HomeMy WebLinkAboutBPW Paperless Packet 04-16-25Board of Public Works and Safety Meeting
Agenda
Wednesday, April 16, 2025 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES
a.Minutes from the April 2, 2025, Regular Meeting
2.BID OPENINGS, RECOMMENDATIONS, AND AWARDS
a.Bid Proposals for Brookshire Golf Course Business Plan RFP; Michael Klitzing,
Executive Director/CEO, Parks and Recreation
b.Bid Opening for Michigan Road Water Main Extensions and Connections; John Duffy,
Director of Utilities
c.Bid Award for 22-ENG-15 Clay Center Road Path Construction and Culvert
Replacement Project; Brad Pease, Director of Engineering
d.Bid Proposals Award for CityWorks Support Services; Kevin Cusimano, Director of
Information Communications Services
3.TABLED ITEMS
a.Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners,
LLC TABLED 11-06-24
b.Request to Use/Close City Streets; Special Request for an EMT; Summer Music
Festival; June 21, 2025; 11:00 AM to 11:00 PM; Christien Foulke, Clay Terrace
TABLED 04-02-25
4.CONTRACTS
a.Resolution BPW 04-16-25-06; Authorizing The Transfer of Property; Hamilton
County; Kohler Generator; Chief Joel Thacker, Carmel Fire Department
b.Request for Purchase of Goods and Services; Axon, Inc.; ($60,118.83); Axon
Equipment; Additional Services Amendment; Chief Drake Sterling, Carmel Police
Department
c.Request for Purchase of Goods and Services; Safety Systems; ($293,452.73); Vehicle
Equipment for 32 Vehicles; Chief Drake Sterling, Carmel Police Department
d.Request for Purchase of Goods and Services; All Star Paving, Inc.; (-$36,496.97); 22-
ENG-13 Miscellaneous Path Connections; Change Order #2; Brad Pease Director of
Engineering
e.Request for Professional Services; CrossRoad Engineers, PC; ($222,000.00); 22-ENG-
11-141st Street Path Inspection; Additional Services Amendment #4; Brad Pease
Director of Engineering
f.Request for Purchase of Goods and Services; HIS Constructors, Inc.; ($1,638,855.00);
22-ENG-15 Clay Center Road Path; Brad Pease Director of Engineering
g.Request for Professional Services; Lochmueller Group, Inc.; ($873,800.00); 24-ENG-
1-136TH & Ironwood Drive Roundabout; Brad Pease Director of Engineering
h.Request for Professional Services; Lochmueller Group, Inc.; ($696,675.00); 24-
ENG-5-116TH Street and River Road Roundabout; Additional Services Amendment
#1; Brad Pease Director of Engineering
i.Request for Agreement between City of Carmel and Contractor; Thieneman
Construction, Inc.; Escrow Agreement; John Duffy, Director of Utilities
j.Request for Purchase of Goods and Services; TPI Utility Construction, LLC;
($6,000.00); Six Points Road Water Main Extension; Change Order #2; John Duffy,
Director of Utilities
k.Request for Purchase of Goods and Services; Thieneman Construction; ($31,124.00);
106th Street Pump Station Expansion; Change Order #1; John Duffy, Director of
Utilities
5.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Use Midtown Plaza; Coffee on the Monon; May 2, June 27, July 25, August
22, September 26, 2025; 6:20 AM to 9:05 AM; Kevin Whited, City of Carmel
b.Request to Use City Streets; Special Request to Use Electricity; Home Place Block
Party; May 3, 2025; 9:00 AM to 8:00 PM; Adrienne Keeling, City of Carmel
c.Request to Use/Close City Streets; Supercar Showcase; May 3, 2025; 3:30 PM to 9:30
PM; John Leonard, Artmobilia
d.Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain
Restrooms; Honoring Fallen Police Officers; May 7, 2025; 12:00 PM to 8:00 PM;
Dawn Fisher, Carmel Police Department
e.Request to Use Civic Square Gazebo and Lawn; Yoga with the Mayor; May 9, 2025;
6:45 AM to 9:15 AM; Kevin Whited, City of Carmel
f.Request to Use Monon Trail; Bike to Work Day; May 16, 2025; 6:15 AM to 9:15 AM;
Kevin Whited, City of Carmel
g.Request to Use Midtown Plaza; Special Request to Use Electricity; Red Ball Tennis;
May 17, 2025; 12:00 PM to 6:00 PM; Tara Moore, United States Tennis Association
h.Request to Reserve 4 Parking Spaces; Cancer Screening Truck; May 21, 2025; 7:00
AM to 4:00 PM; Marisol Burns, Merchants Bank
i.Request to Use Civic Square Gazebo and Lawn; Public Meditation for Peace; May 27,
2025 through November 30, 2025 (Tuesdays); 7:30 PM to 8:45 PM; Paula Lord, Prana
Bar
j. Request to Use Monon Trail; Walk on the Monon with the Mayor; May 29, 2025; 2:00
PM to 4:00 PM; Kevin Whited, City of Carmel
k. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain
Restrooms; Wedding Ceremony; June 01, 2025; 10:00 AM to 3:00 PM; Terri
McConahay
l. Request to Use Civic Square Gazebo and Lawn; Graduation Party; June 14, 2025;
10:00 AM to 6:00 PM; Mike Rothenberger
m. Request to Use/Close City Streets; Neighborhood Party; June 14, 2025; 4:00 PM to
9:00 PM; Chris Thomas
n. Request to Use Palladium East Patio; Amending Event (Originally Approved by the
Board on 02-05-25); Special Request to Use Electricity; Wedding Ceremony; August
16, 2025; 2:00 PM to 8:00 PM; Sarah Salina, Hotel Carmichael
o. Request to Use Monon and Main Plaza; Special Request to Use Electricity; Brain
Aneurysm Awareness; September 13, 2025; 9:00 AM to 12:00 PM; Jennifer Rhea,
Goodman Campbell Brain and Spine
p. Request to Use/Close City Streets; Late Night on Main; October 11, 2025; 2:00 PM to
2:00 AM; Sondra Schwieterman, Carmel Porchfest, Inc.
6. OTHER
a. Request for First Amendment Agreement; EAN Services, LLC; Addendum to
Corporate Partner Program Rate Agreement; Chief Drake Sterling, Carmel Police
Department
b. Request for Stormwater Technical Standards Waiver; City Center Drive & Kinzer
Ave; Patrick Sowinski, Kimley-Horn and Associates, Inc.
c. Request for Replat; Enclave of Carmel Lot 33; Jeremy Place, West Design Build
d. Resolution BPW 04-16-25-01; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Appointing Special Police Officer; Chief Drake Sterling,
Carmel Police Department
e. Resolution BPW 04-16-25-02; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Appointing Special Police Officer; Chief Drake Sterling,
Carmel Police Department
f. Resolution BPW 04-16-25-03; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Appointing Special Police Officer; Chief Drake Sterling,
Carmel Police Department
g. Resolution BPW 04-16-25-04; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Appointing Special Police Officer; Chief Drake Sterling,
Carmel Police Department
h. Resolution BPW 04-16-25-05; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Appointing Special Police Officer; Chief Drake Sterling,
Carmel Police Department
7. ADD-ONS
8. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 2, 2025 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6 7
MEETING CALLED TO ORDER 8
Chairwoman Campbell called the meeting to order at 10:01 AM 9
10
FIRST ORDER OF BUSINESS 11
12
Chairwoman Campbell would like to make a motion to change the order of the agenda. Board Member 13
Barlow makes a motion to move 4f to Add-Ons. Board Member Potasnik seconded. Motion approved 14
3-0. 15
16 MEMBERS PRESENT 17
18
Chairwoman Laura Campbell, Alan Potasnik, James Barlow, City Clerk Jacob Quinn, and Jessica 19
Dieckman were present. 20
MINUTES 21
Minutes from the March 19, 2025, Regular Meeting. Board Member Potasnik moved to approve. 22
Board Member Barlow seconded. Minutes approved 3-0. 23
BID OPENINGS, RECOMMENDATIONS, AND AWARDS 24
25
Bid Opening for 22-ENG-15 Clay Center Road Path Construction and Culvert Replacement Project; 26
Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: 27 Contractor Bid 28
His Constructors, Inc $1,638,855.00 29
Conexco Inc $1,693,927.00 30
All Star Paving Inc $1,748,452.50 31
Calumet Civil Contractors Inc. $1,940,000.00 32
Yarberry Companies, Inc. $1,942,534.00 33
Morphey Construction, Inc. $2,174,000.00 34
35
36
37 38 39
Bid Opening for 121st Street Water Main Extension; Board Member Potasnik unsealed the bids, 40 and Board Member Potasnik read them aloud: 41 Contractor Bid 42
Yarberry Companies, Inc. $182,070.00 43
TPI Utility Construction, LLC $217,691.00 44
Lykins Contracting, LLC $224,513.00 45
46
Bid Award for 22-ENG-11 141ST Street Path from West Road to Spring Mill Road; Brad Pease, 47 Director of Engineering, recommended awarding the bid to Morphy Construction, Inc., for 48 $1,875,000.00 as they were the lowest quote and most responsive. Board Member Barlow moved to 49
approve. Board Member Potasnik seconded. Bid approved 3-0. 50 51
TABLED ITEMS 52 53
Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 54
11-06-24 REMAINS TABLED 55
CONTRACTS 56
57
Request for Agreement between City of Carmel and Vendor; MTS Collective Inc. dba Iron & Ember; 58
Food and Beverage Service Agreement with Brookshire Golf Course; Bob Higgins, Brookshire 59
General Manager briefly speaks; we have had this same catering company for 5 years now. This is just 60
an updated contract. This contract is higher than before and has new provisions in the contract. Board 61
Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. 62
63
Request for Agreement between City of Carmel and Business Associate; St. Vincent Carmel Hospital 64
Inc., dba Ascension St. Vincent Carmel; HIPAA Agreement; Board Member Potasnik moved to 65
approve. Board Member Barlow seconded. Request approved 3-0. 66
67
Resolution BPW 04-02-25-04; Request for Acknowledgement of Contract between City and Vendor; 68
Indiana Task Force One; Donation/Transfer of Medical Equipment; Chief EMS Andrew Young, 69
Carmel Fire Department, briefly speaks that this is so we can donate older EMS equipment that we no 70
longer use. The task force asked if they could have these items, so we are happy to donate them. Board 71
Member Barlow moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 72
73
Request for Purchase of Goods and Services; Applied Concepts, Inc.; ($57,087.50); Radar Systems; 74
Chief Drake Sterling, Carmel Police Department, briefly speaks; 25 new radar units for our 2025 75
vehicle purchases. Board Member Barlow moved to approve. Board Member Potasnik seconded. 76
Request Approved 3-0. 77
78
Request for Purchase of Goods and Services; Dan Young Tipton, LLC; ($107,483.92); 2025 Chevy 79
Tahoes; Chief Drake Sterling, Carmel Police Department briefly speaks; this is for the purchase of two 80
Chevy Tahoes for our K9 Units. Board Member Potasnik moved to approve. Board Member Barlow 81
seconded. Request approved 3-0. 82
83
Request for Purchase of Goods and Services; Eby Ford Sales, Inc.; ($1,268,161.60); 2025 Ford 84
Explorers; item moved to Add-Ons.. 85
86
Resolution BPW 04-02-25-01; Request for Acknowledgment of Contract between City and Vendor; 87
American Structurepoint, Inc.; ($148,100.00); LPA Consulting Contract; Brad Pease Director of 88
Engineering briefly speaks; this is for the design of raised crosswalks for Rangeline Road. We did get 89
supplemental funding and will get reimbursed for them. Board Member Barlow moved to approve. 90
Board Member Potasnik seconded. Resolution approved 3-0. 91
92
Resolution BPW 04-02-25-02; Request for Acknowledgment of Contract between City and Vendor; 93
A&F Engineering Company; ($152,090.00); LPA Consulting Contract; Brad Pease, Director of 94
Engineering briefly speaks; this one is for Main and Hazeldell and is similar to contract 4g. Board 95
Member Potasnik moved to approve. Board Member Barlow seconded. Resolution approved 3-0. 96
97
Request for Purchase of Goods and Services; CSU, Inc.; ($109,218.92); 24-ICS-01A Inlow Park to 98
River Road and Cherry Creek Blvd Conduit Installation; Board Member Potasnik moved to approve. 99
Board Member Barlow seconded. Request approved 3-0. 100
101
Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($1,875,000.00); 22-ENG-102
11 141st Street Path; Board Member Potasnik moved to approve. Board Member Barlow seconded. 103
Request approved 3-0. 104
105
Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks 106
Display; Additional Services Amendment; Board Member Barlow moved to approve. Board Member 107
Potasnik seconded. Request approved 3-0. 108
109
REQUEST TO USE CITY STREETS/PROPERTY 110
111
Request to Use Carmel Elementary School Parking Lot; Bike Carmel Family Fun Rides; May 10, June 112
7, July 12, August 9, 2025; 7:00 AM to 12:00 PM; Board Member Potasnik moved to approve. Board 113
Member Barlow seconded. Request approved 3-0. 114
115
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity; Spring Woodwind 116
Recital; May 16, 2025; 4:00 PM to 8:00 PM; Board Member Barlow moved to approve. Board 117
Member Potasnik seconded. Request approved 3-0. 118
119
Request to Use Midtown Plaza; Special Request to Use Electricity; Pop Up Fitness Classes; May 17, 120
June 21, July 19, August 16, September 27, 2025; 7:00 AM to 11:00 AM; Board Member Potasnik 121
moved to approve. Board Member Barlow seconded. Request approved 3-0. 122
123
Request to Use/Close City Streets; High School Graduation Party; May 18, 2025; 11:00 AM to 3:45 124
PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 125
3-0. 126
127
Request to Use Midtown Plaza; Bike Carmel Slow Roll Dinner Cruise; June 10, June 24, July 15, July 128
29, August 12, August 26, 2025; 5:00 PM to 7:00 PM; Board Member Barlow moved to approve. 129
Board Member Potasnik seconded. Request approved 3-0. 130
131
Request to Use/Close City Streets; Special Request for an EMT; Summer Music Festival; June 21, 132
2025; 11:00 AM to 11:00 PM; Chairwoman Campbell briefly speaks; she has some concerns with the 133
request. It was noted on the request from Engineering that the festival needs to assume liability, taking 134
public traffic through private property as a reroute. The application also has a signature from a 135
representative from Clay Terrace, but the property owner is Clay Terrace, LLC. This does not match 136
up. I want to table this item until documentation can be presented that the signer is a representative of 137
the true owner of the property. Board Member Barlow moved to table this item. Board Member 138
Potasnik seconded the motion. TABLED 04-02-25 139
140
Request to Use Monon & Main Plaza and Use/Close City Streets; Artmobilia; September 6, 2025; 6:00 141
AM to 6:00 AM; Bradley Pease, Director of Engineering, briefly speaks that we do not recommend the 142
street closure of Monon Blvd Northbound. Board Member Barlow moves to approve the request with a 143
modification that Monon Blvd Northbound can not be closed. Board Member Potasnik seconded. 144
Request approved with modifications 3-0. 145
146
Request to Use Midtown Plaza and Use/Close City Streets; Annual Bike Carmel Roundabout Ride; 147
September 13, 2025; 6:00 AM to 2:00 PM; Board Member Potasnik moved to approve. Board Member 148
Barlow seconded. Request approved 3-0. 149
150
Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; 151
Hispanic Heritage; October 11, 2025; 8:00 AM to 8:00 PM; Board Member Potasnik moved to 152
approve. Board Member Barlow seconded. Request approved 3-0. 153
154
Request to Use Carter Green and Use/Close City Streets; 14th Annual Bolt for the Heart Thanksgiving 155
Family 5k Run; November 27, 2025; 5:00 AM to 11:00 AM; Brad Pease, Director of Engineering 156
briefly speaks; Engineering would like to request that requestor needs to check back four weeks before 157
the event with their department on closures. Board Member Barlow moved to approve the request on 158
the condition that the requestor check in with the Engineering department four weeks before the event. 159
Board Potasnik seconded. Request approved with conditions 3-0 160
161
OTHER 162
Request for Waterline Easement Agreement; 9873 & 9893 N. Michigan Road; Board Member Potasnik 163
moved to approve. Board Member Barlow seconded. Request approved 3-0. 164
165
Request for Waterline Easement Agreement; 9965 N. Michigan Road; Board Member Potasnik moved 166
to approve. Board Member Barlow seconded. Request approved 3-0. 167
168
Resolution BPW 04-02-25-03; A Resolution of the Board of Public Works and Safety of the City of 169
Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to 1ST Class Master 170
Patrol Officer Scott A. Morrow; 20 years of Meritorious Service; Board Member Potasnik moved to 171
approve. Board Member Barlow seconded. Resolution approved 3-0. 172
173
ADD-ONS 174
Board Member Potasnik moved to add an award and revocation. Board Member Barlow seconded. 175
Add-On Bid Award and revocation. Add-On Approved 3-0. 176
177 Bid Revocation for the City of Carmel RFQ for Vehicles 2025; 178 Chief Drake Sterling, Carmel Police Department, requests to revoke the bid award for Group 2 with 179
Kelley Automotive Group in the amount of $168,484.00. They would not honor the specifications that 180
were included in their original bid. They submitted a new bid that was much higher than the other 181
bidders. Board Member Potasnik moved to revoke the bid award for Group 2 to Kelley Automotive. 182 Board Member Barlow seconded. Revocation approved 3-0 183 184
Bid Award for the City of Carmel RFQ for Vehicles 2025; Chief Drake Sterling, Carmel Police 185
Department, recommended awarding the following group bid to Group 2 Eby Ford Sales, Inc., in the 186
amount of $169,365.60 as they were the second lowest quote and most responsive. Board Member 187 Potasnik moved to approve. Board Member Barlow seconded. Bid approved 3-0. 188 189
4f. Request for Purchase of Goods and Services; Eby Ford Sales, Inc.; ($1,268,161.60); 2025 Ford 190
Explorers; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 191
approved 3-0. 192
193
Board Member Barlow moved to add-on a item. Board Member Potasnik seconded. Add-On approved 194
3-0. 195
196
Request for Secondary Replat: Plot 212 of Rangeline Subdivision; Mike Hollibaugh, Director of the 197
Department of Community Relations, briefly states that this is for the residential part of the 198
redevelopment project on Rangeline. Board Member Barlow moved to approve. Board Member 199
Potasnik seconded. Request approved 3-0. 200 201 202
ADJOURNMENT 203
Chairwoman Campbell adjourned the meeting at 10:29 AM. 204
205 206
207
208
209 210 211
212
213
APPROVED: ____________________________________ 214 Jacob Quinn – City Clerk 215 216
217
_____________________________________ 218
Chairwoman Laura Campbell 219 220 221
ATTEST: 222
__________________________________ 223
Jacob Quinn – City Clerk 224 225
226
October 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE
PARTNERS, LLC
Dear Board Members:
The Department of Engineering is recommending revocation of the existing consent to encroach
agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023.
The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a
curb and handrail along the pedestrian access walkway. This encroachment has been found to limit
vehicular access through the alley, causing vehicles to drive onto the private property south of the alley
to access a loading zone.
The Department of Engineering has confirmed the removal of the encroachment will not create any
code violations or other safety hazards and therefore requests the board revoke the consent to
encroach agreement and require removal of the encroachment to restore unobstructed vehicular
access through the alley.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Clay Terrace Blvd Southbound Lane
03/12/2025
yes, 03/18/25
yes, 03/18/25
yes, 03/18/25
yes, 03/19/2025
yes, 03/20/2025
CFD: Recommended EMS. Requester is on board and will arrange after approval.
ENG: Festival needs to assume liability
taking public traffic through private property as a reroute
yes, 03/25/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Clay Terrace Blvd, Southbound Driving lane from Sweetgreen to Orvis.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Street Closure Map.png 498.29KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Clay Terrace Blvd Southbound lane to be blocked off for summer event. We plan to
use our own barricades to close the southbound lane at the roundabout in front of
Sweetgreen and then barricaded at the roundabout in front of Orvis as well.
Southbound traffic can still flow through the center, they will be detoured west,
around the back of the buildings and continue south onto Rangeline Rd/Clay Terrace
Blvd (map included).
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Summer Music Festival
Provide a brief description of event
Free community event with 2 band performances, beer/wine bar, booth vendors and
food trucks setup along Clay Terrace Blvd, inflatables, face painters & other summer
entertainment.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/21/2025 6/21/2025
11:00:00 AM 11:00:00 PM
5:00:00 PM 9:00:00 PM
NA
8,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
xThe summer concert at Clay Terrace
will need EMS support due to the expected number of participants/
visitors (8,000 listed).
o CFD will require 2 EMS personnel and an ambulance on site
from 4:30p-9:30p
Cost for EMS personnel is
$60.00 p/hr.• So total cost for CFD EMS
would be $600.00
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
15
6. CONTACT INFORMATION:
Christine Foulke
Clay Terrace
City
Carmel
State / Province / Region
in
Postal / Zip Code
46032
Country
USA
Street Address
Address Line 2
For-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Clay Terrace, Christine Foulke (Marketing Director)
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Christine Foulke, Marketing Director
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
3/12/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
RESOLUTION NO. BPW 04-16-25-06
RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF CARMEL, INDIANA, AUTHORIZING THE TRANSFER OF
PROPERTY WITH HAMILTON COUNTY, INDIANA UNDER
INDIANA CODE § 36-1-11-8
WHEREAS, Hamilton County, Indiana, and the City of Carmel, Indiana, are
governmental entities that may jointly exercise power under Indiana Code § 36-1-7-2;
WHEREAS, Hamilton County owns a Kohler Generator assigned Asset Number BA-
0002021 and VIN 1F9GT1524C1398059 ("Generator") that is no longer in service;
WHEREAS, the Generator is described and depicted in Exhibit A to this Resolution;
WHEREAS, pursuant to § 36-1-11-8, the Board of Public Works and Safety (the
“Board”) of the City of Carmel, Indiana, as the City’s purchasing agency, may exchange property
with another governmental body upon agreed terms and conditions as evidenced by the adoption
of substantially identical resolutions by each entity, for any amount of property or cash as agreed
upon by the governmental bodies; and
WHEREAS, pursuant to § 36-1-11-8, Hamilton County, through its Board of
Commissioners, has already authorized the exchange of the Generator upon terms and conditions
agreed upon using a substantially identical resolution under Resolution # 03-24-25-04.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD, AS FOLLOWS:
1. Hamilton County shall sell the Generator to the City of Carmel for $1.00.
2. The City of Carmel shall pay Hamilton County $1.00 to purchase the Generator.
3. The Generator shall be transferred or exchanged under Indiana Code§ 36-1-11-8.
4. Hamilton County shall sell the Generator as is with no guarantees or warranties.
5. The City of Carmel shall purchase the Generator as is with no guarantees or warranties.
6. The City of Carmel may accept ownership of the Generator and execute any document
necessary to complete such transfer.
7. Hamilton County may transfer ownership of the Generator and execute any document
necessary to complete such transfer.
8. Hamilton County and the City of Carmel have not reached any agreement concerning the
Generator that is not outlined in this Resolution.
SO RESOLVED.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this ___
day of , 2025, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
ATTEST:
By:
Laura Campbell, Presiding Officer Jacob Quinn, Clerk
Date: Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Date:
EXHIBIT A
Axon, Inc.
Police Department - 2025
Appropriation #1110 44-670.99 Fund; P.O. #116509
Contract Not To Exceed $60,118.83
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
This ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES (“Additional
Services Amendment”) shall amend the terms of the Agreement for Purchase of Goods and Services entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (“City”), andAxon
Enterprise, Inc. (the “Vendor”) as City Contract dated December 7, 2022 (the “Agreement”) by adding the additional
services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as
Exhibit “A”. The Omnia Contract 3544-21-4615 shall apply to the additional services provided under this Additional
Services Amendment and, for that purpose, is hereby incorporated by reference. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Additional Services Amendment as follows:
CITY OF CARMEL, INDIANA Axon Enterprise, Inc.
by and through its Board of Public
Works and Safety
By: By:
Laura Campbell, Presiding Officer Authorized Signature
Date:
Printed Name
James Barlow, Member
Date:
Title
Alan Potasnik, Member FID/TIN:
Date:
ATTEST: Date:
Jacob Quinn, Clerk
Date:
"!# "
$
!
By Benjamin J Legge at 10:11 am, Apr 09, 2025
Exhibit A Page 1 of 18
Exhibit A Page 2 of 18
Exhibit A Page 3 of 18
Exhibit A Page 4 of 18
Exhibit A Page 5 of 18
Exhibit A Page 6 of 18
Exhibit A Page 7 of 18
Exhibit A Page 8 of 18
Exhibit A Page 9 of 18
Exhibit A Page 10 of 18
Exhibit A Page 11 of 18
Exhibit A Page 12 of 18
Exhibit A Page 13 of 18
Exhibit A Page 14 of 18
Exhibit A Page 15 of 18
Exhibit A Page 16 of 18
Exhibit A Page 17 of 18
Exhibit A Page 18 of 18
City of Carmel Project 22-ENG-13
All Star Paving, Inc. –
Miscellaneous Path Connections
CHANGE ORDER #2
This change order is the balancing change order for closing out the contract.
