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HomeMy WebLinkAboutUSI Consultants Inc./ENG/$20,800/22-ENG-12 Westfield Blvd Path from 99th Street to 116th ASA #1aCzBmmjtpoMzodi.NdHsbuibu21;16bn-Nbs29-3136 EXHIBIT A, THE PROJECT INTENT IS AMENDED TO ADD THE FOLLOWING: PROJECT INTENT This Supplemental Agreement #2 for the Carmel Westfield Boulevard Trail – 99th Street to 116th Street project is for additional services to complete Utility Coordination and Right of Way Plan Development efforts for the culvert extension near 109th Street. EXHIBIT A, THE 2ND PARAGRAPH IS AMENDED TO REMOVE TASK 11. RIGHT OF WAY PLAN SERVICE EXHIBIT A, TASK 6 IS AMENDED TO ADD THE FOLLOWING: The PROFESSIONAL shall provide additional utility coordination services for the culvert extension near 109th Street, that is being designed by HWC, within the project limits, which includes direct coordination with HWC. The following utilities are included in the coordination: Duke, AT&T, Comcast, Zayo, Charter, Crown Castle, sanitary and water directly at the culvert replacement site. Staking utility relocation are not included in the scope of work for this project. If staking services become necessary, fees for it shall be negotiated in good faith under a Supplemental Agreement of this contract. EXHIBIT A, TASK 10 IS AMENDED TO ADD THE FOLLOWING: The PROFESSIONAL shall revise the Right-of-way plans and documents to accommodate the two additional parcels within the proposed 109th St. Culvert Extension project area. Work will include Right-of-Way Engineering on 4 parcels designed under project 17-SW-15 not originally scoped for the trail. Project 17-SW-15 has its own alignment and coordinates based on a wholly separate survey. The PROFESSIONAL will set up another design project and develop new drawings to engineer the parcels based on the separate survey. The PROFESSIONAL will translate the RW from Project 17-SW- 15 and display the information on the current trail plans. Legal descriptions, plats, areas, and other work required for the right-of-way Engineering of those parcels will remain on the original Project 17-SW- 15 system. EXHIBIT A, TASK 11 IS AMENDED TO REMOVE TASK 11. RIGHT OF WAY SERVICES EXHIBIT A, TASK 12 IS REMOVED AND REPLACED WITH THE FOLLOWING: QUESTIONS DURING BID The PROFESSIONAL shall prepare Contract Quote Documents for quoting the project with local funds; distribute and sell the project plans and contract quote documents; and review the bids and provide a recommendation to the CITY. The PROFESSIONAL shall not charge a third party more than 100.00 for the contract quote documents and $1.00 per plan sheet for this project. CONSTRUCTION AND UTILITY PHASE SERVICES Following the award of the construction contract, the PROFESSIONAL shall be responsible for attending the pre-construction meeting, if requested. During the course of construction, the PROFESSIONAL shall be available at reasonable times during normal working hours, which is from 8 am to 5 pm, to respond to reasonable inquiries concerning the accuracy or intent of the PROFESSIONAL's plans. All such inquiries shall be made only by persons designated by INDOT to interpret the plans and Contract documents for the benefit of the contractors and subcontractors performing the work. The PROFESSIONAL shall not be required to respond to inquiries by persons other than INDOT's designated representative and shall not be required to engage in exhaustive or extensive analysis or interpretation of the plans. The PROFESSIONAL shall review all shop drawings as described in IDM 14- 1.02(08). If applicable, this includes Mechanically Stabilized Earth (MSE) retaining walls, Sound Barrier Systems and Precast Concrete 3-Sided Structures and Box Culverts. If during the construction phase it is determined that unforeseen or unusual conditions arise, the PROFESSIONAL shall revise the plans with LPA approval. If requested by the LPA, the PROFESSIONAL shall have the PROFESSIONAL’s project design engineer