Loading...
HomeMy WebLinkAboutDept Report CarrneJ)Clay Advisory Board o(-Aling Appeals October 28, 2002 Page 4 of 14 u 3-9j. Carmel/Clay Schools - New Collegewood Elementary (SD-171-02; V-172-02; V-173-02; V- 174-02; V-175-02; V-176-02; V-177-02) Petitioner seeks approval of a Special Use under Sectiun 5.2: Special Uses in order to constTllct a school of general elementary education. In addition, the petitioner also seeks the following Development Standards Variances: V-Il2-02 ~25.7.01-2: Definitions: Traffic Directional Sign three (3) 14.5-square-foot TDS V-I 73-02 ~25.7.02-5(b)(i) two (2) Institutional Signs V-Il4-02 ~25. 7.02-5(c)(i) 96.25-square-foot Institutional Wall Sign V-175-02 ~25.7.02-5(c)(ii) 24-square-foot Changeable Copy Sign V-Il6-02 ~25.7.02-5(d) 6' 2" Ground Sign V-I 77-02 S5 .4.1: Maximum I-Ieight 31- fool building height The site is located at 12415 Shelbome Road. The site is zoned S-lJResidence - Estate. The Department of Community Services is recommending favorable consideration of the Special Use petition with the following Conditions: I. That all Technical Advisory Committee issues be resolved satisfactorily prior to the issuance of an Improvement Location Permit. The Department of Community Services is recommending favorable consideration of the Development Standards Variance petitions (V -172-02 through V -176-02) for signage. The Department is recommending favorable consideration of the petition (V -177-02) for a thirty- one- foot building height. Page 4 Carmel/Clay Advisory Board oWning Appeals October 28, 2002 Page 5 of 14 u Items 3-9j. exhibit A Technical Advisory Committee September 18,2002 New CoIlegewood Elementary School (Construction Plans) The applicant seeks approval to construct a new middle school facility. The site is located at the southeast comer of West 126m Street and Shelbome Road. The site is zoned S-l/Residence - Estate. Filed by Jeff Bolinger of FanninglHowey Associates for Carmel/Clay Schools. Bi]] Payne and Jeff Bolinger with FanninglHowey and Terry Quillman with TLF Engineers returns to present the next project for Carmel/Clay Schools. We brought the overall master plan for most of the campus. Our focus is on the new Co]]egewood Elementary School that is down at the southwest comer. Although the application forms shows 159 acres, we are reviewing approximately 11 acres. Everything else has been seen at a previous TAC and has been through the Board of Zoning Appeals. Some of the things we are doing now, at College wood, will tie in from a utility standpoint to the plans already in place. As you know, earthwork is already underway at the middle school site. If you are familiar with Towne Meadow Elementary School, you will have an understanding of this building. The difference will be the color. Exterior coLors will be changed to match the middle school. The entrance is to the north and west of the school. We will have visitor parking and student drop off by vehicles out front. Bus parking and staff parking will be to the back. It is very similar to what happens at Towne Meadow and Prairie Trace. All access will be accommodated via the interior access drive. We have entrance and exit off the visitor parking in the front. We have an entrance near the bus queuing area and an exit to the interior access drive. Overall, the elementary site has approximately 200 parking spaces. For major events where we need overflow parking, we can take advantage of the middle school parking spaces. It's nice to have those two facilities next to eacb other. The playground areas, "noted in light gray" to the south of building, are segregated for kindergarten, intermediate and primary areas. A general use play field to the west of the building will accommodate Physical Education activities and team sport usage. Jenny Chapman has sent a letter. We have talked by phone about the master drainage plan and it is noted that an updated copy is needed. An outlet permit will be needed for the project. No fee is required for schools. Bill Payne handed Jenny a copy ofthe plans. Bill Payne notes that they will not have a new ontIet for this project. Steve Broermann, it is understood that all the improvements are being made as pa11 of the other development. Steve will send additional comments by the end of the day. How are the paths and ADA ramps to work? We do not want to see those empty out onto the accelldccellanes. This will be in my comments for the road improvements for the middle school. We need to shift so we can get across the street at a shorter point. I have not looked at the elementary site but it would seem similar. As for a right-of-way, we could put an intersection cut at the entrance to allow it to remain part of the right-of-way. OtIlerwise it would be an easement so it can be maintained. Bill Payne notes it could be put back further into property. Dick Hill, No comments Scott Brewer sent an email yesterday. Scott notes the west perimeter along Shelborne Road needs to be more heavily buffered. Jeff Bolinger acknowledges the email sent by Scott. On other sites Prairie Trace and Towne Meadow, with a lighter density, can we mirror this project to those? Scott confirms that more trees are on this site. It is suggested that they use those back further into the site. As the trees grow, we would like to see a more wooded site. The numbers listed in the email can be adjusted per our discussion. We will not count rows to make sme everything within 15' matches those