Contract Price prior to this Change Order $2,300,000.00
Contract Price will be increased/decreased by this Change Order -$36,496.97
New Contract Price including this Change Order $2,263,503.03
Amount Adjusted Contract
Price
Cumulative %
Change from Original
Contract
Original Contract $1,985,376.00 $1,985,376.00 N/A
Change Order #1 $ 314,624.00 $2,300,000.00 15.85%
Change Order #2 $ -36,496.97 $2,263,503.03 14.00%
TO: All Star Paving, Inc.PO Box 1109 Seymour, IN 47274
CITY OF CARMEL
CONTRACT CHANGE ORDER NO.: 02DATE: 04/10/25 PROJECT NAME: 22-ENG-13 Miscellaneous Path ConnectionsCITY REQ. NO.: CITY PO NO.: 110008CITY PO DATE:
I.You are directed to make the following changes in this Contract:
Add additional items due to modifications in the field and requests from Carmel Utility Departments. SCHEDULED ADJUSTMENTITEM AMOUNT•See detail of items and summary of changed costs in attached Table TOTAL OF CHANGE ORDER ITEMS I -$36,496.97 I
II. The following referenced Documents further describe the changes outlined in Paragraph I,and are to be considered a part of this Change Order: R.F.P.: ....!!@..._ W.D.C. NO.: n/aOther: By Request from the City of Carmel per propasals included herein
The changes result in the following adjustment of Contract Price and Contract Time:
(+}OR(-)DAYS
-
Contract Price prior to this Change Order $ 2,300,000.00 Contract Price will be increased by this Change OrderNew Contract Price including this Change Order Contract Time prior to this Change Order Net increased resulting from thi3 Chango Order Current Contract Time including this Change Order
0 Days
$ (36,496.97)$ 2,263,503.03October 21 2024 Completion Date0 Days October 21 2024 Completion Date
This Change Order is for full and final settlement of all direct, indirect, impact costs and timeextensions incurred at any time resulting from the performance of the changed work. The Above Changes Are Recommended The Above Changes Are Accepted
CROSSROAD ENGINEERSENGINEER 115 N 17th AvenueAddress Beech Grove, IN 46107City/State/Zip
Phone: 317-780-1555 Date: 4/:l.0/25
All-Star Paving. fnc.CONTRACTORPO Box 1109Address Seymour. IN 47274City/State/Zip
By: � V
Phone: 317-634-5561 Date: ________
Approved
Brad Pease, City Engineer
James Barlow, Member
Laurc1 Campbell, Member
Alan Potasnik, MemberATTEST:
