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HomeMy WebLinkAboutCRC-10-26-04CRC Meeting, October 26, 2004 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, October 26, 2004 The meeting was called to order at 7:04 by Vice President Ron Carter. Commission members present were Rick Sharp and William Hammer, constituting a quorum. Also present were Mayor Brainard, Les Olds, Karl Haas, and W. A. “Bill” Ensign. Phyllis Morrissey as support staff. Approval of Minutes Mr. Hammer moved for approval of the minutes from the meeting of October 5, 2004. Following a second by Mr. Sharp, the motion was unanimously approved. Carmel Clay Veterans’ Memorial Update Mr. Ensign gave a progress report on the fundraising of the Veterans Memorial Corporation. After several different contacts and mailings, cash on hand is approximately $32,000. He noted this is a long way from the estimated $800,000 which will be needed. They have hired a fundraising consultant, who started working with them in September and they hope to have $150,000 raised by January. Mr. Ensign will receive two checks this week, one for $30,000 and one for $5,000. The goal is to dedicate the monument on Veterans’ Day 2006. He thanked the Commission for all their support and the contributions of land and site improvements. Mr. Carter recommended Mr. Ensign and the other veterans take advantage of the training provided by the professional fundraiser because those skills would be helpful to the community in other projects. Financial Matters Resolutions Mr. Olds reported no resolution would be presented at this time to activate the BAN that was approved earlier. Based on the cash flow projections, counting on some major elements such as Pedcor closing this year, and receiving TIF payment in December, it was decided not to activate the BAN yet so no action needs to be taken tonight. Brief discussion followed. Cash Flow Report September EOM balance for CRC fund is $3,660,434. Balance in the 2004 Draw-Down BAN is $2,927.782. Total resource availability for EOM September is approximately $6,588,216. Invoices Invoices in the amount of $2,271,584.88 were presented for payment. Of this amount approximately $2,175,766 will be paid from bond proceeds. CRC Meeting, October 26, 2004 2 Mr. Sharp moved for approval of the invoices in the amount of $2,272,584.88. Mr. Hammer seconded the motion and asked for clarification of an invoice from Barnes & Thornburg. After an explanation, the motion was then unanimously approved. Update on Properties Parcel #2, Pedcor Pedcor building #3 is now pretty well all framed out and they are starting to enclose it. Plans are being developed for buildings #4 and #5. Pull off lane has been completed, ready for stone and asphalt. This area can be used as a temporary staging area because they will be running out of space on the site. Mr. Olds: We have allowed them to use part of Parcel #7 for staging. We are trying to make sure the road stays clean. Parcel #2, Kosene Kosene’s architect has asked for permission to change some of the colors of the building exterior finishes, using some of the same colors as Pedcor, for instance, on the roof shingles. Mr. Olds approved this request as a design change. They have re-landscaped the south side of the reflecting pool, put in underground drains, everything they’ve been asked to do. Brief discussion about sale of units. No progress on the area to the south. Mr. Carter noted if Kosene bought the area, that would leave us with less “service” business areas. He suggested this concern be revisited. General agreement followed by a brief discussion. Veterans’ Plaza All the masonry materials are on site. Restrooms are being bricked up. Design detail and color match the other pavilions. Ice Skating Mr. Carter asked if the pool would be ready for skating when winter arrives. Mr. Olds said he thought it would be ready by then. It was noted that the wrong end froze more quickly last year. A solution needs to be found for protecting the fountain light tips which protrude slightly above the ice. Discussion followed. Suggestion was made about the Veterans having a Christmas tree on their parcel and using it as a fundraiser, selling ornaments. Mr. Olds will talk to them. Parcel #5, Pedcor Development Mr. Olds reported the demolition will start on Goodyear by the end of next week. He is waiting for the court to issue the document showing we have possession of the building. Pedcor will be paying for the survey which has just been completed and they will also be paying for the sub-surface investigation work through the fee draw schedule. Environmental report has been delivered to Pedcor and they know they need to review CRC Meeting, October 26, 2004 3 the information and make a determination if they need a Phase II for any reason. They would pay for the Phase II but if there is any remediation needed on Goodyear, the CRC would have to pay for that. Mr. Haas noted remediation costs would be deducted from the price CRC is paying for the property. Photos will be taken of the property before the demolition begins. Mr. Olds distributed a letter from Pedcor inquiring about roads in the Parcel #5 area. Discussion followed. Mayor Brainard questioned the necessity of Monon Green extending all the way to Third Avenue. Further discussion. The [fountain] circle should be opened up between the Fire Station and Police Station for the extension of Veterans’ Way. Decision on Monon Green will be deferred for awhile. Design proposal for Parcel #5 will be brought to the CRC early in January. Mr. Olds pointed out that some basic