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HomeMy WebLinkAboutBPW Paperless Packet 03-19-25Board of Public Works and Safety Meeting Agenda Wednesday, March 19, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the March 5, 2025, Regular Meeting 2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS a. Bid Opening for 22-ENG-11 141ST Street Path from West Road to Spring Mill Road; Brad Pease, Director of Engineering b. Bid Opening for CityWorks Support Services; Kevin Cusimano, Director of Information Communications Services 3. TABLED ITEMS a. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 4. CONTRACTS a. Request for Purchase Of Goods and Services; Fields Outdoor Adventures LLP; ($72,125.00); Ammunition; Chief Drake Sterling, Carmel Police Department b. Request for Professional Services; Rundell Ernstberger Associates, Inc.; ($218,500.00); 24-ENG-19 Main Street from 4th Ave to Richland; Brad Pease Director of Engineering c. Request for Purchase of Goods and Services; United Construction Services LLC; ($7,837.06); 20-ENG-06 Haverstick Road Multi-Use Path; Change Order #5; Brad Pease Director of Engineering d. Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($206,987.47); Genetec Servers; Additional Services Amendment; Kevin Cusimano, Director of Information Communications Services e. Request for Purchase of Goods and Services; CSU, Inc.; ($55,646.38); 126th Street & Cool Creek Fiber Installation; Additional Services Amendment; Kevin Cusimano, Director of Information Communications Services f. Request for Purchase of Goods and Services; CC&T Construction, Inc.; ($55,840.00); Sidewalk Replacement; Additional Services Amendment; Matt Higginbotham, Street Commissioner g. Request for Purchase of Goods and Services; Engledow, Inc.; ($115,570.69); Annual Flowers; Additional Services Amendment; Matt Higginbotham, Street Commissioner h. Request for Purchase of Goods and Services; Engledow, Inc.; ($54,597.84); Flower Installation; Additional Services Amendment; Matt Higginbotham, Street Commissioner i. Request for Purchase of Goods and Services; KPS Commercial Construction; ($5,940.00); 24-STR-09 Street Department Building Upgrades; Change Order #1; Matt Higginbotham, Street Commissioner 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use City Hall Parking Lot; FreeWheelin Community Spring Bike Collection; April 5, 2025; 10:30 AM to 2:00 PM; Kevin Whited, City of Carmel b. Request to Use/Close City Streets; May 7, 2025; 8:00 AM to 8:00 PM, Cindy Watson, Aaron Wealth Advisors c. Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; May 17, 2025; 5:00 PM to 6:40 PM; Mallory Davis, Hotel Carmichael d. Request to Use Carter Green and Palladium East Patio; (Previously Approved July 17 2024); Request for Parking Only; May 17, 2025; 1:30 PM to 5:30 PM; Sarah Bryson e. Request to Use Civic Square Foutain Area and Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Gazebo Concerts; May 28, June 4, June 11, June 18, June 25, July 9, July 16, July 23, July 30, August 6, August 13, August 20, August 27, September 3, and September 10, 2025 (September 17 and September 24, 2025 Rain Dates); 9:00 AM to 10:00 PM; John Eaton, Fountain Square Committee f. Request to Use Midtown Plaza; Free Family-Friendly Movies; June 3, 2025 to September 30, 2025 (Tuesdays & Thursdays); 6:00 PM to 8:00 PM; Tierra Bush, City Of Carmel g. Request to Use/Close City Streets; Freedom Run and Walk; July 4, 2025; 7:00 AM to 10:00 AM; Don Carr h. Request to Use City Streets; Annual Kelli’s Kegs N’ Eggs 5K; August 9, 2025; 6:00 AM to 2:00 PM; Ryan McLaughlin, Kellie’s Kegs N Eggs i. Request to Use Monon & Main Plaza and Use/Close City Streets; Special Request to Use Electricity; Carmel International Arts Festival; September 28, 2025; 4:00 PM to 9:00 PM; Meg Osborne, Carmel Internation Arts Festival 6. OTHER a. Request for Waiver of BPW Resolution No. 04-28-17-01; 96TH Street Static Wire Replacement; AES b. Request for Waiver of BPW Resolution No. 04-28-17-01; 310 1st Street NE; Duke Energy c. Request for Waiver of BPW Resolution No. 04-28-17-01; 1640 W Main Street; Duke Energy d. Request for Waiver of BPW Resolution No. 04-28-17-01; Community Drive & 146th Street; Duke Energy 7. ADD-ONS 8. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, March 5, 2025 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 Chairwoman Campbell called the meeting to order at 10:00 AM 9 10 MEMBERS PRESENT 11 12 Chairwoman Laura Campbell, Alan Potasnik, James Barlow, and City Clerk Jessica Dieckman were 13 present. 14 MINUTES 15 Minutes from the February 19, 2025, Regular Meeting. Board Member Barlow moved to approve. 16 Board Member Potasnik seconded. Minutes approved 3-0. 17 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 18 19 Bid Award for the City of Carmel RFQ for Vehicles 2025; Chief Drake Sterling, Carmel Police 20 Department, recommended awarding the following group bids to Group 1 Eby Ford Sales, Inc. for 21 $970,889.80, Group 2 Kelley Automotive Group for $168,484.00, Group 3 Eby Ford Sales, Inc for 22 $127,906.20, and Group 7 Dan Young Tipton LLC for $107,483.92 as they were the lowest quote and 23 most responsive. Board Member Potasnik moved to approve. Board Member Barlow seconded. Bid 24 approved 3-0. 25 26 Bid Award for 22-ENG-05 99th Street Path Construction Between Westfield Blvd and Haverstick 27 Road; Brad Pease, Director of Engineering, recommended awarding the bid to Calumet Civil 28 Contractors, Inc., for $575,000.00 as they were the lowest quote and most responsive. Board Member 29 Barlow moved to approve. Board Member Potasnik seconded. Bid approved 3-0. 30 31 Bid Award for 25-STR-01 106TH Street Bridge Repair; Crystal Edmondson, Street Department, 32 recommended awarding the bid to Rieth-Riley Construction Co. Inc. for $939,658.97 as they were the 33 lowest quote and most responsive. Board Member Potasnik moved to approve. Board Member Barlow 34 seconded. Bid approved 3-0. 35 TABLED ITEMS 36 37 Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 38 11-06-24 REMAINS TABLED 39 40 41 CONTRACTS 42 43 Request for Agreement between the City of Carmel Fire Department and Hamilton Southeastern 44 Schools; Emergency Medical Services Clinical Affiliation Agreement; Chief Joel Thacker, Carmel Fire 45 Department briefly speaks, this contract is to extend our services to partner with Carmel Schools and 46 with Hamilton Southeastern Schools so they can receive more EMT ride alongs services and complete 47 their hours. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 48 approved 3-0. 49 50 Request for Agreement between the City of Carmel and Carmel Professional Fire Fighters 51 International Association of Fire Fighters, Local 4444; Union Agreement; Board Member Potasnik 52 moved to approve. Board Member Barlow seconded. Request approved 3-0. 53 54 Request for Agreement between the City of Carmel and Fraternal Order of Police Lodge #185; Union 55 Agreement; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 56 approved 3-0. 57 58 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($575,000.00); 22-59 ENG-05 99th Street Mult-Use Path from Westfield Blvd to Haverstick Road; Board Member Potasnik 60 moved to approve. Board Member Barlow seconded. Request approved 3-0. 61 62 Request for Purchase of Goods and Services; Rieth-Riley Construction Inc.; ($1,295.02); 20-ENG-01 63 Smoky Row Road Reconstruction from Old Meridian Road to Rangeline Road; Change Order #9; 64 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. 65 66 Request for Purchase of Goods and Services; Angel Oak Tree Care-Angel’s Touch Lawn Care, Inc.; 67 ($75,000.00); Tree Stump Removal Work; Additional Services Amendment; Board Member Potasnik 68 moved to approve. Board Member Barlow seconded. Request approved 3-0. 69 70 Request for Purchase of Goods and Services; Howard Asphalt, LLC dba Howard Companies; 71 (6,853,166.82); 25-STR-02 2025 Street Paving; Board Member Barlow moved to approve. Board 72 Member Potasnik seconded. Request approved 3-0. 73 74 Request for Purchase of Goods and Services; TMT, Inc.;($80,287.50); Mulching; Board Member 75 Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. 76 77 Request for Purchase of Goods and Services; Preload, LLC.; (-$202,037.00); West Ground Storage 78 Tank; Change Order #1; Board Member Barlow moved to approve. Board Member Potasnik 79 seconded. Request approved 3-0. 80 81 REQUEST TO USE CITY STREETS/PROPERTY 82 83 Request to Use Japanese Garden and Use/Close City Streets; Special Request to Use Electricity; 84 Cherry Blossom Festival; May 4, 2025; 8:00 AM to 6:00 PM; Board Member Barlow moved to 85 approve. Board Member Potasnik seconded. Request approved 3-0. 86 87 Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; 88 Midtown Block Party; May 10, 2025; 8:00 AM to 10:00 PM, Board Member Barlow moved to 89 approve. Board Member Potasnik seconded. Request approved 3-0. 90 91 Request to Use Veterans Memorial Plaza; Special Request to Use Electricity and Reflecting Room 92 Restroom; Memorial Day Ceremony; May 23, 2025; 7:00 AM to 10:00 AM; Board Member Potasnik 93 moved to approve. Board Member Barlow seconded. Request approved 3-0. 94 95 Request to Use Civic Square Fountain Area and Civic Square Gazebo and Lawn; Additional Request 96 to Use/Close City Streets; Special Request to Use Electricity and Fountain Restrooms; Eid al Fatir; 97 May 31, 2025; 8:00 AM to 5:00 PM; Board Member Barlow moved to approve. Board Member 98 Potasnik seconded. Request approved 3-0. 99 100 Request to Use Midtown Plaza; Carmel Clay Parks Foundation Virtual Summer Fun Run/Walk; June 101 13, 2025; 3:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member Barlow 102 seconded. The request was approved 3-0. 103 104 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain 105 Restroom; Associate Family Picnic; June 29, 2025; 11:30 AM to 4:00 PM; Board Member Barlow 106 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 107 108 Request to Use Carmel City Center and to Use/Close City Streets; Special Request to Use Electricity; 109 OktoberFest; October 3, 2025; 7:00 AM to 11:00 PM; Board Member Potasnik moved to approve. 110 Board Member Barlow seconded. Request approved 3-0. 111 112 Request to Use Monon & Main Plaza and Use/Close City Streets; Special Request to Use Electricity; 113 Community Wine Festival; October 4, 2025; 8:00 AM to 8:00 PM; Board Member Barlow moved to 114 approve. Board Member Potasnik seconded. Request approved 3-0. 115 116 Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and James 117 Building Restrooms; Diwali Celebration; October 18, 2025; 8:00 AM to 12:00 AM; Board Member 118 Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. 119 120 OTHER 121 Request for Restricted Parking Spaces; 89 Veterans Way; Board Member Potasnik moved to approve. 122 Board Member Barlow seconded. Request approved 3-0. 123 124 Resolution BPW 03-05-25-01; A Resolution of the Board of Public Works and Safety of the City of 125 Carmel, Indiana, Appointing Special Police Officer; Board Member Barlow moved to approve. Board 126 Member Potasnik seconded. Resolution approved 3-0. 