Jacob Quinn, City Clerk Date: _______ _4/11/2025
Controller
20-ENG-13 Miscellaneous Path Connections Change Order #2
CHANGE ORDER #2 TABLE
Item
No.Description Unit Contract
Unit Price
Contract
Quantity
Contract
Amount
Change Order
Unit Price
Updated
Quantity
Change Order
Amount Over/Under
1 CONSTRUCTION ENGINEERING LS $20,000.00 1 $ 20,000.00 $20,000.00 1 $ 20,000.00 -$
2 MOBILIZATION AND DEMOBILIZATION LS $85,000.00 1 $ 85,000.00 $85,000.00 1 $ 85,000.00 -$
3 CLEARING OF RIGHT OF WAY LS $45,000.00 1 $ 45,000.00 $45,000.00 1 $ 45,000.00 -$
4 TREE 48 IN., REMOVE EA $5,860.00 1 $ 5,860.00 $5,860.00 1 $ 5,860.00 -$
5 STUMP, REMOVE EA $1,172.00 7 $ 8,204.00 $1,172.00 7 $ 8,204.00 -$
6 CONCRETE, REMOVE SYS $52.50 21 $ 1,102.50 $52.50 546.93 $ 28,713.83 27,611.33$
7 POST, REMOVE EA $470.00 6 $ 2,820.00 $470.00 8 $ 3,760.00 940.00$
8 PIPE, REMOVE LFT $121.50 26 $ 3,159.00 $121.50 20 $ 2,430.00 (729.00)$
9 EXCAVATION, COMMON CYS $85.00 893 $ 75,905.00 $85.00 959 $ 81,515.00 5,610.00$
10 BORROW, UNDISRIBUTED CYS $105.50 1182 $ 124,701.00 $105.50 1026.88 $ 108,335.84 (16,365.16)$
11 LINEAR GRADING LFT $35.00 245 $ 8,575.00 $35.00 914 $ 31,990.00 23,415.00$
12 STORM WATER QUALITY MANAGEMENT
BUDGET DOL $1.15 9898 $ 11,382.70 $1.15 1339.126 $ 1,539.99 (9,842.71)$
13 SUBGRADE TREATMENT TYPE II SYS $46.80 3709 $ 173,581.20 $46.80 4898.03 $ 229,227.80 55,646.60$
14 SUBGRADE TREATMENT TYPE III SYS $14.00 705 $ 9,870.00 $14.00 0 $ - (9,870.00)$
15 STRUCTURE BACKFILL, TYPE 2 CYD $81.50 101 $ 8,231.50 $81.50 55.09 $ 4,489.83 (3,741.67)$
16 FLOWABLE BACKFILL, REMOVABLE CYS $295.00 2 $ 590.00 $295.00 2.00 $ 590.00 -$
17 GEOGRID, TYPE IB SYS $11.70 464 $ 5,428.80 $11.70 0.00 $ - (5,428.80)$
18 COMPACTED AGGREGATE, NO. 53 TON $111.30 155 $ 17,251.50 $111.30 86.74 $ 9,654.16 (7,597.34)$
19 MILING, ASPHALT, 1 1/2 IN.SYS $25.75 130 $ 3,347.50 $25.75 479.66 $ 12,351.25 9,003.75$
20 QC/QA-HMA, 2, 64, SURFACE, 9.5mm TON $280.00 43 $ 12,040.00 $280.00 193.31 $ 54,126.80 42,086.80$
21 PCCP, 12IN.SYS $216.80 24 $ 5,203.20 $216.80 0.00 $ - (5,203.20)$
22 HMA FOR SIDEWALK TON $152.25 828 $ 126,063.00 $152.25 824.44 $ 125,520.99 (542.01)$
23 SIDEWALK, CONCRETE SYS $113.50 428 $ 48,578.00 $113.50 1337.00 $ 151,749.50 103,171.50$
24 CURB RAMP, CONCRETE SYS $305.25 872 $ 266,178.00 $305.25 754.72 $ 230,378.28 (35,799.72)$
25 DETECTABLE WARNING SURFACE SYS $409.00 156 $ 63,804.00 $409.00 134.69 $ 55,088.21 (8,715.79)$
26 CURB, CONCRETE LFT $38.45 3409 $ 131,076.05 $38.45 3013.15 $ 115,855.62 (15,220.43)$
27 CURB AND GUTTER, CONCRETE LFT $71.75 608 $ 43,624.00 $71.75 482.85 $ 34,644.49 (8,979.51)$
28 CURB AND GUTTER, CONCRETE, DEPRESSED LFT $71.50 230 $ 16,445.00 $71.50 631.70 $ 45,166.55 28,721.55$
29 CURB AND GUTTER, CONCRETE, ROLL CURB LFT $68.85 362 $ 24,923.70 $68.85 446.50 $ 30,741.53 5,817.83$
30 PCCP FOR APPROACHES, 6 IN SYS $137.15 327 $ 44,848.05 $137.15 1082.95 $ 148,526.59 103,678.54$
31 MAILBOX ASSEMBLY, SINGLE EA $586.00 2 $ 1,172.00 $586.00 0.00 $ - (1,172.00)$
32 MAILBOX ASSEMBLY, RESET SINGLE EA $400.00 1 $ 400.00 $400.00 0.00 $ - (400.00)$
33 RIVER ROCK TON $93.75 30 $ 2,812.50 $93.75 39.93 $ 3,743.44 930.94$
34 GEOTEXTILE FOR RIPRAP, TYPE 1A SYS $9.40 64 $ 601.60 $9.40 26.67 $ 250.70 (350.90)$
35 WATER kGAL $58,600.00 0.4 $ 23,440.00 $58,600.00 0.00 $ - (23,440.00)$
36 SODDING SYS $10.50 2070 $ 21,735.00 $10.50 133.33 $ 1,399.96 (20,335.04)$
37 PIPE, TYPE 1, CIRCULAR, 8 IN LFT $117.20 27 $ 3,164.40 $117.20 80.00 $ 9,376.00 6,211.60$
38 PIPE, TYPE 1, CIRCULAR, 12 IN LFT $164.00 9 $ 1,476.00 $164.00 40.00 $ 6,560.00 5,084.00$
39 PIPE, TYPE 1, CIRCULAR, 15 IN LFT $193.00 60 $ 11,580.00 $193.00 48.00 $ 9,264.00 (2,316.00)$
40 PIPE, TYPE 1, CIRCULAR, 24 IN LFT $281.25 36 $ 10,125.00 $281.25 40.00 $ 11,250.00 1,125.00$
41 PIPE, TYPE 2, CIRCULAR, 15 IN LFT $222.70 144 $ 32,068.80 $222.70 126.00 $ 28,060.20 (4,008.60)$
42 PIPE END SECTION, DIAMETER 15 IN EA $1,758.00 3 $ 5,274.00 $1,758.00 5.00 $ 8,790.00 3,516.00$
43 PIPE END SECTION, DIAMETER 24 IN EA $2,930.00 2 $ 5,860.00 $2,930.00 2.00 $ 5,860.00 -$
44 ADJUST WATER VALVE TO GRADE EA $879.00 4 $ 3,516.00 $879.00 4.00 $ 3,516.00 -$
45 CASTING, MANHOLE, ADJUST TO GRADE EA $1,760.00 2 $ 3,520.00 $1,760.00 1.00 $ 1,760.00 (1,760.00)$
46 INLET, E7 EA $5,275.00 2 $ 10,550.00 $5,275.00 2.00 $ 10,550.00 -$
47 INLET, C15 EA $6,100.00 1 $ 6,100.00 $6,100.00 1.00 $ 6,100.00 -$
48 CONSTRUCTION SIGN, A EA $176.00 16 $ 2,816.00 $176.00 16.00 $ 2,816.00 -$
49 MAINTAINING TRAFFIC LS $82,000.00 1 $ 82,000.00 $82,000.00 1.00 $ 82,000.00 -$
50 SIGN, SHEET, RELOCATE EA $2,930.00 5 $ 14,650.00 $2,930.00 6.00 $ 17,580.00 2,930.00$
51 SIGN POST, SQUARE, TYPE 2, REINFORCED
ANCHOR BASE LFT $11.75 420 $ 4,935.00 $11.75 478.85 $ 5,626.49 691.49$
52 SIGN, SHEET, WITH LEGEND 0.080 IN THICKNESS SFT $41.00 226 $ 9,266.00 $41.00 274.22 $ 11,243.02 1,977.02$
53 SIGN, SHEET, WITH LEGEND 0.100 IN THICKNESS SFT $41.00 64 $ 2,624.00 $41.00 87.00 $ 3,567.00 943.00$
54 HANDHOLE, ADJUSTMENT TO GRADE EA $2,580.00 4 $ 10,320.00 $2,580.00 0.00 $ - (10,320.00)$
55 TRANSVERSE MARKING, THERMOPLASTIC,
CROSSWALK LINE, WHITE 24 IN LFT $23.00 4931 $ 113,413.00 $23.00 2442.75 $ 56,183.25 (57,229.75)$
56 TRANSVERSE MARKING, MULTI-COMPONENT,
CROSSWALK LINE, WHITE 24 IN LFT $234.40 110 $ 25,784.00 $234.40 0.00 $ - (25,784.00)$
57 TRANSVERSE MARKING, THERMOPLASTIC,
STOP LINE, WHITE 24 IN LFT $23.00 68 $ 1,564.00 $23.00 91.20 $ 2,097.60 533.60$
58 TRANSVERSE MARKING, MULTI-COMPONENT,
STOP LINE, WHITE 24 IN LFT $235.00 17.5 $ 4,112.50 $235.00 0.00 $ - (4,112.50)$
59 SIGN POST SLEEVE, 2.5"LFT $25.00 7 $ 175.00 $25.00 7.00 $ 175.00 -$
60 SUBSURFACE POTHOLING, HALF DAY,
UNDISTRIBUTED EA $1,465.00 20 $ 29,300.00 $1,465.00 11.00 $ 16,115.00 (13,185.00)$
61 SUBSURFACE POTHOLING, FULL DAY,
UNDISTRIBUTED EA $2,930.00 20 $ 58,600.00 $2,930.00 8.00 $ 23,440.00 (35,160.00)$
62 SHORT SIDE SERVICES (UNDISTRIBUTED)EA $2,813.00 10 $ 28,130.00 $2,813.00 0.00 $ - (28,130.00)$
63 LONG SIDE SERVICES (UNDISTRIBUTED)EA $5,860.00 10 $ 58,600.00 $5,860.00 0.00 $ - (58,600.00)$
64 PAVEMENT MESSAGE MARKING,
THERMOPLASTIC, LANE INDICATION ARROW EA $290.00 6 $ 1,740.00 $290.00 12.00 $ 3,480.00 1,740.00$
65 PAVEMENT MESSAGE MARKING,
THERMOPLASTIC, STOP EA $585.00 2 $ 1,170.00 $585.00 0.00 $ - (1,170.00)$
66 PIPE EXTENSION, CIRCULAR, 10 IN. (CO #01)LFT $ - $159.00 27.00 $ 4,293.00 4,293.00$
67 MULCHED SEEDING, R (CO #02)SYD $ - $0.85 1758.55 $ 1,494.77 1,494.77$
68 MANUFACTURED SURFACE PROTECTION (CO
#02)SYD $ - $4.27 1758.55 $ 7,509.01 7,509.01$
69 ADDITIONAL MOB AT MAIN & LEXINGTON (CO
#03)LS $ - $750.00 1.00 $ 750.00 750.00$
70 ADDITIONAL TREE REMOVAL (CO #03)LS $ - $4,800.00 1.00 $ 4,800.00 4,800.00$
71 MOBILIZATION AND DEMOBILIZATION (CO #04)LS $ - $2,659.33 1.00 $ 2,659.33 2,659.33$
20-ENG-13 Miscellaneous Path Connections Change Order #2
CHANGE ORDER #2 TABLE
Item
No.Description Unit Contract
Unit Price
Contract
Quantity
Contract
Amount
Change Order
Unit Price
Updated
Quantity
Change Order
Amount Over/Under
72 MAINTAINING TRAFFIC (CO #04)LS $ - $295.48 1.00 $ 295.48 295.48$
73 MILLING ASPHALT, 2 1/2 IN (CO #04)SYD $ - $17.11 403.49 $ 6,903.71 6,903.71$
74 MILLING, ASPHALT, 1 1/2 IN. (CO #04)SYD $ - $33.89 0.00 $ - -$
75 QC/QA HMA, 2, 64, SURFACE, 9.5mm (CO #04)TON $ - $256.60 39.86 $ 10,228.08 10,228.08$
76 QC/QA HMA, 2, 64, INTERMEDIATE, 19.0mm (CO
#04)TON $ - $281.08 14.99 $ 4,213.39 4,213.39$
77 LINE, THERMOPLASTIC, SOLID, WHITE, 4IN (CO
#04)LFT $ - $11.82 162.00 $ 1,914.84 1,914.84$
78 PAVEMENT MESSAGE MARKING PERFORMED
PLASTIC, WORD ONLY (CO #04)EACH $ - $590.96 1.00 $ 590.96 590.96$
79 MILLING, ASPHALT REMOVAL (CO #05)SYD $ - $19.07 0.00 $ - -$
80 LEXINGTON TREE REMOVAL (CO #05)LS $ - $4,904.98 1.00 $ 4,904.98 4,904.98$
81 MOBILIZATION AND DEMOBILIZATION (CO #05)LS $ - $295.48 1.00 $ 295.48 295.48$
82 MAINTAINING TRAFFIC (CO #05)LS $ - $295.48 1.00 $ 295.48 295.48$
83 CLEARING RIGHT OF WAY (CO #05)LS $ - $472.77 1.00 $ 472.77 472.77$
84 CLEARING RIGHT OF WAY, COMMON (CO #05)LS $ - $2,774.57 1.00 $ 2,774.57 2,774.57$
85 SIDEWALK, CONCRETE, 4 IN. (CO #05)SYS $ - $108.51 27.77 $ 3,013.32 3,013.32$
86 EXCAVATION, COMMON (CO #06)CYS $ - $85.00 245.00 $ 20,825.00 20,825.00$
87 STRUCTURE BACKFILL, TYPE 2 (CO #06)CYS $ - $81.50 13.20 $ 1,075.80 1,075.80$
88 SODDING (CO #06)SYS $ - $10.50 0.00 $ - -$
89 PIPE, TYPE 4, CIRCULAR, 6 IN (CO #06)LFT $ - $23.00 325.00 $ 7,475.00 7,475.00$
90 PIPE, TYPE 2, CIRCULAR, 8 IN (CO #06)LFT $ - $133.00 95.00 $ 12,635.00 12,635.00$
91 PIPE, TYPE 2, CIRCULAR, 12 IN (CO #06)LFT $ - $157.00 95.00 $ 14,915.00 14,915.00$
92 PIPE END SECTION, DIAMETER, 8 IN (CO #06)EACH $ - $400.00 1.00 $ 400.00 400.00$
93 NYLOPLAST CATCH BASIN, 18 IN (CO #06)EACH $ - $980.00 6.50 $ 6,370.00 6,370.00$
94 GEOTEXTILE FOR UNDERDRAIN, TYPE 2A (CO
#06)SYS $ - $7.00 270.84 $ 1,895.88 1,895.88$
95 AGGREGATE FOR UNDERDRAIN (CO #06)CYS $ - $181.00 29.61 $ 5,359.41 5,359.41$
96 CONSTRUCTION ENGINEERING (CO #07)LS $ - $1,200.00 2.00 $ 2,400.00 2,400.00$
97 MOBILIZATION AND DEMOBILIZATION (CO #07)LS $ - $3,000.00 2.00 $ 6,000.00 6,000.00$
98 MAINTENANCE OF TRAFFIC (CO #07)LS $ - $1,000.00 1.00 $ 1,000.00 1,000.00$
99 CLEARING RIGHT OF WAY (CO #07)LS $ - $1,500.00 1.00 $ 1,500.00 1,500.00$
100 COMMON EXCAVATION (CO #07)CYS $ - $100.00 78.68 $ 7,868.00 7,868.00$
101 COMPACTED AGGREGATE BASE, NO. 53 (CO #07)TON $ - $100.00 68.63 $ 6,863.00 6,863.00$
102 * PROTECTION OF EXISTING FEATURES (CO #07)DOL $ - $1,000.00 1.00 $ 1,000.00 1,000.00$
103 HMA SURFACE, 9.5mm (CO #07)TON $ - $390.00 20.26 $ 7,901.40 7,901.40$
104 HMA INTERMEDIATE, 19.0mm (CO #07)TON $ - $328.35 19.97 $ 6,557.15 6,557.15$
105 HMA BASE, 25.0mm (CO #07)TON $ - $261.25 39.93 $ 10,431.71 10,431.71$
106 MOBILIZATION AND DEMOBILIZATION (CO #09)LS $ - $1,200.00 1 $ 1,200.00 1,200.00$
107 MAINTAINING TRAFFIC (CO #09)LS $ - $150.00 1 $ 150.00 150.00$
108 MILLING, ASPHALT, 1 1/2 IN. (CO #09)SYS $ - $25.75 506.33 $ 13,038.00 13,038.00$
109 QC/QA-HMA, 2, 64, SURFACE, 9.5mm (CO #09)TON $ - $280.00 50.51 $ 14,142.80 14,142.80$
110 LINE, PAINT, SOLID, WHITE, 4 IN. (CO #09)LFT $ - $2.25 198.00 $ 445.50 445.50$
111 ADDITIONAL (CO #09)LS $ - $7,453.69 1 $ 7,453.69 7,453.69$
112 Water Valve Replacement at 146th / Autumnwood (CO
#09)LS $ - $9,395.00 1 $ 9,395.00 9,395.00$
113 PLANT, DECIDUOUS TREE, SINGLE STEM, 1.25 IN.
OR UNDER (CO #09)EA $ - $410.00 2 $ 820.00 820.00$
114 Additional Drainage Items for Main Street Path from Old
Meridian to Grand Blvd.LS $ - $13,832.00 1 $ 13,832.00 13,832.00$
115 T&M for Critter Path S. of 116th and Westfield Blvd.LS $ - $5,726.71 1 $ 5,726.71 5,726.71$
116 Approved Formal CO #1 LS $ - $314,624.00 1 $ 314,624.00 314,624.00$
117 Added Conc. Foundations EA $ - $2,288.14 7 $ 16,016.98 16,016.98$
118 COST ADJUSTMENT FOR ACCELERATION DOL $ - -$1.00 314487.09 $ (314,487.09)(314,487.09)$
278,127.03$
CONTRACT PRICE PRIOR TO CHANGE ORDER 1,985,376.00$
CHANGE ORDER #2 278,127.03$
NEW CONTRACT AMOUNT INCLUDING APPROVED CHANGE ORDERS 2,263,503.03$
TOTAL OF CHANGE ORDER ITEMS
20-ENG-13 Miscellaneous Path Connections Change Order #2
EXHIBIT A
You have been directed to make the following changes in this Contract:
Item
No.Description Reason For Change
1 CONSTRUCTION ENGINEERING
2 MOBILIZATION AND DEMOBILIZATION
3 CLEARING OF RIGHT OF WAY
4 TREE 48 IN., REMOVE
5 STUMP, REMOVE
6 CONCRETE, REMOVE Overages are result of authorization made by Carmel Eng. expanding the scope of work.
7 POST, REMOVE Overages are result of authorization made by Carmel Eng. expanding the scope of work.
8 PIPE, REMOVE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
