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HomeMy WebLinkAboutCRC-11-16-04CRC Meeting, November 16, 2004 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, November 16, 2004 The meeting was called to order by Vice-President Ron Carter at 7:02 p.m. Commission members present were Rick Sharp and William Hammer, constituting a quorum. Also present were Mayor Brainard, Les Olds, Karl Haas, Howard Dugan (Gilliatte), Steve McVicker (Sign Craft), Steve Brown (Pedcor), Michael A. Smith (Gibralter Construction), Don Purdy (Purdy Masonry), Donald L. Payne (Payne Electric Co., Inc.), Bob Olson (CSO), Chris McComas, and William S. French (Colliers Turley Martin Tucker). Sherry Mielke and Phyllis Morrissey as support staff. Approval of Minutes Mr. Sharp moved for approval of the minutes from the meeting of October 26, 2004. Following a second by Mr. Hammer, the motion was unanimously approved. Bid Openings Parcels 5b and 5c Mr. Haas reported we have received a bid from Pedcor for parcels 5b and 5c in the amount of $1,500,000 ($750,000 for each parcel). Mr. Olds received the bid under advisement and will report back to the CRC at the December 2, 2004, meeting. Gateways Bid Opening Mr. Olds introduced Howard Dugan, from Gilliate, who will be the construction manager for the two gateways. The five bid packages for the gateways were set up by the construction manager: (1) concrete & general construction, (2) masonry work, (3) steel fabrication, (4) signage, and (5) electrical. Thirteen bids were received. The bids were opened and tabulated. It appears the total of the five lowest bids is under budget at $364,029.00. This figure does not include construction managers’ fees or any contingency. The bids will be checked and the bid tally will be available by Thursday noon. Mr. Sharp moved the CRC authorize the director to execute contracts with the apparent low bidders, not exceeding the budget, and providing that the low bidders meet all the terms and conditions specified in our bid. Following a second by Mr. Hammer, the motion was unanimously approved. Mr. Dugan and Mr. Olds will review the bids and report back to the CRC. Mr. Hammer moved to allow 10% over the bids for change orders at the discretion of the director. Following a second by Mr. Sharp, the motion was unanimously approved. Brief discussion followed about easements. Groundbreaking for the gateways would probably occur the second week in December. It was suggested a ceremony be held. CRC Meeting, November 16, 2004 2 Mayor Brainard will talk to Nancy Heck. Mr. Olds noted another photo opportunity could be when the arches were set. Presentation Mr. McComas introduced William French, from Colliers Turley Martin Tucker. Mr. French explained about their marketing efforts to land tenants for the building to be built between Shapiro’s and Flagstar. Discussion followed. Mr. McComas said they would be happy to come back to the next meeting to report again, noting they planned on breaking ground in the spring. Financial Matters The balance as of end of October is $4,186,805. The 2003 BAN is now expended. Estimated cash balance is $2,530,750 and an estimated 2004 draw down BAN amount is $2,927,782. We will get approximately $1,781,000 from TIF in December. Discussion about cash flow followed. It was decided not to activate the other BAN at this time. Invoices Invoices in the amount of $342,886.75 were submitted for payment. Of this, $45,618.52 from the bond proceeds. Mr. Sharp moved for approval of the invoices in the amount of $342,886.75. Following a second by Mr. Hammer, the motion was unanimously approved. Update on Properties City Center Parcel #9 needs power. Discussion followed at length about power issues with Cinergy. Mr. Sharp moved the CRC ask City staff to look into the feasibility and legality of providing our own electrical power within the CRC’s zones of influence. Seconded by Mr. Hammer. It was suggested that underground vaults be part of the inquiry. Mr. Sharp amended his motion to include this. The amended motion was seconded by Mr. Hammer. In the meantime for the next 120 days, the power cabinet will be moved forward from Mr. Kestner’s property to the easement. Some sort of solution will be arrived at the end of 120 days so the cabinet is no longer in front of Mr. Kestner’s property. Several different options were discussed. The motion was unanimously approved. Mr. Carter will talk to Mr. Kestner. Kosene, Parcel #2b Kosene is working to get enclosed before winter and also getting their site more presentable. No progress on expanding their area to the south. Pedcor, Parcel #2a Pedcor representatives are planning a presentation to the CRC around January 11, 