engineering will need to be done with Parcel #7 to make sure the grade ties in correctly with Parcel #5. He raised a concern about the grade level of the Monon Trail because it would be about six feet below the first floors of the buildings. Parcel #7, Performing Arts Center Mayor Brainard reported they were very close to an agreement. Parcel #8, AMLI Old Town Mr. Olds said we have received no further response about the final payment CRC owes them. Cripe has been held accountable to make sure everything was done correctly and that the final accounting for the extra work has been documented. Incentives for the Arts District would include the archways, the banners on light poles, extra advertising and PR. Parking in Old Town was discussed. Suggestion was made that business owners and their employees in the area should be encouraged to park on the periphery. Mr. Olds will ask DOCS to get an accurate parking space count. Parcel #9, Chris Reid’s Office Building Mr. Reid is putting in a lot more landscaping than was originally planned. Mr. Olds told him we would agree as long as the condo owners next door were happy. Parcel #10 Underground piping and stone are in place. Ready for the sidewalk to be installed. Then the CRC has met their commitment in total. Last light fixtures were delivered to the job site. Brief discussion about tenants and projected building date. [Mr. McComas will be at the November 16 CRC meeting with an update.] CRC Meeting, October 26, 2004 4 Parcel #11 No further word from Mr. Boyce. In response to an inquiry, Mr. Olds responded that the CRC would likely hold the site, along with Parcel #4, to combine with Mohawk Plaza to have a larger development with visibility all along City Center Drive. Mr. Haas stated the CRC has an agreement in principle, under which they will agree to the C-1 zoning without any objection. They are leaning toward a right of first refusal on the property. Mr. Haas feels “that if they were of any mind to sell, we would get the opportunity to buy, even before we have the right of first refusal in place.” He would like to have an option even if it were an option under an appraisal arrangement where we agree on an appraiser and the terms of an appraisal. No progress has been made on that at this time. He expects that the zoning element will be done by the next [CRC] meeting and the right of first refusal by the following meeting. Mr. Haas will continue to pursue this. Mr. Haas noted if the C-1 zoning was in place, we would have control over any project that goes there. Discussion followed about Parcel #4 and the bank’s withdrawal from the project because of their management changes. Parcel #12 Demolition contractor is ready to go. Adjacent property owners have been notified. Parcel #13 Bid package is complete except for dollar value. The park area is being appraised and that value must be included in the bid package. Discussion followed. Mr. Haas said if the bids are all non-confirming then they can all be rejected and thirty days later, the CRC could enter into negotiations. Foreman Properties Mr. Haas requested a resolution to make a condemnation offer to Foreman for Lot 8 and Lot 9 of Parcel #13 for the average of the appraised values which is $118,500. So moved by Mr. Sharp. Following a second by Mr. Hammer, the motion was unanimously approved. Old Business Old Town Grants The grants were distributed as approved at the CRC meeting on October 5, 2004. This program will be revisited in January, 2005. Third Avenue Streetscape CRC Meeting, October 26, 2004 5 Work focuses primarily on the lift station. Underground work is done, masonry work being started. Cast inserts with brass letter inserts which will read “Pedcor Square”. Pedcor will owe the CRC about $80,000 for their share. Old Town Arts and Design District Mayor Brainard reported Evan Lurie moved to Carmel last week. Land for the eastern archway has been secured. We should soon secure the land for the southern archway. Bids for construction of the archways will be opened November 16. Design work is being done for banners to be hung on light poles in the district. Decision needs to be made on location of the roundabout on Main Street west of the Monon. Kosene has agreed to construct their project doing a crescent around the roundabout. Other Matters Following a brief discussion, Mr. Sharp moved the CRC ask Mr. Haas to write a procedure for the CRC to review and adopt regarding the process of receiving and opening bids. Following the adoption, the CRC will direct Mr. Haas to communicate that procedure by a letter to the State Board of Accounts. Seconded by Mr. Hammer. Unanimously approved. Bid Opening Decision The bids for Parcel #13 live/work units will be due in the Department of Community Services by 8 a.m. on Thursday, December 2. The meeting will be at 8 a.m. in the Caucus Rooms. Mr. Olds will have a pre-bid conference with all the bidders. DOCS office will be open by 7:45 a.m. on December 2 to receive bids. Next Meeting The regular meeting for December will be on Wednesday, December 15, 6:30 p.m. Executive Session, 7 p.m. for the meeting. (Sandwiches will be available.) Other Discussion about the exterior colors and design in C-1 districts. Changes have to be approved by the CRC’s architectural committee. Mayor Brainard noted the Code Enforcement employees need to be aware of that and this should be done often to keep new employees informed. Mr. Olds will contact Mr. Westermeier about removing the large Parks banner at Pedcor. Adjournment Motion made, seconded and approved for adjournment at 8:39 p.m.