HomeMy WebLinkAboutBPW-03-19-08ulty of Carmel
NOTICE
CARREL BOARD OF PUBLIC
WORDS
WEDNESDAY, MARCH 19, 2008
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CI'T'Y HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 199 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, MARCH 19, 2008 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
FETING CALLED TO ORDER
MINUTES
a. Minutes from the March 5, 2008 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for the Maintenance for Landscaped Areas of Roundabouts and
Medians; David Huffman, Street Commissioner
b. Bid Opening for the Fire Vehicle Purchase; Gary Carter, Quartermaster Carmel Fire
Department (This bid may be awarded at this meeting)
c. Bid Opening for the Towne Road 131x' Street to 1461h Street Project; Mike
McBride, City Engineer
3. CONTRACTS
a. Request for Purchases of Goods and Services; Rosado Hill: Spring Mill Road and
106'h Water Main Extension; Infrastructure Contractors; ($154,413.00); John
Duffy, Director of the Utilities Department
b. Request for Purchases of Goods and Services; Change Order #33; Milestone
Contractors; Old Meridian Street; (Increase $15,433.75); Mike McBride, City
Engineer
c. Request for Purchases of Goods and Services; Change Order #34; Milestone
Contractors; Old Meridian Street; (Increase $6,850.00); Mike McBride, City
Engineer
d. Request for Purchases of Goods and Services; Change Order #35; Milestone
Contractors; Old Meridian Street (Increase $2,620.79); Michael McBride, City
Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414
e. Request for Purchases of Goods. and Services; Change Order #31; Beaty
Construction; 110' Street Rangeline to College; (Decrease $164,251.46); Michael
McBride, City Engineer
f. Request for Purchases of Goods and Services; Change Order #32. Beaty
Construction; 116'h Street Rangeline to College; (Increase $73,912.30); Michael
McBride, City Engineer
g. Request.for Purchases of Goods and Services; Change Order #33 Beaty
Construction; 116"' Street Rangeline to College; (Increase $114,823.13); Michael
McBride, City Engineer
h. Request for Purchases of Goods and Services; Change Order - FINAL; Calumet
Asphalt; 3'd and 4'h Avenue SW Restructure; (Increase $158,657.53) and
Explanation of Overage of Contract Exceeding 20%; Michael McBride, City
Engineer
i. Request for Purchases of Goods and Services; Yardberry Landscape Excavating;
KEYSTONE Avenue Project; 106'h; ($16,200.00); Michael McBride, City Engineer
j. Request for Purchases of Goods and Services;, Yardberry Landscape Excavating;
KEYSTONE Avenue Project; 126th; ($13,600.00); Michael McBride, City Engineer
k. Request.for Purchases of Goods and Services; LPA Federal Aid Project; Bicycle
Derbies; David Littlejohn, Department of Community Services
4. USE OF CITY FACILITIES/STREET CLOSURES
a. Request to, Use Gazebo, Common Area, Wedding; Rehearsal - Saturday, April 19,
2008 Noon to 2:00 p.m.; Wedding Saturday, April 20, 2008; 11:00 a.m. to 4:00
p.m.; Brad Johnson
b. Request to Use Gazebo and Common Area; ALS Remembrance and Celebration
of Life; Thursday, May 1, 2008;.5:00 p.m. to 9:30 p.m.; Sarah. Payton
c. Request to Use Council Chambers; Meeting; June 24, 2008; 6:30 p.m. to 8:30 p.m.;
Lakes of Hazel Dell Homeowners Association
d. Request to Use City Streets; Splash Flash and Dash Triathlon; Sunday, April 20,
2008; 9:00 a.m. to 1:00 p.m.; Carmel Swim Club
e. Request to Use City Streets; Sam Costa Half Marathon; Saturday, March.29,
2008; 9:00 a.m. to 12:00 p.m.; Indy Runners
5. OTHER
a. Request for. Secondary Plat Approval; Long Ridge Estates, Section 1; Lots 49, 50,
51; Steve Broermann, Platinum Properties .
b. Request for Stormwater Technical Standards Variance; Long Ridge Estates;
Section 4; Brian Robinson, Stoeppelwerth &. Associates
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MARCH 19, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer,
Sandra Johnson and Lois Fine
MINUTES
The Minutes for the March 5, 2008 Regular Meeting were approved 2 - 0.
