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HomeMy WebLinkAboutCRC-07-09-02CRC Meeting, July 9, 2002 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, July 9, 2002 President Rick Roesch called the meeting to order at 5:50 p.m. Commission members present were Luci Snyder, John R. Koven and Ron Carter, constituting a quorum. Also present were Mayor Brainard, Steve Engelking, Bob Olson, from CSO, Bruce Cordingly, from Pedcor, Gerald Kosene, Todd Miller and David Kosene, from Kosene & Kosene, Brian Shapiro, Tim Ochs, Chris McComas, Steven Sturtz, from Crews & Sturtz, Inc., Gary Weaver, Weaver Design Group, Cathy Kightlinger, Kate Weese, Lance Stahley, Karl Haas, Brad Chambers, Lynette Deogracias and Dave Lezenby, from Buckingham, and Kelli Lawrence. Les Olds not present. Mr. Roesch noted because of tonight’s long agenda, including the presentations, another CRC meeting will be needed soon. The date selected was July 16, with an Executive Session beginning at 5 p.m., a regular meeting at 6:00 p.m. and a second Executive Session immediately following the regular meeting’s conclusion. Approval of Minutes Ms. Snyder moved for approval of the June 11, 2002, minutes. Following a second by Mr. Carter, the motion was unanimously approved. Ms. Snyder moved for approval of the June 27, 2002, minutes. Following a second by Mr. Carter, the motion was approved with three in favor. Mr. Koven abstained. Report from Mayor None at this time. Report from Director Mr. Engelking said the Board of Public Works and Safety gave approval for the Fire Station Road and Veterans’ Way Drive. Report from DOCS Ms. Lawrence requested approval of the Redevelopment District Zoning Process as it pertains to projects coming through the Department of Community Services. So moved by Mr. Carter. Following a second by Ms. Snyder, the motion was unanimously approved. Ms. Lawrence asked about the CRC Architectural Review Committee’s approval of AMLI Old Town. Ms. Snyder suggested the committee be contacted when the project is ready for review. Ms. Lawrence said she had seen finalized site plans, but no finalized architectural drawings yet. Report from City Engineer Ms. Weese said there have been some errors in some of the Shapiro invoices and she will need time to check the invoices thoroughly. Some were just submitted late today. CRC Meeting, July 9, 2002 2 Road improvements will need to be made in the AMLI Old Town area so the project is not slowed up. Estimated cost for these is $50,000 Agreement for Cinergy line relocation. Ms. Weese said the contract for Cinergy’s relocation of lines on the Old Town site needs to be approved. Brief discussion followed about what entity would approve this contract. Question was raised about the transformer box placement for the reflecting pond. This has yet to be finalized. Mr. Haas noted the contract has three parts, work to be done, [inaudible], reimbursement for this particular project. He recommended everybody [City and CRC] sign it. Mr. Koven moved Mr. Roesch be given approval to sign a contract to reimburse a maximum of $70,000 for relocation of Cinergy lines on Old Town site. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Roesch asked for clarification on some invoices. Ms. Weese said she and Tim Ochs [from Ice Miller] met to make some determinations on responsibilities for the Shapiro site. The latest invoices are being reviewed, but at this stage they look 90-95% correct and reasonable. Mr. Carter said we dealt with this same thing a month ago. “We asked Ms. Weese to look at these from an engineering standpoint and make sure things are done properly from a construction and cost standpoint. We put in place a schedule for when bills had to be in hand for the Commission. If a bill has not been submitted in the proper time frame then I don’t think you [Ms. Weese] should be apologizing at all for not having looked at that. I think this is a situation where you have to have time to look at these properly to protect everybody’s interest. Anything that you don’t get in the proper time frame I don’t think we have an obligation to get it into the proper time frame by any measures, including not looking at them in depth.” Mr. Koven agreed. Mr. Roesch said he was not comfortable with a 95% guarantee. “I think you should have the time to really look at that.” He asked Ms. Mielke if the invoices being submitted for payment today have all been resolved. She said they had been. Ms. Weese asked about a payment of $500 which she thought was approved at the last CRC meeting. Ms. Mielke did not have that on the sheet. Mr. Roesch said he thought that had been approved by Mr. Olds, but he asked Ms. Mielke to verify that with Mr. Olds before paying it. CRC Meeting, July 9, 2002 3 Ms. Weese was asked about an invoice from Civil Designs. She said a breakdown was needed to designate the portion of the invoice which would be attributable to the contamination problem. Tim Ochs said the bill was submitted May 1 and the contamination problem doesn’t change the amount of the bill. “We’d be happy to deliver a breakdown to you within the next fifteen days.” Ms. Weese asked if the CRC could look at it next week. Mr. Ochs said the breakdown doesn’t change the obligation of who’s responsible for the payment; all that does is provide the CRC with additional information about what costs were attributable to the contamination. He agreed to provide the breakdown before next week’s meeting. There was some question about which bills had been received and when they were submitted. There were also questions about which bills had already been paid. Mr. Carter suggested Mr. Shapiro and Ms. Weese agree which bills needed to be verified by next week’s meeting. The current invoices, less one Civil Designs bill already paid, plus the revised bill requested would be what is needed for Ms. Weese. Financial Report Ms. Mielke reported the July 1 balance is $643,530 which includes a late posting of interest payment of $388. Mr. Roesch noted the insurance payment of $424,000 should be received in August, or possibly sooner. Mr. Roesch asked Mr. Engelking for an update on the grant status. Mr. Engelking is