attend and participate in partnering (1) a workshop with employees of INDOT, contractor, subcontractors, etc. to develop a statement of goals, and (2) follow-up meetings. Utility Coordination Services During Construction: All utility coordination services are under the direction of the LPA or an INDOT Oversight Agent who coordinates with the Project Manager. The PROFESSIONAL shall act as a liaison between utility companies and the LPA, answering questions, and interpreting plans. The PROFESSIONAL shall be available during the construction phase of the project and be pro- active in facilitating that the utility facility relocations are occurring in accordance with the utility’s work plan. The PROFESSIONAL shall issue a letter giving the utility notice to proceed with construction activities. The PROFESSIONAL shall attend construction progress meetings held by the project engineer as necessary. The PROFESSIONAL will prepare a bi-weekly status report indicating the details of utility relocation work and submit these reports to the Oversight Agent, Project Manager and Project Engineer. The PROFESSIONAL shall prepare permit addendums for directed changes to utility relocation work plans including cost increases prior to the work being performed. The PROFESSIONAL shall send to each utility with relocation work, a letter acknowledging completion of their work, not later than two weeks after the utility relocation work is complete. The PROFESSIONAL shall send to each reimbursable utility, a letter requesting a cumulative invoice summary in 90 days, not later than two weeks after the utility relocation work is complete. EXHIBIT A, TASK 13 IS REMOVED AND REPLACED WITH THE FOLLOWING: TASK 13 – EXCLUDED PROFESSIONAL SERVICES The following professional services that are marked with an “x” are excluded from this agreement: Topographic or Route Survey Hydraulic Analysis Utility Coordination Utility Coordination for a Culvert Replacement or Intersection Improvements Reimbursable Utility Agreements Utility Relocation Oversight Environmental Documentation Preparation (i.e. SEPA, CE-1, etc.) Geotechnical Investigation Lead Based Paint Testing (structure built prior to 1978, assumption is lead based paint) Pavement Design Asbestos Investigation Right-of-Way Engineering Right-of-Way Services Bid Documents, except special provisions, and Bid Assistance Construction Phase Services Construction Inspection SCHEDULE” is revised to add the following: Additional Right of way parcels………………April 15, 2025 Bid Documents……………………………….April 30, 2025 COMPENSATION” IS REMOVED AND REPLACED WITH THE FOLLOWING: 1.The PROFESSIONAL shall receive as payment for the services performed under this Agreement the total fee not to exceed $472,300.00 ($64,900.00 original agreement plus $386,600.00 for Supplement No. 1 plus 20,800.00 for this Supplement No. 2) unless a modification of the Agreement is approved in writing by the CITY. 2.The PROFESSIONAL will be paid for the services described in Appendix “A” on a lump sum basis unless otherwise noted in accordance with the following fee schedule: Task Item Task Description Original Fee Supplement #1 Supplement #2 Design Tasks 1 Conceptual Design and Alignment Recommendation $ 52,800.00 -- -- 2 Partial Utility Coordination $ 4,800.00 -- -- 3 Right of Way Verification $ 7,300.00 -- -- 4 Topographic Survey -- $84,400.00 -- 5 Roadway Design and Plan Development -- $ 152,500.00 -- 6 Utility Coordination -- $ 11,100.00 $ 5,700.00 7 Subsurface Utility Engineering (If necessary) -- $ 22,500.00 NTE) -- 8 Environmental Permitting: IDEM Construction Stormwater General Permit Formally Rule 5) 5,200.00 -- 9 Special Investigations (as necessary) -- $ 10,000.00 NTE) -- Design Subtotals $ 64,900.00 $ 285,700.00 $5,700.00 Design Total (Original + Supplement 1 + Supplement 2) $356,300.00 Right -of-Way Tasks 10 Right-of-Way Engineering -- -- R/W Plan Development (33 parcels) -- $ 76,600.00 -- R/W Plan Development Revisions for 109th