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HomeMy WebLinkAboutCRC-06-21-05CRC Minutes, June 21, 2005 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, June 21, 2005 President Ron Carter called the meeting to order at 7:21 p.m. Commission members Jerry Heniser, Bob Battreall, Rick Sharp and William Hammer were present, constituting a quorum. Also present were Les Olds, Karl Haas, Mayor Brainard, Mike Hollibaugh and Bruce Donaldson. Phyllis Morrissey as support staff. [New commission member Jerry Heniser was sworn in preceding the meeting.] Approval of Minutes Following a motion by Mr. Hammer and a second by Mr. Sharp, the minutes from the meeting of May 17, 2005, were approved with three in favor. Mr. Battreall and Mr. Heniser abstained. Update from Mike Hollibaugh, Director, DOCS Mr. Hollibaugh gave an update on the Urban Design Initiative, which the DOCS staff and the Engineering staff have been working on. He distributed some conceptual plans for Carmel’s central core, noting the various modes of transportation for different areas. This information will also be shared with the Plan Commission. This will also be supplemented by traffic studies and parking studies. The Range Line Road overlay has been approved. Indianapolis Rapid Transit was discussed. Further discussion followed. Mr. Carter expressed concern about lack of bicycle facilities in the new areas. He also was concerned about “dead” facades, especially those fronting on Range Line Road. “We need to be sure Pedcor is aware of that.” The need for on-street parking was also mentioned. Discussion followed about the development at Range Line and Main and parking needs in that area. Mr. Olds noted the second phase will have some on-street parking and also a large surface parking lot behind the buildings. Further discussion. Reorder of the Agenda Mr. Sharp moved the agenda order be changed. Following a second by Mr. Battreall, the motion was unanimously approved. Award of Bids for Parcels 4 and 11 Mr. Haas reported the CRC received two conforming bids at the CRC April 19, 2005, for Parcels 4 and 11. The bids were substantially the same except for the price. Pedcor’s bid of $775,000.00 was substantially higher [$75,000 higher than Mayer Najem] so Mr. Haas recommended it be accepted. Discussion followed. Mr. Battreall moved the CRC accept the bid of $775,000 from Pedcor for Parcels 4 and 11. Seconded by Mr. Sharp. Brief discussion followed. Call for the question; the motion was unanimously approved. CRC Minutes, June 21, 2005 2 Cash Flow Report Mr. Olds discussed the monthly budget reports and the updated projections. Projection for TIF is approximately $2,500,000 twice a year. Discussion followed. Mr. Olds plans to return to the CRC in July with a formal request to revise the budget. Mr. Sharp moved the CRC Director authorize H. J. Umbaugh proceed with the issuing of a 2005 BAN for $2,995,000. Following a second by Mr. Hammer, the motion was unanimously approved. Invoices June invoices submitted totaled $547,883 and $9366.13 for bond payments. Mr. Battreall questioned the cost of appraisals. Mr. Olds said most of the properties we have appraised have buildings on them and it is hard to find comps. It is less expensive to get residential appraisals. Mr. Haas replied that it’s also important to build a record of what the value is with a well developed appraisal and that the expert would testify in court, in case there might be a litigation because of a condemnation. Discussion followed. Mr. Hammer moved for approval of the invoices for the overall amount of $557,249.71. Following a second by Mr. Battreall, the motion was unanimously approved. Other Mr. Carter raised the question of what should be done in replacing Ms. Mielke and her financial expertise and whether this should be a shared staff member with the Mayor’s office. The financial reporting needs to be in the hands of one person that specializes in that. It was noted that the financials will become even more complicated once the performing arts center is started. Discussion followed. Mr. Battreall moved the CRC hire personnel or consulting services, even if it’s temporary. Further discussion followed and the motion was not seconded. Mayor Brainard acknowledged something will be done in the next few weeks. Update on Properties In addition to the updates received in the member packets, the following parcels were discussed: Shapiro’s Mr. Battreall asked about the status of Shapiro’s Phase III. Mr. McComas told Mr. Olds they were in the process of closing a deal, based on the approval of the performing arts center. Discussion followed. Mr. Olds will talk to Mr. Shapiro again. This will be addressed again at the next CRC meeting if nothing is confirmed. Parcel 7 Marks Paneth Agreement In response to a question, Mr. Olds stated this contract amount is figured into the budget and would be part of the soft costs of the performing arts center. This would come out of CRC Minutes, June 21, 2005 3 the bond issue. The CRC should be reimbursed for certain construction and design costs already incurred on the performing arts center. Mr. Sharp moved the CRC approve the contract for $207,000.00 with Marks Paneth Strategy Group. [This will be for financial management of a capital campaign of $25,000,000.] Following a second by Mr. Battreall, the motion was unanimously approved. Mr. Sharp moved the CRC accept the bid from Calumet Asphalt Paving Co., Inc. for $1,373,977.00 for the underground stormwater detention area