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HomeMy WebLinkAboutCRC-05-17-05CRC Minutes, 5/17/05 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, May 17, 2005 President Ron Carter called the meeting to order at 7:07 p.m. Commission members Rick Sharp and William Hammer were present, constituting a quorum. Also present were Mayor Brainard, Les Olds and Karl Haas. From Pedcor: Steve Sturtz, Jim Walls, Phil O’Malley, Courtney Andreone, Bob Andreone, Bruce Cordingley, Tom Koontz. Others present: Marc Waltermann, Matt Eichen, Dan Newberry, Kevin Fleetwell, Steve Milbourne, Rex J. Dawson, Lauren Matthes, Bob Olson, Brandon Bogan. Phyllis Morrissey as support staff. Approval of Minutes Mr. Hammer moved for approval of the April 19, 2005, minutes. Following a second by Mr. Sharp, the motion was unanimously approved. Bid Openings Bids were opened from seven contractors for the Stormwater Detention under Parcel #5: Calumet Asphalt Company, $1,373,977 Dawson, Inc. $1,552,500 Fleetwood Contracting Corp $1,658,574 Gradex Inc. $1,457,000 Milestone Contractors $1,415,300 Reith Riley $1,526,000 Crider & Crider $1,485,000 The bids will be taken under advisement and a recommendation will be brought back to the CRC at the June 21 meeting. Bids were opened from five contractors for the site demolition on Parcel #16: Rhino Trucking & Excavating Inc $49,900 Langenfeld Wrecking $46,000 Dorsey Paving Inc. $57,400 Yardberry Landscape $50,500 Jordan Demolition Corp $49,700 These bids will also be taken under advisement and a recommendation will be brought back to the CRC at the June 21 meeting. Parcel #5 Design Development Presentation by Pedcor Bruce Cordingley gave an update on the screening plans for the completed buildings. They are still looking for a solution that works. Site work has begun on building four. Pedcor will occupy most of that building. On Main and Range Line, the site is fenced and trailers are on site. Foundations will be started in early June. Construction plans will be completed next week and then bid out. They will work closely with Mr. Olds to keep him informed. CRC Minutes, 5/17/05 2 Carmel City Center Mr. Cordingley had Steve Sturtz present a video program which showed the plans for City Center, using a three-dimensional model and conceptual “fly thru”, noting it shows design development, not construction drawings or the final details. It was noted that the “trigger” for the hotel is the performing arts center. The response to the tour from the Commissioners was very favorable. Mr. Cordingley said they hoped to have bid documents available in four to six weeks with construction drawings about six weeks after that. Excavation will hopefully be started this summer. In response to a question, Mr. Cordingley said they would plan to have their hotel and connecting building completed at the same time or before the performing arts center. Mr. Carter thanked Bruce, Steve and the Pedcor staff for all their work on this project. “It’s outstanding.” Mr. Sharp moved, based on the Parcel #5 submission, that the CRC accept the design development presented today. Following a second by Mr. Hammer, the motion was unanimously approved. Financial Matters Cash Flow Report Mr. Olds explained details on the financial report, noting the land sales have been delayed. The first one that will be completed is the $200,000 for Goodyear from Pedcor because we now have a “clean bill of health” from IDEM. Also added to the list is a 2005 BAN for $2,995,000 in September, based on the fact that additional funds will be needed. Bond information was given by Loren Matthes. Discussion followed at length. Mr. Olds will have the financial forecast prior to the next meeting. Then a decision can be made about another bond. In the meantime, the 2003 BAN needs to be renewed. Mr. Hammer moved the CRC authorize Loren Matthes to renew the 2003 BAN. Following a second by Mr. Sharp, the motion was unanimously approved. Approval of Invoices Ms. Mielke’s written report stated that the April 30, 2005 balance was $3,408,679. The forecast projects a $3,061972 EOM May balance. Note the 2004 BAN, Series A, was totally utilized in April. Invoices in the amount of $662,956.11 were submitted for payment. This includes $270,400.00 for land purchases from the City in Old Town. Ms. Morrissey said the two invoices to the Plastic Lumber Company should be removed from the list because they CRC Minutes, 5/17/05 3 are to be paid by the Farmers’ Market Committee. This leaves the total invoices due at $660,096.20. Mr. Sharp moved for approval of the invoices at $660,096.20. Following a second by Mr. Hammer, the motion was unanimously approved. Update on Parcels Mr. Sharp suggested that rather than repeat everything that was in the report sent out with the packets, that Mr. Olds just report any changes or updates since the mailing went out. If members of the public were at the meeting, the mailed information would also be stated. Agreed. The Director’s report was accepted as sent with the following updates: Mr. Olds reported bids were received for Parcel 4 and Parcel 11. Mr. Haas said Pedcor submitted an aggregate bid of $775,000. Meyer Najem submitted an aggregate purchase price of $700,000. Both bids conformed in full with the bid requirements and agreed that their projects would be integrated with Mohawk Plaza. Since neither bidder has control of Mohawk Plaza Mr. Haas recommended the CRC postpone awarding a bid for another month to see if that changes. Parcel #5 In response to a question, Mr. Olds stated the letter from IDEM reported no further action was required on the Goodyear site. Parcel #8, AMLI Old Town Mr. Olds reported there are still some old outstanding bills for the streetscape project. Mr. Olds asked the contractor to contact the architect for review of the pay requests and then the invoices will be submitted to the CRC for payment. AMLI also submitted a report on their leasing efforts. No change from last month. They are still trying to resolve the Bazbeaux Pizza issues. AMLI is considering building a parking deck. Parking in Old Town was discussed. Mr. Olds said a map was being prepared which will show all the parking spaces in Old Town Arts District. This will be made available to everybody. It will also indicate proposed parking areas. Mr. Carter asked if the merchants were being educated on the parking issues. An Arts District Business Owners Council is hopefully being formed. This group will then take a lead role in marketing the district. The merchants are being cautioned about the random complaints on parking. Further discussion ensued. Parcel #13 Mr. Olds is developing a master plan for the second phase of Parcel #13. On Phase I, one user has backed out, but there are two others waiting for a space. CRC Minutes, 5/17/05 4 Old Business The prototype Arts District light pole signs are being fabricated. Third Avenue Streetscape Mr. Olds reported the punch list ended up being quite extensive. Other Matters The auditor from the State Board of Accounts said the Commissioners need to be bonded. Mr. Olds distributed forms to be completed. Award of Contract Mr. Sharp moved the CRC award the contract for Parcel #5 site preparation to Dawson for $392,700. Following a second by Mr. Hammer, the motion was unanimously approved. Next Meeting, Tuesday, June 21, 2005, Executive Session at 6:30 p.m., meeting at 7 p.m. Adjournment Mr. Sharp moved the meeting be adjourned. Following a second by Mr. Hammer, the motion was unanimously approved and the meeting adjourned at 8:36 p.m.