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Home My WebLink AboutBPW-05-07-08 BOARD OF PUBLIC WORKS & SAFETY MEETING WEDNESDAY, MAY'7, 2008 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL f ONE CIVIC SQUARE Y? MEETING CALLED TO.ORDER Mayor Brainard called the.meeting to order at 10:05 a.m. MEMBERS PRESEN'r Mayor James Brainard; Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer,. Diana L. Cordray; Deputy Clerk Treasurer, Lois Fine MINUTES The Minutes for the April 2, 2008 Regular Meeting were approved.2-0. The Minutes fir the April 9, 2008 Special 'Meetin"g,•tivere approved 2-0. The Minutes for the April 16,2008'Regular Meeting were approved 2-0. The Minutes for the April. 25, 3008 Special Meeting ivere gp&oved 3-0. BID OPENING/AWARDS Bid Openine for the 126`h Street and Kevstone'Water Main Relocation Proiect; Mayor Brainard opened the bids and read there aloud; Company Millenium Contractors $345,131.00 $349,0.'1.00 Venlia Water S350,046.00 ' $350,046,00 Culy Construction S478,628.0 0 $478,628.0 ' 0 Infrastructure Contractors 5550,`80600 S550,960.22 The Bids were given to. John Duffy, Director of the Department: of Utilities, for review and recommendation. MINUTES BidAmount,Read Actual, Bid=Amount Bid Opening for the Ranyline Road Water Main Renlacerneiit Proiect- Mayor Brainard opened the bids and read them aloud; I Company Bid Amount Read Yardberry Construction Harvey Construction Tramco $227,815.00 S221,980.60 S238,398.00 Actual BidAmounts $219,415.00 S221,'9 ' 80-00 S238,398.00 Millenium Contractors 1261,955.00 1261,9.15:00 Sweeney Contractors 1 S272,085.60 S272,0'85. 00 York Construction $286.440.00 S290,040. 00 CulyConstruction $311,419:00 S311,.4'10:00 Infrastructure Contractors S341.600.00 9341,600.00 The Bids were given to John Duffy,: Director of the Department of Utilities for review and. recommendation. Mayor Brainard opened the bids and read them aloud; Company Bid Amount. Infrastructure Contractors $466,575.00 Millenium Contractors 1493,000.00 Noland & Sons $511,959.00 Culy Construction S528,326. 00 Brainard opened the bids and read them Company BidAmount E&B Paving $2,381;422:66 Rieth Riley 12;515, 073.00 Calumet Civil Contractors 52,444,487.-00 Snider Group $2, 481, 500.00 McCullough & DiBenedetto 52,959,799.08 Milestone Contractors $2,985,584.00 Bid Award or the 116`h Street and 126`h Street Roundabout Landsca"in This item was on the agenda in error. No action needed. Bid Award or the Towne Road from 131" to 146`" Street Pro'ect Alternate B; Calumet Civil Contractors; (11,589,2.15.99); _Mayor Brainard moved_to approve. Board Member Burke seconded. Request approved 3-0. Bid Award or City Center Landscape, Delello & Sons ($316 021.39 There was extensive discussion regarding this award The lowest bid was Millennium. However, the lowest and most responsive bid was Paradise. The mayor withdrew. the motion to approve Millennum. Mayor Brainard then moved to approve Paradise. Board Member Burke seconded. Bid award approved 2-1 (Board Member Watson abstained). (No legal opinion was presented to the Board explaining why the lowest and most responsive bid was not accepted). PERFORMANCE RELEASES BPW 05-07-08-01- Villaze on the Monon Subdivision. Curb & Gutters StreetSiOns, Exterior Sidewalks Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchases of Goods and Services Delello &.Sons Bid Award (S316,021-39), This item was withdrawn, because the bid was. awarded -to another company. (See item 2g). Mayor moved approval for a contract with Paradise contingent upon the legal department review, name and pricing, and acceptance by the, contracting pm ty,Mayor Braindrd moved to'app'rove with contingencies. Board Member Burke seconded. Approved 2-1.. (Board Member Tfaison abstained) REQUEST TO USE CITY FACILITIES/CLOSE STREETS Uua' /:vop.m. -y:vvp.rn. Brainard moved to approve. Board Member.Burke seconded Request approved.3-0. (rehearsal) and Sunday June 1 2018, 1:10 a, m, Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo and Common Area Concert Monday June<23 2008; 9.