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Home My WebLink AboutTranslations InterAmerica Inc/Courts Ornt DCf#05,14..08. 2 APPROVED, A IU FORA By_ CONTRAC'T' FOR..IN'T'ERPRETATIONITRANS ;ATION SERVICES THIS AGREEMENT ("Contract") is made this Jett day of 2008 ("Effective Date"), by and between Translations InterAmeiica Inc,- ("TI - ) and the Carmel City Court ("Court"). WITNESSETH: WHEREAS, TIA wishes to'provide Spanish 1`anguage'interpretation and translation services to the Carmel City Court, and the Court wishes io utilize.TIA's Spanish interpretation and translation services; upon the terms, and,subject to;tl e e.xclnsions'and' conditions, set forth in this Contract; NOW, THEREFORE, inconsideration of the mutual promises contained herein, and other good and valuable+consideration,the`partiesagree as`followsi 1.1 Services. Sulijectto-and upon the terms and conditions hereof; and upon the basis of the agreements,:representations:and warranties. contained'in,this Contract; TIA shall provide competent' Spanish language trans! ators;and interpreters in-,orderto perform the required and necessary duties of and in the Carmel City Court. This includes, but is not limited to, accurately translating the,CouA's:statements, remarks; comments, otders,.ctc.,. from English to Spanish,for those defendants who the Court assigned to a translator/interpreter provided?by TIA, and accurately translating from Spanish to English the statements, remarks, comments, etc., of said defendants to the Court. TIA shall also, accurately translate written material, including, buGnot limited to; court orders,-.charging information, adviseinein,df rights forms, probation, orders, plea agreements, ete.,,as directed by the Court, TIA shall also translate and interpret in-court statements and out-of-court meetings between indigent defendants and their court-appointed counsel, at the direction of the Court, so as to effectuate and facilitate communication between indigent Spanish- speaking defendants and their court-appointed counsel, so that counsel can adequately represent said defendants in court. PRIVILEGED INFORMATION. TIA shall keep strictly confidential any communications translated and interpreted between. indigent defendants and court- appointed counsel. All information received in the course of translating and communicating between defendants and their counsel is protected by the attorney-client privilege, and shall not be shared with the Court, or with anyone else. TIA shall keep. no files containing the content of any communication between indigent defendants and their court-appointed counsel. 1.2 Conditions. TIA shall provide a competent Spanish interpreter for Court proceedings, e.g., initial hearings, bench trials, guilty plea hearings, etc. TIA agrees to provide a Spanish interpreter every Monday and Wednesday, the time of arrival to be detennined by the Court, through and until the Court adjourns for that day, or until there are no longer any persons present in the Court in.need of Spanish translation/interpretation services. In the event that TIA services are.not needed for any one of those days or for other times when TIA has received a request from the Court to provide an interpreter or translator, the Court shall notify TIA at least one (1) business day in advance to avoid the two (2) hour minimum charge. TIA shall also make a Spanish translator/interpreter available to the Court at other times, when the Court provides TIA with a 48-hour notice requesting the need for a translator/interpreter. 1.3 Compensation. TIA shall receive $58.00 per hour, billed to the next half hour. There will be a minimum billing of two (2) hours for the Court's use of TIA's services, each time "CIA provides services in, to, or on behalf of the Court. Billing invoices shall be provided to the Court by TIA on a monthly basis. Payments shall be made upon the invoices submitted, after they have been reduced to claims, or accounts payable vouchers, by the Clerk of the Court, and after they have been approved for payment by the Carmel City Council, with payment finally being made by the Clerk-Treasurer of the City of Carmel. 1.4 Duration of Contract. The duration of this contract will be from date of signing for one (1) year, and will be automatically renewed annually by the parties for one-year terms thereafter, continuing until terminated by either party. 1.5 Contract Modification. Any modifications of this Contract shall be in writing and approved by all parties. There are no parole agreements accompanying this Contract. 1.6 Termination of Contract. Either party may terminate this Contract for good cause by giving thirty (30) days written notice to the other party. Either party may terminate this Contract without cause by giving ninety (90) days written notice to the other party. The parties agree that "good cause" for termination of this Contract is limited to failure to provide competent Spanish language translation/interpretation services so that the Court cannot effectively and/or timely carry out its duties. IN WITNESS WHEREOF, the parties have made and executed this Contract as follows: Montserrat Z eman President Translations InterAmerica Inc. Date: V/ 2-102 Paul Felix Judge Carmel City ourt Date: ZS Translations InterAmerica Inc. Carmel City Court 7710 Wawasee Dr. I Civic Square Indianapolis, IN 46250 Carmel, IN 46032 EIN: 35-2062019 Approved by the Board of Works this day of l-- 2008. M ern?er Corr' a.tscrv? Attested By: Cl rk-Treasurer City of Carmel INDIANA RETAIL TAX EXEMPT City of Carmel CERTIFICATE NO. 03120155 020 F ??11 ?LJJJIII FEDERAL EXCISE TAX EXEMPT 35.60000972 ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 REQUISITION NO. PURCHASE / V /-3 THIS NUMBER MUST APPEAR ON INVOICES. 1 P VOUCHER. DELIVERY MEMO. PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE, 1 _ /'I .ire;: (licr.>rrnel VENDOR -rr`anS J a_ 1?i'on 6 ?,h Jer C/r•lL'[. .LIVC TO A7710 ldaw2,•su- ? r- 1 i v r o Si1,Y]/1141..An.P;.5 . cl46d5v Sguu.?- _T At 40 7_z CONFIRIAATION I BLANKET I CONTRACT I PAYMENT TERMS I rntlun I OUANTITY IUNITOF Rene-u) ?Ah-t r-&d 05,24.04.0 )a.ho.l Send Invoice To: 16 NO. 0 o ir PLEASE INVOICE IN DUPLICATE 9; Ooo• Ov DEPARTMENT ACC/O?UNT PROJECT PROJECT ACCOUNT AMOUNT 30 ? _ PAYMENT AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE APART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN SHIP THIS APPROP ATION SUFFI9,IEN TO PAY FOR THE ABOVE ORDER. • REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY • PURCHASE ORDER NUMBER MUST APPEAR ON ALL. SHIPPING LABELS. y • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99: ACTS'19aS TITLE II AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER DOCUMENT CONTROL NO.14 813 VENDOR COPY May 19, 2008 Montserrat Zuckeman TRANSLATION INTERAMERICA 7710 Wawasee Drive Indianapolis, IN 46250 RE: Agreement for Purchase of Goods and Services City of Carmel, Courts No. 05.19.08.02 Dear M. Zuckeman; On May 19, 2008 the Board of Public Works and Safety approved the above-referenced contract(s) with your company. Enclosed.is a fully executed copy for your:records. Please review the enclosed sample invoice, Exhibit B of your contract. Although we do not require you to use this specific form, we do ask that you please submit the information requested on the sample invoice in a similar layout when submitting an invoice for services rendered. This format replaces any other form previously used by the City and is effective upon approval of your contract. If you have any questions or concerns; please do not hesitate to contact me at 317.571.2628. Thank you for your attention to the above-referenced matters. Sincerely, Sandra Johnson Deputy Clerk-Treasurer Enclosures