9 EXCAVATION, COMMON Overages are result of authorization made by Carmel Eng. expanding the scope of work.
10 BORROW, UNDISRIBUTED Underruns are result of on-site field revisions and by the direction of Carmel Eng.
11 LINEAR GRADING Overages are result of authorization made by Carmel Eng. expanding the scope of work.
12
STORM WATER QUALITY MANAGEMENT
BUDGET Underruns are result of on-site field revisions and by the direction of Carmel Eng.
13 SUBGRADE TREATMENT TYPE II Overages are result of authorization made by Carmel Eng. expanding the scope of work.
14 SUBGRADE TREATMENT TYPE III Underruns are result of on-site field revisions and by the direction of Carmel Eng.
15 STRUCTURE BACKFILL, TYPE 2 Underruns are result of on-site field revisions and by the direction of Carmel Eng.
16 FLOWABLE BACKFILL, REMOVABLE New Design pushed project into 2024 - Updated Labor / Equipment / Material
17 GEOGRID, TYPE IB Underruns are result of on-site field revisions and by the direction of Carmel Eng.
18 COMPACTED AGGREGATE, NO. 53 Underruns are result of on-site field revisions and by the direction of Carmel Eng.
19 MILING, ASPHALT, 1 1/2 IN.Overages are result of authorization made by Carmel Eng. expanding the scope of work.
20 QC/QA-HMA, 2, 64, SURFACE, 9.5mm Overages are result of authorization made by Carmel Eng. expanding the scope of work.
21 PCCP, 12IN.Underruns are result of on-site field revisions and by the direction of Carmel Eng.
22 HMA FOR SIDEWALK Underruns are result of on-site field revisions and by the direction of Carmel Eng.
23 SIDEWALK, CONCRETE Overages are result of authorization made by Carmel Eng. expanding the scope of work.
24 CURB RAMP, CONCRETE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
25 DETECTABLE WARNING SURFACE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
26 CURB, CONCRETE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
27 CURB AND GUTTER, CONCRETE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
28 CURB AND GUTTER, CONCRETE, DEPRESSED Overages are result of authorization made by Carmel Eng. expanding the scope of work.
29 CURB AND GUTTER, CONCRETE, ROLL CURB Overages are result of authorization made by Carmel Eng. expanding the scope of work.
30 PCCP FOR APPROACHES, 6 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
31 MAILBOX ASSEMBLY, SINGLE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
32 MAILBOX ASSEMBLY, RESET SINGLE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
33 RIVER ROCK Overages are result of authorization made by Carmel Eng. expanding the scope of work.
34 GEOTEXTILE FOR RIPRAP, TYPE 1A Underruns are result of on-site field revisions and by the direction of Carmel Eng.
35 WATER Underruns are result of on-site field revisions and by the direction of Carmel Eng.
36 SODDING Underruns are result of on-site field revisions and by the direction of Carmel Eng.
37 PIPE, TYPE 1, CIRCULAR, 8 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
38 PIPE, TYPE 1, CIRCULAR, 12 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
39 PIPE, TYPE 1, CIRCULAR, 15 IN Underruns are result of on-site field revisions and by the direction of Carmel Eng.
40 PIPE, TYPE 1, CIRCULAR, 24 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
41 PIPE, TYPE 2, CIRCULAR, 15 IN Underruns are result of on-site field revisions and by the direction of Carmel Eng.
42 PIPE END SECTION, DIAMETER 15 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
43 PIPE END SECTION, DIAMETER 24 IN
44 ADJUST WATER VALVE TO GRADE
45 CASTING, MANHOLE, ADJUST TO GRADE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
46 INLET, E7
47 INLET, C15
48 CONSTRUCTION SIGN, A
49 MAINTAINING TRAFFIC
50 SIGN, SHEET, RELOCATE Overages are result of authorization made by Carmel Eng. expanding the scope of work.
51
SIGN POST, SQUARE, TYPE 2, REINFORCED
ANCHOR BASE Overages are result of authorization made by Carmel Eng. expanding the scope of work.
52
SIGN, SHEET, WITH LEGEND 0.080 IN
THICKNESS Overages are result of authorization made by Carmel Eng. expanding the scope of work.
53
SIGN, SHEET, WITH LEGEND 0.100 IN
THICKNESS Overages are result of authorization made by Carmel Eng. expanding the scope of work.
54 HANDHOLE, ADJUSTMENT TO GRADE Underruns are result of on-site field revisions and by the direction of Carmel Eng.
20-ENG-13 Miscellaneous Path Connections Change Order #2
EXHIBIT A
You have been directed to make the following changes in this Contract:
Item
No.Description Reason For Change
55
TRANSVERSE MARKING, THERMOPLASTIC,
CROSSWALK LINE, WHITE 24 IN Underruns are result of on-site field revisions and by the direction of Carmel Eng.
56
TRANSVERSE MARKING, MULTI-COMPONENT,
CROSSWALK LINE, WHITE 24 IN Underruns are result of on-site field revisions and by the direction of Carmel Eng.
57
TRANSVERSE MARKING, THERMOPLASTIC,
STOP LINE, WHITE 24 IN Overages are result of authorization made by Carmel Eng. expanding the scope of work.
58
TRANSVERSE MARKING, MULTI-COMPONENT,
STOP LINE, WHITE 24 IN Underruns are result of on-site field revisions and by the direction of Carmel Eng.
59 SIGN POST SLEEVE, 2.5"
60
SUBSURFACE POTHOLING, HALF DAY,
UNDISTRIBUTED Underruns are result of on-site field revisions and by the direction of Carmel Eng.
61
SUBSURFACE POTHOLING, FULL DAY,
UNDISTRIBUTED Underruns are result of on-site field revisions and by the direction of Carmel Eng.
62 SHORT SIDE SERVICES (UNDISTRIBUTED)Underruns are result of on-site field revisions and by the direction of Carmel Eng.
63 LONG SIDE SERVICES (UNDISTRIBUTED)Underruns are result of on-site field revisions and by the direction of Carmel Eng.
64
PAVEMENT MESSAGE MARKING,
THERMOPLASTIC, LANE INDICATION ARROW Overages are result of authorization made by Carmel Eng. expanding the scope of work.
65
PAVEMENT MESSAGE MARKING,
THERMOPLASTIC, STOP Underruns are result of on-site field revisions and by the direction of Carmel Eng.
66 PIPE EXTENSION, CIRCULAR, 10 IN. (CO #01)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
67 MULCHED SEEDING, R (CO #02)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
68
MANUFACTURED SURFACE PROTECTION (CO
#02)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
69
ADDITIONAL MOB AT MAIN & LEXINGTON (CO
#03)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
70 ADDITIONAL TREE REMOVAL (CO #03)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
71
MOBILIZATION AND DEMOBILIZATION (CO
#04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
72 MAINTAINING TRAFFIC (CO #04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
73 MILLING ASPHALT, 2 1/2 IN (CO #04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
74 MILLING, ASPHALT, 1 1/2 IN. (CO #04)
75 QC/QA HMA, 2, 64, SURFACE, 9.5mm (CO #04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
76
QC/QA HMA, 2, 64, INTERMEDIATE, 19.0mm (CO
#04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
77
LINE, THERMOPLASTIC, SOLID, WHITE, 4IN (CO
#04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
78
PAVEMENT MESSAGE MARKING PERFORMED
PLASTIC, WORD ONLY (CO #04)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
79 MILLING, ASPHALT REMOVAL (CO #05)New Design pushed project into 2024 - Updated Labor / Equipment
80 LEXINGTON TREE REMOVAL (CO #05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
81
MOBILIZATION AND DEMOBILIZATION (CO
#05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
82 MAINTAINING TRAFFIC (CO #05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
83 CLEARING RIGHT OF WAY (CO #05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
84 CLEARING RIGHT OF WAY, COMMON (CO #05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
85 SIDEWALK, CONCRETE, 4 IN. (CO #05)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
86 EXCAVATION, COMMON (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
87 STRUCTURE BACKFILL, TYPE 2 (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
88 SODDING (CO #06)RR self perform. VS Sub. Lighting Pkg. (schedule changed)
89 PIPE, TYPE 4, CIRCULAR, 6 IN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
90 PIPE, TYPE 2, CIRCULAR, 8 IN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
91 PIPE, TYPE 2, CIRCULAR, 12 IN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
92 PIPE END SECTION, DIAMETER, 8 IN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
93 NYLOPLAST CATCH BASIN, 18 IN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
20-ENG-13 Miscellaneous Path Connections Change Order #2
EXHIBIT A
You have been directed to make the following changes in this Contract:
Item
No.Description Reason For Change
94
GEOTEXTILE FOR UNDERDRAIN, TYPE 2A (CO
#06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
95 AGGREGATE FOR UNDERDRAIN (CO #06)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
96 CONSTRUCTION ENGINEERING (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
97
MOBILIZATION AND DEMOBILIZATION (CO
#07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
98 MAINTENANCE OF TRAFFIC (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
99 CLEARING RIGHT OF WAY (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
100 COMMON EXCAVATION (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
101
COMPACTED AGGREGATE BASE, NO. 53 (CO
#07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
102
* PROTECTION OF EXISTING FEATURES (CO
#07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
103 HMA SURFACE, 9.5mm (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
104 HMA INTERMEDIATE, 19.0mm (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
105 HMA BASE, 25.0mm (CO #07)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
106
MOBILIZATION AND DEMOBILIZATION (CO
#09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
107 MAINTAINING TRAFFIC (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
108 MILLING, ASPHALT, 1 1/2 IN. (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
109 QC/QA-HMA, 2, 64, SURFACE, 9.5mm (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
110 LINE, PAINT, SOLID, WHITE, 4 IN. (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
111 ADDITIONAL (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
112
Water Valve Replacement at 146th / Autumnwood
(CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
113
PLANT, DECIDUOUS TREE, SINGLE STEM, 1.25
IN. OR UNDER (CO #09)Overages are result of authorization made by Carmel Eng. expanding the scope of work.
114
Additional Drainage Items for Main Street Path from
Old Meridian to Grand Blvd.Overages are result of authorization made by Carmel Eng. expanding the scope of work.
115 T&M for Critter Path S. of 116th and Westfield Blvd.Overages are result of authorization made by Carmel Eng. expanding the scope of work.
116 Approved Formal CO #1 Overages are result of authorization made by Carmel Eng. expanding the scope of work.
117 Added Conc. Foundations Overages are result of authorization made by Carmel Eng. expanding the scope of work.
118 COST ADJUSTMENT FOR ACCELERATION Underruns are result of on-site field revisions and by the direction of Carmel Eng.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"), and Lochmueller Group, Inc. (hereinafter "Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure; and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; and
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
(“Services”) referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1 INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2 SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference.