`00 P. m, to 9: 00 am. ; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to use Crazeoo ana (-ommon Area: r unarueser ounuuv ourer z r Z wo; v. vv u. "v - -- p.m.; Indiana Mobility Associotion:_Mayor Brainard movedvo approve. Board Member Burke seconded. Mayor Brainard amended the time from 10.00 a. m. to noon due to, a conflict. Request approved 3-0 for 12.00 p.m. (noon) to 9:00 p.m. 7:30 a. m. - 9.30 a:n?.; Mayor Brainard: moved ,to 'a'pprove, Board approved 3-0. Brainard moved to'approve. Board Member Burke seconded Regtre ti. proved Mayor Request to Close City Streets Carrnelfest-Run/Walk July 4: 2008. 8. 00 a. m- -9:30 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded Request, approved 3-0. Request to Close City Streets • Block Partv Saturdav June 21,'2008: 4:00 am. -11:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded: Request. approved 3-0. seconded. Request 10:Wa:m. This was a requestfor an exception. to the. noise ordinance. There'was The Mayor moved to deny the request because the Board does not have, he power to waive an ordinance. Board Member Burke seconded. There was brief discussion. Request denied 3-0. OTHER Mayor Brainard moved to approve. Board Member Burke seconded. Request-approved 3-0. annuall Mayor Brainard moved-to approve. Board Member Burke seconded.. Request approved 3-0. Request for puafifed Domestic Relations Order: Mayor Brainard moved to approve... Board Member Burke seconded. 'Request approved `3=0.. Resolution No BPWDS 07-08-02 AsResolution to supplement' Worker's Compensation Benefits for Kurt Kirby Mayor Brainard moved to approve. Board Member_ Burke seconded. Request approved 3-0. Re vest or Commercial Curb Cut City Alle Request or Residential Curb Cut, Additional Drive Way Cut: This item was on the agenda.in error: No, action taken. Request for Water 1vailabilioy; Carlson Corner _Subdivision:,Mayor Brainard moved to approve. Board Member Burke seconded, Request; approved 3-0. Request for Water Availability, Lon Ridge Estates- Section I., Mayor Brainard moved to approve. Board Member Burke seconded. Request, approved 3-0. Brainard moved to approve. Board Member Requestapproved 3-0. Brainard moved to approve. Board Member Burke feconded.` Request Brainard moved to approve: Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval Carmel Drive,Shoones: Meijer #130. Mayor Brainard moved to approve. Boded Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded, Request approved 3-0. Request for Commercial Curb Cut: Granite City Food and Brewerv Parkwood West, Outlot #I: Mayor Brainard moved to approve. Board Member-Burke seconded. Request approved 3-0. Reauestto Take Traffic Signal Out of Service; Guilford at Carmel Drive Shirley Hunt, Duke E Re uest to Close Cherry Tree Road at 146`t' Street, O site Water Main Construction Mayor Brc moved to dpprove..Board Member Burke seconded, Sequest approved 3-0. 1 Request for Pipeline Relocation and Reimbursement Agreement Panhandle Eastern Pipe Line, ($68.700.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach: Patel Estates. Lot #1: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach: Patel Estates. Lot 92; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Utilitv Reimbursement Agreement • Duke Energy, 106`h and Keystone (SI50 000.00) Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Utility Reimbursement Agreement,, Duke Energy 126`" and Keystone ; (5150.000.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Storm Water Technical Standards Variance Meiier 4130• Carmel Drive Shoppes• Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for ,Storm Water Technical Standards Variance; Granite City Food & Brewery. Parkivood Crossing West Outlot #1; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 11:1 a. in. Diana L. Cordray, IAM Clerk-Treasurer L df yor James Brainard A TEST: 1 Diana L. Cordray, IA MC Clerk-Treasurer