127 128 ADD-ONS 129 130 Board Member Potasnik moved to add-on three items to the agenda. Board Member Campbell 131 seconded. Add-Ons Approved 2-0. 132 133 Resolution BPW 03-05-25-02; A Resolution of the Board of Public Works and Safety of the City of 134 Carmel, Indiana Approving the Second Amended and Restated Sublease Agreement; Clay Township 135 of Hamilton County, Indiana; Sublease and Management Agreement; Chief Joel Thacker, Carmel 136 Fire Department; Sergey Grechukin, Corporation Counsel, briefly speaks, in 2019 the City and Clay 137 Township executed an Interlocal Agreement and Lease outlining the terms for the construction, 138 financing, operation and maintenance of the FD Headquarters building to be located at 210 Veterans 139 Way. In 2023, after the FD HQ building was complete, the City and the Township executed an 140 Amended and Restated Sublease and Management Agreement to reflect the operation of an event space 141 on the third and fourth floors of the FD HQ building (“Event Space”). Since then, the Fire Department 142 expressed interest in operating and managing the entire FD HQ building for both operational needs 143 and safety reasons. Township does not have an objection to that transition. 144 145 Therefore, this Resolution and the Second Amended Sublease and Management Agreement, which will 146 be effective as of September 15, 2025, will transfer the use of the entire FD HQ building to the Fire 147 Department and discontinue the use of Event Space as a reception venue. There are no additional 148 terms except for this change. 149 150 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 151 152 ADJOURNMENT 153 Chairwoman Campbell adjourned the meeting at 10:20 AM. 154 155 APPROVED: ____________________________________ 156 Jacob Quinn – City Clerk 157 158 159 _____________________________________ 160 Chairwoman Laura Campbell 161 162 163 ATTEST: 164 __________________________________ 165 Jacob Quinn – City Clerk 166 167 October 29, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE PARTNERS, LLC Dear Board Members: The Department of Engineering is recommending revocation of the existing consent to encroach agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023. The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a curb and handrail along the pedestrian access walkway. This encroachment has been found to limit vehicular access through the alley, causing vehicles to drive onto the private property south of the alley to access a loading zone. The Department of Engineering has confirmed the removal of the encroachment will not create any code violations or other safety hazards and therefore requests the board revoke the consent to encroach agreement and require removal of the encroachment to restore unobstructed vehicular access through the alley. Sincerely, Bradley Pease, P.E. City Engineer ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 1 AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES (“Agreement”) is hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (“City”), and Fields Outdoor Adventures LLP an entity duly authorized to do business in the State of Indiana (“Vendor”). TERMS AND CONDITIONS 1. ACKNOWLEDGMENT, ACCEPTANCE: Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement’s terms and conditions. 2. PERFORMANCE: City agrees to purchase the goods and/or services (the “Goods and Services”) from Vendor using City budget appropriation number 1110 101 42-390.10 fund. Vendor agrees to provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times the highest technical and industry standards. 3. PRICE AND PAYMENT TERMS: 3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall be no more than Seventy-One Thousand Two Hundred Fifty Dollars and No Cents ($71,250.00) (the “Estimate”). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to City within such time period. City shall pay Vendor for such Goods and Services within thirty-five (35) days after the date of City’s receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement. 3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof. All payments and any late payments fees shall be pursuant to Indiana Prompt Payment Statute; Ind. Code 5-17-5 et al. 4. WARRANTY: Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City’s intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City’s stated use and are fit and sufficient for their particular purpose. 5. TIME AND PERFORMANCE: This Agreement shall become effective as of the last date on which a party hereto executes same (“Effective Date”), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the essence of this Agreement. Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 2 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers’ compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 3 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E-VERIFY: Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City’s prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement. Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 4 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provisions of this Agreement shall remain in full force and effect. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND City of Carmel Police Department Office of Corporation Counsel Three Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 If to Vendor: Fields Outdoor Adventures LLP 126 S Perkins Street Rushville, IN 46173 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate. Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 5 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through the satisfactory completion of services and/or delivery and acceptance of goods contracted for herein. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Vendor. Fields Outdoor Adventures LLP Police Department - 2025 Appropriation #1110 42-390.10 Fund; P.O. #115462 Contract Not To Exceed $72,125.00 6 26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 27. IRAN CERTIFICATION Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran. 28. ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 29. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: Exhibit A Page 1 of 2 Exhibit A Page 2 of 2 CzTfshfzHsfdivlijobu5;35qn-Nbs23-3136 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 SECTION 3 CITY'SRESPONSIBILITIES 3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices requested. 3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume that alldata soprovided iscorrect and complete. 3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for Professional toperform theServices. 3.4 City shall designate payment oftheServices fromCitybudget appropriation number 2200 044-628.712024 Bond fund. 3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters regarding theServices. SECTION 4 PROFESSIONAL'SRESPONSIBILITIES 4.1 Professional shallperform the Services pursuant totheterms ofthisAgreement andwithin any applicable time and cost estimate. 4.2 Professional shall coordinate with Cityitsperformance oftheServices. 4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards asaccepted intheindustry. SECTION 5 COMPENSATION 5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore thanTwoHundred Eighteen Thousand FiveHundred Dollars ($218,500.00) (the “Estimate”). Professional shall submit aninvoice toCity no more than once every thirty (30) days forServices provided City during the time period encompassed bysuchinvoice. Invoices shall besubmitted onaform containing the same information asthat contained ontheProfessional Services Invoice attached hereto asExhibit B, incorporated herein by thisreference. City shall payProfessional forallundisputed Services rendered and stated onsuch invoice within thirty five (35) days from thedateofCity’sreceipt ofsame. 5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the Estimate, without City’spriorwritten consent. SECTION 6 TERM Unless otherwise terminated inaccordance withthetermination provisions set forth inSection 7.1hereinbelow, thisAgreement shall beineffect from theEffective Date through thesatisfactory completion ofservices as 2 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 described inthis Agreement. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity orProfessional, without cause, upon thirty (30) days’ notice. 7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.” 7.1.3 In theevent offullorpartial Agreement termination, and as full andcomplete compensation hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe date oftermination thatare notindispute, except thatsuch payment amount shall notexceed the Estimate. Disputed compensation amounts shall beresolved asallowed bylaw. 7.2 Binding Effect CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are bound totheother astoallAgreement terms, conditions andobligations. 7.3 NoThird Party Beneficiaries Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto. 7.4 Relationship Therelationship ofthe parties hereto shall be asprovided for inthis Agreement, and neither Professional nor anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall costs, fees, expenses and/ordamages incurred by City asaresult ofany claim forwages, benefits orotherwise byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis Agreement. This indemnification obligation shall survive thetermination ofthisAgreement. 7.5 Insurance 7.5.1 Professional shall, as acondition precedent tothisAgreement, purchase and thereafter maintain such insurance aswill protect itand Cityfromthe claims set forth below which mayarise out oforresultfrom Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose acts anyofthem may be liable: 1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother employee benefits actsapplicable tothe performance ofthe work; 3 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 2) Claims for damages because ofbodily injury and personal injury, including death, and; 3) Claims fordamages toproperty. Professional'sinsurance shall benotlessthantheamounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage toRented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal andAdvertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence andaggregate) D. Worker'sCompensation & Disability Statutory E. Employer’sLiability: Bodily Injury byAccident/Disease: $100,000eachemployee Bodily Injury byAccident/Disease: $250,000eachaccident Bodily Injury byAccident/Disease: $500,000 policylimit F. Professional Liability Insurance. TheProfessional shall carry and maintain during the continuance ofthis Agreement, professional liability insurance inthe amount of 2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. The Professional's 4 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 policy ofinsurance shall contain prior acts coverage sufficient tocover allServices performed bythe Professional forthisProject. Upon City'srequest, Professional shall giveprompt written notice toCity ofanyandallclaims made against thispolicy during the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement. Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany time, theProfessional willobtain, atitscost, anextended reporting endorsement which provides continuing coverage forclaims based upon alleged actsoromissions during the term ofthe Agreement untilallapplicable statute oflimitation periods have expired. 