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Home My WebLink AboutBPW Meeting Minutes 03-19-25Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, March 19, 2025 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 Board Member James Barlow called the meeting to order at 10:00 AM 9 10 MEMBERS PRESENT 11 12 Board Members James Barlow, Alan Potasnik, and Jessica Dieckman, Deputy Clerk, were present. 13 MINUTES 14 Minutes from the March 5, 2025, Regular Meeting. Regular Meeting. Board Member Potasnik moved 15 to approve. Board Member Barlow seconded. Minutes approved 2-0. 16 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 17 18 Bid Opening for 22-ENG-11 141ST Street Path from West Road to Spring Mill Road; 19 Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: 20 21 Contractor Bid 22 Morphey Construction, Inc. $1,882,395.04 23 All Star Paving Inc $1,882,395.04 24 Yarberry Companies, Inc. $2,131,044.00 25 Calumet Civil Contractors, Inc. $2,162,000.00 26 27 Bid Proposals for CityWorks Support Services; 28 Board Member Potasnik unsealed the responses and Board Member Potasnik read them aloud: 29 30 Contractor 31 NV5 Geospatial Inc 32 POWER Engineers, Inc. 33 34 TABLED ITEMS 35 Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 36 11-06-24 REMAINS TABLED 37 38 39 Docusign Envelope ID: C3212DD8-A9A8-47F6-8A3A-5BA12F707C77 40 CONTRACTS 41 Request for Purchase of Goods and Services: Fields Outdoor Adventures LLP; ($72,125.00); 42 Ammunition; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request 43 approved 2-0. 44 Request for Professional Services; Rundell Ernstberger Associates, Inc.; ($218,500.00); 24-ENG-19 45 Main Street from 4th Ave to Richland; Board Member Potasnik moved to approve. Board Member 46 Barlow seconded. Request approved 2-0. 47 Request for Purchase of Goods and Services; United Construction Services LLC; ($7,837.06); 20-48 ENG-06 Haverstick Road Multi-Use Path; Change Order #5; Board Member Potasnik moved to 49 approve. Board Member Barlow seconded. Request approved 2-0. 50 Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($206,987.47); Genetec 51 Servers; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member 52 Barlow seconded. Request approved 2-0. 53 Request for Purchase of Goods and Services; CSU, Inc.; ($55,646.38); 126th Street & Cool Creek 54 Fiber Installation; Additional Services Amendment; Board Member Potasnik moved to approve. Board 55 Member Barlow seconded. Request approved 2-0. 56 Request for Purchase of Goods and Services; CC&T Construction, Inc.; ($55,840.00); Sidewalk 57 Replacement; Additional Services Amendment; Board Member Potasnik moved to approve. Board 58 Member Barlow seconded. Request approved 2-0. 59 Request for Purchase of Goods and Services; Engledow, Inc.; ($115,570.69); Annual Flowers; 60 Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow 61 seconded. Request approved 2-0. 62 Request for Purchase of Goods and Services; Engledow, Inc.; ($54,597.84); Flower Installation; 63 Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow 64 seconded. Request approved 2-0. 65 Request for Purchase of Goods and Services; KPS Commercial Construction; ($5,940.00); 24-STR-09 66 Street Department Building Upgrades; Change Order #1; Board Member Potasnik moved to approve. 67 Board Member Barlow seconded. Request approved 2-0. 68 REQUEST TO USE CITY STREETS/PROPERTY 69 Request to Use City Hall Parking Lot; FreeWheelin Community Spring Bike Collection; April 5, 2025; 70 10:30 AM to 2:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. 71 Request approved 2-0. 72 Request to Use/Close City Streets; May 7, 2025; 8:00 AM to 8:00 PM; The Petitioner and Attorney for 73 Aaron Wealth Advisors briefly spoke; we would like to work through the problem and have a 74 resolution for our request. 75 Docusign Envelope ID: C3212DD8-A9A8-47F6-8A3A-5BA12F707C77 Josh Kirsh, Engineering Department, briefly speaks; when engineering looks at a road closure, it will 76 look at the impact on the road network. We can not re-route traffic through private property. We try to 77 work with the petitioners to work through this so they can get their request approved. We suggest 78 closing a few parking spaces in front of the building or rerouting the closure to Phelps on the south, 79 adjacent to the building. This still maintains access to the businesses. This impact on traffic would be 80 significantly less. 81 Alan Potasnik, Board Member, briefly speaks; Alan asks Josh Kirsh if this recommendation he 82 suggests is the best option to ensure that the neighboring business will not be affected. Alan asks 83 Sergey if this has any liability on the city, making the public reroute to turn around. Sergey states this 84 would not be a liability on the city. 85 Sergey Grechukhin, Corporation Counsel, briefly speaks that we recommend that the petitioner ask 86 Studio M for permission to use their property. The Petitioner has already requested permission from 87 Studio M. The Petitioner's attorney stated that Studio M already knows of their request and is behind 88 them on the request. 