St. Culvert) -- $ 10,200.00 T&E Reports (35 37 @ $450/each) -- $ 10,800.00 Unit) R/W Staking (per site visit) -- $ 3,500.00 -- Right-of-Way Subtotals -- $ 90,900.00 $ 10,100.00 Right-of-Way Total (Original + Supplement 1 + Supplement 2) $101,000.00 12 Construction & Utility Phase Services & Bid Questions -- $ 10,000.00 Hourly NTE) 15,000.00 Hourly NTE) Construction Phase Subtotals -- $ 10,000.00 $15,000.00 Construction Phase Total (Original + Supplement 1 + Supplement 2) $ 15,000.00 (Hourly NTE) Agreement Total (Original + Supplement 1 + Supplement 2) $ 472,300.00 The proposed fees listed above are valid for 120 days. If the proposed fees listed above are not accepted by the proper CITY authority within 120 days of the date the fees were received by an employee of the CITY, the PROFESSIONAL reserves the right to renegotiate the fees and/or schedule. The PROFESSIONAL shall not be paid for any service performed by the CITY or services not required to develop this project. If notice to proceed with any portion of the work is not given prior to one year from the date of this Agreement, the fees for that portion of the work may be renegotiated as mutually agreed upon by the CITY and the PROFESSIONAL. Costs for routine photocopy and paper reproduction, cellular phone costs, pager costs and computer time costs will not be paid as a reimbursable but are to be included in the above fees and overhead costs. Hourly Not-to-Exceed (Hourly NTE) The PROFESSIONAL will be paid the following negotiated labor rate multiplier basis for services with hourly NTE fees: 2024 – 2025 USI Billable Hourly Rates Per Classification Effective: 01/06/2025 CLASSIFICATION BILLABLE HOURLY RATE 1 Business Development $188.00 2 CADD Technician $ 99.00 3 Clerical $139.00 4 Construction Project Manager I $139.00 5 Construction Project Manager II $147.00 6 Construction Project Manager III $181.00 7 Construction Project Manager IV $207.00 8 Construction Project Manager V - Dept Manager $239.00 9 Designer/Detailer I $205.00 10 Designer/Detailer II $225.00 11 Drone Operator $157.00 12 Engineer Intern $158.00 13 Engineer I - Project Engineer/Non-PE PM $165.00 14 Engineer II - Project Manager $192.00 15 Engineer III - Senior Project Engineer $234.00 16 Engineer IV - Senior Project Manager $245.00 17 Engineer V - Department Manager $299.00 18 Engineer VI - Principal Engineer* $337.00 19 Environmental Specialist I $139.00 20 Environmental Specialist II $157.00 21 Environmental Specialist III $206.00 22 Intern $83.00 23 Project Coordinator $170.00 24 Right of Way I - ROW Technician $118.00 25 Right of Way II - Project Manager/Buying Agent $150.00 26 Right of Way III - Senior Project Manager $206.00 27 Surveyor I - Survey Technician I $ 98.00 28 Surveyor II - Survey Technician II $106.00 29 Surveyor III - Party Chief I $140.00 30 Surveyor IV - Party Chief II $174.00 31 Surveyor V - Project Surveyor $195.00 32 Surveyor VI - Construction Survey Manager $223.00 33 Surveyor VII - Design Survey Manager $276.00 34 Urban Planner I $118.00 35 Utility Coordinator I $100.00 36 Utility & Railroad Coordinator II $206.00 NOTES: 1. The base rate shown will be multiplied by a factor of 1.5 for overtime rates (over 8 hrs. per day). 2. Same rates will apply for travel time. 3. Motel expenses will be reimbursed at the rate charged to USI Consultants, Inc. 4. Per Diem expense will be $41.00 per night per individual. 