Boldt asked if we have received an estimate on the arbitrage. Ms. Cordray reported
she had called Barnes and Thornburg with that question, but got no response. Mr. Roesch
will contact them.
Mr. Koven asked if there was going to be a penalty with the AMLI'closing because of the
delay due to the wetlands mitigation. Mr. Roesch said the mayor was going to get an
extension of that purchase agreement.
Mr. Roesch said we need to check on the status of the purchase agreements (for both the
downtown area and the AMLI project). Copies of all purchase agreements were
requested by Mr. Koven. Ms. Cordray reported she will try to get that information before
the next meeting and get it to the members. Mr. Roesch noted there are some other things
which need to be done, such as two appraisals which we can examine.
Mr. Koven noted the delay in closing on any leased properties is costing the taxpayers
money every month.
New Business
The current invoices were discussed. The invoice from CSO for $33,268.50 was carried
over from the previous meeting pending further detail on it. The invoice now includes
detail. Ms. Cordray noted the initial contract was approved and additional services have
been added.
Ms. Cordray noted she is receiving, not necessarily for this commission, but for the
Carmel Redevelopment Authority, invoices withoutthe contracts which are required by
the State for the City to have. She said she's not.sure the same requirement applies to
commissions or boards, but would think it would.
Discussion about the invoices continued. Invoices 41 and 2 were for emergency repairs
on properties the city is leasing to local businesses (as discussed earlier). The
Commission authorized Ms. Cordray to proceed with emergency repairs such as these.
The invoice for QSP was for printing proposals the presentation the mayor had last week
for expanding the TIF district. Mr. Roesch had a copy for viewing. (Discussion follows
under New Business.)
Ms. Cordray noted the invoice from Wallack Somers and Haas for $6,322.50 was
received after the deadline for the last meeting and so tabled.until this meeting. (Ms.
Cordray noted she had recently received another late invoice for $300 for surveying for
the Main Street project.) She noted-her concern about both of these after studying them
thoroughly, because they are for the Main Street redevelopment project and based on the
bond indenture and the drawings and projects this project was never described or listed as
a responsibility of this commission. Ms. Cordray noted she didn't know how it had gotten
CRC Meeting Minutes of 1/18/2000 (continued)
Page Three
to this point and she didn't know how the commission can expend those funds. Mr.
Koven said he had a problem for this invoice, too, and said he thought this should be a
City legal expense, not the Redevelopment Commission at all. Mr. Roesch agreed, saying
he thought some of these things need to be a city expense and if we have a bond issue
after the fact we can reimburse the city as we have with the city center project. He stated,
"There are expenses that you have to have, of course, to get things off the ground and get
them started before you can go in for a bond. These things should be a city expense. I
don't see how we can adhere to the bond indenture by paying them from another fund.
Ultimately we'll be involved in that but I don't think it is appropriate to do that out of
bond proceeds." Ms. Cordray asked if this would be included in the bond later if the TIF
were expanded. Mr. Roesch said we could reimburse the city if we have a bond issue
after the fact.
Ms. Cordray noted the $300 invoice she received late was for survey work for the,Main
Street redevelopment project for the city and that she's sure we will continue to incur
expenses
Ms. Boldt stated without legal advice stating we could utilize those funds, she would
have to agree on the surface it doesn't look as though it's appropriate.
Mr. Koven noted the Wallack and Somers invoice is for legal expenses for August and
September to negotiate a lease on the Wayne Beverage property which the City leased,
not CRC. The City negotiated a lease on this building without ever coming to this
commission and even telling us they were working on acquiring that property. The city in
fact is leasing the building for their own benefit and then sending us the bill for
negotiating the lease. He questioned.if that was legal. "Once we buy it then we'll take
possession of it and the city will continue to use it to lease it, that's fine, but this lease
didn't benefit this commission or the bond proceeds in any way, shape or form." Ms.
Boldt noted, carrying it one point further, if we're going to pay as a commission for
expenses to get the rights to that property, the City should be reimbursing us for using it
as a storage facility.
Mr. Koven noted they didn't come to us and ask us to pay the lease payments in the
meantime so why should we be paying for the legal expenses to negotiate the lease either.
"I sit on both sides of the fence here but it seems to me this is a city legal expense and it
should be borne as such, unlike wetlands mitigation or anything else."
Mr. Koven recommended we send this.invoice back to the City to pay. Ms. Cordray said
she would also send the $300 invoice to City Council via Engineer's office. Mr. Koven
noted as a City Councilor he would move to pay these. Mr. Roesch noted he is
concerned about violating the bond agreement. Ms. Boldt noted it would be a different
situation if the AMLI closing had taken place in a timely manner because that set of
funds is not so restricted.
CRC Meeting Minutes of 1/18/2000 (continued)
Page Four
Mr. Roesch asked if there were any other questions regarding the invoices. Hearing none,
he requested a motion be made. Ms. Westermeier moved the CRC pay invoices 1-10
except for the Wallack Somers and Haas invoice of $6,322.50, which will be sent to the
legal department and with the request that the city pay that at this time. Mr. Koven
seconded the motion. Motion was unanimously approved.
Other New Business
Mr. Roesch announced there was a meeting this past Wednesday which some of the
commission members attended. The Commission will be asked to consolidate additional
economic development areas so we can capture additional TIF before it goes away.
March 1, 2000, is the deadline.
The CRC will be asked to have a special meeting/public hearing prior to the next Council
meeting on February 7. (The Caucus room is available and has now been booked for this
meeting.) It was decided to have it at 5 p.m. in case there's some public discussion.
Wabash Scientific will be doing a presentation. The final draft of the proposal will be
sent to committee members as soon as it's available. The Council will need to approve it
after the CRC meeting.
The February 9 meeting will be left on the schedule and then cancelled if it's not needed.
Ms. Cordray noted she receives numerous calls from citizens inquiring about the future of
Rangeline Road and downtown and she hopes after the public meeting on the 7n', there
would be more information available for them. Ms. Boldt asked if there could' be some
simple display information. Mayor Brainard stopped by the meeting at 6:50 p.m. and
heard these comments. He said his office would be glad to respond to these inquiries
since they frequently take calls from citizens and asked Ms. Cordray to send those calls to
his office.
Mr. Roesch noted we will be electing officers at the next meeting.
Mr. Carter moved for adjournment. Ms. Westermeier seconded the motion. Motion
approved and the meeting was adjourned at 6:55 p.m.
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