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HomeMy WebLinkAboutCRC-01-15-02CRC Minutes, January 15, 2002 1 CARMEL REDEVELOPMENT COMMISSION Meeting, January 15, 2002 President Rick Roesch called the meeting to order at 5:05 p.m. Commission members present were John Koven, Luci Snyder and Ron Carter, constituting a quorum. Also present were Kate Weese, City Engineer, Michael Hollibaugh, Director of Community Services, Kevin Foster and Les Olds, Kelli Hahn, Stu Hirsch. Mayor Brainard arrived at 5:40 p.m. Awarding of Bids for Reflecting Pond Mr. Olds listed the bids received for the pond. A tabulation sheet was sent to all Commission members prior to the meeting. Mr. Olds said they met with the low bid contractor. After discussion, CSO noted on their bid form they had not included the material which would be placed under the pond liner. The bidder said they had not seen it in the specifications. After it was pointed out to them, they were requested to get a price for it. Mr. Olds: “Because of the fact that they eliminated it from their bid, technically you could eliminate their bid because they failed to include all the items. The second would be to accept it as an additional cost of $7600 to include the material.” This material is to be placed under the pond liner on the deeper portion of the pond to give the liner additional protection from sharp objects. Included on the tabulation sheets are the estimates of the cost, including a 15% contingency. Mr. Olds: At this point it is our recommendation that Eden Enterprises be awarded the contract subject to the Commission’s selection of alternates. Discussion followed at length about the different advantages of the 10 foot pond versus the two foot pond, the filtration system. Mr. Olds noted if the CRC goes with the 10 foot pond without the filtration system, it cannot be added at a later date. The pavilions could be added later. In which case, the price would increase. Trade contractors would likely bid then. Maintenance estimates gathered and sent out earlier by Mr. Engelking were noted and discussed. Suction features for maintenance have to be at the lowest level of the pond and would have to be cleaned out monthly. If the pond is ten foot deep that would be more complicated. Mr. Foster said, “Technically, anything twenty-four inches deep or less can be considered a water feature. If it’s greater than twenty-four inches, then it’s open to interpretation. CRC Minutes, January 15, 2002 2 We’re calling it a pond. Could somebody come back and say it’s really a swimming pool?” Mr. Olds: Because of the hard edge. Discussion followed about the safety and maintenance issues. Mr. Olds noted if we are going to go to filtration then the bottom could be painted some other color than black at no additional charge. The color could be decided later. Mr. Olds can provide samples. Mr. Koven expressed a concern that if something was left out of the bid by the bidder, whether the bid is legal. Mr. Koven then made a motion to accept the Eden Enterprises’ bid for the two foot depth for $1,284,800. He moved all alternates be included except alternate #3 for the pond liner which is not needed since the two foot pond has a concrete bottom. Ms. Snyder then seconded the motion. Mr. Carter had a question about the depth needed for the skating pond and whether the wall was then needed. Mr. Olds said the wall was still needed because the pond will be drained to a depth of three inches in order for it to freeze. He said the rail may not be needed. This will be checked but at this time the option should still be included. Discussion followed about the actual location of the skating area. Mr. Olds suggested the CRC think about having the area east of the pond be flooded for the skating. Mayor Brainard also suggested as a possibility an area east of Third Avenue. The filtration for the pond will be on the north side below grade. Mr. Carter called for the question. The motion was unanimously approved. Construction Administration Services for the Pond Ms. Weese said her department would have to hire it out. Estimated cost for the administration services is $17,000. Ms. Weese recommended CSO be hired for this. Mr. Koven moved the CRC hire CSO to do the construction administration for a cost not to exceed $17,000. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Olds noted the substantial completion date has been discussed with the contractor. “We will not accept anything as an excuse other than an act of God.” They have been told they have to document every delay with a log. There is no penalty clause in the contract because there is no reward clause. Additional Agenda Item CRC Minutes, January 15, 2002 3 Mr. Hollibaugh reminded the Commission. “I just wanted to discuss the TIF districts. The possibilities were presented in September. These need to be captured before February 28, 2002.” It was noted there are several projects which could be included in these districts. Mr. Roesch will call Mr. Haas about this tomorrow. Adjournment Ms. Snyder moved the meeting be adjourned. Following a second by Mr. Koven the motion was approved and the meeting adjourned.