5. Mileage Rates will be $0.67 per mile (Federal Mileage Rate) 6. Unmanned Aircraft System (UAS/Drone) Rate will be $300.00 The base period hourly billing rate schedule shown above shall be in effect until June 30, 2024. Applicable rates following the base period shall be adjusted annually effective July 1st of each subsequent calendar year. The adjustment will be the 12 month percent change, as of December 31, 20XX, as compared to December 31, 20XX-1 in the Employment Cost Index. Negative percentages of change will result in decreases in the rates. INDOT reserves the right, annually as described herein, and after consideration of other relevant economic and financial factors to make fair and reasonable rate adjustments differing from the ECI when considered to be in the best interest of the State of Indiana. Employment Cost Index is defined as the Employment Cost Index, Wages and Salaries (not seasonally adjusted), for private industry workers, professional, scientific and technical services”, as issued each December by the U.S. Department of Labor, Bureau of Labor Statistics, Base = December 2005 =100. The PROFESSIONAL will be reimbursed for direct costs (the actual costs of such out-of-pocket expenses directly attributable to the Contract such as fares, mileage, equipment rentals, reproductions, approved sub-consultant fees, contract or temporary staffing, etc.) as approved by INDOT. Direct non-salary costs for travel reimbursement shall not exceed the limitations on travel expenses set out in the current State of Indiana policy on travel reimbursement. Overtime premium wages will only be paid for those employees allowed to receive overtime premium according to the PROFESSIONAL's standard policy. Neither overhead additive nor profit will be applied to the overtime premium portion of direct salary and wages. The PROFESSIONAL will be paid for the preparation and flight time of the Unmanned Aircraft System UAS) Construction Surveillance at a rate of $300.00 per hour. The PROFESSIONAL will be paid for the drone operator’s time at the negotiated hourly billing rates per classification. The classification rates are based on the calendar year for the actual hours of work performed. The PROFESSIONAL will be reimbursed for direct costs (the actual costs of such out-of-pocket expenses directly attributable to the Contract such as fares, mileage, equipment rentals, reproductions, approved sub-consultant fees, contract or temporary staffing, etc.) as approved by INDOT. Direct non-salary costs for travel reimbursement shall not exceed the limitations on travel expenses set out in the current State of Indiana policy on travel reimbursement. The PROFESSIONAL will be reimbursed for mileage expenses, at the maximum allowable rate per the current Indiana Department of Administration Travel Policy. Mileage will be calculated from the PROFESSIONAL’S local office to the project site or the employee's home to the project site. For those services performed by other than the PROFESSIONAL, the PROFESSIONAL will be reimbursed for the actual invoice for the services performed by other than the PROFESSIONAL, provided that each such invoice shall be subject to approval as reasonable by INDOT prior to any reimbursement therefore. Method of Payment 1. The PROFESSIONAL may submit a maximum of one invoice voucher per calendar month for work covered under this Agreement. The invoice voucher shall be submitted to the LOCAL PUBLIC AGENCY. The invoice voucher shall represent the value, to the LOCAL PUBLIC AGENCY, of the partially completed work as of the date of the invoice voucher. The PROFESSIONAL shall attach thereto a summary of each pay item in Section A.2. of this Appendix, percentage completed and prior payments in a form acceptable to the LOCAL PUBLIC AGENCY. 2. The LOCAL PUBLIC AGENCY for and in consideration of the rendering of the engineering services provided for in Appendix "A", agrees to pay the PROFESSIONAL for rendering such services the fee established above upon completion of the work thereunder, acceptance thereof by the LOCAL PUBLIC AGENCY and upon the PROFESSIONAL submitting an invoice and county claim voucher as described above. Invoices shall be submitted to: Jill Newport, Crossroads Engineers, PC LPA Contact Name jnewport@crossroadengineers.com Email In the event of a substantial change in the scope, character or complexity of the work on the project, the maximum fee payable and the specified fee shall be adjusted in accordance with item 6 changes in work) of the General Provisions, set out in this Agreement.