checking weekly but has no definite date at this time. He was asked if the final amount was known yet. Mayor Brainard said he thought it was in the range of $480,000 for the reflecting pool and the rest would be toward the park area around the pool. Concern was expressed about the low balance of the CRC funds and the need to receive the insurance payment or grant money as soon as possible. It was noted these are “out of our hands”. Approval of Invoices Mr. Carter moved the invoices be approved. Following a second by Mr. Koven, noting for the record, the amount of the invoices is $445,722.85, the motion was unanimously approved. Report from Attorney Nothing at this time. CRC Meeting, July 9, 2002 4 Report from Architect None due to Mr. Olds’ absence. Reports from CRC Members Mr. Carter asked to discuss an item from Mr. Olds’ report: the question of electrical service around the reflecting pond. He noted the importance of it being included due to public events, including the Farmers’ Market, being moved to that area. Brief discussion followed. Mr. Carter moved the CRC approve inclusion of electrical work around the reflecting pond, at a maximum of $25,000, per Mr. Olds’ report. Following a second by Ms. Snyder, the motion was unanimously approved. Old Business Expansion of CRC Areas of Influence Mr. Roesch noted the CRC reached a consensus at the February Strategic Planning Session on the expansion of areas of influence, noting it is just an indication that the CRC does, on an ongoing basis, want to have a say on the design standards if a property sells in that area. Ms. Lawrence said without the C-1 or C-2 zoning districts in place, there is nothing in place which would require people to get CRC approval. She recommended the zoning districts be expanded. Mayor Brainard said this needs to start with the process through the Plan Commission. Ms. Lawrence questioned which areas the CRC wanted included at this time. She noted some of the areas are more in flux than others as far as interest. “Do we want to start with those areas? Some of the other areas, if we include them, will really slow down the process.” Discussion followed. Mayor Brainard recommended a motion be made asking the Plan Commission to consider this as soon as possible. Ms. Lawrence said we should be able to get it noticed in time for the Plan Commission’s August 20 meeting. Mayor Brainard: We will want to have a resolution so when Rick and I show up there, we can say this is a request of the CRC. Ms. Hahn: The parcel just north of City Center Drive would be rezoned to C-1. The southeast corner in Old Town would be C-2. The rest of the area of influence, we can work on that, looking at a time frame for rezoning more of the area if that’s what you want to do. Rezoning is the only way we can get the CRC any official approval authority. Mr. Haas: There are other reasons for expanding the areas besides the zoning. [Tape end] Ms. Snyder made a motion to approve a resolution to change those two areas to C-1 and C-2 respectively and request the Plan Commission support. Mr. Carter asked for clarification on the boundaries of the two areas. Brief discussion, then following a second by Mr. Carter, the motion was unanimously approved. CRC Meeting, July 9, 2002 5 Presentation of Offers for Parcel #2 Chris Reid, of Hoosier Construction Management, presented a proposal which included a mixed use of condominiums on the back side and retail on the front. They offered $1.875 million for the land and said it would be a three year project to completion. Mr. Roesch wanted everybody to know there is another CRC meeting scheduled for Tuesday, July 16, so everyone could make their final presentations, including site plans. Ms. Snyder asked what the price of the townhomes would be. Mr. Reid replied upper $100s to 200,000. Ms. Snyder expressed a concern of the quality needed to comply with the Georgian architecture and said she didn’t think $200,000 would be enough. Discussion followed. Bruce Cordingly, President of Pedcor Company, presented a proposal which would include moving their offices from Keystone at the Crossing and partnering with Kosene and Kosene Development Company. Their plan included office space with lower level parking for 60% of the vehicles. Phase One would have two 20,000 square foot buildings. Gerald Kosene and Gary Weaver, explained further details of their qualifications and designs of their proposal. Price range for the townhomes would be $175,000 to $300,000 or higher. Discussion followed. These companies hope to buy the first four acres (north side of reflecting pool) in the fall, and another three acres eighteen months later, followed by the final acre in three years. Further discussion. Brad Chambers, Buckingham Company, presented a proposal which would include offices and retail space as well as for sale townhomes. There would be 50,000-60,000 feet of office, 10,000 feet of speculative retail and 100-125 townhome units with average sale price of $225,000, plus upgrades. Their offering price is $1.9 million and they are prepared to close 60 days after final approval of the site plan and would like to discuss the takedown of the remaining second half of the parcel, within six to twelve months. They have conducted a marketing study for the site. Ms. Snyder had to leave the meeting. She recommended CRC members go visit products the companies have already built and asked that the presenters let her know where to go. Discussion followed. CRC Meeting, July 9, 2002 6 Mr. Roesch asked all presenters to return to the meeting on Tuesday, July 16, 6 p.m., noting the CRC hoped to make a decision that evening. He thanked all for their presentations. Reports from CRC Members Mr. Roesch noted he forgot to mention the liquor board which met this morning. The Board is still deadlocked, two to two, in approving the CRC’s liquor license. This means it will have to go to the state commission which will be meeting next Tuesday. Adjournment There being no other business before the commission, Mr. Carter moved the CRC adjourn. Following a second by Mr. Koven, the motion was unanimously approved and the meeting adjourned at 7:49 p.m.