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HomeMy WebLinkAboutCRC-06-11-02CRC Meeting, June 11, 2002 1 CARMEL REDEVELOPMENT COMMISSION Meeting Tuesday, June 11, 2002 President Rick Roesch called the meeting to order at 7:40 p.m. Commission members present were John Koven, Luci Snyder, Ron Carter, Ed Burke. Also present were Mayor Brainard, Steve Engelking, Les Olds, Karl Haas, Kate Weese, Leslie Sinnott and Kurt Dehner from Duke Realty Coporation, Bruce Donaldson from Barnes & Thornburg, Buddy Downs, from Ice Miller, Loren Matthes from H. J. Umbaugh, Kim Clark from Clarkland Properties, Tom Lazzara, from On Track Properties, Christopher Reid, from Hoosier Realty Investments, L.L.C., Jeff Tyler, Carmel Community Players, Susan Miller, Indianapolis Star, Lance Stahley, Crossroad Engineers, Jim Bryan, Sesco Group. Phyllis Morrissey and Sherry Mielke, support staff. Public Hearing Mr. Roesch opened the Public Hearing to amend the Economic Development Plan for Parkwood Economic Development Area at 7:41 p.m. He asked if there was anyone present who would like to speak for or against this project. Seeing none, the Public Hearing was closed at 7:42 p.m. Resolutions 3-2002 and 4-2002 Mr. Downs explained the resolutions. Resolution 3-2002 will allow environmental remediation and abatement as part of the project. This was described at the last CRC meeting. Notice was published for the Public Hearing. The first resolution (3-2002) is amending the previous plan. The second (4-2002) is pledging the tax increment to the City of Carmel bonds. Mr. Koven moved the CRC approve Resolution 3-2002. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Koven moved the CRC approve Resolution 4-2002. Following a second by Ms. Snyder, the motion was unanimously approved. Presentation of Offers for Parcel #9, City Center Mr. Roesch noted two offers were discussed in the Executive Session preceding this meeting. Mr. Roesch recused himself because he does business with both parties. He passed the gavel to Vice President Burke. Kim Clark and Tom Lazarra, from On Track Properties, propose to build a two story commercial office building of approximately 9800 square feet with 30+ parking spaces off street, “a building of consistent Colonial Georgian architecture in a Class A format.” They are offering $195,000 for the parcel and have requested the CRC deliver a buildable pad and sidewalks with landscaping along the streets, 90 day due diligence period, closing on October 15, 2002, and completion of construction one year later. Christopher Reid, Hoosier Realty Investments, stated he will be constructing a similar type building, 10,000 square foot, matching the City Center design criteria. They would CRC Meeting, June 11, 2002 2 have their development office on the second floor with a retail client on the first floor. They are not asking for any site improvements and have offered $205,000, 45 day due diligence period, with closing on September 15, 2002, and completion of construction within one year (August, 2003). He noted they will also be making a pass at sites on both sides of the reflecting pond, tying these all to a retail corner, both corners. Brief discussion about the number of parking spaces available on the site. Mr. Haas summarized the two proposals. The quality and size of improvements would be about the same for both proposals. Mr. Koven moved the CRC accept the second proposal, from Chris Reid from Hoosier Realty, for $205,000 with no site improvements to be made. Ms. Snyder seconded the motion. The motion was approved with four in favor; Mr. Roesch recusing himself. Mr. Burke returned the gavel to Mr. Roesch. Mr. Roesch thanked the gentlemen for their bids and their interest in City Center, noting “we still have more land to sell.” Approval of Minutes There being no additions or corrections to the minutes, Mr. Koven moved the minutes of May 1, 2002, be approved. Following a second by Ms. Snyder the minutes were unanimously approved. In the minutes of May 8, 2002, Ms. Weese noted there should be a correction on page 8: The whole detention system will have to come up .35 feet [not 3.5 as written]. Mr. Koven moved the minutes of May 8, 2002, be approved with the correction. Following a second by Ms. Snyder the motion was unanimously approved. There being no additions or corrections to the minutes, Ms. Snyder moved the minutes of May 13, 2002, be approved. Following a second by Mr. Burke, the motion was approved with three in favor. Mr. Carter and Mr. Koven abstained because they did not attend that meeting. Report from the Director Insurance on Materials Mr. Engelking, responding to a request from the previous CRC meeting, stated the City’s current insurance policy did not include coverage of the stored materials for the reflecting pond. This coverage has now been added and will be paid out of the City’s administrative budget. The annual fee to cover the estimated cost of $1,000,000 for materials is $2300 prorated on a month to month basis until completion. The premiums will only have to be paid until the material is installed. CRC Meeting, June 11, 2002 3 Parcel #5 Dirt About two weeks ago, on Parcel #5, we discovered some free dirt was being delivered which we didn’t know was coming. It was being placed without any coordination and we didn’t know its source or composition. Subject to CRC’s approval, we’ve decided Kate Weese is the lead person to coordinate the delivery location and get certification in writing as to the type of dirt. She’ll coordinate with Les Olds to make sure it is placed in the optimum location. This was approved. HUD EDI Application Mr. Engelking said the application for the $1,000,000 grant was sent on the third of June. He is the point of contact with them. Ms. Hahn’s Report Ms. Hahn said she had not received the revised plans for AMLI Old Town from Jim Thomas. Goodyear has applied for some new signage. “As with any planning petition, they have to clear up their current sign violations before we will review any new applications, so we’ve put them on alert for that. But because it’s within C-1, as with any other petition we would ask the CRC architectural review committee [Ms. Snyder and Mr. Burke] to come in and look at their signage proposals.” Ms. Weese’s Report Ms. Weese reported there is an electrical transformer box that has to go in for powering the reflecting pond. Cinergy is proposing an easement along the side of Third