numbers. The point is those numbers are requirements now ancl as we shift things around on the site, they come within a percentage of what we Page 5 Carmel/Clay Advisory Board oUing Appeals October 28, 2002 Page 6 of 14 u require. It is okay to use the ones on site as part of those nwnbers. We are willing to work with you, but let it be understood that we would like to see more shade trees along the road. Regarding the trees along the south, please take extra steps so that heavy construction equipment does not get too close so as to preserve root system. Jeff Bolinger confirms numbers from the list and will make adjustments per email from Scott. Laurence Lillig, DOCS, references sheet G2.0 that shows the property line and grading. Scott will look again at the information. A meeting will be arranged to walk the area. The fence row can be checked at that time, Jeff questions the 20' distance, The drainage structure might come into play. We will install fencing to help with equipment control. Scott will provide a written plan. I will include species comments as well. Laurence would like a copy of Scott's emaiL Mike McBride notes this is outside the corporate limits of the city engineering department. We will defer to Hamilton County Departments. Gary Hoyt sent a letter to Alan, I received a phone call from Ryan. Ryan said the sprinkler system is a minor of Prairie Trace. That will work for us. We would like to see the enunciator panel remain in its current front location. We require a Knox Box and FDC caps. One additional comment: along the west side ofthe school about mid way, the fire hydrant is shown behind a fence. We would like to avoid tearing down a fence. Please be sure the fire hydrant is not boxed in. John South recommends some changes on the erosion control plan. The sequence is buried in the project information, That needs to be drawn out. The contractor needs to have a clear understanding, To that you should add temporary seeding and inlet protection. Terry Quillman asks Jolm to expand on the sequencing. John asks that they show the plan and construction details. Give more consideration to temporary seeding. The way your construction schedule is heading you will need quite a bit of seeding for fall; do not wait until the project is completed. The sequence needs to be further addressed. Dean Groves notes the petitioner has been working with Ron Booher. Dean will defer any comments to Ron, Jon Dobosiewicz, one of my requests was with regards to providing a temporary asphalt connection over fi'om the street to the asphalt path on the southwest comer. We would like to see you provide the cormection and also provide a 5' wide asphalt cormection over from the corner so the people can get from the right-of-way to the path, or we will make the connection for you. Feedback from your engineer with regard to our request on aligning the drive exiting the bus parking area with the adjacent drive to north has been received. Laurence has the email from Alan Blunk. The email indicates a slope issue that they felt was at the maximum limits of what was acceptable. Terry indicates the slope is 8% to get into the drive. INDOT reports 8-10% maximum for field entrances. For buses less than 5% is probably appropriate. Jon indicated that engineering does not want this to be dedicated. Jon asks Terry ifhe can expand on how this might be a concern and further explain points 4 and 5. POINTS FROM EMAIL: 1. Slope to connect to MS drive would be 8%, which is at the upper limit of what I would consider to be acceptable. Page 6 /...... Carmel/Clay Advisory Board of~ing Appeals October 28, 2002 Page 7 of 14 u 2. More traffic, including busses would have to double back through the lot to ex.it. This safety concern to me seems to outweigh the slight improvement gained byahgning the drives. 3. Major loading of bus traffic only occurs twice a day - it is not steady load of traffic during the day, and in fact, there will be 110 traffic exiting the bus lot at other times of the day. 4. Typical subdivision design standards dictate separation of streets/drives by a minimwn of 150' - we have 200' currently. 5. This is a private drive that will not be dedicated to the city. Bill notes this is a matter of identifying a safe standard of reference. We are complying with those standards. This is an internal private access drive and allowed by the school corporation. Slopes are the biggest concern: especially the way in which the bus queuing area is used. Once the buses are stacked and they begin to depart, we want them to depart that parking area as soon as possible. We would prefer that they not drive back through behind parked vehicles from a safety standpoint. Jon, should drive be pulled east and south? Jeff, this area will be a future ball field. The further we bring it, the more we encroach into that space (SO' one way or the other). Jail, the logic is not to double back. I don't want you to contradict your rationale. Engineering indicates there will be improvement gained by aligning the drives. Ron Farrand, Prairie Trace and Towne Meadow we double back all the way. This is not an issue. In this case, we are going back to an exit where ultimately the parents will be exiting. We are trying to separate that in this case. We don't have that at the other schools. Functionally we want a separate drive if engineering allows it. If it is too steep, during "icy conditions" buses do tend to slide out. That is a concern. Bill