BID OPENING/AWARDS
Bid Opening for the Maintenance for Landscaped Areas of Roundabouts and Medians; Mayor
Brainard opened the bids and read them aloud:
Company Amount
Tru Green $ 74,355.00
Engledow S119,730.00
N Eye For Detail $ 86, 625.00
MR. Services 5 79, 400.00
Gardens of Growth S123,730.00
Plum Creek $ 99,240.00
The bids were given to David Huffman, Street Commissioner, and the Bid was Awarded to Tru-Green
which was the lowest and most responsive bid.
Bid Opening for the Fire Vehicle Purchase; Mayor Brainard opened the bids and read them aloud:
Company Amount
Town & Country $24,935.05
Russ Dellen 525,318.00
Riedman Motors Company $25,442.00
The bids were given to Keith Smith, Fire Chief who said they would like to review and come back at
the end of the meeting to award. Mayor Brainard stated that he thought that this bid did not meet his
Executive Order. There was brief discussion.
1 Bid Opening for the Towne Road 1315' Street to 146"' Street Project: This bid opening was
postponed.
CONTRACTS
Request for Purchases of Goods and Services; Rosado Hill: Spring Mill Road and 106'h Water Main
Extension; Infrastructure Contractors; ($154,413.00); Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services; Change Order #33; Milestone Contractors, Old
Meridian Street; (Increase $15,433.75); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services: Change Order #34; Milestone Contractors; Old
Meridian Street; (Increase $6,850.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services: Change Order #35; Milestone Contractors; Old
Meridian Street (Increase $2,620.79); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services: Change Order #31; Beaty Construction; 116"' Street
Rangeline to College; (Decrease $164,251.46); Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Service; Change Order #32 Beaty Construction; 116'h Street
Rangeline to College; (Increase $73,912.30); Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services; Change Order #33 Beaty Construction; He Street
Rangeline to College; (Increase $114,823.13); Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Services: Grange Order -FINAL; Calumet Asphalt; 3rd and
Avenue SW Restructure; (Increase $158,657.53) and Explanation of Overage of Contract
Exceeding 20%; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request for Purchases of Goods and Services: Yardberry Landscape Excavating; KEYSTONE
Avenue Project; 106'"; ($16,200.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services: Yardberry Landscape Excavating; KEYSTONE
Avenue Project; 126'"; ($13,600.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services; LPA Federal Aid Project, Bicycle Derbies, Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
REQUEST TO USE CITY FACILITIES/CLOSE STREETS
Request to Use Gazebo Common Area Wedding; Rehearsal - Saturday, April 19, 2008 Noon to 1:00
p.m.; Wedding Saturday, April 20, 2008; 11:00 a.m. to 4:00p.m.; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Request to Use Gazebo and Common Area ALS Remembrance and Celebration of Life; Thursday,
May], 2008 5:00 p. in. to 9:30 p.m.; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request to Use Council Chambers; Meeting; June 24, 2008; 6:30 p.m. to 8:30 p.m.; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Request to Use City Streets; Splash Flash and Dash Triathlon; Sunday, April 20, 2008 9: 00 a. in. to
1:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-
0.
Request to Use City Streets; Sam Costa Half Marathon; Saturday, March 29, 2008 9:00 a.m. to
12:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-
0.
OTHER
Request for Secondary Plat Approval; Long Ridge Estates, Section 1; Lots 49, 50, 51; Steve
Broermann, Platinum Properties
Request for Stormwater Technical Standards Variance; Long Ridge Estates; Section 4; Brian
Robinson, Stoeppelwerth & Associates
ADJOURNMENT
Mayor Brainard adjourned the Meeting at 10:07 a .m
Approved,
ATTEST:
Cordray,
Y,
or James Brainard