7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan additional insured," showing such coverage then inforce (but notless than theamount shown above) shallbefiled with City prior tocommencement ofanywork. These certificates shallcontain aprovision that the policies andthecoverage afforded willnotbecanceled until atleast thirty (30) daysafter written notice hasbeen given toCity. 7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for those specified if thetotal amount ofrequired protection isnot reduced. Professional shall be responsible foralldeductibles. 7.5.4Nothing intheabove provisions shall operate as orbeconstrued as limiting theamount ofliability ofProfessional tothe above enumerated amounts. 7.6 Liens Professional shall notcause orpermit the filing ofanylienonanyofCity’sproperty. Inthe event such alien is filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto payorbondoversuch lienatProfessional’ssole costandexpense. 7.7 Default Inthe event Professional: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake progress soastoendanger timely and proper completion oftheServices and does not correct such failure or breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent, files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies available toitatlaworinequity. 7.8 Government Compliance Professional agrees tocomply with alllaws, executive orders, rules andregulations applicable toProfessional’s performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated herein bythisreference, tokeep allofProfessionals’ required professional licenses and certifications valid and current, andtoindemnify and hold harmless Cityfrom any andalllosses, damages, costs, liabilities, damages, 5 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall survive thetermination ofthis Agreement. 7.9 Indemnification Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall losses, liabilities, claims, judgments andliens, including, but notlimited to, alldamages, costs, expenses and attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall survive thetermination ofthis Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This indemnification obligation shall survive thetermination ofthis Agreement. 7.11 E-Verify Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C, which isanAffidavit affirming that: (i) Professional isenrolled and isparticipating inthe E-Verify program, and ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by reference, andinitsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative. Should Professional subcontract forthe performance ofany work under this Addendum, the Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven 7) daysoftheeffective date ofthe subcontract. If Professional, orany subcontractor ofProfessional, knowingly employs orcontracts with any unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with theunauthorized alien within thirty (30) days (“Cure Period”). Should the Professional oranysubcontractor of Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without consequence. TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist. 6 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 7.12 Severability Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate independently ofsame shall continue infullforce and effect. 7.13 Notice Anynotice, invoice, order orother correspondence required orallowed tobesent pursuant tothis Agreement shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested, addressed tothe parties asfollows: CITY: CityofCarmel CityofCarmel Engineering Department Office ofCorporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 PROFESSIONAL: Rundell Ernstberger Associates, Inc. 618 EMarket Street Indianapolis, Indiana 46202 Notwithstanding the above, City may orally provide toProfessional any notice required orpermitted bythis Agreement, provided that such notice shall also then besent asrequired by thisparagraph within ten (10) business daysfrom thedate ofsuch oralnotice. 7.14 Effective Date Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except foritsconflict oflaws provisions, aswell asbyallordinances and codes ofthe City ofCarmel, Indiana. The parties agree that, intheevent alawsuit isfiledhereunder, theywaive anyright toajury trialthey may have, agree tofile such lawsuit inan appropriate court inHamilton County, Indiana only, and agree that such court istheappropriate venue forandhas jurisdiction over same. 7 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 7.16 Waiver Anydelay orinaction onthepart ofeither party inexercising orpursuing itsrights and/orremedies hereunder orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch partytorequire suchperformance atany time thereafter. 7.17 Non-Assignment Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s priorwritten consent. 7.18 Entire Agreement ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject matter hereof, and noprioragreement, understanding orrepresentation pertaining tosuch subject matter, written ororal, shall beeffective forany purpose. No provision ofthisAgreement may beamended, added to orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail. 7.19 Representation and Warranties Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthat any person orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty which theyrepresent, asthecase maybe. 7.20 Headings Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 7.21 Advice ofCounsel The parties warrant that they haveread thisAgreement and fullyunderstand it, have hadanopportunity to obtain theadvice andassistance ofcounsel throughout the negotiation ofsame, andenter intosame freely, voluntarily, and without any duress, undue influence orcoercion. 7.22 Copyright City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and classification planandreports are copyrighted. Cityagrees that allownership rights and copyrights thereto lie with Professional, andCity willuse them solely forand on behalf ofits own operations. City agrees thatitwill take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and security ofProfessional’sproperty. 8 Rundell Ernstberger Associates, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116575 Contract NotToExceed $218,500.00 7.23 Personnel Professional represents thatithas, orwill secure atitsownexpense, allpersonnel required inperforming the services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and allpersonnel engaged intheworkshall befullyqualified toperform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from, and toinspect allprogram data, documents, proceedings andactivities. 7.25 Accomplishment ofProject Professional shall commence, carry on, and complete the project with allpracticable dispatch, inasound economical and efficient manner, inaccordance with the provisions thereof and allapplicable laws. In accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework involved isproperly coordinated withrelated work being carried onwithin City’sorganization. 7.26 Debarment And Suspension 7.26.1 TheProfessional certifies byentering intothisAgreement thatneither itnor itsprincipals noranyofits subcontractors are presently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Professional. 7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Professional shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 7.27 Access toPublic Records Act Professional understands andagrees thatany “publicrecord”, as that term isdefined inIndiana Code 5-14-3- 2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe possession or control oftheProfessional ortheCity, shall be subject torelease under and pursuant tothe provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as amended. 7.28 IranCertification Pursuant toI.C. § 5-22-16.5, theProfessional shallcertify that, insigning thisAgreement, itdoes notengage 9 SVOEFMM!FSOTUCFSHFS!BTTPDJBUFT Kfsfnz!Lbtinbo-!QF!! Dijfg!Jogsbtusvduvsf!Pggjdfs! Djuz!pg!Dbsnfm! Djuz!Ibmm-!Pof!Djwjd!Trvbsf! 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Njmfbhf!!Tuboebse!njmfbhf!sbuf! Usbwfm-!Mpehjoh-!boe!Nfbmt!!Dptu! Qptubhf-!Iboemjoh-!fud/!!Dptu! Qsjoujoh0Dpqjft0Sfqspevdujpot!Dptu!! Nbufsjbmt!!!Dptu!,!6&! Frvjqnfou!Sfoubm!!Dptu!,!6&! Tvcdpousbdu!Tfswjdft!!Dptu!,!6&! Jowpjdft! Jowpjdjoh!boe!qbznfou!tdifevmf!bsf!efubjmfe!jo!uif!dpousbdu/!Cbmbodft!sfnbjojoh!voqbje!bgufs!uijsuz!)41*!ebzt! bsf!tvckfdu!up!b!npouimz!gjobodf!dibshf!pg!2/6&!)29&!boovbmmz*!voujm!qbje/! 729!FBTU!NBSLFU!TUSFFU!0!JOEJBOBQPMJT-!JOEJBOB!57313!0!428/374/1238!0!SFBTJUF/DPN ATTACHMENT 'B' Preliminary SurveyScoping LimitsLimits EXHIBIT B Invoice Date: Name ofCompany: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name 3/11/2025 RUNDELL ERNSTBERGER ASSOCIATES INC INDIANAPOLIS, IN 46202 - 116575 618 E MARKET ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Professional Services Agreement - 3/19/25 City Engineering's Office 1 Civic Square Carmel, IN 46032- 276515 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 99029 2200Department:0Fund:2024 Bond 44-628.71Account: 24-ENG-19 - Main St. from 4th Ave to Richland (ADA & Pedestrian Improv.) - Design 1 $218,500.00 $218,500.00Each 218,500.00SubTotal 218,500.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116575 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Jeremy Kashman Zac Jackson Chief Infrastructure Officer CFO City of Carmel Project 20-ENG-06 Haverstick Rd. MU Path CHANGE ORDER #5 Final balancing Change Order to account for overruns and underruns of pay item quantities during construction. Contract Price prior to this Change Order $904,925.49 Contract Price will be increase by this Change Order $7,837.06 New Contract Price including this Change Order $912,762.55 Amount Adjusted Contract Price Cumulative % Change from Original Contract Original Contract $885,000.00 N/A N/A CO 01 $8,930.85 $893,930.85 1.01% CO 02 $5,112.94 $899,043.79 1.59% CO 03 $3,943.00 $902,986.79 2.03% CO 04 $1,938.70 $904,925.49 2.25% CO 05 $7,837.06 $912,762.55 3.14% Project No.:20-ENG-06 Description:Haverstick Rd. MU Path Type:Force Account Summary:Final Balancing Change Order Change Order Description: Awarded Project Amount:$885,000.00 Authorized Project Amount:$904,925.49 Change Order Amount:$7,837.06 Revised Project Amount:$912,762.55 Item No.Unit Unit Price Quantity 2 EACH 843.70$ (2.00) 10 SYS 53.70$ (12.00) 11 EACH 1,180.90$ (1.00) 17 LFT 37.90$ (6.00) 20 DOL 1.00$ (5,425.00) 24 CYS 83.85$ 22.43 25 SYS 3.05$ (567.00) 26 TON 53.45$ (135.63) 27 SYS 29.90$ 266.00 28 TON 231.00$ (1.00) 29 TON 264.00$ 42.50 30 TON 1.10$ (1.00) 31 LFT 242.00$ (21.00) 32 TON 165.00$ 10.00 34 SYS 165.00$ 54.09 35 SYS 550.00$ 3.23 37 LFT 49.50$ 18.18 38 SYS 115.50$ 10.06 39 SYS 137.50$ (2.77) 40 EACH 588.10$ (11.00) 42 MG 137.50$ (26.00) 44 SYS 5.50$ 338.00 45 CYS 191.40$ (5.50) 46 LFT 303.25$ 11.00 53 LFT 7.95$ (2.00) 58 LFT 759.00$ 8.00 71 EACH 4,950.00$ 2.00 72 LFT 22.00$ (85.70) 73 LFT 22.00$ 108.00 77 EACH 2,040.50$ (3.00) 78 EACH 2,738.20$ (3.00) ($1,885.40) $2,376.00 ($6,121.50) ($8,214.60) PAVEMENT, REMOVE ($644.40) ($1,052.70) $3,335.75 ($15.90) $6,072.00 $9,900.00 $1,161.93 ($380.87) ($6,469.10) ($3,575.00) $1,859.00 ($5,082.00) $1,650.00 $8,924.85 $1,776.50 $899.91 ($7,249.42) $7,953.40 ($231.00) $11,220.00 ($1.10) ($1,180.90) ($227.40) ($5,425.00) $1,880.76 ($1,729.35) LIGHT STANDARD, RELOCATE HMA WEDGE AND LEVEL, TYPE B ASPHALT FOR TACK COAT FENCE RELOCATE HMA FOR SIDEWALK CURB RAMP, CONCRETE DETECTABLE WARNING SURFACES CURB AND GUTTER, CONCRETE PCCP FOR APPROACHES, 6 IN. PCCP FOR APPROACHES, 9 IN. MAILBOX ASSEMBLY, RESET, SINGLE WATER SODDING, NURSERY CONCRETE, CLASS A VIDEO INSPECTION FOR PIPE TRENCH DRAIN HEADWALL, REMOVE PIPE, REMOVE STORMWATER MANAGEMENT BUDGET MILLING, ASPHALT, 1 1/2 IN QC/QA-HMA, 2, 64, SURFACE, 9.5mm COMPACTED AGGREGATE NO. 53 GEOGRID, TYPE IB STRUCTURE BACKFILL, TYPE 2 Final Balancing CO to account for overruns and underruns during construction. Description Amount INSPECTION HOLE, DEEPER THAN 3 FT ($1,687.40) DateContractor $7,837.06 PIPE, TYPE 2, CIRCULAR, 8 IN. SANITARY SEWER LATERAL PIPE ADJUSTMENT (UNDISTRIBUTED) ADJUST VALVE TO GRADE & REPLACE VALVE BOX (UNDISTRIBUTED) TRANSVERSE MARKING, THERMOPLASTIC, STOP LINE, WHITE, 24 IN. TRANSVERSE MARKING, THERMOPLASTIC, CROSSWALK LINE, WHITE, 24 IN. AR-1 Version 2024-09-23 CITY OF CARMEL TO: CONTRACT CHANGE ORDER NO.: 5 DATE: 02/27/2025 PROJECT NAME:20-ENG-06 Haverstick Rd. MUT Path CITY REQ. NO.: CITY PO NO.: 110089 CITY PO DATE: _ I. You are directed to make the following changes in this Contract: Force Account Work (Time and Materials) for sod repair. SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: ________ W.D.C. No.: _______ Other:__Change_Order_05_____________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $__904,625.49____________ Contract Price will be increased/decreased by this Change Order $__7,837.06______________ New Contract Price including this Change Order $__912,762.55____________ Contract Time Prior to this Change Order _N/A__ Days _N/A_ Completion Date Net increased/decreased resulting from this Change Order__N/A Days Current Contract Time including this Change Order__N/A Days _N/A___ Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. The Above Changes Are Recommended The Above Changes Are Accepted: Approved: Clark Dietz, Inc. United Construction Services, LLC ENGINEER CONTRACTOR Laura Campbell, Presiding Officer 8900 Keystone Crossing 347 South Broadway Address Address James Barlow, Member Suite 475 Alan Potasnik, Member Indianapolis, IN 46240 Pendleton, IN 46064 City/State/Zip City/State/Zip Brad Pease, PE, City Engineer By: ____________________ By: ______________________ ATTEST: Phone:_219-775-1427_____ Phone:__765-238-1989____ Jacob Quinn, Clerk Date:__2/27/25_________ Date: _______ Date: _______ 02/28/25 CzTfshfzHsfdivlijobu:;23bn-Gfc39-3136 9750 E150thSt, Noblesville,Indiana 46060 Mobile 574-265-1964 dave.ruiz@convergint.com January 31, 2025 Quotation:DR15704257P CityofCarmel 10701 NCollege AveSuite ACarmel, Indiana 46280 Attention: Morgan Rinehart Reference: Genetec Streamvault 4040EX Series, Omnicast Licensing Contract Vehicle: Sourcewell #030421-CTL youforproviding Convergint withtheopportunity topresent thisproposal addressing your electronic security needs. Weareconfident thatthisproven solution isboth comprehensive andcustomized tomeet your needs today, andinthefuture. isbackedby afoundational commitment toourcorevalue ofservice, andwehave beenrecognized asthe #1Systems Integrator bySDMMagazine.Thisrecognition reflects thestrongrelationshipsConvergint has withproviding exceptional service toourcustomers. Our guidingOur dedicated and certified team ofprofessionalsstrivesto uphold ourcustomer-focused, service-based missionto make adaily difference forourcustomers. After achieving a successful on-time andon-budget project installation, Convergint will provide youwith the service, including our 24/7customer portaliCare, designed to trackservice work orders, project progress, andprovide youwithdetailed metric reporting forcontinuous improvement. The following security proposal isspecifically designed tomeetyour needs. Asyoursingle point ofcontact, please feelfreetocontact mewithanyadditional questions youmay have. Thank youagain fortrusting Convergint asyour partner. ScopeofWork Contract Vehicle: Sourcewell #030421-CTL. Allitems arecovered under contract vehicle pricing. Convergint Technologies toprovide thematerials listedbelow, including pro-rated Omnicast licenses. Thisisaboxsale; nolabor isincluded. Materials ExtendedLineQtyPartDescriptionUnitPricePrice 1ContractVehicle: Sourcewell #030421-CTL GSC-Om-1Enterprisecameraconnection, mandatory230.00$220.59$6,617.70E-1CGenetec Advantage Streamvault 4040EXSeries -2U28-Bay Appliance480TBRawRAID62xXeonGoldSV- 5416S64GBRAM2x480GBM.2SSD24x20TB4040EX- 33.003.5Enterprise HDDs2x1GbE RJ452x $60,176.47$180,529.41R28-480T- 10/25GbESFP282x1400WPSUWindows20-416 ServerStandard5YRNBDKYHDWarranty - GenetecSecurity Center ADV-GenetecAdvantagefor1OmnicastEnterprise430.00$106.75$3,202.50CAM-E-5YCamera 5years StreamvaultConfigure withSecurityCenterSV-CFG- 51.005.12.x (latest minor). Applies toallStreamvault$0.00$0.00GSC5.12 appliances. 190,349.61EquipmentTotal 0.00TotalLabor 0.00OtherCosts 16,637.86Freight/Warranty 0.00Taxifapplicable 206,987.47TotalProjectPrice ClarificationsandExclusion 1.Allwork proposed herein, shall beperformed duringnormal business hours Monday through Friday 8:00am -5:00pm. 2.Lowvoltage wiring shall beinstalled viaopenair codeapproved methods. 3.Provision orinstallation ofconduit, wire, boxes, fittings orother electrical installation materials unless specifically listedunderInclusions orBillofMaterials. 4.Permits orassociated feesare notincluded. 5.Customer toprovide static IPaddresses and network connections atpanellocations. 6.Customer toprovide asecured staging & storage area forproject related materials. 7.Pricing assumes that electronic Auto CADfiles areavailable from customer forour useincreating submittal drawings. 8.Fiftypercent (50%)ofthe proposed sellpriceshallbepayable toConvergint for project mobilization. Mobilization shall beinvoiced anddue uponcustomer acceptance ofthisproposal. 9.Proposal doesnotinclude sales taxunless otherwise noted. 10.Anything intheContract Documents notwithstanding, innoeventshalleither Contractor orSubcontractor beliableforspecial, indirect, incidental orconsequential damages, including commercial loss, lossofuse, orlostprofits, even ifeither party hasbeenadvised ofthepossibility ofsuch damages. 11.Convergint reserves therighttonegotiate mutually acceptable contract terms and conditions withcustomer bymaking mutually agreeable changes totheformal contract included intheBid Documents. 12.Customer acknowledges thatsupply-chainandshipping difficulties mayresultin unavoidable delays indeliveries ofmaterials despite timely placement oforders and efforts byConvergint anditssuppliers toavoid such delays. Customer agrees to provide Convergint withreasonable extensions oftimetotheextent ofanysuch delaysandConvergint agrees tomake reasonable efforts toavoid orminimize such delays. Customer further acknowledges thattheabove-referenced supply-chain andshipping difficulties proposal pricingonproducts covered bythisquote oranyresulting agreement and that suchincreases mayoccur between thetimethisquote isprovided, orany resulting contract isexecuted andthetime when Convergint actually purchases the products covered bythisquote oraresulting agreement. Customer agrees thatit above theproposal pricing uponwhich thequoteoragreement was based, by change order orotherwise, andConvergint agrees that itshallmakecommercially reasonable efforts tominimize anysuch increase. REVIEWIMPORTANTPRODUCTSAFETYANDSERVICEINFORMATIONPRIOR TOUSINGACONVERGINT-INSTALLEDSOLUTION: convergint.com/terms. PerformanceItems ItemsIncluded Freight (prepaid)Material (listed intheBOM) One-YearWarranty onParts ItemsExcluded 120VAC Powerand Fused Disconnect Switch120 VACPower Receptacles Additional Lighting Requirements forCamerasApplicable Taxes Attend General Contractor Project MeetingsAttend Owner Project Meetings Authority having Jurisdiction permit drawing Cable requires customer CAD) Ceiling TilesandCeiling Grid RepairsConnection toBuilding FireAlarm Panel Correction ofWiring Faults Caused byOthersDoor wiring typical connections Electrical Installation PermitElectrified DoorLocking Hardware Engineering and DrawingsEquipment racklayout drawing FAPermitandPlanReview FeesFire Stopping (Excludes Existing Penetrations) Fire WatchFloor Coverings for Lifts Floor plan withdevice placement and numbering Horizontal CoreDrilling requires customer CAD) Installation ofBridle RingsInstallation ofCCTV Cameras Installation ofConduit, BoxesandFittingsInstallation ofControl Equipment Enclosures Installation ofControl PanelsInstallation ofIntercom Systems Installation ofIntrusion PanelsInstallation ofLowVoltage Wire Installation ofNetwork Cabling toCard ReadersInstallation ofNetwork Cabling toIPCameras Installation ofNetwork Cabling toIPIntercomsInstallation ofSpecialty Backboxes Installation ofTerminal CabinetsInstallation ofVideo Recorders (DVR/NVR) Installation ofWire andCableInstallation ofWireHangars LiftsLoading Software on Customer Provided Computer Low Voltage PermitsMounting/Termination ofProposed Devices On-Site LockableStorage FacilityOne-YearWarranty onLabor Operations & Maintenance ManualsOwner toProvide DHCPLease Reservations for Network Connected Devices Owner to Provide Static IPAddressesOwner Training Panel Wall Elevation drawing (may require Panelwiringwithpoint topoint connections customer CAD) Patch and PaintPayment & Performance Bonds Project ManagementRecord Documentation (As-Built) Riser drawing withhome runwiringServers byConvergint Servers byOthersSpecialty Backboxes Submittal DrawingsSystem Engineering System isDesign-BuildSystem Meets Plans/Drawings System ProgrammingTerminal Cabinets Termination ofControl Equipment EnclosuresTesting ofallProposed Devices Vertical Core DrillingWire Workstations byConvergintWorkstations byOthers TotalProjectInvestment:$ 206,987.47 Thank youforconsidering Convergintfor yourSecurity needs. Ifyouhave anyquestions orwould likeadditional information, please don'thesitate tocontact meimmediately. Ifyou would liketoproceed withthescope ofworkasoutlined inthisproposal, please signbelow and return tomyattention. Sincerely, DaveRuiz Convergint Dave Ruiz Bysigning below, Iaccept this proposal andagree totheTerms andConditions contained herein Morgan RinehartJanuary 31, 2025 Customer Name (Printed)Date Authorized SignatureTitle ConvergintTechnologies Install Terms & Conditions ConvergintTechnologies Install Terms & Conditions CzBmmjtpoMzodi.NdHsbuibu21;59bn-Gfc39-3136 CzBmmjtpoMzodi.NdHsbuibu4;62qn-Nbs23-3136 PROPOSAL CC & TCONSTRUCTION, INC. 5051 Prospect Street Indianapolis, IN 46203 Phone: (317)356-6385 Fax: (317)356-2175 ProposalSubmitted To:Phone:Date: City of Carmel2/17/2025 Attention:Email Rmurt@Carmel.IN.GovRyanMurt Street:JobLocation: City, State, andZipCode:JobName: City ofCarmel 2025 Wehereby submit specifications andestimates for: 1. Police Department Handicap Ramp Labor andMaterial: Excavate andPlace one 5' x6' Handicap Ramp and a5' x5' Landing