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional’s time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City’s authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 2200-44-628.71 2024 Bond fund.
3.5 City shall designate the Mayor or their duly authorized representative to act on City’s behalf on all matters regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Eight Hundred Seventy Three Thousand Eight Hundred Dollars ($873,800.00) (the “Estimate”). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City’s prior written consent.
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through the satisfactory completion of services as described in this Agreement.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Professional's operations under this Agreement, whether such operations be by Professional or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable:
1)Claims under Worker's Compensation and Occupational Disease Acts, and any otheremployee benefits acts applicable to the performance of the work;2)Claims for damages because of bodily injury and personal injury, including death, and;3)Claims for damages to property.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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Professional's insurance shall be not less than the amounts shown below:
A.Commercial General Liability (Occurrence Basis)Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00 (each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B.Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00 each accident
C.Excess/Umbrella Liability $2,000,000 (each occurrence and aggregate) D.Worker's Compensation & Disability Statutory
E.Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit
F.Professional Liability Insurance. The Professional shall carry and maintain during thecontinuance of this Agreement, professional liability insurance in the amount of$2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional'spolicy of insurance shall contain prior acts coverage sufficient to cover all Servicesperformed by the Professional for this Project. Upon City's request, Professional shall
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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give prompt written notice to City of any and all claims made against this policy during the period in which this policy is required to be maintained pursuant to this Agreement. If the insurance is written on a claims-made basis and coverage is cancelled at any time, the Professional will obtain, at its cost, an extended reporting endorsement which provides continuing coverage for claims based upon alleged acts or omissions during the term of the Agreement until all applicable statute of limitation periods have expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an "additional insured," showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. These certificates shall contain a provision that the policies and the coverage afforded will not be canceled until at least thirty (30) days after written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for those specified if the total amount of required protection is not reduced. Professional shall be responsible for all deductibles.
7.5.4 Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional’s sole cost and expense.
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and (ii)Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates byreference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the Citywith documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall nottake effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract.If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows:
CITY:
City of Carmel City of Carmel Engineering Department Office of Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032
PROFESSIONAL:
Lochmueller Group, Inc. 6200 Vogel Road Evansville, Indiana 47715
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional’s property.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
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7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities.
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement.
7.27 Access to Public Records Act Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended.
Lochmueller Group, Inc. Engineering Department - 2025 Appropriation #2200-44-628.72 2024 Bond; P.O.#116624 Contract Not To Exceed $873,800.00
10
7.28 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage in investment activities within the Country of Iran.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Lochmueller Group, Inc. by and through its Board of Public Works and Safety
BY: BY:
Laura Campbell, Presiding Officer
Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Authorized Signature
Printed Name: David A. Henkel, PE, PTOE
Title: Regional Leader - Central Indiana
FID/TIN: 35-1455938
Date: April 7, 2025
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
3502 Woodview Trace, Suite 150
Indianapolis, Indiana 46268
PHONE: 317.222.3880 • TOLL FREE: 888.830.6977
March 28, 2025
City of Carmel
Attn: Bradley Pease, PE
Director of Engineering
1 Civic Square
Carmel, IN 46032
bpease@carmel.in.gov
317-571-2400
RE: Smoky Row & Ironwood Drive Plan Development and Services
City Project No.: TBD
Lochmueller Project No.: 125-1003
Mr. Pease,
Lochmueller Group, Inc. (Lochmueller) is pleased to submit the following proposal to provide the
professional services required to complete Plan Development and Services for the proposed roundabout
and sidewalk construction at the intersection of Smoky Row and Ironwood Drive (City Project No. TBD).
This proposal incorporates 2025 billing rates into our manhour/fee proposal attached.
It is our understanding that the services being requested generally include design plans, permits,
topographical survey, hydraulic design, utility coordination, right-of-way engineering and plans, landscape
design, and specifications to the final plan stage (100% complete) to enable the construction of a
roundabout at the intersection of Smoky Row and Ironwood Drive as well as approximately 2500 ft. of
multi-use path along the north side of Smoky Row from Hawthrone Drive to approximately 400 ft. east of
Johnson Drive. It is anticipated that the scope of this assignment will utilize local funding for all phases of
development and will not utilize Federal Funding.
This proposal covers all Design Services and will include development of the project and all necessary
components to the Final Plans Stage. Final specifications and opinions of probable construction costs will
also be developed including right-of-way constraints, stormwater drainage areas and/or permitting
impacts.
The scope of work and their respective manhour/fee justifications are on the following pages.
We look forward to working with the City on this project. If you have any questions or would like to
discuss this proposal, please contact me at any time with questions, 317-222-3880.
LOCHMUELLER GROUP, INC.
Dave Henkel, PE, PTOE
Central Indiana Region Leader
Enclosures
cc: File
Smoky Row & Ironwood Dr. Roundabout
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APPENDIX "A"
Services to be furnished by CONSULTANT:
In fulfillment of this Contract, the CONSULTANT shall comply with the requirements of the appropriate
regulations and requirements of the City of Carmel.
The CONSULTANT shall be responsible for performing the following activities:
1. Task 1 - Project Management
1.1. Project Management will include all Owner and internal communication and coordination with
our subconsultants, monthly project reporting, schedule updates, etc. Monthly progress
reports will include progress from the last report, anticipated upcoming work, project schedule,
items needed from the City, scope changes if any, and total project cost estimate. It also
includes all aspects of coordination and communication of the project process with the City and
other agencies as required to discuss expectations, priorities, design criteria, design findings,
unforeseen field conditions, etc.
1.2. This task also includes the following meetings:
1.2.1. One (1) scoping and project kick-off meeting with the City.
1.2.2. Fifteen (15) monthly virtual progress meetings with the City.
1.2.3. Three (3) meetings with additional potential utility and regulatory stakeholders and
interested parties not identified above.
2. Task 2: Roadway Design and Plan Development
2.1. This project shall consist of the construction of a one-lane roundabout at the intersection of
Smoky Row and Ironwood Drive as well as approximately 2,500 feet of multi-use path along
the north side of Smoky Row from Hawthorne Drive and 400 feet east of Johnson Drive.
2.2. It is anticipated that the intersection will be reconstructed with an urban one-lane roundabout,
grass center median (where applicable), splitter islands and crosswalks, curb and gutter,
enclosed drainage within the roundabout, small ditches for sidewalk construction, connections
to existing sidewalks or multi-use paths, and ADA-compliant pedestrian facilities.
2.3. Prepare plans, specifications, opinions of probable construction costs and other required
submittal documentation for the project at each submittal stage, which shall be in accordance
with the accepted standards for such work and in accordance with the following documents in
effect at the time the plans or reports are submitted:
2.3.1. City of Carmel Standards and Specifications
2.3.2. INDOT’s Standard Specifications, Design Memoranda, and Indiana Design Manual
except as modified by supplemental specifications and special provisions
2.3.3. INDOT Standard Drawings
2.3.4. American Association of State Highway and Transportation Officials (AASHTO) "A Policy
on Geometric Design of Highways and Streets",
2.3.5. AASHTO Roadside Design Guide, latest edition,
2.3.6. Indiana Manual on Uniform Traffic Control Devices (IMUTCD).
2.4. Prepare necessary information and submit plans at each development stage. Each
submission shall be submitted electronically to the City.
2.4.1. Plan submittals will be as follows:
2.4.1.1. Preliminary Plans
2.4.1.2. Preliminary Field Check Plans
2.4.1.3. Final Plans
2.5. Plan submission will include an electronic copy of the plans drawn to a suitable scale on
standard 22" x 34" sheets. Additionally, the following information shall be provided in Adobe
Acrobat.pdf format (latest version at the time of completion of the plans).
2.5.1. Final Plans
2.5.2. Complete set of Technical Specifications
2.5.3. Opinion of probable construction cost
2.5.4. Contract Book
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2.6. Evaluate the preferred roundabout geometry options for review by the City for final design, 2
iterations maximum.
2.7. Prepare detailed drainage design for the project, based upon roundabout option that is selected.
(Included in the Hydraulic Design Task.)
2.8. Prepare a Maintenance of Traffic plan for the project based on closing Smoky Row and
Ironwood Drive for approximately 45-60 days. Phased construction may be necessary for the
construction of the mutli-use path under flagging operations or one-way closures. Maintenance
of traffic plans will be designed in accordance with the IMUTCD.
2.9. Prepare plans for new roadway signage, pavement markings, and roundabout lighting (See
Lighting Task) to be in accordance with the IMUTCD.
2.10. Prepare details of non-standard roadway items to be included on detail sheets with the project
plans.
2.11. Determine the need for Level 1 Design exceptions that will be required during the project
development. If required, necessary documentation to request a formal Level 1 Design
Exception will be completed by Lochmueller as part of the project.
2.12. No crosswalk intersection tables are required.
2.13. Pavement design is not required, and the standard pavement section will be provided by the
City.
2.14. Design documentation will be limited to the roundabout fastest path calculations with typical
speed checks and intersection sight distance calculations.
2.15. One (1) driveway design will be required for the project at 4255 E Smoky Row.
2.16. Eight (8) quadrant curb ramps and eight (8) splitter island curb ramps will be required at the
roundabout.
2.17. Eight (8) additional curb ramps will be required for the multi-use path.
2.18. Following the completion of final review of Final Tracings plans and specification by the City of
Carmel, an electronic copy of the Final Tracings and Contract Book will be uploaded to
ReproGraphix or similar platform on behalf of the City of Carmel for distribution to bidders.
2.19. Lochmueller will provide the City Project Manager with a final estimate of construction costs
and a summary of final quantities. Lochmueller will prepare addenda (2 max) and submit the
addenda to ReproGraphix or similar platform on behalf of the City of Carmel.
3. Task 3 – Hydraulic Design
3.1. Preliminary Plans:
3.1.1. Review existing data, including historic plans, prior reports, flood insurance studies and
maps, soils maps, and rainfall data.
3.1.2. Conduct a site visit to confirm existing features and drainage areas.
3.1.3. Coordinate with the City and other teams, as needed.
3.1.4. Perform hydrologic calculations.
3.1.4.1. Delineate drainage areas using topographic survey and available LiDAR data.
3.1.4.2. Complete time of concentration calculations (TR-55 method) for existing
structures and offsite areas in accordance with The City of Carmel Stormwater
Technical Standards Manual (Carmel SW Standards), Section 201.03.
3.1.4.3. Calculate approximate pre- and post-development peak runoff rates (Rational
Method) for each outlet. Determine allowable release rates from each outlet in
accordance with Carmel SW Standards, Section 201.03.
3.1.4.4. Prepare hydrologic exhibits with time of concentration flow paths, land use, soil
type, Rational coefficients, and contours.
3.1.5. Identify feasible stormwater outlets. Analyze tailwater conditions and downstream
capacity for up to 2 outlets: (1) storm sewer north of 136th Street between Dayton Dr and
Ironwood Dr and (2) existing ditch east of Johnson Dr and downstream of detention pond.
3.1.6. Prepare hydrologic and hydraulic (H&H) model of existing stormwater conveyance
system(s) using Autodesk SSA or similar software.
3.1.7. Analyze gutter spread and determine curb inlet spacing for the proposed roundabout
based upon the design methods set forth in the Carmel SW Standards, Section 305.05. It
is assumed that the total number of curb inlets will be no more than 16 inlets.
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3.1.8. Analyze grading behind the proposed curb and along the proposed multi-use path.
Determine locations for yard inlets or other drainage infrastructure outside the pavement.
3.1.9. Prepare H&H model of proposed stormwater conveyance system to determine
preliminary roadside ditch and storm sewer layout and pipe sizing based on the 10-year
return interval design storm and checked for the 100-year return interval design storm in
accordance with the Carmel SW Standards, Section 305.02.
3.1.10. Detention Design
3.1.10.1. Determine appropriate tailwater conditions for the detention outlet.
3.1.10.2. Propose location for detention basin. It is assumed that detention will be
provided in a single underground chamber system within the Smoky Row
corridor.
3.1.10.3. Determine approximate detention volume required using the Rational Method
in accordance with the Carmel SW Standards, Section 302. Perform
preliminary design of underground detention facilities including inlet and outlet
pipe sizing and detention basin layout.
3.1.11. Analyze and design 2 post-construction best management practices (BMP) per outlet for
stormwater quality treatment, for a total of up to 4 BMPs.
3.1.12. Perform review and markups for Stage 2 plan and profile sheets, construction detail
sheets, and cross section sheets.
3.1.13. Develop preliminary detention detail sheets and BMP detail sheets.
3.1.14. Prepare preliminary structure data table.
3.1.15. Perform quantity calculations and prepare cost estimate for hydraulic design elements.
3.1.16. Perform quality assurance and quality control review of calculations and applicable plan
sheets.
3.2. Preliminary Field Check Plans:
3.2.1. Attend Preliminary Field Check.
3.2.2. Coordinate with the City and other teams, as needed.
3.2.3. Finalize gutter spread and curb inlet spacing for the proposed roundabout. Finalize layout
and placement of roadside ditches and other drainage infrastructure along the project
corridor.
3.2.4. Update and finalize H&H model of proposed stormwater conveyance system and
underground detention facilities to reflect the final layout and pipe sizing. Finalize design
of underground detention facilities for each outlet location including inlet and outlet pipe
sizing, detention basin layout, backflow prevention, outlet control structure, and
emergency overflow structure.
3.2.5. Finalize post-construction BMP design and layout.
3.2.6. Perform review and markups for Stage 3 plan and profile sheets, construction detail
sheets, and cross section sheets.
3.2.7. Update and finalize detention detail sheets and BMP detail sheets.
3.2.8. Prepare final structure data table.
3.2.9. Prepare additional calculations and documentation to obtain a Stormwater Management
Permit from the City of Carmel.
3.2.10. Perform quantity calculations and prepare cost estimate for hydraulic design elements.
3.2.11. Prepare one Stormwater Drainage Technical Report to include H&H analysis and design
of all roadside ditches, storm sewers, detention facilities, and post-construction BMPs.
3.2.12. Perform quality assurance and quality control review of hydraulic calculations, reports,
and applicable plan sheets.
3.3. Items Specifically Not Included:
3.3.1. Hydraulic modeling of waterways
3.3.2. Joint probability analysis
3.3.3. Underdrain design
3.3.4. Spill containment evaluation and design
3.3.5. Shop drawing review
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3.4. Assumptions:
The CONSULTANT has made the following assumptions for performing the above services to
complete the project development:
3.4.1. Existing pipes, inlets, and manholes within the project area will be replaced by new
infrastructure with this project.