and Alternate #1 for $48,500.00 for surface parking, including lighting and plantings and further require the director to seek reimbursement from the performing arts budget for 50% of the stormwater detention costs. Following a second by Mr. Battreall, the motion was unanimously approved. [The Alternate #1 for $48,500 will be treated as a change order.] [Exit Mr. Sharp.] Parcel 8, AMLI Old Town Mr. Olds introduced Phil Tague, Executive Vice President of AMLI Residential. Mr. Tague was asked to give an update on AMLI’s leasing progress. Mr. Tague reported they have recently leased a space to a women’s apparel line, Mary and Marthas. They are working on two restaurant leases. One, which would front on the Monon, has orally said they would go ahead and would open February 2006. The other is for a café which would be open from 7-3. Once these are completed, AMLI would be left with three bays, each 950 sf. The apartments at 92%, but 60 days out they are at 96%. Mr. Tague acknowledged there have been some problems with the parking. Parking rules will be enforced. Signage will be redone to make it clearer what the demarcation is. Incentives will be given for garage rentals. The stricter enforcement will be phased in over the next four months. Mr. Tague also acknowledged there have been some problems with the leasing agent. This is being evaluated. Mr. Tague will respond to any concerns. Mr. Carter expressed a concern about empty storefronts, noting he’s had people complaining to him about this. He also noted he had seen someone drive through the pass through onto Main Street, which is a safety issue. He contacted the manager, but she did not address the problem adequately. Mr. Carter asked about the brick fluorescence. Mr. Tague explained it is caused by moisture leaking through because the bricks got wet during construction. The bricks can be cleaned but that is better done once the moisture is all gone. Mr. Olds asked for a commitment from Mr. Tague that the cleaning will be done. Mr. Tague agreed but wants to wait to see how much longer the moisture will continue to seep out. CRC Minutes, June 21, 2005 4 Mr. Heniser stated he wanted to make sure Mr. Tague understood what the CRC’s mission is and objectives. Mr. Heniser said he would be happy to meet with the AMLI representative to make sure he is provided with an orientation explaining how vitally important the concept is. Further discussion followed. Mr. Tague noted one tenant is not going to make it. He stated they have lowered rents significantly. Mr. Tague was thanked for attending. Parcels 12, 16 and 21 Mr. Olds asked for approval to issue RFPs for Parcels 12, 16 and 21 to be opened at the August 16 meeting. So moved by Mr. Hammer. In response to a question, Mr. Olds said bidders will have the option to bid on all or parts of Parcel 12. The motion was seconded by Mr. Battreall and then unanimously approved. Amoco Property Mr. Battreall moved to approve a resolution that Mr. Olds deposit $400,000.00 with the court for the BP/Amoco property. Following a second by Mr. Hammer, the motion was unanimously approved. Parcel 13 Mr. Olds said sales of individual units is going well. Parcel 16 Mr. Olds requested approval of the bid for demolition for three buildings. The low bid was received on May 17 from Langenfeld Wrecking for $46,000.00. The architects recommend the contract be awarded to Langenfeld. Mr. Carter asked that the work not start until after July 4. Mr. Battreall moved the CRC accept the bid from Langenfeld Wrecking for $46,000 for demolition of Parcel 16. Following a second by Mr. Hammer, the motion was unanimously approved. Parcel 14, Harrill Property Mr. Haas asked for a motion to approve execution of purchase agreement for the Harrill property for a purchase price of $990,000.00. Discussion followed. It was noted that the Street Department has retained a company to do a Phase II environmental study of its property [211 2nd Street SW]. Mr. Battreall moved the CRC proceed with the purchase of the Harrill property. Mr. Hammer seconded the motion. The motion was approved with four in favor. Mr. Carter abstained. CRC Minutes, June 21, 2005 5 New Business Mr. Les distributed surety applications for commission members so each could be bonded. This is required by the State Board of Accounts. Other Arts District Mr. Olds brought up the matter of the Arts District signs which cost approximately $300- 350 each. Discussion followed. Mr. Olds suggested an arts district budget be established to help with marketing the district. Commissioners will discuss the signs further with the Mayor Cinergy Mr. Olds reported a breakthrough with Cinergy. They now agree to install underground vaults for the electrical switchgear and distribution. This will extend to Parcel 7 and Nick Kestner’s property. This will allow Pedcor and us to now move forward. Communication Mr. Carter noted the importance of keeping Parks Department informed as well as the users of the Monon as we progress with all work. Mr. Olds said he would make a concentrated effort on this and has notified all contractors to copy the departments on any documents sent out. Comparison Mr. Carter distributed a comparison chart for City Center and the Circle Center Mall. Mr. Haas gave a brief explanation. Next Meeting will be Tuesday, July 19, 2005, 6:30 p.m. executive session, 7:00 p.m. regular meeting. Adjournment Mr. Battreall moved the meeting be adjourned. Following a second by Mr. Hammer, the meeting was adjourned at 9:47 p.m.