Lump Sum = $5,375.00 2. CarmelCenter2. CarmelCenter LaborandMaterial: Labor and Material: ExcavateandExcavate and Place13' x91/2' SidewalkTransition, Place 13' x91/2' Sidewalk Transition, 1,570SFof4" Sidewalk,1,570SFof4" Sidewalk, 1,840SFof8" Sidewalk, andsix16' x81/2sectionswith1' Borderand2' x2' DiamondwithBrickinLayover4" 1,840 SFof8" Sidewalk, and six16' x81/2sections with 1' Border and 2' x2' Diamond withBrickinLayover4" ConcreteandSandBase.Concrete andSand Base. LumpSum = $55,840.00Lump Sum = $55,840.00 Please signand return back. Thank you! Wepropose herebytofurnish material andlabor - complete inaccordance with above specifications, forthesumof: SEE ABOVE dollars Payment ToBeMade AsFollows: Authorized Signature: Allmaterials guaranteed tobe asspecified. Allworktobecompleted inaworkmanlike manner according tostandard practices. Anyalteration ordeviation from above specifications involving extra costs willbeexecuted only upon written orders TonyPage and willbecome anextracharge over andabove theestimate. Allagreements contingent upon strikes, accidents ordelays beyond ourcontrol. Owner tocarry fire, tornado andother necessary insurance. Ourworkers arefullycovered byWorkmen'sNote: Thisproposal may bewithdrawn byusifnotaccepted within 10 days. Compensation insurance. AuthorizedSignature: Acceptance ofProposal Theaboveprices, specifications andconditions are satisfactory andarehereby accepted. Youareauthorized AuthorizedSignature: todotheworkasspecified. Payment willbemadeas outlined above.DateofAcceptance: 2/27/2025 CC & T CONSTRUCTION INC INDIANAPOLIS, IN 46203 - 116532 5051 PROSPECT ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Sidewalk replacement at 3rd Ave and City Center Street Department 3400 W. 131ST Street Carmel, IN 46074- 317) 733-2001 033150 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 98695 2201Department:2201Fund:Motor Vehicle Highway FND 43-509.00Account: SidewalkReplacement1 $55,840.00 $55,840.00Each 55,840.00SubTotal 55,840.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116532 ORDERED BY TITLE Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham Zac Jackson 317) 733-2001 Commissioner CFO CzTfshfzHsfdivlijobu4;4:qn-Nbs21-3136 CzTfshfzHsfdivlijobu23;16qn-Nbs14-3136 Page 1 of 6 City of Carmel Street Department 2025 Flower Maintenance- Service Contract The City of Carmel would like to receive quotes for planting and maintaining Spring, Summer, Fall annuals, and Winter décor for four areas in Carmel. Maintaining includes watering and removing weeds from the planted areas. Some areas are irrigated but may still need supplemental watering of the areas. The four areas to be planted with annuals and annuals maintained are: 1. Main St. Cast Stone Planters (32 planters total- each opening approx. 24” wide) 2. Sophia Square Courtyard (18 rectangular planters and the base of 12 topiary planters) 3. Palladium Planters & Urns (15 small stone urns, 15 large stone urns, 15 stone planters, & 64 iron urns) 4. Indiana Design Center (5 large urns & 6 small urns) The Carmel Street Department will be purchasing all annuals/perennials for this contract. The Contractor will be required to install and maintain these plantings for Spring, Summer, Fall, and Winter seasons. A 2” layer of leaf compost is to be applied by the contractor to all planting beds, pots, or urns and incorporated into a depth of 6” prior to planting of any annual or perennial. The contractor is to supply the leaf compost. The Contractor will be required to apply a three-month slow-release application of fertilizer, as to manufacturer’s specifications, to all planting beds, pots, or urns after planting is complete. The Contractor will also water all annuals/perennials immediately after planting and inform the City by text or e-mail as to which areas have been completed. The Contractor will be required to use dark brown dyed hardwood mulch around the annuals after planting occurs if the soil is disturbed to have a completed finished look to each landscape area. No more than 33% of soil or mulch shall be visible after planting any seasonal display. Spring planting is to begin in the 3rd week of March. Summer planting is to begin the week of May 12th. Fall planting is to begin in the 1st week of October. Winter décor is to be complete before the 2nd Saturday in November. Upon the completion of the growing season, the contractor will be required to pull all dead annuals/ décor, trim all perennials that were planted, and remove and dispose of all plant material from the planting beds. Page 2 of 6 Winter Décor Details The Sophia Square topiaries are not to have any decorations. Only the 18 rectangular stone planters will have winter décor. Winter decorations are to include greens covering the entire planter opening to a height of not less than 1 ft. high. All soil in the planters is to be covered with the winter décor. The center of the urn is to be as high as the width of the urn, with the maximum height to be 6 ft tall. The construction of the winter decorations is to be made in such a way so they will withstand winter winds, storms, and snow. The Contractor is to maintain, repair, or replace any decorations that do not withstand winter weather. Some urns contain irrigation systems. If any of these systems are damaged during the installation of decorations, the Contractor is responsible for repairs. The allowable material for each planter should be a mixture of: Branches spray-painted white or gold Cut eucalyptus Dried hydrangea blooms Dried Magnolia grandiflora branches Evergreen boughs Holly branches (both evergreen and deciduous) Ilex verticillata Pinecones Red, Silver, or Gold ornaments Any other festive plant materials approved by the City prior to installation Page 3 of 6 Winter Decoration Examples Page 4 of 6 Page 5 of 6 Page 6 of 6 End of Specifications 1/15/2025 ENGLEDOW, INC CARMEL, IN 46032 - 114334 1100 E 116TH ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 358653 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 95681 1206Department:101Fund:General Fund 43-504.00Account: FlowerInstallation1 $54,597.84 $54,597.84Each 54,597.84SubTotal 54,597.84 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 114334 ORDERED BY TITLE Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham Zac Jackson 317) 733-2001 Commissioner CFO CityofCarmel Street Department Change OrderForm 35.TUS.1:TusffuEfqbsunfouCvjmejohVqhsbeftProjectName: __________________________________________ 2ChangeOrderNo.: ______________________________________ CzTfshfzHsfdivlijobu5;38qn-Nbs23-3136 Listeditemsforthischangeorder: Beetjejohboefyufsjpsusjnupuifcbdlpgcvmlifbet 35.TUS.1:TusffuEfqbsunfouCvjmejohVqhsbeft2ChangeOrderNo. ____ isforworkcompletedregarding (projectname) ___________________________. 536-8:6/11Contractpricepriortothischangeorder $ ________________________ 6-:51/11Contractpricewillbeincreased/decreased bythischangeorder $ ________________________ 542-846/11Newcontractpriceincludingthischangeorder$ ________________________ Original ContractN/A N/A536-8:6/11 CO1: 6-:51/11%542-846/112/51& Beejujpobmtjejohboefyufsjpsusjnup uifcbdlpgcvmlifbet CO2: CO3: CITYOFCARMELTO: 2CONTRACTCHANGEORDERNO.: ______________ 1402303136DATE: _______________________________________ 35.TUS.1:TusEfquCvjme/VqhsbeftPROJECTNAME: ______________________________ O0BCITYREQ. NO.: _______________________________ 224186-227692CITYPONO.: _________________________________ 2301:03135-1402303136CITYPODATE: _______________________________ I. Youaredirectedtomakethefollowing changes inthisContract: 2ChangeOrderNo. ____ listedbelow. SCHEDULED ADJUSTMENTITEMAMOUNTOR (-) DAYS Beejujpobmtjejohboefyufsjpsusjnupuifcbdlpgcvmlifbet 6-:51/111 1 1 Thefollowing referenced Documents further describethechanges outlinedinParagraph I, andaretobe O0BtffbuubdifeepdvnfoutO0BconsideredapartofthisChangeOrder: R.F.P.: ______ W.D.C. No.: ______ Other: __________________ Thechanges resultinthefollowing adjustment ofContract PriceandContract Time: 536-8:6/11ContractPricepriortothisChangeOrder $ _________________ 6-:51/11ContractPricewillbeincreased/ decreased bythisChange Order $ _________________ 542-846/11NewContractPriceincludingthisChangeOrder $ _________________ 17012031361ContractTimePriortothisChangeOrder: ______ Days. Completion Date: ____________ 1Netincrease/decreaseresulting fromthisChangeOrder: ______ Days 17012031361CurrentContractTimeincludingthisChangeOrder: ______ Days. Completion Date: __________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other City Hall Parking Lot    02/21/2025 Yes, 03/04/2025 Yes, 03/04/2025 Yes, 03/10/2025 Yes, 03/10/2025 Yes, 03/10/2025 yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: N/A Include addresses as appropriate An easy to read, color map of the area is required with submission. 20200829_Freewheelin Bicycle Donation Map (2).docx 92.67KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other Use of west side of City Hall parking lot 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start * Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the event. Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Freewheelin Community Bikes Spring Bike Collection - Bicycle donation event co- hosted by the City (Bike Carmel) and Freewheelin Community Bikes, Provide a brief description of event This is a drive-up and drop-off event where members of the community can donate new and used bicycles to Freewheelin Community Bikes, an Indianapolis-based nonprofit serving "at risk" youth. The bikes donated are used in their "build a bike program". In previous years, we have ~ 10 volunteers help people unload the bicycles from their vehicles and then load them onto a box truck to be transported to their warehouse. There is usually never more than ~11-15 people at this event at any given time (i.e. there are no crowds). This event has a relatively small footprint in the City Hall parking lot. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 4/5/2025 4/5/2025 10:30:00 AM 2:00:00 PM 11:00:00 AM 2:00:00 PM NA Number of People Expected:* Fees? Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: 50 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 3178197208 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Kevin Whited kwhited@carmel.in.gov 3178197208 3173724084 City of Carmel, Bike Carmel Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address 30 West Main Street Address Line 2 Economic Development/Carmel Utilitie Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Kevin W Whited Name of Organization/Applicant Signature of Authorized Agent/Applicant Kevin Whited, Transportation Development Coordinator Printed Name and Title (If applicable) 317.372.4084 Phone Number (Required) One Civic Square Attn Bike Carmel Carmel, IN 46205 Address of Organization/Applicant 2/21/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other the street or block in front of 275 Veterans Way (including parking).    