3.4.2. Existing drainage patterns will be adjusted. Flow currently flowing off the pavement to the
south will be redirected either north to the existing storm sewer or east under the multi-
use path to the existing culvert.
3.4.3. No regulated drains will be disturbed by this project. A County Drainage Permit is not
required.
3.4.4. Rational Method will be used for detention and conveyance sizing per the Carmel SW
Standards, Section 201.03.
3.4.5. Detention will be located below ground and will not require backflow control.
3.4.6. Offsite drainage areas will be bypassed and will not receive quantity or quality treatment.
3.4.7. Where available right-of-way appears insufficient or where other site constraints prevent
detention facilities from meeting detention standards, a request for an exemption may be
recommended.
3.4.8. More than 0.25 acres will be disturbed with this project; therefore, a SWPPP and post-
construction stormwater treatment design are required.
3.4.9. A Stormwater Management Permit is required per the Carmel SW Standards, Section
602.01.
3.4.10. A Stormwater Drainage Technical Report is required per the Carmel SW Standards,
Section 102.03.
4. Task 4 – Traffic Engineering and Planning
4.1. Items Specifically Not Included:
4.1.1. Traffic Data Collection
4.1.2. Traffic Forecasts
4.1.3. Traffic Operations Analysis
4.1.4. Traffic Documentation and Report
4.1.5. Traffic Project Management or Meeting Attendance
5. Task 5 – Lighting Design
5.1. Project Understanding:
5.1.1. This assignment includes design services related to the implementation of new
intersection lighting related conduit, cabling, and electrical service equipment at the
functional limits of the proposed roundabout at the intersection of East Smoky Row and
Ironwood Drive in Carmel, Indiana.
5.1.1.1. It is assumed the implementation of new light pole assemblies and
foundations will be performed by others and therefore will not be required as
part of this project. Therefore, locations of proposed light pole assemblies
and foundation locations illustrated in Lochmueller’s lighting design plans will
be shown for informational purposes only, will not be quantifiable pay items,
and will be shown in locations that exactly match locations specified in the
City’s Standard Drawing 10-53.
5.1.1.2. Based upon direction provided by the City that the layout of proposed poles
should exactly match locations specified in the City’s Standard Drawing 10-
53, it is assumed that the use of modeling software to verify photometric
results, average and avg/min results, or any other metric related to sufficiency
of illumination outputs to ensure compliance with IEC Design Guide
requirements will not be required as part of this project. Similarly, it is
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assumed that evaluations related to determining if additional light pole
assemblies, beyond those illustrated in the City’s Standard Drawing 10-53,
would be necessary based upon proposed geometry of the roundabout, will
not be required as part of this project.
5.1.1.3. It is assumed that innerduct design services related to any other
upstream/downstream intersections or roadway segments along Smoky Row,
Carey Road, or Gray Road will not be required as a part of this project.
5.1.2. This assignment also includes design services related to the implementation of innerduct
cable related infrastructure along Smoky Row.
5.1.2.1. It is assumed that innerduct design services related to any other
upstream/downstream intersections or roadway segments along Smoky Row,
Carey Road, or Gray Road will not be required as part of this project.
5.2. Roundabout Lighting Design:
5.2.1. Coordinate with City staff to verify project goals, equipment preferences, and overall
performance requirements for the proposed lighting facilities.
5.2.2. Coordinate with local power company to determine preferred location of proposed power
source and service point.
5.2.3. Review existing topography survey base sheets.
5.2.4. Prepare a Pre-Final Plan, Specifications, and Estimates (PS&E) lighting and innerduct
design submittal that reflects the installation of new lighting infrastructure within the
project limits listed in Tasks 1.1 and 1.2, and then submit to the City for review and
comment. The Pre-Final PS&E lighting and innerduct design submittal would include the
following items and/or tasks:
5.2.4.1. Lighting Index and General Note Sheet
5.2.4.2. General plan sheet related elements including plan views; location of existing
utilities and all other above ground appurtenances; Right-of-Way information;
proposed conduit/wire type and locations; and all proposed lighting elements.
5.2.4.3. Perform initial project site visit to verify conceptual placements of proposed
equipment.
5.2.4.4. Revise the preliminary conceptual layout plans based on initial site visit and
field conditions.
5.2.4.5. Implementation of new conduit, cable duct, innderduct, and handholes.
5.2.4.5.1. The Pre-Final PS&E lighting and innerduct design submittal will
assume the use of City approved decorative light pole assemblies, luminaire
fixtures, pole foundations, structure designs, and innerduct equipment
installation methodologies for all new infrastructure elements. It is also
assumed that additional structural design, geotechnical analysis, or
subsurface investigations will not be required.
5.2.4.6. Completion of wire size and breaker size calculations to each circuit.
5.2.4.7. Voltage drop calculations.
5.2.4.8. Quantity calculations for each pay item.
5.2.4.9. Prepare Pre-Final specifications, unique special provisions, and cost
estimates relative to the proposed lighting and innerduct improvements.
5.2.5. Revise the Pre-Final PS&E lighting and innerduct design submittal per comments
received from the City, and/or changes recommended based final site visit, and develop
construction plans as part of the Final PS&E design submittal.
5.2.6. Provide responses to requests for information regarding the lighting and innerduct design
from potential Contractors during the bidding and construction phase of the project.
5.2.7. Review equipment information sheets, shop drawings, and related information submitted
by the Contractor to confirm concurrence with the design intent and applicable standards.
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6. Task 6 - Permitting
6.1. The CONSULTANT will complete the following supporting tasks for management of the
permitting task. Project management activities are anticipated to extend for a period of 12
months (April 2025 to April 2026).
6.1.1. Project Organization/Coordination – Effort under this task over the anticipated 12-month
course of the project will involve file management, review of project budget and schedule,
and coordination. This task also includes assistance with the preparation of progress
reports on a monthly basis. This is anticipated to average approximately one (1) hour per
month.
6.1.2. Meetings (2x) – Effort under this task provides for attendance by up to two members of
the CONSULTANT at up to two (2) meetings assumed to be a project kick off meeting
held virtually (via Teams or another online platform), and an additional virtual design
coordination meeting (via Teams or another online platform). Additional meeting
participation may require an amendment to this contract.
6.2. Ecological Surveys - This task includes the following work activities:
6.2.1. Field Delineation / Determination – The CONSULTANT shall complete a field
investigation of the proposed area to delineate wetlands and determine jurisdiction of
wetlands, waters, and other aquatic resources that are regulated by the USACE and/or
Indiana Department of Environmental Management (IDEM). This task includes
preparation and mobilization for field investigation. Field work is expected to be
completed in one 10-hour day with two hours planned per person for mobilization.
6.2.2. Wetland Delineation / Waters of the U.S. Report – The CONSULTANT shall prepare a
Wetland Delineation / Waters Report to determine the presence of wetlands and other
aquatic resources that are regulated by the USACE and/or IDEM. The Wetland
Delineation / Waters of the U.S. Report will include the location of wetlands or waterways
and coordination with the design engineers regarding avoidance alternatives for the
proposed project. The estimated effort assumes that up to one (1) stream and one (1)
wetland will be identified. Stream and wetland resources beyond this amount may
require additional services. The Report will be prepared in accordance with the U.S. Army
Corps of Engineers (USACE) Wetland Delineation Manual (1987) and guidance provided
by the USACE since 1991, including the appropriate Regional Supplement to the Corps
of Engineers Wetland Delineation Manual. The Wetland Delineation / Waters of the U.S.
Report will be coordinated through the USACE during the permitting process. This scope
includes one revision to the Wetland Delineation/Waters of the U.S. Report based on
USACE comments.
6.3. Waterway Permits - The CONSULTANT shall prepare applications for the IDEM Construction
Stormwater General Permit (CSGP) and the City of Carmel Stormwater Management Permit
for this project in accordance with current guidelines. The tasks to be performed shall include
the following:
6.3.1. IDEM CSGP - This task includes the completion of the IDEM CSGP required for all
projects that impact more than 1 acre of land in accordance with the most current INDOT
Ecology, Waterway Permitting, & Stormwater Office (EWPSO) and IDEM guidelines. The
CONSULTANT shall complete the Storm Water Pollution Prevention Plan (SWPPP) and
will include marking up the plan set provided by the designer (Lochmueller) with
appropriate erosion and sediment control measures for incorporation into the overall
design plans along with the completion of the project NOI (Notice of Intent). This task
“Does Not” include any CAD design work for the incorporation of the erosion and
sediment control measures in the plan set as this is included under the design task for
the project. Additionally, this task doesn’t include any storm water inspections, or the
completion of the Notice of Termination (NoT) required to terminate the storm water
inspections.
6.3.2. City of Carmel Stormwater Management Permit – This includes gathering all necessary
landowner information, survey information, design information, and packaging the
information into a permit application for the City of Carmel to approve. This task does not
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include any hydraulic analysis or attending any meetings with the Board of Public Works.
If hydraulic analysis or attendance at any board meetings is required, a supplement will
be required to cover the additional cost of attending the meeting.
6.4. Items Specifically Not Included:
6.4.1. Environmental Documentation (Categorical Exclusion, Environmental Assessment,
Environmental Impact Statement)
6.4.2. Section 106 documentation
6.4.3. Archaeological Investigations
6.4.4. Endangered Species Coordination (Section 7)
6.4.5. Red Flag Investigations
6.4.6. Phase I or II Environmental Site Assessments
6.4.7. Public Involvement
6.4.8. Section 401 Water Quality Certification
6.4.9. Section 404 Permit
6.4.10. IDNR Construction in a Floodway Permit
6.4.11. Mitigation and monitoring activities
7. Task 7 – Right-of-Way Engineering
7.1. The CONSULTANT shall prepare final right-of-way plans, title research, legal descriptions,
route survey plats or right-of-way parcel plats, and other materials to be used in the acquisition
of right-of-way. The CONSULTANT shall provide the following services for up to five (5)
parcels:
7.1.1. Title Research: Prepare a documented title search covering an interval of time including
one valid transfer of fee title beyond a twenty-year period from the date of the search.
The title search shall include all liens (taxes, mortgages, easements, recorded
judgments, etc.) and any encumbrances against the property found to be of record.
7.1.2. Right-of-Way Engineering: Prepare a legal description, right-of-way parcel plat and other
materials to be used in the acquisition of right-of-way in accordance with the Right-of-
Way Engineering Procedure Manual and in accordance with Indiana Administrative Code
865 IAC 1-12, ("Rule 12").
7.1.3. Right-of-Way Staking: Set stakes at right-of-way break points, and at intermediate points
as necessary, to allow visual inspection of the right-of-way line, if necessary, to delineate
the location of the proposed permanent and temporary right-of-way line(s) for the benefit
of the property owner, the appraiser, and the buying agent.
7.1.4. Right-of-Way Revisions: Will make modifications to legal descriptions, right-of-way parcel
plat and other material to be used in the acquisition of right-of-way.
8. Task 8 – Topographic Survey
8.1. Field survey data shall be in conformance with the requirements of Title 865 IAC 1-12 et
sequential.
8.2. Provide full topographic route survey along a section of Smoky Row in Hamilton Co., Indiana.
Survey limits are generally described as follows:
8.3. The limits of the area for the RAB topographic route survey start approximately 275 feet west
of the intersection of Smoky Row with Ironwood Dr. and extend eastward approximately 600
feet along both sides of Smoky Row to a point approximately 325 feet east of the intersection
of Smoky Row with Ironwood Dr., extending outward from the roadway centerline a varying
width of 45 – 125 feet on both sides of Smoky Row (including extending north and south along
Ironwood Dr. 125 feet in each direction) to correctly model existing drainage patterns as shown
on Attachment “1.0” (Survey Limits).
8.4. Trail on the north side of Smoky Row starting approximately 50 feet west of the intersection of
Smoky Row with Hawthrone Dr. and continuing eastward approximately 2,425 feet along the
north side of Smoky Row to a point approximately 400 feet east of the intersection of Smoky
Row with Johnson Dr., extending outward from the northern edge of pavement of Smoky Row
a varying distance of 35 – 45 feet to correctly model existing drainage patterns as shown on
Attachment “1.0” (Survey Limits).
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8.5. Hydraulic Survey – Consisting of locating and detailing various existing storm water drainage
structures as well as two ditch cross sections as shown on Attachment “1.1” (Survey Limits).
8.6. The topographic survey data will be combined into an electronic 3D CAD drawing with a
contoured surface model with one-foot contours, associated break-lines, and topographic
features.
8.7. As a minimum, the topographic survey shall include the location and elevation of all visible
features, including but not limited to building corners and overhangs, paved and gravel
surfaces, guardrail, posts, fences, gates, driveways, field entrances, sidewalk surfaces,
individual trees (except limits only of heavily wooded areas), shrubs, landscaping areas, signs,
poles, posts, manholes, risers, valves, meters, pits, etc.
8.8. Research affected property owners, obtain mailing addresses, and send survey notices to all.
8.9. Using Deed research, road plans, right-of-way plans and field evidence, re-establish right-of-
way, block, lot, and apparent property lines within project area.
8.10. Prepare a Location Control Route Survey Plat. This plat would be used for any additional right-
of-way needs.
8.11. Locate utilities within the project area using observed evidence along with the “Indiana 811”
service. Locate underground utilities as marked by Indiana Underground Plant Protection
Service and/or by available utility maps.
8.12. Establish a horizontal datum of INGCS Hamilton County coordinate system by using terrestrial
traverse observations and GPS static observations incorporating the “INCORS” network.
8.13. Establish a vertical datum of NAVD88 by using GPS static observations and a bench level
circuit.
8.14. Set horizontal control points and vertical benchmarks with references.
8.15. Provide utility contact list.
8.16. Provide an electronic CAD drawing containing one-foot contours, topographic survey linework
and surface model. CAD file shall be AutoCAD, Civil 3D format (LCRS Plat) and Open Road
Designer format for Design purposes.
8.17. Provide Survey field book in PDF format.
Figure 1: Topographic Survey & Project Limits
Smoky Row & Ironwood Dr. Roundabout
Page 9 of 12
9. Task 9 – Utility Coordination
9.1. The CONSULTANT shall have an INDOT certified Utility Coordinator perform utility
coordination services in accordance with 105 IAC 13, IDM Chapter 104, INDOT
Accommodation Policy, and FHWA Program Guide: Utility Relocation and Accommodation on
Federal Aid highway Projects. Utility coordination is included for coordination with up to eight
public utilities. Specific tasks for this utility coordination include the following:
9.1.1. The CONSULTANT shall fulfil the requirements of IAC 13-3-1, including the identification
and documentation of utility stakeholders within the Project Limits; and prepare and
distribute all required utility correspondence.