notes another option is to slide it 20' - 30' to the east, at the end of parking area. It would have no impact to the west. Jon: our preference is that it would be aligned across from the middle schooL It would provide a direct route to cut into the school area during events. At a minimum, we request you provide a sidewalk cOlmection. We would require that for a public street. Jeff suggests taking out an island to add the sidewalk connection. Again, grades would be an unsafe condition. The alignment will be discussed further. Laurence notes that by locating the driveway to the east, that raises the question about the location of the gates. The gates are to keep people from accessing the rear drive. The purpose of one has been defeated. People will cut through the parking lot to get out. I would suggest moving the gate farther east to cut it off at that point. Also discussed with Mr. Blunk, we show the parents coming in on the west drive and then looping aronnd to drop off. The intent is that they would come out thru the middle of the three gates; the same drive buses will be entering in the mornmg. Ron, parents are not allowed to leave if the buses are in the area. They must wait. Control staff handles that. Laurence, where is the bus control individual located? Ron, actually they are not controlling the buses, they are controlling the parents. The buses come and all queue up. The kids are let off the buses at 8:05 AM. Monitors are there to let kids go. There is also someone out front. Parents are then held "sometime 3 deep" (they queue all the cars up that might be there in the morning or the afternoon). The buses and parent vehicles are coming to the school at the same tinle but are going to two different places_ Laurence, why don't we loop them back out this west entrance? This would avoid potential conflict with buses at the middle drive? Page 7 Carmel/Clay Advisory Board oUning Appeals October 28, 2002 Page 8 of 14 u Ron, we can certainly look at that as a possibility when we get there. We always have that option to send the parents out the other way. It's the same when we have a supervisory person there; they would direct them another way out. Jeff we might have a conflict with bus traffic and parent traffic. Ron, it's the same situation at most schools. The parents are coming and going at the same time as the buses. It's a matter of how we direct them on site. Laurence, buses are making a left tum against outgoing automotive traffic. Parents are stacked to get out of the drive. The conflict of drop off and pick up could be eliminated. It is suggested that the petitioner take a closer look at this situation. The fire department would also need that ability to maneuver around the building. Jon, for the board you might want to put together a narrative to explain how traffic is directed to reduce conflicts. Laurence, a clear explanation of how that functions might be advised. If it is used at other schools successfully, that might also be included. Ron, case in point is Towne Meadow. We added a parking lot to that building. As a part of that project, we added a connector in the same situation. There are people there to control the flow of traffic. Laurence, on another note, the pond issue: specifically the way the path spills out onto your drive. There should be a better way of handling the pedestrian traffic. I would suggest extending sidewalk along the south side of the drive to that point. Bill will check with school on this. They could possibly extend the path down across the field. Jon observes that the south west end of the parking lot where the sidewalk adjoins and connects to the asphalt the curved section of the trail that butt into concrete walle would it be better to make that curb connection concrete and butt it up against the trail at a right angle path? There will be a long stretch that will be a maintenance issue. It might be difficuLt to clean. Gary Hoyt questions Ron: very recently there have been some renovations to Prairie Trace and Towne Meadow. Will this be a mirror of the expanded version? Ron responds that this will be a duplicate of Towne Meadow with the expansion already there. Page 8 u u City of Ca rmel Department of Community Services One Civic Square Carmel, IN 46032 317-571-2417 Fax: 317-571-2426 I ~O I U ~(1 ? FACSIMILE TELECOPY COVER LETTER DATE: October 24,2002 TO: Bill Payne (Fanning/Howey) FAX: 848-0843 FROM: Connie Attached hereto are 11 pages, including this cover letter, for facsimile transmission. Should you experience any problem in the receipt of these pages, please call 317/571/2419 and ask for Connie. NOTES: Attached is the agenda and department report for the October 28,2002 BZA meeting for the new Collegewood Elementary and the tabled Clay Junior High. Please call if you have any questions. CONFIDENTIALITY NOTICE: The materials enclosed with this facsimile transmission are private and confidential and are the properly of the sender. The information contained in the material is privileged and is intended only for the use of the individual(s) or entity(ies) named above. If you are not the intended recipient, be advised that any unauthorized disclosure, copying, distribution or the taking of any action in reliance on the contents of this telecopied information is strictly prohibited, If you have received this facsimile transmission ;n error, please immediately notify us by telephone to arrange for return ofthe forwarded documents to us.