02/28/2025 Yes, 03/04/2025 Yes, 03/04/2025 Must contact Jeff Horner for Police Hire 03/04/2025 Engineering recommendation: No Full Closure, Use Parking + Phelps Way for Parking Yes, 03/10/2025 Yes, 03/10/2025 NO, 03/10/2025 yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Carmel Arts District. The block right in front of the office building located at 275 Veterans Way starting at the entrance of the driveway for Carmel Design Center lot to the corner of Phelps Way. FYI: This is similar to the open house street closures by our landlord (Studio M Architectures) for their open house last summer. Include addresses as appropriate An easy to read, color map of the area is required with submission. AWA Map for Open House May 7.png 1.4MB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Closure for block party (one block closure in front of office building 275 Veterans Way). 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Tall Skinny Cones* No Parking Signs* Event Use/Purpose:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Tall Skinny Cones needed 12 Please note the number of NO PARKING SIGNS needed 8 5. EVENT DETAILS Open House for new office located at 275 Veterans Way, Suite 110 (ground level). Description of Event:* Event Date Start * Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Provide a brief description of event Open House for new office. Event will be both indoors and outdoors. We will have the event catered by local area restaurants and a live musician. We are planning on using a tent. We are in the process of consulting with A Classic Party Rental on layout and needs. It is an open house where we will be inviting clients, prospects as well as our friends, family and area neighbors. All are welcome to attend. A sample invite is included for reference. Attach additional pages if needed-SEE BELOW AWA_Carmel_open_house_FINAL_R.pdf 88.95KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/7/2025 5/7/2025 8:00:00 AM 8:00:00 PM 4:00:00 PM 7:00:00 PM NA 250 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. TBD Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) A Classic Party Rental Name of Merchants(s) doing the setup 3172517368 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Cindy Gibson Aaron Wealth Advisors City Carmel Arts & Design District State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Aaron Wealth Advisors / Cynthia Gibson Name of Organization/Applicant Signature of Authorized Agent/Applicant Cynthia Gibson / Senior Admin & Events Manager Printed Name and Title (If applicable) Phone Number (Required) Aaron Wealth Advisors Carmel, IN 46032 Address of Organization/Applicant 2/28/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ WHEN May 7, 2025 WHERE 275 Veterans Way, Suite 100, Carmel Arts District TIME 4pm - 7pm EST RSVP: Will Kramer WKramer@AaronWealth.com / 317-663-8810 Summer Kick OffOPEN HOUSE HOSTED BY AARON WEALTH ADVISORS ENJOY! Local Carmel Eats Local restaurants include: 1933 Lounge by St. Elmo, Sun King Brewery, Monterey Coastal Cuisine, and Cake Bake. Race Raffle: Four premium seats to the 109th running of the Indianapolis 500 on Sunday, May 25th ($1000 value) Complimentary parking available in the garage located across the street. Live Music Cocktails & Refreshments CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate * Austin from Hotel Carmichael assures me thatthis wedding will not interfere with the privatewedding happening in the amphitheater the same time/day.02/26/2025 Allied Solutions: Yes 02/27 02/27/2025 Yes, 03/04/2025 Yes, 03/04/2025 yes, 03/10/2025 yes, 03/10/2025 Yes, 03/10/2025 yes, 03/11/2025 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Event Use/Purpose: Description of Event: An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Access to Electrical for DJ 5. EVENT DETAILS: Ceremony for Wedding at Hotel Carmichael from 5:30 PM - 6:30 PM on Saturday, May 17th, 2025. Provide a brief description of event Hotel will provide 130 white wooden chairs and (1) 6'x30" Table for DJ. Set up will occur at 5 PM and ceremony will begin at 6 PM. Hotel will retrieve all chairs and table immediately following the ceremony at 6:30 PM. No other equipment or assistance required. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date Start*Event Date End* If multiple dates, please list Set-Up time* Tear Down End time* Event Start time:* Event End time:* Rehearsal Rehearsal Date: Rehearsal Start Time: Rehearsal End Time: Number of People Expected:* Fees? 5/17/2025 5/17/2025 5:00:00 PM 6:40:00 PM 6:00:00 PM 6:30:00 PM NA 5/16/2025 5:00:00 PM 6:00:00 PM 15 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Vendors Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A 6. CONTACT INFORMATION: Mallory Davis mdavis@hotelcarmichael.com 3176889611 Mallory Davis / Hotel Carmichael City Carmel State / Province / Region IN Postal / Zip Code 46032 Country USA Street Address 1 Carmichael Square Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Hotel Carmichael / Mallory Davis Name of Organization/Applicant Signature of Authorized Agent/Applicant Mallory Davis, Catering Sales Manager Printed Name and Title (If applicable) (317) 688-9611 Phone Number (Required) 1 Carmichael Square Carmel, IN 46032 Address of Organization/Applicant 2/27/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate 03/03/2025 Yes, 03/04/2025 Yes, 03/04/2025 yes, 03/10/2025 yes, 03/10/2025 Yes, 03/10/2025 wedding has already been approved for 5/17/2025this is for the parking only yes, 03/11/2025 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: No Parking Signs* Event Use/Purpose: An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Please note the number of NO PARKING SIGNS needed We already have approval for event / this request is only for no parking signs -we should need around 15… to put at spots near palladium side for elderly guests at our wedding. 5. EVENT DETAILS: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up time* Tear Down End time* Event Start time:* Event End time:* Rehearsal Rehearsal Date: Rehearsal Start Time: Rehearsal End Time: Number of People Expected:* Fees? Provide a brief description of event We have already been approved for event, but are writing to request 15 no parking signs to place at spots between the lawn and palladium for elderly guests attending wedding and for wedding party. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/17/2025 5/17/2025 1:30:00 PM 5:30:00 PM 4:00:00 PM 5:30:00 PM NA 5/16/2025 5:00:00 PM 7:00:00 PM 15 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Size of Stage Vendors Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A 6. CONTACT INFORMATION: Sarah Bryson City Cicero State / Province / Region In Postal / Zip Code 46034 Country USA Street Address Address Line 2 Individual Is the requestor a citizen of the City of Carmel? Yes No A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Sarah Bryson Name of Organization/Applicant Signature of Authorized Agent/Applicant Sarah Bryson Printed Name and Title (If applicable) Phone Number (Required) Cicero IN 46034 Address of Organization/Applicant 5/17/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    02/24/2025 Yes, 03/04/2025 Yes, 03/04/2025 Yes, 03/10/2025 yes, 03/10/2025 yes, 03/10/2025 yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Community partnership event - Gazebo Concerts held every Wednesday night from 7-9 p.m. at Civic Square, Gazebo lawn.. Provide a brief description of event Community partnership event - Gazebo Concerts held every Wednesday night from 7-9 p.m. at Civic Square Gazebo. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/28/2025 9/24/2025 May 28, June 4, 11, 18, 25; July 9, 16, 23, 30; August 6, 13, 20, 27; September 3, 10. Rain dates: September 17, 24. 9:00:00 AM 10:00:00 PM 7:00:00 PM 9:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 1,500 Will a Fee be charged for this event? If yes, please describe below. Yes No Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: John Eaton / Chair of Fountain Square Committee jweaton@mccombpella.com 3176941310 Fountain Square Committee City State / Province / Region Postal / Zip Code Country Street Address Address Line 2 Non-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Melissa Hopson on behalf of the Fountain Square Committee Name of Organization/Applicant Signature of Authorized Agent/Applicant Melissa Hopson Printed Name and Title (If applicable) 3176194187 Phone Number (Required) Address of Organization/Applicant 2/24/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    02/28/2025 Yes, 03/04/2025 Yes, 03/04/2025 yes, 03/10/2025 yes, 03/10/2025 Yes, 03/10/2025 yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: N/A Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Free family-friendly movies for the community Provide a brief description of event Every Tuesday & Thursday from June-September. Tuesdays 6 P.M. Thursdays Noon & 6 P.M. Full listing of dates attached. Attach additional pages if needed-SEE BELOW Movies at Midtown Dates 2025.docx 15.77KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 6/3/2025 9/30/2025 See attached document. 6:00:00 PM 8:00:00 PM 6:00:00 PM 8:00:00 PM NA 100 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Tierra Bush tbush@carmel.in.gov 3176182799 City of Carmel City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address 1 Civic Square Address Line 2 Non-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Tierra Bush Name of Organization/Applicant Signature of Authorized Agent/Applicant Tierra Bush Printed Name and Title (If applicable) 3176182799 Phone Number (Required) 1 Civic Square Carmel, IN 46032 Address of Organization/Applicant 2/28/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ Movies at Midtown Dates 2025 June 2025 • Tuesday, June 3, 2025 - 6:00 PM • Thursday, June 5, 2025 - Noon & 6:00 PM • Tuesday, June 10, 2025 - 6:00 PM • Thursday, June 12, 2025 - Noon & 6:00 PM • Tuesday, June 17, 2025 - 6:00 PM • Thursday, June 19, 2025 - Noon & 6:00 PM • Tuesday, June 24, 2025 - 6:00 PM • Thursday, June 26, 2025 - Noon & 6:00 PM July 2025 • Tuesday, July 1, 2025 - 6:00 PM • Thursday, July 3, 2025 - Noon & 6:00 PM • Tuesday, July 8, 2025 - 6:00 PM • Thursday, July 10, 2025 - Noon & 6:00 PM • Tuesday, July 15, 2025 - 6:00 PM • Thursday, July 17, 2025 - Noon & 6:00 PM • Tuesday, July 22, 2025 - 6:00 PM • Thursday, July 24, 2025 - Noon & 6:00 PM • Tuesday, July 29, 2025 - 6:00 PM • Thursday, July 31, 2025 - Noon & 6:00 PM August 2025 • Tuesday, August 5, 2025 - 6:00 PM • Thursday, August 7, 2025 - Noon & 6:00 PM • Tuesday, August 12, 2025 - 6:00 PM • Thursday, August 14, 2025 - Noon & 6:00 PM • Tuesday, August 19, 2025 - 6:00 PM • Thursday, August 21, 2025 - Noon & 6:00 PM • Tuesday, August 26, 2025 - 6:00 PM • Thursday, August 28, 2025 - Noon & 6:00 PM September 2025 • Tuesday, September 2, 2025 - 6:00 PM • Thursday, September 4, 2025 - Noon & 6:00 PM • Tuesday, September 9, 2025 - 6:00 PM • Thursday, September 11, 2025 - Noon & 6:00 PM • Tuesday, September 16, 2025 - 6:00 PM • Thursday, September 18, 2025 - Noon & 6:00 PM • Tuesday, September 23, 2025 - 6:00 PM • Thursday, September 25, 2025 - Noon & 6:00 PM • Tuesday, September 30, 2025 - 6:00 PM CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Run Walk    02/24/2025 Yes, 03/04/2025 Yes, 03/04/2025 Yes, 03/10/2025 Parks Approved, application included yes, 03/10/2025 yes, 03/10/2025 yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Various Streets along course. Rolling closures as runners pass through course. see map for details Include addresses as appropriate An easy to read, color map of the area is required with submission. Freedom Run Map 25.pdf 162.16KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other use of streets 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Freedom Run and Walk to celebrate America's Birthday and promote fitness. Provide a brief description of event Kick off your holiday weekend and celebrate America's birthday with the 2025 Carmel Freedom Run! Raceday is Friday, July 4th in the beautiful city of Carmel, IN. Choose between the 4.5-mile run, or the 1.5-mile run/walk. Bring the whole family out, as we offer a discounted rate for families of 3+. There is also a FREE Kids Fun Run for children 10 and under! Event is open to everyone. Participants receive a nice shirt and fast finishers will be eligible for awards. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 7/4/2025 7/4/2025 7:00:00 AM 10:00:00 AM 8:00:00 AM 9:00:00 AM NA Rehearsal Start Time:Rehearsal End Time: Number of People Expected:* Fees? Fees (cont'd) Vendors Contact Person* Email* Phone Number:* Cell Number: 800 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Entry fee to enter event EVENT SET UP: Stage none Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. only pop up tents Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Don Carr Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Tuxedo Brothers City Carmel State / Province / Region IN Postal / Zip Code 46074 Country Street Address Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Tuxedo Brothers Name of Organization/Applicant Signature of Authorized Agent/Applicant Donald Carr, President Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 2/24/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ 146th Clay Terrace Carmel High School St a d i u m D r . Smokey Row Rd. Trail Path 2nd St. NE 2n d A v e 1st St Mo n o n T r a i l M o n o n T r a i l Trail Path R a n g e L i n e R d Ra n g e L i n e R d Hagen Burke Trail Gr e y h o u n d T r a i l Start/Finish MILE1 MILE2 MILE3 MILE4 FamilyWalkCourse July 4, 2025 8:00 AM Start 4.5 Mile Course Map by: Tuxedo Brothers, Inc. CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    02/19/2025 X Streets, confirmed 02/24/2025 Yes, 03/04/2025 Yes, 03/04/2025 yes, 03/10/2025 yes, 03/10/2025 yes, 03/10/2025 Parks approved 02/13/2025 Application included yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Rohrer Road will be closed or monitored by CPD for short periods of time between Bier Brewery Carmel and the Monon Greenway from approximately 10 am to 11 am on Saturday, August 9, 2025. We have done this for the past three years with CPD off-duty officers and there have been no issues. Include addresses as appropriate An easy to read, color map of the area is required with submission. KKNE's 5K course map.pdf 375.13KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: CPD officers will monitor and stop traffic as needed on Rohrer Road between Bier Brewery and the Monon Greenway during the 5K race. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start * Event Date End* If multiple dates, please list Set-Up time:* Tear Down End time:* Event Start time:* Event End time:* Rehearsal Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Kelli's Kegs N' Eggs 5K is a run/walk event to raise awareness and funds to aid in brain cancer research and additionally provide financial resources to local Hoosiers who have been diagnosed with this terminal disease. Provide a brief description of event This will be the fourth annual Kelli's Kegs N' Eggs 5K event. As in previous years, it will be held at Bier Brewery Carmel. the event is much more than a 5K walk/run. There will be food on-site at Bier Brewery, vendor and sponsor tables, live music and an auction for fund-raising purposes. In past years there have been approximately 300-500 people at the event. All businesses in the Bier Brewery Carmel plaza are contacted and an area will be roped off for parking and vendor tables. Portable restroom facilities will be provided. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 8/9/2025 8/9/2025 6:00:00 AM 2:00:00 PM 9:00:00 AM 2:00:00 PM NA 400 Will a Fee be charged for this event? If yes, please describe below. Yes No Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other None Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Ryan McLaughlin same as above Kelli's Kegs N' Eggs City Carmel State / Province / Region IN Postal / Zip Code 46033 Country Hamilton Street Address Address Line 2 Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Kelli's Keg's N' Eggs Name of Organization/Applicant Signature of Authorized Agent/Applicant Ryan McLaughlin Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 2/19/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ Kelli’s Kegs & Eggs 5K Rou�ng, Created by Missy Paton on 2-24-23 @ 12:40pm, Original Document 1 Start at Bier Brewery 13720 N Meridian St. Carmel, IN 46032 Take Rohrer Rd to turn le� on the crossing to the Monon Trail Stay on the MOnon Trail to 156th Street. Turn around on the Monon Trail and head back the same way. Turn Right on the Monon Trail crossing over to Rohrer Rd sidewalk. Walk to Bier Brewery Kelli’s Kegs & Eggs 5K Rou�ng, Created by Missy Paton on 2-24-23 @ 12:40pm, Original Document 1 Bier Brewery 13720 N Meridian St. Carmel, IN 46032 Part 1 Start at Bier Brewery and stay on sidewalk to cross the street onto Monon Crossing. Kelli’s Kegs & Eggs 5K Rou�ng, Created by Missy Paton on 2-24-23 @ 12:40pm, Original Document 1 Part 2 Cross over to Monon Trail Access Part 3 Stay on the Monon Trail to 156th Street, turn around on the Monon Trail and head back. Same course, in return. CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Main Street and Range Line    02/20/2025 Yes, 03/04/2025 Yes, 03/04/2025 Monon and Main Approved, requested list of approved vendors Yes, 03/10/2025 Yes, 03/10/2025 yes, 03/10/2025yes, 03/11/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Friday September 26 4:00 pm to Sunday September 28 9:00 pm Main Street - East of 3rd Ave SW to just west of 1st Ave NE Range Line - south of 2nd St NE to just north of 4th St NE Free Community Band until 7:30 pm Include addresses as appropriate An easy to read, color map of the area is required with submission. CIAF 2025 Prelim Map 2a.pdf 442.56KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Barricades up at 4:00 pm on Friday Sept 26th - Complete closure 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades * Crowd-Control Gates* Standard Cones * No Parking Signs* Event Use/Purpose:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 20 Please note the number of Crowd-Control Gates needed 20 Please note the number of Standard Cones needed 350 Please note the number of NO PARKING SIGNS needed 350 5. EVENT DETAILS Friday September 26 - 4:00 pm through Sunday, September 28 - 9:00 pm Description of Event:* Event Date Start * Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Fees (cont'd) Provide a brief description of event 150 juried artists from United States with vendors and stages of entertainment. Non- profits and International organizations Artist Booths Vendors Wine Garden Sister City and other International Organizations 3 stages of Entertainment Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/26/2025 9/28/2025 4:00:00 PM 9:00:00 PM 10:00:00 AM 9:00:00 PM NA 25,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Artists pay for booths EVENT SET UP: Stage City Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10 x 10 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Vendors Vendors Present* Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency Bounce House N/A Other Party Time Name of Merchants(s) doing the setup 3175362022 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 20 6. CONTACT INFORMATION: Meg Gates Osborne Meg@MegPromo.com 3175907522 317-590-7522 Carmel International Arts Festival City Carmel State / Province / Region IN Postal / Zip Code 46062 Country United States Street Address PO Box 778 Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Carmel International Arts Festival Name of Organization/Applicant Signature of Authorized Agent/Applicant Meg Gates Osborne Printed Name and Title (If applicable) 317-590-7522 Phone Number (Required) PO Box 778 Carmel, IN 46062 Address of Organization/Applicant 2/20/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ March 10, 2025 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – AES – 96TH STREET STATIC WIRE REPLACEMENT Dear Board Members: AES is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28-17-01) to replace existing aerial wire and 7 existing poles along 96th Street between the Monon Trail and River Rd (exhibit attached). These pole and wire replacements are needed to maintain the existing transmission network. The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: x The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). x Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. x Access to all adjoining properties shall be maintained at all times. x The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. x The petitioner acknowledges that this waiver is for the items described above only. x The petitioner acknowledges that the waiver approved on this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. 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S . M a j o r R o a d s , 5 / 1 0 / 2 0 1 8 . LO C A L R O A D : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s S t r e e t C e n t e r l i n e s , 1 2 / 1 9 / 2 0 2 4 . IN C O R P O R A T E D A R E A : - M a r i o n C o u n t y ' s C i t y a n d T o w n B o u n d a r i e s , 2 0 1 9 . NH D F L O W L I N E : - U n i t e d S t a t e s G e o l o g i c a l S u r v e y ' s N a t i o n a l H y d r o g r a p h y D a t a s e t B e s t R e s o l u t i o n , 1 2 / 0 7 / 2 0 2 3 . FLO O D P L A I N A N D F L O O D W A Y : - F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ' s N a t i o n a l F l o o d H a z a r d L a y e r , 6 / 2 1 / 2 0 2 4 . MAN A G E D L A N D : - I n d i a n a D e p a r t m e n t o f N a t u r a l R e s o u r c e ' s M a n a g e d L a n d s , 1 2 / 1 9 / 2 0 2 3 . PA R C E L B O U N D A R Y : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s L a n d P a r c e l s , 1 2 / 1 9 / 2 0 2 3 . 5-F O O T C O N T O U R : - C r e a t e d f r o m W o o l p e r t ’ s L i D A R D E M , M a r i o n C o u n t y , 2 0 1 1 . DE L I N E A T E D F E A T U R E A N D S W P P P C O N T R O L : - G A I C o n s u l t a n t s . PR O J E C T D E T A I L S : - A E S I n d i a n a . FIG U R E 1 ER O S I O N A N D S E D I M E N T C O N T R O L P L A N SH E E T 3 o f 7 AE S I n d i a n a T D S I C 13 2 - 5 7 N o r t h - R i v e r R o a d Tra n s m i s s i o n L i n e S t a t i c W i r e R e p l a c e m e n t P r o j e c t In t e r s t a t e H i g h w a y Ra i l w a y Lo c a l R o a d Ma n a g e d L a n d In c o r p o r a t e d A r e a Co u n t y B o u n d a r y !( Ex i s t i n g S t r u c t u r e !