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Home My WebLink AboutBPW-01-16-08City of Carmel NOTICE CA EL BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 16, 2008 AT 10:00 A.M* COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 16, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JANUARY 16, 2008 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the December 19, 2007 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the Wells #9, 413, and #23; John Duffy, Director of the Utilities Department 3. CONTRACTS a. Request for Purchases of Goods and Services; Butler Fairman and Seufert; ($360.00); Michael McBride, City Engineer b. Request for Purchases of Goods and Services; Butler Fairman and Seufert; (S8,800.00); Michael McBride, City Engineer c. Request for Purchases of Goods and Services; Change Order #l, Carmel Streetscape Gray Road at 106th Street; Engledow Group; (Decrease $765.00); Michael McBride, City Engineer d. Request for Purchases of Goods and Services; Change Order #6, 96th Street and Westfield Blvd.; Milestone Contractors; (Increase $3,224.00); Michael McBride, City Engineer e. Request for Purchases of Goods and Services; Change Order 97, 96"' Street and Westfield Blvd.; Milestone Contractors; (increase $1,874.88); Michael McBride, City Engineer f. Request for Purchases of Goods and Services; Change Order 925, 116th Street; Beaty Construction; (Increase $27,842.61); Michael McBride, City Engineer g. Request for Purchases of Goods and Services; Change Order #30, 116th Street; Beaty Construction; (Increase 3,115.20); Michael McBride, City Engineer h. Request for Purchases of Goods and Services; Change Order 48, Illinois Street Extension?wdnnontWc4?ay; E&BEPaving;t.(Io",ease7$14i$98.50); Michael McBride, City Engineer i. Request for Purchases of Goods and Services; Change Order 49, Illinois Street Extension; E&B Paving; (Increase $39,316.52); Michael McBride, City Engineer j. Request for Purchases of Goods and Services; Change Order #10, Illinois Street Extension; E&B Paving; (Increase $105,629.84); -Michael McBride, City Engineer k. Request for Purchases of Goods and Services; Change Order 411, Illinois Street Extension; E&B Paving; (Increase $2,634.61); Michael McBride; City Engineer 1. Request for Purchases of Goods and Services; Change Order #12, Illinois Street Extension; E&B Paving; (Increase $71,652.67); Michael McBride, City Engineer m. Request for Purchases of Goods and Services; Change Order #13, Illinois Street Extension; E&B Paving; (Increase $47,318.77); Michael McBride, City Engineer n. Request for Purchases of Goods and Services; Change Order #25, Old Meridian Street; Milestone Contractors; (Increase $9,272.30); Michael McBride, City Engineer o. Request for Purchases of Goods and Services; Change Order #2; 136th Street - Spring Mill Road to Ditch Road; Calumet Civil Contractor; (Decrease - $96,938.44); Michael McBride, City Engineer p. Request for Purchases of Goods and Services; Change Order #1; 136'' Street - Spring Mill Road to Oak Ridge; Calumet Asphalt Paving; (Decrease -$163,423.37); Michael McBride, City Engineer q. Request for Purchases of Goods and Services; Accent Details; ($19,169.00); David Huffman, Street Commissioner 4. USE OF CITY FACILITIES OR STREET CLOSURES a. Request to Use City Streets; Tour de Carmel; Saturday; September 13, 2008 from 3:00 a.m. to 12:00 p.m.; Carmel Parks and Recreation b. Request for Use of Gazebo and Common Grounds; Wedding; Friday June 13, 2008; from 4:00 p.m. to 9:30, p.m. Rehearsal; Thursday June 12, 2008 from 2:00 p.m. to 9:00 p.m.; Krystle SchneppPfister c. Request for Use of Council Chambers; National Day of Prayer; Thursday, May 1. 2008 from 11:00 a.m. to 1:00 p.m.; Nidia Escoto 5. OTHER a. Request for Open Cut and Lane Restrictions; 1440 West Main; Gas Service; Resa Glover, Vectren b. Request for Utility Reimbursement Agreement; Duke Energy; $2,931.00.; Michael McBride, City Engineer c. Request for Consent to Encroach; Carmel Drive Partners, LLC; Pedestrian Walk way; Doug Haney, City. Attorney d. Request for Recommendation for Acceptance Approval; Carmel Streetscape - 131" Street Roundabout; Michael McBride, City Engineer e. Request for Recommendation for Acceptance Approval; Carmel Streetscape - Oakridge Road Roundabouts; Spring Mill from 131x' to 136"'; Ditch from 136'h to 1415; Michael McBride, City Engineer f. Request for Recommendation for Acceptance Approval; 106th Street Culvert Replacement; Michael McBride, City Engineer g. Request for Recommendation for Acceptance. Approval; 116`x' Street Rangeline to College; Michael McBride, City Engineer h. Request for Resolution No. BPW-01-16-08-01; A Resolution Authorizing the Buyback of Sick Leave from Civilian Employees of the City of Carmel; Barbara Lamb, Director of Human Resources i. Request for Interlocal Agreement; Hamilton County and the City of Carmel; Household Hazardous Waste; John Duffy, Director of the Department of Utilities J. Request for Resolution No. BPW-01-16-08-02; A Resolution Ratifying the Mayor Signature on Agreement; Fund Transportation Project; Doug Haney, City Attorney k. Request for. Approval Resolution No. BPW-01-16-08-03; A Resolution Ratifying the Mayor Signature on Agreement; Purchase of Art Work; Doug Haney, City Attorney 6. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JANUARY 16, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:03 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the December 19, 2007 Regular Meeting were approved 2 - 0. BID OPENING/AWARDS 1 Bid Opening for the Wells 99 913 and 923.proiect: Mayor Brainard opened and read the bids aloud. Company Bid Amount National Water Service $909,481.00 Reynolds $759,103.00 Workman $875,855.42 The bids were given to John Duffy, Director of the Department of Utilities, for review and recommendation at the next meeting. CONTRACTS Re nest for Purchases of Goods and Services Maintenance OfSofnvare: Butler Fairrnan and Seufert; ($360.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. 1 Re nest or Purchases o Goods and Services: Change Order #1,, Carmet Ntreetsca e. 106` Street: Engledow Group (Decrease $765.00); Mayor Brainard moved to approve. Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Change Order 16, 96`J' Street and Westfield Blvd; ' Milestone Contractors (Increase $3,244.00); Mayor. Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Change Order #7 96`h Street and Westfield Blvd Milestone Contractors (Increase $1.874.88); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. (Increase $27,842.61); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order 98 Illinois Street Extension; E&B Paving; Incentive Pay (Increase $14,898.50); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order 49 Illinois Street Extension E&B Paving; (Increase $39,316.52); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Change Order #10 Illinois Street Extension: E&B Paving; (Increase $105,629.84); Mayor Brainard moved to approve. Board 1Llember Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services : Change Order 411 Illinois Street Extension; E&B Paving: (Increase $1,634.61); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services Change Order 412 Illinois Street Extension; E&B Paving; (Increase $71,652.67): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services Change Order 913 Illinois Street Extension E&B Paving; (Increase $47318.77): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services Change Order 425, Old Meridian Street; Milestone Contractors; (Increase $9,272.30): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services, Change Order 92, 13 Street - Spring Mill Road to Ditch Road: Calumet Civil Contractor (Decrease -$96,938.44): Mayes Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order #1: 136`h Street - Spring Mill Road to Oak Ridge; Calumet Asphalt Paving (Decrease -$163.423.37); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Repair of 126`h Pedestrian Bridge Accent Details; ($19.169.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES/CLOSE STREETS Request to Use City Streets; Tour de Carmel Saturday September 13 2008 from 3:00 a. m. to 12:00 P.M.: Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. Brainard moved to 7 L approve. Board Member Burke seconded. Request approved 3-0. Request for Use of Council Chambers; National Day of Prayer Thursday May 1. 2008 from 11:00 m; Mayor Brainard moved to approve. Board Member Burke seconded. Request a.m. to 1:00 p. . approved 3-0. OTHER Request for Open Cut and Lane Restrictions 1440 West Main; Gas Service: Mayor Brainard moved to approve. Board Member Burke.secorided. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Carmel Drive Partners LLC• Pedestrian Walk way: Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. Request for Recommendation for Acceptance Approval • Carmel Streetscape -13151 Street Roundabout; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to it approve. Board Member Burke seconded. Request approved 3-0. Request for Recommendation for Acceptance Approval 106th Street Culvert Replacementt Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Recommendation for Acceptance Approvak 116th Street Rangeline. to College: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Resolution No BPPY 01 16-08-01; A Resolution Authorizing the Buyback of Sick Leave from Civilian Employees of the City of Carmel; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. 1 Request for lnterlocal Azreement Hamilton County and the City of Carmel; Household Hazardous Waste; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. Request for Resolution No BPW-01-16-08-02; A Resolution Ratifying the Mayor Signature on Agreement: Fund Transportation Project: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Approval Resolution No BPW-01-16-08-03 A Resolution Ratifying the Mayor Signature on Azreement; Purchase of Statues: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor James Brainard adjourned the Meeting at 10.•19 a.m. Yana L. Cordr , I MC Clerk-Treasurer n E