9.1.2. The CONSULTANT shall prepare and send a letter to each affected utility requesting
verification of the information shown in the project plans.
9.1.3. The CONSULTANT shall prepare and send each utility a set of preliminary plans and
request that the utility identify conflicts with their facilities. Perform conflict analysis and
consider design alternatives to avoid or minimize impacts to utility facilities. Develop utility
conflict matrix.
9.1.4. The CONSULTANT shall recommend work plans for approval including narrative portion
and relocation drawing.
9.1.5. The CONSULTANT shall present all project reports necessary for project delivery such as
status reports and risk reports.
9.1.6. The CONSULTANT shall lead or facilitate any meetings involving utility-specific activities
such as kick-off meetings, conflict resolution meetings and reimbursement eligibility
meetings.
9.1.7. The CONSULTANT shall develop a Utility Master Relocation Plan and prepare a Utility
Relocation Schedule if relocations are required.
9.1.8. The CONSULTANT shall prepare and sign utility special provisions, utility certification,
and all other required contract letting documents.
9.1.9. The CONSULTANT shall conduct post letting coordination services to include tracking
utility relocations, answering utility related questions, and in person or virtual attendance
at construction progress meetings.
9.1.10. The CONSULTANT shall act as a liaison between utility companies and INDOT,
answering questions, interpreting plans, coordinating activities, and other actions as
needed.
9.1.11. No railroad coordination is anticipated for this project and not included in the scope of
services.
10. Task 10 – Landscape Design
10.1. Preliminary Plans
10.1.1. Internal Project Management and Coordination
10.1.1.1. Internal Project Management/Coordination – coordinate with roadway team.
10.1.1.2. Project Initiation Meeting – attend one (1) meeting virtually.
10.1.1.3. Progress Meetings – coordinate with the City to review progress with two (2)
virtual meetings.
10.1.2. Existing Conditions and Site Base Preparation
10.1.2.1. Review Existing Drawings and Site Conditions – coordinate with the roadway
team on the roundabout design, documentation, and status.
10.1.2.2. Ordinance Review, Research, Data Collection – review the City ordinances,
standards, and local precedents.
10.1.3. Concept Development
10.1.3.1. Hardscape Materials Research and Examples– research and determine the
design materials for the roundabout features, and site amenities for site based on
preferred precents and City direction.
10.1.3.2. Roundabout Concept Plans – prepare one (1) color rendered concept plans for
the internal roundabout features.
10.1.3.3. Roundabout Concept Renderings – prepare one (1) color rendered renderings for
the internal roundabout features.
Smoky Row & Ironwood Dr. Roundabout
Page 10 of 12
10.1.3.4. Preferred Roundabout Concept Plan in AutoCAD – prepare CAD layout of design
features and conceptual landscape plans.
10.1.3.5. QC and Revisions – review of drawings for quality and accuracy.
10.1.3.6. Cost Estimate Draft – prepare a draft cost estimate for hardscape features and
landscape plantings.
10.1.3.7. Presentation Preparation – assemble presentation materials into a PowerPoint
presentation for the City review meeting to discuss design direction.
10.1.3.8. Design Review Meeting – present the conceptual designs, renderings, and
hardscape/landscape material palettes to the City for review at one (1) virtual
meeting.
10.1.3.9. Revisions – revise the design and renderings per City feedback from Design
Review Meeting.
10.2. Final Plans
10.2.1. Revisions - revise the design and renderings per City feedback and Design Review.
10.2.2. Final Plan Sheets
10.2.2.1. Landscape Plan for RAB and corridor
10.2.2.2. Landscape Detail Sheets and Plant Lists
10.2.2.3. Hardscape Plan for RAB
10.2.2.4. Hardscape Details for RAB
10.2.3. Final Technical specifications – provide revised technical specifications for letting.
10.3. Letting Documents
10.3.1. Bidding Documents – Prepare bidding documents.
10.3.2. Letting Questions – Answer RFI and questions.
10.3.3. Pre-Construction Meeting – Attend one (1) meeting virtually.
10.4. Construction Phase Services
10.4.1. Contractor RFI – answer contractor questions and respond to RFI during construction.
10.4.2. Punch List Coordination - coordinate with City and CI team to verify completion of punch
list through photos and (1) virtual meeting.
10.4.3. Project Close Out – coordinate with CI team to close out project.
11. Task 11 – Construction Phase Services
11.1. Construction Phase Services will be provided to assist the City of Carmel in the interpretation
of the plans where disagreements may arise and for consultation during construction in the
event unforeseen or unusual conditions arise. Attend Preconstruction conference. Up to five (5)
Shop Drawing reviews during construction will be provided. Up to five (5) responses to
construction requests for information (RFI’s) will be provided.
12. Task 12 – Construction Inspection Services
12.1. Personnel
12.1.1. For the fulfillment of all services outlined in section 12.2 below of this Appendix "A", the
CONSULTANT will provide project engineers / project supervisors (PE/S) as well as any
necessary support staff as needed for a period of time necessary to supplement City
construction administration and inspection personnel and if deemed necessary by the
City to work on the final construction records.
12.1.2. The consultant personnel performing inspection services must be certified through
INDOT’s Certified Technician Training Program unless an approved non-certified
inspector under the direct supervision of the CONSULTANT supervisor. In addition, all
personnel performing sampling and testing required by the "Manual for Frequency of
Sampling and Testing" are required to be Qualified Technicians in accordance with the
Qualified Laboratory and Technician Program. If the construction administration and/or
inspection services provided by the CONSULTANT shall, in the opinion of the City, be
inadequate, the City shall have the right to supplement the construction administration
and/or inspection force. The City, at any time, may remove, with or without cause, any of
the CONSULTANT's employees from the work covered by this Contract. The City shall
not be liable for any loss, damage, or injury of whatever kind resulting from such removal.
Smoky Row & Ironwood Dr. Roundabout
Page 11 of 12
12.1.3. The CONSULTANT's personnel shall take directions from and report to City of Carmel
Engineer or PE/S on all matters concerning contract compliance and administration,
including work hours.
12.1.4. Nothing in this Contract shall be deemed to require the CONSULTANT to perform any act
that would constitute design services or the practice of architecture, professional
engineering, certified public accounting or law. The recommendations, advice, budgetary
information and schedules to be furnished by the CONSULTANT under this contract are
solely for the use of the City and shall not be deemed to be representations, warranties or
guarantees. It is expressly understood that the CONSULTANT is not guarantor or insurer
of the adequacy of any plans and specifications or of any work that is to be performed or
managed by others.
12.2. Services Provided:
12.2.1. Perform all appropriate inspection duties, functions, and tasks that pertain to the
CONSULTANT’s Project Engineers/ Project Supervisors (PS/E) and staff as directed by
City or PE/S and described in the "General Instructions to Field Employees" (including
revisions thereto), construction memorandums as published by INDOT, and as otherwise
directed by the City personnel. Hours and staffing will be controlled by the City.
12.2.2. Equipment: Furnish all construction field testing equipment necessary to sample and test
materials in accordance with INDOT and City of Carmel procedures as specified in the
"General Instructions to Field Employees” (including revisions thereto), construction
memorandums as published by INDOT, the “Manual for Frequency of Sampling and
Testing,” and in accordance with current accepted practices. The City at its own
discretion may provide testing equipment for use by the CONSULTANT. All testing
equipment used is required to be properly calibrated in accordance with the applicable
test methods.
12.2.3. Samples: Obtain all job samples of materials (as required by the "General Instructions to
Field Employees”) delivered to the site. Such samples shall be delivered to the
appropriate laboratory office as directed by the City, if required. All sampling is required to
be performed by individuals who have been qualified in the applicable test method in
accordance with the Qualified Laboratory and Technician Program
12.2.4. Shop Drawings
12.2.4.1. Receive and act upon shop drawings and falsework drawings in accordance with
the "General Instructions to Field Employees” (including revisions thereto) and
construction memorandums as published by INDOT and the City Standards.
Maintain a transmittal log of this correspondence.
12.2.4.2. Upon receipt of approved shop and falsework drawings, specifications and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
contract documents.
12.2.4.3. Alert the contractor's field superintendent when it is observed that materials or
equipment are being or about to be used or installed before the approval of shop
drawings or samples, where such are required.
12.2.5. Review of Work, Inspection and Tests
12.2.5.1. Conduct on-site inspections of the work in progress as a basis for determining that
the work is proceeding in accordance with the contract documents.
12.2.5.2. Verify that all materials have been tested in the manner and extent prescribed by
the latest edition of the Indiana Department of Transportation's "Manual for
Frequency of Sampling and Testing" and in accordance with current accepted
practices. All individuals performing tests are required to be qualified in the
applicable test method in accordance with the Qualified Laboratory and Technician
Program.
12.2.5.3. Accompany visiting inspectors, representing the City or federal agencies having
jurisdiction over the work, and report details of such inspection to the City.
12.2.5.4. Perform other duties as necessary and as directed by the City and mutually agreed
to by the CONSULTANT and the City.
Smoky Row & Ironwood Dr. Roundabout
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12.2.6. Modifications: Consider and evaluate the contractor's suggestions for modifications in
drawings and/or specifications and report them with recommendations to the City.
12.2.7. Records: Prepare and maintain or assist the PE/S in the preparation of, at the job site,
the following:
12.2.7.1. All necessary construction forms and reports, as listed in section 40 of the “General
Instructions to Field Employees.”
12.2.7.2. Orderly files of correspondence, reports of job conferences, shop drawings and
other submissions, reproductions of original contract documents, including all
addenda, change orders and additional drawings after the award of the contract,
progress reports and other project related documents.
12.2.7.3. A diary or logbook, recording hours on the job site, weather conditions, list of
visiting officials, decisions, general observations, and specific observations
regarding test procedures.
12.2.7.4. A record of names, addresses and telephone numbers of all subcontractors and
major material suppliers.
12.2.7.5. A set of drawings on which authorized changes are noted, and delivered to the City
upon request, but in any event at the completion of the project.
12.2.7.6. The final construction record and final estimate as deemed necessary by the City or
the Engineer of Record.
12.2.8. Work Schedule and Suspension: The CONSULTANT's crew shall regulate its work week
to conform to the contractor's hours in accordance with the directions of the City of
Carmel Engineer and City Ordinances. If work on the construction project is suspended
or if the consultant services are no longer required to supplement City personnel and all
matters concerning contract compliance and administration are current, the services of
the CONSULTANT may also be suspended for a reasonable amount of time without cost
to the project.
12.2.9. Progress Estimates: Prepare or assist the PE/S in the preparation of progress estimates
for periodic partial payments to the contractor as required by the specifications and
"General Instructions to Field Employees" and deliver to the City for review and
processing. The payments to the contractor are to be based on estimates of the value of
work performed and materials complete in place in accordance with the contract.
12.2.10. Project Responsibility: The CONSULTANT will be responsible for attendance at
meetings and conferences as deemed necessary by the City of Carmel Engineer, the
documentation of pay quantities and estimates, and the maintenance of appropriate
records related to the construction of the work as stated in the specifications, special
provisions, plans, "General Instructions to Field Employees” (including revisions
thereto), construction memorandums as published by INDOT, and the “Final
Construction Record Guide.”
Smoky Row & Ironwood Dr. Roundabout
Page 1 of 1
APPENDIX "B"
INFORMATION AND SERVICES TO BE FURNISHED BY CITY OF CARMEL
The City of Carmel (LPA) shall do the following in a timely manner so as not to delay the services
of the CONSULTANT:
1. Designate in writing a person to act as LPA's representative with respect to the services to be rendered
under this Agreement. Such person shall have complete authority to transmit instructions, receive
information, interpret and define LPA's policies and decisions with respect to the CONSULTANT's
services for the Project.
2. Designate an employee as the Employee in Charge responsible to coordinate activities between the
CONSULTANT and the LPA and INDOT.
3. Provide all criteria and full information as to LPA's requirements for the Project, including design
objectives and constraints, space, capacity and performance requirements, flexibility and
expandability, and any budgetary limitations.
4. Furnish all specifications and standard drawings applicable to the project and all criteria for design and
details including, but not limited to, signage, highways, structures, grades, curves, sight distances,
clear zones, clearances and design loadings.
5. Assist the CONSULTANT by placing at CONSULTANT's disposal all available information pertinent to
the Project including, but not limited to, the following:
5.1 Previous reports and any other data relative to design or construction of the project.
5.2 Available data from the transportation planning process.
5.3 Utility plans available to the LPA.
5.4 As-built and other record plans for the project area.
6. Furnish to CONSULTANT, as required for performance of CONSULTANT's Basic Services (except to
the extent provided otherwise in Appendix "A") the following:
6.1 Data prepared by or services of others and appropriate professional interpretations of such.
6.2 All written views pertinent to the location and environmental studies that are received by the
LPA.
6.3 Existing ambient air quality data available from State and Local Air Pollution Control Agency.
6.4 Existing water quality data.
6.5 Ambient noise measurements and computer noise analyses if deemed necessary.
6.6 Traffic volumes, traffic assignments and projections, except as noted in Appendix “A”.
7. Arrange for access to and make all provisions for CONSULTANT and Subcontractors to enter upon
public and private property as required to perform services under this Agreement.
8. Furnish approvals and necessary permits from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the
Project. Permit fees shall be paid by LPA at time of submission of said applications.
9. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by CONSULTANT, obtain advice of attorney, insurance counselor and other consultants as
LPA deems appropriate for such examination and render in writing decisions pertaining thereto within
a reasonable time so as not to delay the services of CONSULTANT.
10. Furnish all legal services as may be required for the development of the project.
11. Provide written approval of completed work phases as described in Appendix "A" of this Agreement.
Accomplish reviews and provide written approvals in a timely manner.
Smoky Row & Ironwood Dr. Roundabout
Page 1 of 1
APPENDIX "C"
SCHEDULE
No work under this Contract shall be performed by the CONSULTANT until the CONSULTANT receives a
written notice to proceed from the LPA.
All work by the CONSULTANT under this Contract shall be completed and delivered to the LPA for review
and approval within the approximate time periods shown in the following submission schedule:
1. Topographic Survey no later than 45 Days after receipt of Notice to Proceed.
2. Preliminary Plans Submittal 60 days after receipt of the Topographic Survey.
3. Preliminary Field Check Plans Submittal 120 days after the receipt of review comments from the
City of the Preliminary Plans.