89 Josh Kirsh spoke to the petitioner, and they agreed on a different closure that does not affect the public 90 or cause issues with the public turning around on private property. We suggest the application be 91 approved with conditions and changes. Josh Kirsh shows a visual map for Alan Potasnik and the 92 public to reference what Engineering and the petitioner are requesting and the new road closures 93 agreement. 94 James Barlow agrees to approve the request as long as the petitioner agrees to the Engineering's 95 changes for lane closures. Board Member Potasnik moved to approve. Board Member Barlow 96 seconded. Request approved 2-0. 97 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; May 17, 98 2025; 5:00 PM to 6:40 PM; Board Member Potasnik moved to approve. Board Member Barlow 99 seconded. Request approved 2-0. 100 Request to Use Carter Green and Palladium East Patio; (Previously Approved July 17, 2024); Request 101 for Parking Only; May 17, 2025; 1:30 PM to 5:30 PM; Board Member Potasnik moved to approve. 102 Board Member Barlow seconded. Request approved 2-0. 103 Request to Use Civic Square Foutain Area and Civic Square Gazebo and Lawn; Special Request to 104 Use Electricity and Fountain Restrooms; Gazebo Concerts; May 28, June 4, June 11, June 18, June 105 25, July 9, July 16, July 23, July 30, August 6, August 13, August 20, August 27, September 3, and 106 September 10, 2025 (September 17 and September 24, 2025 Rain Dates); 9:00 AM to 10:00 PM; 107 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 108 Request to Use Midtown Plaza; Free Family-Friendly Movies; June 3, 2025 to September 30, 2025 109 (Tuesdays & Thursdays); 6:00 PM to 8:00 PM; Board Member Potasnik moved to approve. Board 110 Member Barlow seconded. Request approved 2-0. 111 Request to Use/Close City Streets; Freedom Run and Walk; July 4, 2025; 7:00 AM to 10:00 AM; 112 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 113 Docusign Envelope ID: C3212DD8-A9A8-47F6-8A3A-5BA12F707C77 Request to Use City Streets; Annual Kelli’s Kegs N’ Eggs 5K; August 9, 2025; 6:00 AM to 2:00 PM; 114 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 115 Request to Use Monon & Main Plaza and Use/Close City Streets; Special Request to Use Electricity; 116 Carmel International Arts Festival; September 28, 2025; 4:00 PM to 9:00 PM; Board Member 117 Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 118 OTHER 119 Request for Waiver of BPW Resolution No. 04-28-17-01; 96TH Street Static Wire Replacement; Board 120 Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 121 Request for Waiver of BPW Resolution No. 04-28-17-01; 310 1st Street NE; Board Member Potasnik 122 moved to approve. Board Member Barlow seconded. Request approved 2-0. 123 Request for Waiver of BPW Resolution No. 04-28-17-01; 1640 W Main Street; Board Member 124 Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 125 Request for Waiver of BPW Resolution No. 04-28-17-01; Community Drive & 146th Street; Board 126 Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 2-0. 127 ADD-ONS 128 Board Member Potasnik moved to add-on two items to the agenda. Board Member Barlow seconded. 129 Add-Ons Approved 2-0. 130 Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($939,658.97); 131 106th Street and Keystone Bridge Repair; Sergey Grechukhin, Corporation Counsel, briefly speaks; 132 we just received a signed agreement for the bridge restoration work that the BPW opened bids for and 133 awarded the contract to Reith- Riley Construction- that is the reason for missing the agenda 134 submission deadline. As a recap, the bridge is located on 106th St. It was hit last year and requires 135 renovation. Because of multiple reasons outside of our control, we had to secure additional 136 appropriation from the Council and rebid the work this year. On a second attempt, the bids came 137 significantly lower and were within the budget. We are eager to begin this project promptly and 138 request BPW approval. Board Member Potasnik moved to approve. Board Member Barlow seconded. 139 Request approved 2-0. 140 Request for Professional Services; Weihe Engineers, Inc.; ($87,950.00); 24-PRK-01 Autumn 141 Greenway and Veteran’s Way Topographic Survey Services; Sergey Grechukhin, Corporation 142 Counsel, briefly speaks; this is a time-sensitive matter as the Park Department requires this survey to 143 proceed with the design contract for the Autumn and Veterans Greenway trails, with the goal of 144 potentially commencing trail work this year. The signed agreement was received today, necessitating 145 this urgent request. Board Member Potasnik moved to approve. Board Member Barlow seconded. 146 Request approved 2-0. 147 ADJOURNMENT 148 Board Member Barlow adjourned the meeting at 10:31 AM. 149 150 Docusign Envelope ID: C3212DD8-A9A8-47F6-8A3A-5BA12F707C77 APPROVED: ____________________________________ 151 Jacob Quinn – City Clerk 152 153 154 _____________________________________ 155 Chairwoman Laura Campbell 156 157 158 ATTEST: 159 __________________________________ 160 Jacob Quinn – City Clerk 161 162 Docusign Envelope ID: C3212DD8-A9A8-47F6-8A3A-5BA12F707C77