2005. Mr. Olds noted they are looking at some major changes to their site configuration for the hotel. At the same time they are looking at the site plan for Parcel #7 and the integration between Parcel #7 and Parcel #5 and all the utilities involved. CRC Meeting, November 16, 2004 3 Parcel #10 The sidewalk to the Monon should be finished by now. Parcel #12 O’Malia property demolition contract has been signed. Contractor is getting all utilities shut off at O’Malia’s and Goodyear. Court has ordered all right, title, and interest to the plaintiff [City of Carmel]. Mr. Haas asked for 48-hour notice from Mr. Olds before demolition of Goodyear begins so he could give Goodyear and Huffer one last chance to remove any personal property from the building. Parcel #13 The land is offered at $900,000 and the bid packages have been picked up by seven developers. Four people who have inquired about purchasing a live/work unit have been sent updates on the status of the project. Doug Haney, City Attorney, is working on the transfer from the City to the CRC of the park site and the small piece of ground east of the Chamber building. Mr. Haas said Hamilton Title is researching the plats to determine size and placement of the alleys. Mr. Olds said one hot spot had been found under Main Street right of way during the environmental testing. It is thought that it was from an old gas station to the north. Cost to take it out is estimated at $2,000. Signage Mr. Kosene would like to have his project name added to the sign pylon at the southwest corner of Range Line and City Center Drive. Mr. Olds told him it would be $750 per year and Mr. Kosene would be responsible for getting the graphics done. A mock-up of the Arts District logo for light pole banners is being made. Mr. Hammer suggested that if the banner is ready, it be presented at the time of the gateway groundbreaking ceremony. Agreed. Monon on Main Street Project Mr. Olds showed the layout and configuration of the project and placement of the west archway. Mr. Olds explained about the suggested “trade” with Kosene where CRC will provide streetscape in exchange for Kosene using more masonry on their building exteriors. The right of way is up to the face of their buildings. We would give them an encroachment license if they wanted to put a canopy or seating area out, subject to CRC approval. That way we, not the owners’ association, are in control of what happens up to the building. Discussion followed. Mr. Sharp moved the CRC is in general agreement with the terms outlined for our assumption of streetscape work in the memo submitted by David Leazenby, conditioned upon Kosene’s additional commitments in their rezone submission in line with the CRC Meeting, November 16, 2004 4 exteriors. Seconded by Mr. Hammer. Brief discussion followed. Call for the question. The motion was unanimously approved. Other Liquor License As required by the state, a sign notifying the public of a liquor license transfer will be posted on the site December 2, 2004. Approximate price the CRC will be paid is $16,000 plus attorney fees incurred in the purchase of the license. CRC is not allowed to sell the license at a profit, nor is the CRC allowed to keep it. Mr. Carter reminded the CRC of the importance of having a service park in Carmel since the CRC is taking over space currently used by service providers. O’Malia Fireplace Shop Mr. Carter asked the status of their remodeling. Final plans are not known at this time. Mr. Olds and DOCS’ staff are working on it. Bazbeaux’s Pizza Rumors about future location of Bazbeaux’s are unsubstantiated at this time. Firehouse Museum Mayor Brainard brought up the Firehouse Museum, which is in need of repairs, the extent of which is unknown without further study. Mr. Carter expressed disappointment that the organization in charge of the museum hasn’t been more committed with publicity and regular hours. It was noted this facility could be a definite draw for Old Town. Mayor Brainard suggested that after a study is done, then we could sit down and dialogue with the Fire Buffs, agreeing to make improvements if they will in turn make more specific commitments. Further discussion. Mr. Sharp moved the CRC invest $5,000 for analysis and recommendations on the Firehouse Museum. Seconded by Mr. Hammer. Mr. Carter reluctantly approved so the vote was unanimously in favor. Next Meeting December 2, 8 a.m., with the bid opening for Parcel #13 and a few other items of business. Continental breakfast will be served. Next executive session and regular meeting will be Wednesday, December 15, 6:30 and 7 p.m. respectively. Adjournment Motion was made and approved for adjournment at 9:01 p.m.