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HomeMy WebLinkAboutCRC-12-28-07CARMEL REDEVELOPMENT COMMISSION SPECIAL MEETING, Friday, December 28, 2007 President Ron Carter called the meeting to order at 4 p.m. Commission members William Hammer and Rick Sharp were present, constituting a quorum. Also present were Les Olds, Sherry Mielke, Matt Worthley, Andrea Stumpf, Joseph Shanahan, Brandon Bogan, Tony Eisenhut, Rick Osborn, Brandon Bowman and Kevin D. Rider. Phyllis Morrissey as support staff. Awarding of Bids for the Performing Arts Center Mr. Olds asked Joe Shanahan, from Shiel Sexton for their recommendations. A letter was distributed which listed the recommendations for Bid Package #3, the core and shell of the PAC. The total contract amount is $25,545,097.00. The budget estimate was $28,464,151.00. [The letter will be included as part of these minutes.] [Arrival of Jeff Worrell at 4:05 p.m.] Three of the bid packages will be rebid with bid package #4. This package will go out on February 19 and the bids will be received and opened at the March 18 CRC meeting. The building will have limestone up to at least 18 feet. It is being built so the limestone could be used all the way up once that is decided. The recommendation of the staff is that the CRC accept the recommended construction bids in the total amount of $25,545,097.00 including each of the items. So moved by Mr. Hammer, noting there will be a total of eight awards. Seconded by Mr. Sharp. Mr. Carter read the separate bids for the record: Hagerman Construction for concrete work for $5,588.000.00 with the acceptance of Alternate 26 – Site Utilities is included. Purdy Masonry, Inc., for exterior masonry work for $1,450,000.00. Steel Supply & Engineering for structural steel for $9,923,000.00. Horning Roofing for roofing work in the amount of $1,366,450.00 with the acceptance of Alternate 8 – SBS Modified Roofing included. Circle B Construction for fireproofing for $348,425.00. Circle B Construction for stucco work for $489,340.00. Hagerman Construction for installation of the limestone cladding for $6,126,000.00. M.A.B. & Associates for exterior ornamental rails for $253,882.00. Mr. Worrell asked if any bids were accepted that were accepted even though they were higher than others. Mr. Shanahan replied that Purdy Masonry was the second low. The low bidder had actually altered their bid. They couldn’t meet the construction schedule. Call for the question. The motion was unanimously approved. Old Business None New Business Approval of Marketing Communications RFP Mr. Carter stated in discussions with Mr. Olds, Ms. Mielke and Mayor Brainard it has become clear that the Old Town Arts & Design District as a unified area that needs coordinated marketing communications. This will ensure that the district is as viable and competitive as it can be in the marketplace. Mr. Carter put together an RFP and if it is approved he recommended it be sent to the twenty-five full service marketing and communications firms listed in the Indianapolis Business Journal Book of Lists. Discussion followed about funding the marketing and the hope the firm engaged will work with the merchants on cooperative marketing and other joint ventures. The RFP will be sent out in January with an award on or around March 10. Mr. Rider, a business owner in the area, is hopeful the marketing firm will find a way to better increase participation from all merchants. Right now eighteen people are paying for [what benefits] one hundred. Discussion followed. Mr. Sharp moved the CRC approve the issuance of the marketing and communications RFP. Seconded by Mr. Worrell. Mr. Hammer recommended an addition of “acts of terrorism” to the list in Item J. Mr. Sharp agreed. Call for the question. The motion was unanimously approved. Next Meeting Tuesday, January 15, 2008. Executive session at 6 p.m., regular meeting at 7 p.m. Adjournment Mr. Sharp moved the meeting be adjourned. Seconded by Mr. Worrell. Unanimously approved and the meeting adjourned at 4:27 p.m.