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Home My WebLink AboutBPW-03-05-08Caky of Carmel Office of the Clerk-Treasurer ML ETING tiTICE CARIES BOA OF PUBLIC WORKS WEDNESDAY, MARCH 5, 2008 AT 10.00 A.MG COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 5, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY FALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE UAA.bIEI_, IN' )[ANA 4603? 3171571-2114 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 5,2008 - 10;00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the February 20, 2005 Regular' Meeting 2. BID OPENINGSAWARDS a. Bid Opening for the Maintenance for landscaped. Areas of Roundabouts and Medians; David Huffman, Street Commissioner b. Bid Opening for the Fire Vehicle Purchase; Gary Carter, QuarterMaster Carmel Fire Department (This bid may be awarded at this meeting) c. Bid Award for the Towne Road 131`' Street to 146'h Street Project; Mike McBride, City Engineer 3. CONTRACTS a. Request for Purchases of Goods and Services; Rosado Hill: Spring Mill Road and 1061h Water Main Extension; Infrastructure Contractors; ($154,413.00; John Duffy, Director of the Utilities Department b. Request for Purchases of Goods and Services; Change Order #33; Milestone Contractors; Old Meridian Street; (Increase $15,433.75); Mike McBride, City Engineer c. Request for Purchases of Goods and Services; Change Order 434; Milestone Contractors; Old Meridian Street; (Increase $6,$50.00); Mike McBride, City Engineer d. Request for Purchases of Goods and Services; Change Order 935; Milestone Contractors; Old Meridian Street (Increase $2,620.79); Michael McBride, City Engineer ONECIVIC ?QUARE CARMEL, INDIANA 46032 317571-2414 e. Request for Purchases of Goods and Services; Change Order #31; Beaty Construction; 116'h Street Rangeline to College; (Decrease $164,251.46); Michael McBride, City Engineer E Request for Purchases of Goods and Services; Change Order #32 Beaty Construction; 116`h Street Rangeline to College; (Increase $73,912.30); Michael McBride, City Engineer g. Request for Purchases of Goods and Services; Change Order #33 Beaty Construction; 1161h Street Rangeline'to College; (Inerease.$114,823.13); Michael McBride, City Engineer h. Request for Purchases of Goods and Services; Change Order - FINAL; Calumet Asphalt; 3rd and 4ih Avenue SW Restructure; (Increase $158,657.53) and Explanation of Overage of Contract Exceeding 20%; Michael McBride, City Engineer i. Request for Purchases of Goods and Services; Yardberry Landscape Excavating; KEYSTONE Avenue Project; 106'h; ($16,200.00); Michael McBride, City Engineer j. Request for Purchases of Goods and Services; Yardberry Landscape Excavating; KEYSTONE Avenue Project; 126`h; ($13,600.00); Michael McBride; City Engineer k. Request for Purchases of Goods and Services; LPA Federal Aid Project; Bicycle Derbies; David Littlejohn, Department of Community Services 4. USE OF CITY FACILITIES/STREET CLOSURES a. Request to Use. Gazebo, Common Area, Wedding; Rehearsal'- Saturday, April 19, 2008 Noon to 2:00 p.m.; Wedding Saturday, April.20,2008; 11:00 a.m. to 4:00 p.m.; Brad Johnson b. Request to Use Gazebo and Common Area; ALS Remembrance and Celebration of Life; Thursday, May 1, 2008; 5:00 p.m. to 9:30 p.m.; Sarah Payton c. Request to Use Council Chambers; Meeting; June 24, 2008; 6:30 p.m. to 8:30 p.m.; Lakes of Hazel Dell Homeowners Association d. Request to Use City Streets; Splash Flash and Dash Triathlon; Sunday, April 20, 2008; 9:00 a.m. to 1:00 p.m.; Carmel Swim Club e. Request to Use City Streets; Sam Costa Half Marathon; Saturday, March 29, 2008; 9:00 a.m. to 12:00 p.m.; Indy Runners 5. OTHER a. Request for Secondary Plat Approval; Long Ridge Estates, Section l; Lots 49, 50, 51; Steve Broermann, Platinum Properties b. Request for Stormwater Technical Standards Variance; Long Ridge Estates; Section 4; Brian Robinson, Stoeppelwerth & Associates 6. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCH 5, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the February 20, 2008 Regular Meeting were approved 2 - 0. BID OPENING/AWARDS Bid Award for the Rosado Hills: Spring Mill Road and 10611' Water Main Extension; ICI; $154.413.00; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution No BPW-03-0508-01 • Morgans Creek; StreetSians; Board Member Burke moved to approve. Board Member. Watson seconded. Request approved 2-0. CONTRACTS Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Member Burke moved to approve. Board Member Watson seconded. Request approved 1-0. Request for Purchases of Goods and Services Change Order #3• Infrastructure Contractors; (Increase $22,908.84): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 1 Request for Purchases of Goods and Services Change Order #31; Milestone Contractors; (Incre $3.]41.68): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. $4,372.06); Board Member Burke movedao approve. 'Board }Member Watson. seconded. Request approved 2-0. #I Member Burke moved to approve: Board Member Watson -III seconded. Request approved 2-0. Request for Purchases of Goods and Services Change Order #3-IIXAL::Caktrtiet.Civil Contractors (Decrease $44.196.00}- Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Carmel: Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY FACILITIES/CLOSE STREETS Request to City Hall Parkin Lot Shred -It Daw Saturday. April 26, 2008: 9:00 a.m. to 2:00 p.m.:. Board Member Burke moved to approve.- BoardMember Watson seconded; Request approved 2-0 Member Watson seconded moved to approve. Board I') Member Burke proved to approve. Board Member Watson seconded. Request approved 2-0 Request to Use Caucus Room 113; Meeting Wednesday, March 12, 2008 6.`30 p.m. to 8:30 p:m.: Board Member Burke moved. to approve; Board Member Watson seconded. Request approved 2-0 Request to Use Gazebo Common Area Cltureh Picnic' Sunday August'l7 2008- 2:00 p, m, to 8:00 p.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Board Member Watson seconded: Request approved 2-0. Burke moved to approve. Request for Water Availability The Village of West Clay; Section 6003-d. Block A: Board Member Burke moved to approve. Board Member Watson .seconded. Request:approved 2-0. Member Burke moved to approve Board Member Watson seconded. Request approved 2-0. Member Burke moved to approve. Board Member J Request for Secondary Plat Approval; Village Green Townhomes, Section 1, Block B: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval: Cool Creek North, Third Section; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut ; The Village of West Clay, Section 6003-B; Block A; Board. Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Utility Re-imbursement• Vectren Energy 131" Road Proiect; ($87,164.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Member I E Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke adjourned the Meeting at 10: 07 a. m. Tana L. Cordray, 1 C Clerk-Treasurer Approved, yor James Brainard ATTES ana L. Cordray, IA C Jerk-Treasurer