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HomeMy WebLinkAboutBPW-03-19-08ulty of Carmel NOTICE CARREL BOARD OF PUBLIC WORDS WEDNESDAY, MARCH 19, 2008 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CI'T'Y HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 199 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 19, 2008 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE FETING CALLED TO ORDER MINUTES a. Minutes from the March 5, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the Maintenance for Landscaped Areas of Roundabouts and Medians; David Huffman, Street Commissioner b. Bid Opening for the Fire Vehicle Purchase; Gary Carter, Quartermaster Carmel Fire Department (This bid may be awarded at this meeting) c. Bid Opening for the Towne Road 131x' Street to 1461h Street Project; Mike McBride, City Engineer 3. CONTRACTS a. Request for Purchases of Goods and Services; Rosado Hill: Spring Mill Road and 106'h Water Main Extension; Infrastructure Contractors; ($154,413.00); John Duffy, Director of the Utilities Department b. Request for Purchases of Goods and Services; Change Order #33; Milestone Contractors; Old Meridian Street; (Increase $15,433.75); Mike McBride, City Engineer c. Request for Purchases of Goods and Services; Change Order #34; Milestone Contractors; Old Meridian Street; (Increase $6,850.00); Mike McBride, City Engineer d. Request for Purchases of Goods and Services; Change Order #35; Milestone Contractors; Old Meridian Street (Increase $2,620.79); Michael McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414 e. Request for Purchases of Goods. and Services; Change Order #31; Beaty Construction; 110' Street Rangeline to College; (Decrease $164,251.46); Michael McBride, City Engineer f. Request for Purchases of Goods and Services; Change Order #32. Beaty Construction; 116'h Street Rangeline to College; (Increase $73,912.30); Michael McBride, City Engineer g. Request.for Purchases of Goods and Services; Change Order #33 Beaty Construction; 116"' Street Rangeline to College; (Increase $114,823.13); Michael McBride, City Engineer h. Request for Purchases of Goods and Services; Change Order - FINAL; Calumet Asphalt; 3'd and 4'h Avenue SW Restructure; (Increase $158,657.53) and Explanation of Overage of Contract Exceeding 20%; Michael McBride, City Engineer i. Request for Purchases of Goods and Services; Yardberry Landscape Excavating; KEYSTONE Avenue Project; 106'h; ($16,200.00); Michael McBride, City Engineer j. Request for Purchases of Goods and Services;, Yardberry Landscape Excavating; KEYSTONE Avenue Project; 126th; ($13,600.00); Michael McBride, City Engineer k. Request.for Purchases of Goods and Services; LPA Federal Aid Project; Bicycle Derbies; David Littlejohn, Department of Community Services 4. USE OF CITY FACILITIES/STREET CLOSURES a. Request to, Use Gazebo, Common Area, Wedding; Rehearsal - Saturday, April 19, 2008 Noon to 2:00 p.m.; Wedding Saturday, April 20, 2008; 11:00 a.m. to 4:00 p.m.; Brad Johnson b. Request to Use Gazebo and Common Area; ALS Remembrance and Celebration of Life; Thursday, May 1, 2008;.5:00 p.m. to 9:30 p.m.; Sarah. Payton c. Request to Use Council Chambers; Meeting; June 24, 2008; 6:30 p.m. to 8:30 p.m.; Lakes of Hazel Dell Homeowners Association d. Request to Use City Streets; Splash Flash and Dash Triathlon; Sunday, April 20, 2008; 9:00 a.m. to 1:00 p.m.; Carmel Swim Club e. Request to Use City Streets; Sam Costa Half Marathon; Saturday, March.29, 2008; 9:00 a.m. to 12:00 p.m.; Indy Runners 5. OTHER a. Request for. Secondary Plat Approval; Long Ridge Estates, Section 1; Lots 49, 50, 51; Steve Broermann, Platinum Properties . b. Request for Stormwater Technical Standards Variance; Long Ridge Estates; Section 4; Brian Robinson, Stoeppelwerth &. Associates 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCH 19, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson and Lois Fine MINUTES The Minutes for the March 5, 2008 Regular Meeting were approved 2 - 0. BID OPENING/AWARDS Bid Opening for the Maintenance for Landscaped Areas of Roundabouts and Medians; Mayor Brainard opened the bids and read them aloud: Company Amount Tru Green $ 74,355.00 Engledow S119,730.00 N Eye For Detail $ 86, 625.00 MR. Services 5 79, 400.00 Gardens of Growth S123,730.00 Plum Creek $ 99,240.00 The bids were given to David Huffman, Street Commissioner, and the Bid was Awarded to Tru-Green which was the lowest and most responsive bid. Bid Opening for the Fire Vehicle Purchase; Mayor Brainard opened the bids and read them aloud: Company Amount Town & Country $24,935.05 Russ Dellen 525,318.00 Riedman Motors Company $25,442.00 The bids were given to Keith Smith, Fire Chief who said they would like to review and come back at the end of the meeting to award. Mayor Brainard stated that he thought that this bid did not meet his Executive Order. There was brief discussion. 1 Bid Opening for the Towne Road 1315' Street to 146"' Street Project: This bid opening was postponed. CONTRACTS Request for Purchases of Goods and Services; Rosado Hill: Spring Mill Road and 106'h Water Main Extension; Infrastructure Contractors; ($154,413.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Change Order #33; Milestone Contractors, Old Meridian Street; (Increase $15,433.75); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order #34; Milestone Contractors; Old Meridian Street; (Increase $6,850.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order #35; Milestone Contractors; Old Meridian Street (Increase $2,620.79); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Change Order #31; Beaty Construction; 116"' Street Rangeline to College; (Decrease $164,251.46); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Service; Change Order #32 Beaty Construction; 116'h Street Rangeline to College; (Increase $73,912.30); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Change Order #33 Beaty Construction; He Street Rangeline to College; (Increase $114,823.13); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Grange Order -FINAL; Calumet Asphalt; 3rd and Avenue SW Restructure; (Increase $158,657.53) and Explanation of Overage of Contract Exceeding 20%; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Yardberry Landscape Excavating; KEYSTONE Avenue Project; 106'"; ($16,200.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services: Yardberry Landscape Excavating; KEYSTONE Avenue Project; 126'"; ($13,600.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; LPA Federal Aid Project, Bicycle Derbies, Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES/CLOSE STREETS Request to Use Gazebo Common Area Wedding; Rehearsal - Saturday, April 19, 2008 Noon to 1:00 p.m.; Wedding Saturday, April 20, 2008; 11:00 a.m. to 4:00p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo and Common Area ALS Remembrance and Celebration of Life; Thursday, May], 2008 5:00 p. in. to 9:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Council Chambers; Meeting; June 24, 2008; 6:30 p.m. to 8:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use City Streets; Splash Flash and Dash Triathlon; Sunday, April 20, 2008 9: 00 a. in. to 1:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request to Use City Streets; Sam Costa Half Marathon; Saturday, March 29, 2008 9:00 a.m. to 12:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. OTHER Request for Secondary Plat Approval; Long Ridge Estates, Section 1; Lots 49, 50, 51; Steve Broermann, Platinum Properties Request for Stormwater Technical Standards Variance; Long Ridge Estates; Section 4; Brian Robinson, Stoeppelwerth & Associates ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:07 a .m Approved, ATTEST: Cordray, Y, or James Brainard