( Pro p o s e d S t r u c t u r e !. 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S . M a j o r R o a d s , 5 / 1 0 / 2 0 1 8 . LO C A L R O A D : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s S t r e e t C e n t e r l i n e s , 1 2 / 1 9 / 2 0 2 4 . IN C O R P O R A T E D A R E A : - M a r i o n C o u n t y ' s C i t y a n d T o w n B o u n d a r i e s , 2 0 1 9 . NH D F L O W L I N E : - U n i t e d S t a t e s G e o l o g i c a l S u r v e y ' s N a t i o n a l H y d r o g r a p h y D a t a s e t B e s t R e s o l u t i o n , 1 2 / 0 7 / 2 0 2 3 . FLO O D P L A I N A N D F L O O D W A Y : - F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ' s N a t i o n a l F l o o d H a z a r d L a y e r , 6 / 2 1 / 2 0 2 4 . MAN A G E D L A N D : - I n d i a n a D e p a r t m e n t o f N a t u r a l R e s o u r c e ' s M a n a g e d L a n d s , 1 2 / 1 9 / 2 0 2 3 . PA R C E L B O U N D A R Y : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s L a n d P a r c e l s , 1 2 / 1 9 / 2 0 2 3 . 5-F O O T C O N T O U R : - C r e a t e d f r o m W o o l p e r t ’ s L i D A R D E M , M a r i o n C o u n t y , 2 0 1 1 . DE L I N E A T E D F E A T U R E A N D S W P P P C O N T R O L : - G A I C o n s u l t a n t s . PR O J E C T D E T A I L S : - A E S I n d i a n a . FIG U R E 1 ER O S I O N A N D S E D I M E N T C O N T R O L P L A N SH E E T 4 o f 7 AE S I n d i a n a T D S I C 13 2 - 5 7 N o r t h - R i v e r R o a d Tra n s m i s s i o n L i n e S t a t i c W i r e R e p l a c e m e n t P r o j e c t In t e r s t a t e H i g h w a y Ra i l w a y Lo c a l R o a d Ma n a g e d L a n d In c o r p o r a t e d A r e a Co u n t y B o u n d a r y !( Ex i s t i n g S t r u c t u r e !( Pro p o s e d S t r u c t u r e !. Cu l v e r t "" Ex i s t i n g F a c i l i t y "/ Sto r m W a t e r I n l e t "J Co n s t r u c t i o n E n t r a n c e Su r f a c e D r a i n a g e De l i n e a t e d S t r e a m D Fe n c e Se d i m e n t B a r r i e r Gu a r d R a i l Ex i s t i n g A c c e s s Lin e T r u c k A c c e s s Ap p r o x i m a t e R i g h t - o f - W a y > NH D F l o w l i n e Re g u l a t e d D r a i n Re g u l a t e d D r a i n E a s e m e n t 10 0 - Y e a r F l o o d p l a i n Flo o d w a y !!! !! ! !!! ! ! 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Ma i n t a i n I n g r e s s / E g r e s s Ma i n t a i n I n g r e s s / E g r e s s St r e a m 0 0 1 Rig h t B a n k Str e a m 0 0 1 Le f t B a n k Wo r k i n F l o o d p l a i n M a y R e q u i r e S p e c i a l R e s t o r a t i o n Do N o t L e a v e F e l l e d T r e e s , B r u s h , S o i l S t o c k p i l e s , or O t h e r D e b r i s i n F l o o d p l a i n "/ "/ "/ "/ "/ "/ "/ "/ "/ "/ "/"/ "/ "/ "/ "/ "/ "/ "/ "/ "/ "/ "/ "/ !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( COUNSELORSROW 96TH ST MARIE DR LAKESHOREDRE DELEGATESROW E 9 6T H S T BAUERDR W A S S O C I A TI O N C T AD V I SO R Y W A Y UNN A M ED ADV I S O R Y L I N K BAUER DR E RANDALL DR MA R I O N C O U N T Y HA M I L T O N C O U N T Y Carm el Cre e k IN D I A N A P O L I S 750 740 750 740 740 730 750 750 750 750 7 5 0 74 0 74 0 750 750 750 750 750 750 7 5 0 7 5 0 7 50 75 0 75 0 740 74 0 74 0 74 0 17 1 - A / 5 3 MI D MI D 17 1 - A / 1 17 1 - A / 2 3 0 MI D MID 17 1 - A / 5 8 MID 17 2 - A / 5 17 2 - A / 2 6 17 2 - A / 6 MID 17 2 - A / 7 MID 17 2 - A / 2 8 17 2 - A / 2 9 MID 17 2 - A / 1 1 17 2 - A / 1 2 MID MID 17 2 - A / 1 7 4 17 2 - A / 1 3 MID 17 2 - A / 1 4 17 2 - A / 1 6 CA R M E L §¨¦46 5 5 7 6 4 1 2 3 DR A W N B Y : M B H CH E C K E D : T D B DA T E : 9 / 4 / 2 0 2 4 AP P R O V E D : M R W G : \ D 1 9 0 2 8 3 . 0 0 - G I S \ M X D \ S W P P P \ T _ L i n e \ 2 0 2 4 _ P r o j e c t s \ N o r t h _ t o _ R i v e r _ R d _ 1 3 2 5 7 \ D 1 9 0 2 8 3 _ 0 0 _ N o r t h _ t o _ R i v e r _ R d _ 1 3 2 5 7 _ F I G 1 _ E C P _ S h e e t s _ 20 2 4 _ 0 9 _ 0 4 . m x d SH E E T I N D E X 02 0 0 10 0 Fe e t I 1 i n = 2 0 0 f e e t RE F E R E N C E : AE R I A L P H O T O G R A P H : - E s r i ' s W o r l d I m a g e r y 2 0 2 1 , A c c e s s e d : 9 / 4 / 2 0 2 4 IN T E R S T A T E A N D H I G H W A Y : - E s r i ' s U . S . M a j o r R o a d s , 5 / 1 0 / 2 0 1 8 . LO C A L R O A D : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s S t r e e t C e n t e r l i n e s , 1 2 / 1 9 / 2 0 2 4 . IN C O R P O R A T E D A R E A : - M a r i o n C o u n t y ' s C i t y a n d T o w n B o u n d a r i e s , 2 0 1 9 . NH D F L O W L I N E : - U n i t e d S t a t e s G e o l o g i c a l S u r v e y ' s N a t i o n a l H y d r o g r a p h y D a t a s e t B e s t R e s o l u t i o n , 1 2 / 0 7 / 2 0 2 3 . FLO O D P L A I N A N D F L O O D W A Y : - F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ' s N a t i o n a l F l o o d H a z a r d L a y e r , 6 / 2 1 / 2 0 2 4 . MAN A G E D L A N D : - I n d i a n a D e p a r t m e n t o f N a t u r a l R e s o u r c e ' s M a n a g e d L a n d s , 1 2 / 1 9 / 2 0 2 3 . PA R C E L B O U N D A R Y : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s L a n d P a r c e l s , 1 2 / 1 9 / 2 0 2 3 . 5-F O O T C O N T O U R : - C r e a t e d f r o m W o o l p e r t ’ s L i D A R D E M , M a r i o n C o u n t y , 2 0 1 1 . DE L I N E A T E D F E A T U R E A N D S W P P P C O N T R O L : - G A I C o n s u l t a n t s . PR O J E C T D E T A I L S : - A E S I n d i a n a . FIG U R E 1 ER O S I O N A N D S E D I M E N T C O N T R O L P L A N SH E E T 5 o f 7 AE S I n d i a n a T D S I C 13 2 - 5 7 N o r t h - R i v e r R o a d Tra n s m i s s i o n L i n e S t a t i c W i r e R e p l a c e m e n t P r o j e c t In t e r s t a t e H i g h w a y Ra i l w a y Lo c a l R o a d Ma n a g e d L a n d In c o r p o r a t e d A r e a Co u n t y B o u n d a r y !( Ex i s t i n g S t r u c t u r e !( Pro p o s e d S t r u c t u r e !. 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S . M a j o r R o a d s , 5 / 1 0 / 2 0 1 8 . LO C A L R O A D : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s S t r e e t C e n t e r l i n e s , 1 2 / 1 9 / 2 0 2 4 . IN C O R P O R A T E D A R E A : - M a r i o n C o u n t y ' s C i t y a n d T o w n B o u n d a r i e s , 2 0 1 9 . NH D F L O W L I N E : - U n i t e d S t a t e s G e o l o g i c a l S u r v e y ' s N a t i o n a l H y d r o g r a p h y D a t a s e t B e s t R e s o l u t i o n , 1 2 / 0 7 / 2 0 2 3 . FLO O D P L A I N A N D F L O O D W A Y : - F e d e r a l E m e r g e n c y M a n a g e m e n t A g e n c y ' s N a t i o n a l F l o o d H a z a r d L a y e r , 6 / 2 1 / 2 0 2 4 . MAN A G E D L A N D : - I n d i a n a D e p a r t m e n t o f N a t u r a l R e s o u r c e ' s M a n a g e d L a n d s , 1 2 / 1 9 / 2 0 2 3 . PA R C E L B O U N D A R Y : - I n d i a n a G e o g r a p h i c I n f o r m a t i o n O f f i c e ' s L a n d P a r c e l s , 1 2 / 1 9 / 2 0 2 3 . 5-F O O T C O N T O U R : - C r e a t e d f r o m W o o l p e r t ’ s L i D A R D E M , M a r i o n C o u n t y , 2 0 1 1 . DE L I N E A T E D F E A T U R E A N D S W P P P C O N T R O L : - G A I C o n s u l t a n t s . PR O J E C T D E T A I L S : - A E S I n d i a n a . FIG U R E 1 ER O S I O N A N D S E D I M E N T C O N T R O L P L A N SH E E T 6 o f 7 AE S I n d i a n a T D S I C 13 2 - 5 7 N o r t h - R i v e r R o a d Tra n s m i s s i o n L i n e S t a t i c W i r e R e p l a c e m e n t P r o j e c t In t e r s t a t e H i g h w a y Ra i l w a y Lo c a l R o a d Ma n a g e d L a n d In c o r p o r a t e d A r e a Co u n t y B o u n d a r y !( Ex i s t i n g S t r u c t u r e !( Pro p o s e d S t r u c t u r e !. Cu l v e r t "" Ex i s t i n g F a c i l i t y "/ Sto r m W a t e r I n l e t "J Co n s t r u c t i o n E n t r a n c e Su r f a c e D r a i n a g e De l i n e a t e d S t r e a m D Fe n c e Se d i m e n t B a r r i e r Gu a r d R a i l Ex i s t i n g A c c e s s Lin e T r u c k A c c e s s Ap p r o x i m a t e R i g h t - o f - W a y > NH D F l o w l i n e Re g u l a t e d D r a i n Re g u l a t e d D r a i n E a s e m e n t 10 0 - Y e a r F l o o d p l a i n Flo o d w a y !!! !! ! !!! ! ! 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Cu l v e r t "" Ex i s t i n g F a c i l i t y "/ Sto r m W a t e r I n l e t "J Co n s t r u c t i o n E n t r a n c e Su r f a c e D r a i n a g e De l i n e a t e d S t r e a m D Fe n c e Se d i m e n t B a r r i e r Gu a r d R a i l Ex i s t i n g A c c e s s Lin e T r u c k A c c e s s Ap p r o x i m a t e R i g h t - o f - W a y > NH D F l o w l i n e Re g u l a t e d D r a i n Re g u l a t e d D r a i n E a s e m e n t 10 0 - Y e a r F l o o d p l a i n Flo o d w a y !!! !! ! !!! ! ! Pa r c e l B o u n d a r y 5- F o o t C o n t o u r PE R M I T L E V E L D R A W I N G S NO T I N T E N D E D F O R L I N E C O N S T R U C T I O N March 10, 2025 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – 310 1st STREET NE Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to replace an existing pole near 310 1st Street NE (exhibit attached). The pole replacement is typical maintenance of the existing above ground electric service distribution network. The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: •The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. •Access to all adjoining properties shall be maintained at all times. •The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. •The petitioner acknowledges that this waiver is for the items described above only. •The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer March 10, 2025 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – 1640 W MAIN STREET Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to install a new mid-span pole near 1640 W Main Street (exhibit attached). The new pole is required to increase reliability of the existing above ground electric service network. The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: x The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). x Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. x Access to all adjoining properties shall be maintained at all times. x The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. x The petitioner acknowledges that this waiver is for the items described above only. x The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer March 10, 2025 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – COMMUNITY DRIVE & 146TH STREET Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to install 2 poles on the east side of Community Drive south of 146th Street (exhibit attached). The new aerial electric span is needed to provide temporary service to the construction trailer for the Leo Cottages project currently under construction. The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: x The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). x Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. x Access to all adjoining properties shall be maintained at all times. x The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. x The southern most new pole and connected aerial utility lines must be completely removed once the Leo Cottages construction trailer is removed. x The petitioner acknowledges that this waiver is for the items described above only. x The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer