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HomeMy WebLinkAboutCRC-09-24-02CRC Meeting, September 24, 2002 1 CARMEL REDEVELOPMENT COMMISSION Meeting Tuesday, September 24, 2002 President Rick Roesch called the meeting to order at 7:10 p.m. Commission members present were Luci Snyder, John Koven, Ed Burke and Ron Carter constituting a quorum. Also present were Sherry Mielke, Kate Weese, Kelli Lawrence, Wayne Wilson, Bill Ruthhurt (Indianapolis Star), Steve Engelking, Les Olds, Karl Haas, Diana Cordray, Christopher Reid, Harry Elliott, Barry Hochstedler (CSO), Lawrence E. Lawhead. Mayor Brainard arrived at 7:50 p.m. Phyllis Morrissey as support staff. Approval of Minutes There being no additions or corrections to the minutes of August 13, 2002, Mr. Koven made a motion for approval. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Koven moved the minutes of September 4, 2002, be approved. Following a second by Ms. Snyder, the motion was approved with four in favor. Ms. Snyder abstained. Agenda Change Mr. Carter made a motion the agenda be revised to include a report from Diana Cordray, Clerk Treasurer, next on the agenda. Following a second by Ms. Snyder the motion was approved with four in favor. Mr. Koven opposed. Report from the Clerk-Treasurer Clerk Treasurer Cordray distributed a memo about House Bill 1001 Special Session and how this bill would impact TIF allocation areas. [Copy included with these minutes.] Ms. Cordray recommended the CRC make an assessment how much revenue these districts will lose. The CRC could raise, by levy, enough money to make up the difference. This starts with the CRC and is then approved by an ordinance adopted by the City Council. She noted this is a very complex issue and offered her assistance. Mr. Roesch suggested the CRC hire a financial advisor to review what the impact would be in our TIF areas and report back to us as soon as possible so a decision can be made on a levy. Ms. Cordray offered to start the process since she already has some contracts in place with vendors. Mr. Burke suggested Ms. Cordray, Mr. Roesch and he get together to help push this along. Ms. Cordray said her goal would be to get the information back to the CRC by the next meeting. Ms. Cordray: The second thing I wanted to talk about was a memo I distributed about missing documents. We have made some headway on this, but are still in serious omission. Brief discussion followed. Ms. Cordray recommended making more than one original if at all possible. CRC Meeting, September 24, 2002 2 Mr. Roesch thanked Ms. Cordray for her assistance. He noted a special meeting might be necessary regarding the levy issue. Report from Director Mr. Engelking reported the first portion of the grant money, $433,468, has been received from HUD. Mr. Koven asked about the next payment which is due in December. Mr. Engelking said it is based on the issuance of invoices which we provide to HUD. Report from DOCS Ms. Lawrence had no comments. Report from City Engineer Ms. Weese reported Cinergy will start Third Avenue work this Friday and the work should be completed in a day. Ms. Weese continued: We’re still working on the agreements, one which reimburses them for the AMLI utility line burial. The other is for the Third Avenue burial which they are doing on a good will basis because the Mayor sent a letter. We’re working with Cinergy and CSO on the engineering and cost for the main line which runs from just south of City Hall to just north of City Center and will be under Veterans Way. Financial Report Ms. Mielke reported the September 1 balance in the CRC fund was $620,831. Brief discussion followed about costs coming up, especially those for Parcel #2, the underground detention pond and the above ground completion of the area. Mr. Roesch thanked Ms. Mielke for her extra work on the grant. Approval of Invoices In response to a question from Ms. Snyder, Mr. Olds noted the completion of the work by Eden Enterprises will be closely monitored before the final payment is made (which should be in October). Concern was expressed about the delays in the project. Mr. Koven questioned the Ice Miller invoice for work done for the alcoholic beverage permit. Mr. Roesch pointed out the other work they had done for us with the State and local board. He is hopeful this money can be reimbursed when we sell the permit. He also has Ice Miller checking to see if the CRC can maintain any control over the permit [making sure it stays in City Center]. Ms. Snyder moved the invoices in the amount of $288,948.41 be approved. Following a second by Mr. Burke the motion was unanimously approved. Report from Mayor Mayor Brainard reported he is continuing to answer various inquiries about City Center and referring them to our attorney when appropriate. CRC Meeting, September 24, 2002 3 Report from Attorney Mr. Haas asked for approval of the project agreement for Hoosier Realty which was distributed in the packets along with the exhibits which have been provided. There are also supposed to be dormers on the roof. Mr. Burke moved the CRC approve the project agreement for Hoosier Realty to include dormers. Seconded by Ms. Snyder. Mr. Carter asked that an irrigation system be included also. Mr. Burke moved for approval of the amended motion to include an irrigation system. Following a second by Ms. Snyder, the motion was unanimously approved. Ms. Weese asked if this project agreement had been through DOCS. Mayor Brainard said it will have to go through ADLS. Ms. Weese said she and DOCS would like to have a brief time to review the document. Further discussion followed about siting of the building, entrance areas, screening. Mr. Reid indicated a willingness to work with the CRC. He will bring any revised drawings in for review by DOCS and City Engineer. Mr. Roesch asked for an amendment to the motion to have the project reviewed by DOCS and the City Engineer and then approved by the CRC architectural committee prior to project agreement. So moved by Mr. Burke. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Roesch explained to Mr. Reid that the departmental reviews will occur and if there are any architectural changes that need to be made, those will have to be approved by the architectural review committee and Mr. Olds. If there are no changes, the project agreement will stand as approved [with the dormers and irrigation system]. Ms. Lawrence requested that the department get all the exhibits, including all four elevations. Pedcor Agreement Mr. Haas requested approval of the Pedcor Agreement in the form which was included in the packets but with the following revisions: 1. CRC will be responsible fore completed median cuts. 2. The curb cuts will remain the responsibility of the developer. 3. There will be no trees required in the medians. 4. The CRC will have the option of making some of the internal roads public, at least those running along the edge of the reflecting pond. 5. The CRC be responsible for having the lift station screened but the developer be responsible for landscaping it. 6. Any signage by the developer on the lift station must have CRC approval and the developer will participate in the cost. 7. The roof pitch will be 8/12 and the parking ratio of 3 spaces per thousand square feet will be acceptable. CRC Meeting, September 24, 2002 4 Mr. Roesch: I’ll entertain a motion that the CRC approve the Pedcor agreement with the revisions as listed by Mr. Haas. So moved by Mr. Koven. Following a second by Mr. Burke, the motion was unanimously approved. Report from Architect Parcel #5 Mr. Olds: CRC work on Parcel #5 is basically complete except for installation of the streetlights on Range Line Road and Fire Department Drive. Mr. Olds noted there is still an issue of completing the demolition of the remaining parking area on Parcel #5. Mr. Olds told them to forget about doing it since we don’t know when that’s ever going to happen. Brandenburg is inquiring about a credit since we are not using one of the alternates which was bid on and accepted. Mr. Olds told them he would pass that on to the CRC, noting at the most it would be $2500. Parcel #4 Mr. Olds had a call from First Indiana Bank wanting to discuss the layout for a two story building on parcel #4. They seemed very interested in the property; $400,000 was mentioned as a price for the parcel. Ms. Snyder said in commercial real estate right now there has been an explosion of banks, banks existing, banks coming into the market, everybody looking for [inaudible] to place a free standing building and failing those, a piece of land. She noted she has a project listed at 56th and Post and just got something under contract to a bank, three quarters of an acre for $525,000, just as a line of reference. Underground Utility Line Mr. Olds said the only other issue is the location of the underground power line that goes from Parcel #5. In the agreement with Cinergy we want to put it directly underneath Veterans Way Road. The exact lane has not been decided since we don’t know how wide the road will be. Ms. Weese said it will probably be in the middle no matter how many lanes there are. Parking behind Muldoon’s Mr. Olds said parking behind Muldoon’s was mentioned at the last meeting. Suggestion was made to gravel an area to provide additional parking. Proposal would be to push the topsoil surface off, put six inches of gravel in place in a 100 x 300 area. Estimated cost is $16,000-$22,000. We possibly could recoup the stone if it’s not driven down into the soil too much. Discussion followed. Mr. Olds will get three quotes but CRC will hold off on actually doing the work until it is deemed to be necessary. Light Industrial Park Mr. Olds distributed in the packets a concept for a light industrial park for CRC review. The area would be for service businesses. Mr. Roesch stated this is something the CRC wanted when they were looking at expanding our areas of influence because the CRC CRC Meeting, September 24, 2002 5 was sensitive to what would happen to misplaced service businesses. There was a concern that “we’ve upped the ante” on some of those properties [in the expanded areas] and there will be pressure for the businesses to sell out. We want to be sure we have the service businesses that are needed to support the citizens. Discussion followed. Mr. Olds said it is important that the [City] staff support the idea so the developers will buy into it, then the CRC will back the idea and act as the “agent” to try to make this happen. The site has already been looked at by a number of developers. Further discussion followed. Mr. Carter said it was important part of the area be reserved for relocation of current Carmel businesses. General agreement. Mr. Roesch asked Ms. Lawrence to provide DOCS comments about the proposal in her next packet. Detention Area Mr. Carter noted we did not cover the detention area by the reflecting pond. Mr. Roesch agreed and said the options were grass, grass with sidewalks or go ahead and do the full fledged park complex. Mr. Olds recommended we do only the grass at this time until there is a clear understanding of what is going to happen with the streets. Discussion followed. Mr. Carter expressed a concern that the reflecting pond wouldn’t be immediately accessible to the public. It was noted Cordingly and Kosene would have to have construction fences across their property lines. Mr. Roesch said we also need to get the dirt out of there. Veterans Memorial Mr. Olds said the area might be part of Veterans Plaza. American Veterans has proposed a memorial in the area. [See Correspondence.] Brief discussion followed about best location. Detention System Further discussion followed about the detention system by the reflecting pond. It was decided to have Mr. Olds get bids for the detention system including alternates for the ground above it. Dirt on Parcel #2 The need to move the dirt on Parcel #2 was also discussed. Mr. Olds said the estimated cost for moving it is $35,000-$43,000. Ms. Weese will check to see how this needs to be bid and report back to Mr. Olds. Mr. Roesch requested a motion be made to authorize him to pay up to $45,000 to move the dirt. So moved by Mr. Carter and seconded by Mr. Burke. The motion was passed with three in favor: Roesch, Carter and Burke. Mr. Koven did not vote and Ms. Snyder was out of the room. Correspondence CRC Meeting, September 24, 2002 6 Mr. Roesch noted Mr. Olds had received a letter from William A. Ensign about a veterans’ memorial. Old Business Expansion of Influence Discussion There was discussion about the use of the word “blighted” (a legal definition which CRC was advised by attorneys to use) to describe some of the areas proposed for expansion of CRC influence. Ms. Lawrence asked Mr. Haas for clarification: This expansion of influence, the zoning gives influence over ADLS provision, but that’s all we’re talking about then at this point? Mr. Haas: In terms of expanding influence at this point it is simply a rezone and it’s probably the case that if you’re applying the C1 ordinance to an area, there probably will have to be some changes in the adopted ordinance that applies to these [inaudible and tape break]. Mr. Roesch: I would entertain a motion to revoke resolution #5-2002 but also reaffirm our support of the rezoning of the Mohawk Place parcel and Southeast Old Town. So moved by Mr. Burke. Following a second by Ms. Snyder, the motion was unanimously approved. Mr. Haas will write a new resolution. New Business None Next Meeting is scheduled for October 9. [This has been changed to Wednesday, October 16, 2002. Executive Session at 5 p.m. Regular meeting at 5:45 p.m. in the Caucus Room.) Adjournment Motion was made by Mr. Burke to adjourn. Following a second by Ms. Snyder, the motion was unanimously approved and the meeting adjourned at 8:44 p.m.