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Home My WebLink AboutBPW-02-06-08City of Carmel NOTICE CARMEL BOARD OF PUBLIC WORDS WEDNESDAY, FEBRUARY 6, 2008 AT 10:00 A.M* COUNCIL CLAMBERS CARMEL CITY MALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 6, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 6, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the January 16, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for the Wells #9, #13, and #23; Reynolds ($759,103.00); John Duffy, Director of the Utilities Department b. Bid Opening for 116th Street Clay Center Road Water Main Extension; John Duffy, Director of the Utilities Department c. Bid Opening for the Rosado Hill: Spring Mill Road and 106'h Water Main Extension; John Duffy, Director of the Utilities Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-02-06-08-01; Methodist Medical Plaza Parking Expansion; Erosion Control; Dave Salamone, R.L. Turner b. Resolution No. BPW-02-06-08-02; Pinnacle Point Medical Plaza; Right of Way Improvements; Chris Hoffee, Allen Commercial Group 4. CONTRACTS a. Request for Purchases of Goods and Services; Steven R. Lloyd, Attorney at Law; ($15,000.00) Judge Paul Felix, Carmel City Courts ONE CIVIC SQUARE C.ARMEL, INDIANA 46032 3171571-2414 b. Request for, Purchases of Goods and Services; John Molitor, Attorney at Law; Douglas Haney, City Attorney c. Request for Purchases of Goods and Services; Limehouse Software; ($27,855.00); Michael Hollibaugh, Director of the Department of Community Services d. Request for Purchases of Goods.and Services; MDS Technologies; ($72,950.00); David Huffman, Street Commissioner 5. USE OF CITY FACILITIES/STREET CLOSURES a. Request to Sell lee Cream and Bottled Water at Gazebo Concerts; Ramona Hancock, Primelife Enrichment 6. OTHER a. Disclosure of Conflict of Interest Statement; Douglas Haney, City , Attorney b. Request for Consent to Encroach; Midwest Youth Tennis Foundation; Ground Sign; Paul Reis, Bose Mckinney& Evans c. Request for Water Availability; 103`d Street Medical Office Building; David George, Kite Realty Group d. Request to Operate a Valet Parking Stand; Cafe de Paris; I I West Main Street; Michael McBride, City Engineer e. Request for Secondary Plat Approval; Village Green Townhomes; Section 2; Tony Halsey, Weihe Engineers f. Request for Storm Water Technical Standards Waiver; Westmont Subdivision, Section 1; Brian Robinson, Stoeppelwerth & Associates g. Request for Dedication of Right of Way; 103`d Street Medical Office Building, Phase 11; Janice Stevanovic, Kite Realty Group h. Request for Outdoor Lighting Agreement; Duke Energy Indiana; Street Light at Woodacre Park Subdivision; Shirley Hunter,.Duke Energy ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 6, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:03 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson and Lois Fine MINUTES The Minutes for the January 16, 2008 Regular Meeting were approved 2 - 0. BID OPENING/AWARDS 1 Bid Award for the Wells #9 #13 and #23 Project; Reynolds ($759103 00) • This was the lowest and most responsive bid: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Bid Opening for the 1161" Street and Clay Center Road Water Main Extension; Board Member Burke opened and read the bids aloud,- Company Bid Amount Central Engineering 5224,982.08 Tramco S208,600.00 Lykins 5211,202.00 Valenti Held $203,064.00 Yardberry S221,460.00 Atlas $234,430.00 Fleetwood Contracting $211,280.00 Harvey $198,770.00 R&W S233,300.00 Culy $195,680.00 Infrastructure $205,275.00 Earth Resources $216,620.00 Veolia 5270,287.00 M&D $285,155.26 NiKirk $217,082.00 The Bids were given to John Duffy, Director of the Department of Utilities, for review and recommendation at the end of this meeting. PERFORMANCE RELEASES Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchases of Goods and Services Steven R Lloyd Attorney at Law: ($15.000.00) Judge Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 0. Request for Purchases of Goods and Services • John Molitor. Attorney at Law: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0- Member J Burke moved to approve. Board Member Watson seconded. Request approved Request for Purchases of Goods and Services: MDS TechnoloQies• ($72,950.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY FACILITIES/CLOSE STREETS Request to Sell Ice Creme and Bottled Water at Gazebo Concerts: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Disclosure of Conflict of Interest Statement: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach: Midwest Youth Tennis Foundation: Ground Sign: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Member Burke E moved to approve. Board Member Watson seconded. Request approved 2-0. moved to approve. Watson seconded. Request approved 2-0. Re nest to Operate a Valet Parking Stand CafJ de Paris: II West Main Street; Board Member Burke Re uest or Secondar Plot Approval; Village Green Townhomes• Section 2 ' Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Storm Water Technical Standards Waiver Westmont Subdivision, Section I; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Dedication of Right of Way' 103'd Street Medical Office Building, Phase II; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Outdoor Lighting Agreement, Duke Energy Indiana; Street Light at Woodacre Park Subdivision; Board Member Burke moved to approve. Board Member.Watson seconded. Request approved 2-0. ADD-ON Request to Add Item to the Agenda; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets, 5K Run/Walk, Saturday February 16, 1008• Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Member Burke 1 moved to Add On Board Member Watson seconded. Add on approved 2-0. Construction ($195,680.00); This was the lowest and most responsive bid. Board Member Burke moved to approve. Board Member Watson seconded. Reques(approved 2-0. ADJOURNMENT Board Member Burke adjourned the Meeting at 10:18 a.m. ATTEST- Tana L. Cordray, MC Clerk-Treasurer Clerk-Treasurer Approved, /f nvnr./anae.s Brainard