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Home My WebLink AboutCRC-03-27-08CRC Meeting, March 27, 2008 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Thursday, March 27, 2008 President Ron Carter called the meeting to order at 8:32 a.m. Commission members Jeff Worrell, Rick Sharp and Bill Hammer were present, constituting a quorum. Also present were Les Olds, Sherry Mielke and Andrea Stumpf. Others present: From CSO Architects: Dan Moriarity, Randall Robison, Rick Ruppert, Brandon Bogan From Shiel Sexton: Mike Anderson, Tom Plahitko, Doug Adams, Tony Eisenhut, Joe Shanahan, Ryan Anderson Contractors and members of the public or press: [See sign-in sheet for detail.] Eston Hathaway, Justin Richardson, Craig Dunkin, Don Erler, Ron Scott, John Sepior, Jay Lowhorr, Ron Bundy, Chip Parsley, Domenick Calabrese, Tony Burton, Joe Jacobs, Glenn Roberts, Andre Maufer, Matt Boyle, Mark Adair, Chris Greiner, Jessica Moye, Jeff Cardwell, Tom Speth, Mark Endicott, David Peterson, Abigail Dertd, Andy Smith, Carolyn Tolson, Francesca Jarosz and Richard Osborn Opening of PAC Construction bids: Bid Package Four Mr. Carter turned the meeting over to Mike Anderson, Shiel Sexton, to open the bids received. Mr. Anderson stated those companies with the lowest bids should expect a phone call and possible meeting later that afternoon. Friday, March 28, 2008, would be the latest possible time to meet. Mr. Anderson then read through the list of alternates [please see attached bid tabulation sheet] and stated he would only read the alternate number as well as amount of the quote during the bid opening process. Mike Anderson (Shiel Sexton) and Dan Moriarity (CSO Architects) opened and read the bids for the following PAC bid packages: #4010 – Interior Masonry #4050 – General Trades #4090 – Framing/GWB/Plaster – Auditorium #4100 – Framing/GWB/Plaster – All areas outside auditorium #4280 – Fire Protection #4290 – Plumbing #4300 – HVAC Piping #4310 – HVAC Sheet Metal #4320 – Electrical #4330 – Fire Alarm and Security Please see the attached “Parcel 7A, Regional Performing Arts Center Interior Rough Construction Package P4 – Bid Tabulation” document for bid results. Mr. Anderson stated they will study the bids and meet with the contractors to ensure the bids are complete. They will then come back with a recommendation on April 3, 2008 at 8:30 a.m. at the CRC special meeting. CRC Meeting, March 27, 2008 2 Mr. Carter thanked Mr. Anderson for his assistance. He questioned Les Olds about the need for meeting on April 3rd and awarding the bids at that time. Mr. Olds explained the need to have the mechanical and electrical contractors on site to begin the underground sleeve rough-ins for the foundation work that is currently underway. Mr. Carter stated his concerns with the timeline presented and having so many ad alternates with many things to be looked over and explained to the Commission. There was a need for more time to digest the information and for the Mayor to prioritize the alternates he prefers to have included. He suggested waiting to award the contracts until the regularly scheduled meeting on April 16, 2008. Mr. Olds said at the time of the April 3rd meeting, the only bid pieces that will be awarded, are those that are most critical to the schedule of the project. The balance of the bids could be awarded at the regularly scheduled meeting. The construction manager will have a complete bid analysis resolved by Monday that can be sent to all the Commission members. After their review, the CRC staff and construction managers can be made available to answer questions or concerns regarding those pieces that are critical to the schedule. Mr. Carter requested conferring with Mr. Olds on the rational of needing to award the critical pieces and why they need to be awarded on April 3rd. Mr. Sharp requested part of the bid analysis outline what funds have been paid versus the budget – specifically the base bids that have already been released versus the approved budget. The critical components should be cast in the same manner. He would then like Mr. Olds to cast the budget against the available funds so the Commission is aware of the how much they have to work with. Mr. Olds restated, they would not ask the Commission to award those contracts without the budget information presented to them. The construction manager has been working with Mr. Olds in updating the list of contracts that have been awarded with regard to the budget and where they are, so that when the Commissioners approve any of these contracts, they know they are working within the general budget format that has been approved for the project. Mr. Olds stated this particular bid package was critical in finding out “where we were” with the major items. It will require the most analysis by all the team members involved, so a clear outline of recommendations can be delivered. Mr. Carter restated his request for Mr. Olds to provide a rational for the “ads” especially those that are important to the Mayor. He also requested the need for a thorough explanation of each ad alternate for the Commission. Mr. Anderson offered an explanation of the bid process. They have offered contractors to bid multiple packages and then offer a combination price, in an effort to get a lesser price than if the contractors bid multiple packages. He explained this is the reason for seeing larger numbers on the ad alternate sheet, because it is not a true ad to the project, as it was already covered in the base bid. CRC Meeting, March 27, 2008 3 Mr. Hammer asked when the summary would be ready for Commissioners’ review. Mr. Olds answered he would have it by Monday afternoon at the latest. It will also include a summary of packages that are most critical at this time. Other Business None at this time. New Business None at this time. Adjournment Mr. Sharp moved the meeting be adjourned. Seconded by Mr. Hammer. The meeting was adjourned at 9:31 a.m.