Avenue SW, but someone has told them they need to stay in the right-of-way. The actual location is yet to be decided. It might be placed on the corner by the lift station equipment so it can all be screened at the same time. Mr. Olds cautioned about placing the box too far away from the service, because we would have to pay from one side of the box to the service. Kate will work with Mr. Olds and Cinergy on this. Ms. Weese talked about location of the electrical lines in Old Town, noting the need to get this resolved to stay on schedule. Time Warner cables will also need to be rerouted. Part of this might be placed along the Monon. Fiber optics cannot be cut; they must be rerouted. Permission from the property owners must be received [City of Carmel, Carmel Historical Society and possibly Vera Bailey]. Financial Report Ms. Mielke reported the May balance is $1,015,511. She has created a separate spreadsheet for Shapiro’s. Recovery from the insurance company is budgeted for August. Report from Attorney Mr. Haas asked if the members were ready to approve the conflict of interest policy as it applies to ownership of publicly traded stock. Mr. Burked moved for approval. Mr. Carter CRC Meeting, June 11, 2002 4 seconded the motion and it was unanimously approved. Ms. Morrissey will keep copies available in the CRC files. Report from Architect Parcel #9 Mr. Olds noted in the packets were two separate pieces. He asked the CRC to consider including in the Parcel #9 purchase agreement a brick wall to screen the parking area if this area faces City Center Drive. Also the developer will need to provide a screen wall between Ryland Townhomes and the parking area. Alternative kinds of screening walls, if of appropriate designs, would be considered. Also, just so the Commission knows, all the utilities are to the site. Reflecting Pond Construction is gathering speed and momentum. The good weather will hopefully reduce the sixty day extension. Mr. Thomas was notified and was somewhat upset about the delay, feeling it would hamper their ability to lease the apartments without the pond completed. He commented that he might come to the Commission asking for temporary landscaping covering the west end of the pond. Parcel #5 Demolition for the balance of the parking lot has been awarded to North American. No start date has been given, subject to the completion of Shapiro’s work. Shapiro’s Site Mr. Bryan, from SESCO, turned in documents stating that the site is clean, remediated, and ready to turn over to Gilliate Construction for work on the parking lot. We have a letter which confirms corrective action plan is complete. The requirement was that SESCO bring the site up to existing grade so Gilliate could move on, put their fill on, and complete the work. The only issue that came up is that the soils engineers retained by Gilliate, after reviewing the situation, would not allow us to use compacted clay on the site, so we had to switch to a granular backfill. There was an additional cost on top of the original estimate. It was determined this was environmental corrective work and should be placed on the bill to be reimbursed by the insurance company. We in turn will go back to Gilliate and ask for a credit for the compacted clay they were going to put on the site. Mr. Burke asked if there would be a letter from IDEM confirming the remediation. Mr. Bryan said we should be receiving certification from labs. SESCO will also be working with Gilliate locating the testing wells around the site. Electrical Usage Mayor Brainard asked CSO to have their electrical engineers provide an estimate of the electrical usage on City Center site of those areas where there was no prior electrical usage to come up with a cost to be presented to Cinergy in terms of the economic impact the development would make. The calculations were run in a format that Cinergy uses and it came up to about $700,000 per year in increased electrical usage. This information will be used to ask Cinergy to pay for burying the electrical lines. Mayor Brainard said CRC Meeting, June 11, 2002 5 one possibility which was mentioned is perhaps tying the payment to the sale of the last parcel. He noted they also might be more willing to pay for moving the lines now that it is unlikely they will have competition. He said these were discussion points at a breakfast meeting. The Mayor is waiting to hear back from Cinergy now that they have the estimates of usage. Parcel #9 Information was given to developers about this parcel. Mr. Roesch thanked Mr. Olds for CSO’s work with the many developers who are sent to them. Kudos Mr. Carter thanked Ms Weese, for the engineering work she’s done on the Carmel Drive project and he thanked Mr. Olds for the work he’s done from an architectural standpoint, noting they’ve both done an outstanding job. Mayor’s Report Mayor Brainard had nothing further to report. Reports from CRC Members Mr. Koven asked about the level of the grounds around Muldoon’s. Mr. Olds said the whole area will be brought up to match Shapiro’s level once it is all completed. He noted there is a detention area north of the Fire Department. Approval of Invoices It was noted there are some errors on invoices. Ms. Weese said the Gilliatte invoice has some things on it, which should not be included. She suggested a partial payment be made at this time until the invoice is corrected. Discussion followed. It was noted these are very complicated invoices because some of the costs are to be paid by the City, some by the CRC and some by Shapiro’s. Further discussion followed on this invoice and some others. It was decided the CRC would pay the invoices as submitted except for the invoice from Civil Designs for Plan Revisions, Shapiro’s ($15,822.50), the invoice from Gilliatte for the Temporary Drive, Shapiro’s ($1,912.00), and to only pay $160,000 to Gilliatte toward the $213,732 at this time. The rest of this invoice will be retained until completion of review by Kate Weese and Karl Haas. So moved by Mr. Burke. Following a second by Ms. Snyder, the motion was unanimously approved. Next Meeting Wednesday, July 9, 5 p.m. Mr. Burke will not be there. Mr. Koven was not sure he would be attending. CRC Meeting, June 11, 2002 6 Adjournment No Correspondence, no Old Business, no New Business, Mr. Burke moved the meeting be adjourned. Following a second by Mr. Koven the motion was approved and the meeting adjourned at 8:51 p.m.