4. Final Plans Submittal 30 days after the receipt of review comments from the City of the Preliminary
Field Check Plans.
Smoky Row & Ironwood Dr. Roundabout
Page 1 of 1
APPENDIX "D"
1. AMOUNT OF PAYMENT
1.1 The CONSULTANT shall receive compensation for providing such professional services
under Appendix “A” of this Agreement in the amount of a total fee not-to-exceed Eight
Hundred Seventy-Three Thousand Eight Hundred Dollars ($873,800.00), unless an
amendment to this Agreement is executed by the parties that increases the maximum
amount payable.
1.2 The CONSULTANT shall be paid for the work performed under Section 1.0, 2.0, 3.0, 4.0,
5.0, 7.0, 8.0, 9.0, 10.0, 11.0 of Appendix “A” of this Agreement on a lump sum basis,
1.2.1 Task 1 – Project Management ............................................................... $41,900.00
1.2.2 Task 2 – Roadway Design and Plan Development ............................. $262,200.00
1.2.3 Task 3 – Hydraulic Design ................................................................... $114,900.00
1.2.4 Task 4 – Traffic Engineering and Planning ..................................................... $0.00
1.2.5 Task 5 – Lighting Design ....................................................................... $16,300.00
1.2.6 Task 6 – Permitting ................................................................................ $31,000.00
1.2.7 Task 7 – Right-of-Way Engineering ....................................................... $28,500.00
1.2.8 Task 8 – Topographic Survey ................................................................ $55,100.00
1.2.9 Task 9 – Utility Coordination .................................................................. $26,800.00
1.2.10 Task 10 – Landscape Design ................................................................ $23,900.00
1.2.11 Task 11 – Construction Phase Services ................................................ $21,100.00
1.3 The CONSULTANT shall be paid for the work performed under Section 12.0 of Appendix
“A” of this Agreement on an hourly basis,
1.3.1 Task 12 – Construction Inspection Services ........................................ $252,000.00
1.4 The CONSULTANT shall not be paid for any service performed by the LPA or services not
required to develop this project. Costs for routine photocopy and paper reproduction,
cellular phone costs, pager costs per diem, mileage and computer time costs will not be
paid as a reimbursable but is to be included in the above fees and overhead costs.
2. METHOD OF PAYMENT
2.1 The CONSULTANT shall submit invoices to the LPA on a monthly basis for services
rendered. In no event shall the total of the CONSULTANT’s invoices exceed the amount
provided in this Appendix “D” without prior approval as provided elsewhere in this
Agreement.
2.2 The LPA shall pay the CONSULTANT for said invoices within thirty (30) calendar days for
CONSULTANT’s services.
Project:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochmueller Project No:125-1003
Client Project No.:
FEE TYPE FIRM PROPOSED FEE
Lump Sum Lochmueller $41,900.00
Lump Sum Lochmueller $262,200.00
Lump Sum Lochmueller $114,900.00
Lump Sum Lochmueller $0.00
Lump Sum Lochmueller $16,300.00
Lump Sum Lochmueller $31,000.00
Lump Sum Lochmueller $28,500.00
Lump Sum Lochmueller $55,100.00
Lump Sum Lochmueller $26,800.00
Lump Sum Lochmueller $23,900.00
Lump Sum Lochmueller $21,200.00
Hourly Not To Exceed Lochmueller $252,000.00
$873,800.00
Task 9 - Utility Coordination
Task 10 - Landscape Design
Task 11 - Construction Phase Services
Task 12 - Construction Inspection Services
Total Not To Exceed Fee
Task 8 - Topographic Survey
Fee Summary
March 28, 2025
ITEM
Task 1 - Project Management
Task 2 - Roadway Design and Plan Development
Task 3 - Hydraulic Design
Task 4 - Traffic Engineering and Planning
Task 5 - Lighting Design
Task 6 - Permitting
Task 7 - Right-of-Way Engineering
1 of 37
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Kick-Off Meeting 2025 2 2 2 2 8 $1,698.00
Progress Meetings (Monthly for 9 months)2025 9 15 9 33 $6,549.00
Progress Meetings (Monthly for 6 months)2026 6 10 6 22 $4,536.27
Stakeholder Meetings (3 max)2025 2 3 3 3 11 $2,232.00
Progress Reports 2025 5 5 10 $1,990.00
Progress Reports 2026 5 5 10 $2,067.61
Project Coordination 2025 18 8 30 56 $12,506.00
Project Coordination 2026 12 12 20 44 $10,269.48
Total Hours ECI 49 0 35 0 90 20 0 0 194 $41,848.36
Hourly Rate (2025)$315.00 $255.00 $232.00 $202.00 $166.00 $136.00 $117.00 $152.00
Hourly Rate (2026)3.9%$327.29 $264.95 $241.05 $209.88 $172.47 $141.30 $121.56 $157.93
Hourly Rate (2027)3.9%$340.05 $275.28 $250.45 $218.06 $179.20 $146.81 $126.30 $164.09
Hourly Rate (2028)3.9%$353.31 $286.01 $260.22 $226.57 $186.19 $152.54 $131.23 $170.49
$41,848.36
DIRECT EXPENSES No.Unit No.Unit Rate
$0.00
TOTAL FEE:$41,900.00
Task 1 - Project Management
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Senior
Engineer II
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
Engineering
Intern I
Total Labor Cost
Total Direct Expense Cost
Engineering
Designer II
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Preliminary Plans
Site Vistit (Confirm Survey Data, Design Criteria and Pvmt. Dsn.)2025 4 4 4 12 $2,468.00
Process Survey and Project Sheet Set-up 2025 8 8 20 36 $5,456.00
Horizontal Alignment Design of Roundabout (2 interations max)2025 2 10 24 8 44 $6,770.00
Vertical Profile Design of Roundabout (2 iterations max)2025 2 16 24 8 50 $7,766.00
Horizontal Alignment Design of Sidewalk/Trail (1 iteration max.)2025 4 6 6 16 $2,392.00
Vertical Profile Design of Sidewalk/Trail (1 iteration max.)2025 4 6 6 16 $2,392.00
Cooridor Modeling/Assembly Design 2025 8 40 12 60 $8,592.00
Title Sheet & Index Sheet 2025 1 1 $152.00
Preliminary Geometric Ties/Ref Pts/Bench Marks 2025 2 8 8 18 $2,636.00
Preliminary Typical Cross Sections 2025 4 8 4 16 $2,360.00
Preliminary Maintenance of Traffic 2025 2 8 12 22 $3,244.00
Preliminary Plat No 1 2025 1 2 2 5 $742.00
Preliminary Plan and Profile Sheets 2025 2 12 24 24 62 $9,534.00
Prelminary Construction Detail Sheets 2025 8 16 24 48 $7,152.00
Preliminary Roundabout Details 2025 4 12 12 28 $4,120.00
Prteliminary ADA Curb Ramp Design (16 Ramps and 4 Splitter Island Crossings)2025 20 30 20 70 $10,440.00
Preliminary Temporary Erosion Control Plan & Tables 2025 8 16 16 40 $5,936.00
Preliminary Signing and Pavement Markings 2025 4 12 12 28 $4,120.00
Preliminary Tables 2025 2 8 12 22 $3,244.00
Design of Const Limits and Preliminary R/W 2025 8 12 4 24 $3,568.00
Design Calculation Documentation 2025 2 12 20 34 $5,342.00
Level 1 Roundabout Design Checklist 2025 1 2 2 5 $919.00
Preliminary Cross Sections 2025 2 8 8 18 $2,636.00
QC/QA 2025 12 24 36 $9,900.00
Preliminary Quantities/Cost Est 2025 8 12 20 $2,960.00
SUBTOTAL: Preliminary Plans 25 24 0 0 153 310 0 219 731 $114,841.00
Engineering
Intern I
Engineering
Designer II
Task 2 - Roadway Design and Plan Development
STAFF HOURS BY CLASSIFICATION
Rate Year Senior Project
Manager II
Senior Engineer
II
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Engineering
Intern I
Engineering
Designer II
Task 2 - Roadway Design and Plan Development
STAFF HOURS BY CLASSIFICATION
Rate Year Senior Project
Manager II
Senior Engineer
II
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
Prelminary Field Check Plans
Revise Plans per Preliminary Plan Review 2025 8 16 24 24 72 $12,088.00
Finalize Title Sheet & Index Sheets 2025 2 2 4 $576.00
Finalize Geometric Tie-In Sheet 2025 1 1 2 $288.00
Finalize Typical Cross Sections 2025 2 4 8 14 $2,092.00
Finalize Maintenance of Traffic 2025 8 10 10 28 $4,208.00
Finalize Plat No. 1 2025 1 1 4 6 $910.00
Finalize Plan and Profile Sheets 2025 12 16 16 44 $6,600.00
Finalize Construction Detail Sheets 2025 12 16 20 48 $7,208.00
Finalize Roundabout Details 2025 12 12 20 44 $6,664.00
Finalize Roundabout Spot Elevation Details 2025 8 16 10 34 $5,024.00
Finalize ADA Curb Ramp Design (16 Ramps and 4 Splitter Island Crossings)2025 20 24 8 52 $7,800.00
Finalize Temporary Erosion Control Plan & Tables 2025 12 16 20 48 $7,208.00
Finalize Sign and Pavement Markings 2025 8 8 16 32 $4,848.00
Finalize Sign and Pavement Markings Tables 2025 1 2 2 5 $742.00
Finalize Underdrain Table 2025 1 12 4 17 $2,406.00
Finalize Approach Table 2025 1 4 4 9 $1,318.00
Finalize Structure Data Table 2025 2 2 4 $576.00
Finalize Cross Sections 2025 4 4 8 16 $2,424.00
Coordination with Hydraulics 2025 8 4 2 14 $2,176.00
Coordination with Environmental for Permitting 2025 8 4 2 14 $2,176.00
Constructability Review and Revisions 2025 12 24 4 16 16 72 $15,172.00
Finalize Level 1 Roundabout Design Checklist 2025 2 4 6 $876.00
Design Computations 2025 4 16 20 $2,840.00
Updated Quantities 2025 4 8 12 $1,752.00
Updated Constr. Cost Est.2025 1 2 3 $438.00
Technical Specifications 2025 8 12 8 28 $5,600.00
Prepare Contract Book 2025 4 8 12 $2,588.00
QA/QC 2025 12 20 32 $8,880.00
SUBTOTAL: Prelminary Field Check Plans 44 44 0 0 169 236 0 199 692 $115,478.00
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Engineering
Intern I
Engineering
Designer II
Task 2 - Roadway Design and Plan Development
STAFF HOURS BY CLASSIFICATION
Rate Year Senior Project
Manager II
Senior Engineer
II
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
Final Plans
Revise Plans per Stage 3 Review 2026 4 10 16 24 54 $9,085.02
Final Constr. Cost Est. & Final Est. of Quant.2026 2 2 8 2 14 $2,445.81
QA/QC 2026 8 8 8 24 $6,117.63
Contract Book Review 2026 8 8 16 $4,737.84
Final Technical Specifications for Bidding 2026 4 2 8 14 $3,218.82
Contractor Questions 2026 4 8 16 28 $6,188.28
SUBTOTAL: Final Plans 30 26 0 0 44 24 0 26 150 $31,793.40
Total Hours ECI 99 94 0 0 366 570 0 444 1,573 $262,112.40
Hourly Rate (2025)$315.00 $255.00 $232.00 $202.00 $166.00 $136.00 $117.00 $152.00
Hourly Rate (2026)3.9%$327.29 $264.95 $241.05 $209.88 $172.47 $141.30 $121.56 $157.93
Hourly Rate (2027)3.9%$340.05 $275.28 $250.45 $218.06 $179.20 $146.81 $126.30 $164.09
Hourly Rate (2028)3.9%$353.31 $286.01 $260.22 $226.57 $186.19 $152.54 $131.23 $170.49
$262,112.40
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)3 Trips x 20 Mi./Trip x $0.67 $40.20
Mileage (On-Site Miles)Trips x Mi./Trip x $0.00
$40.20
TOTAL FEE:$262,200.00
Total Direct Expense Cost
Total Labor Cost
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row and Ironwood Dr. RAB
Client:Carmel
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Preliminary Field Check Plans
Existing Data Gathering and Review 2025 2 8 10 $1,746.00
Coordination with City + Design Teams 2025 8 8 16 8 40 $7,744.00
Delineate Drainage Areas 2025 4 16 20 $3,492.00
Hydrologic Calculations 2025 4 8 8 20 $3,340.00
Release Rates 2025 2 2 4 $816.00
Hydrologic Exhibits 2025 2 2 8 4 16 $2,724.00
Tailwater Analysis (2 outlets)2025 4 16 20 $3,492.00
Exist. Hydraulic Analysis 2025 2 8 10 $1,746.00
Prelim. Gutter Spread Analysis and Inlet Spacing Design 2025 4 16 20 $3,188.00
Prelim. Drainage Outside Pavement 2025 2 8 10 $1,746.00
Prelim. Hydraulic Analysis and Design 2025 4 16 20 $3,492.00
Detention Analysis and Design 2025 8 10 20 38 $6,294.00
Prelim. BMP Analysis and Design 2025 8 10 22 40 $6,566.00
Plan Sheet Review and Markups 2025 6 6 16 28 $4,624.00
Prelim. Detention & BMP Details 2025 6 6 16 24 52 $9,544.00
Prelim. Structure Data Table 2025 2 6 2 10 $1,732.00
Prelim. Quantity Calcs and Cost Est. for Hydraulic Elements 2025 2 4 6 $1,050.00
QA/QC 2025 12 8 14 2 36 $7,832.00
SUBTOTAL: Preliminary Field Check Plans 20 78 146 124 32 0 0 0 400 $71,168.00
Task 3 - Hydraulic Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior Project
Manager I
Senior
Engineer I
Project
Engineer I
Engineering
Designer IV
Engineering
Intern III
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row and Ironwood Dr. RAB
Client:Carmel
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Preliminary Field Check Plans
Task 3 - Hydraulic Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior Project
Manager I
Senior
Engineer I
Project
Engineer I
Engineering
Designer IV
Engineering
Intern III
Final Plans
Preliminary Field Check 2025 4 4 8 $1,696.00
Coordination with City Stormwater + Design Teams 2025 4 4 4 8 20 $3,796.00
Final Gutter Spread Analysis and Inlet Spacing Design 2025 2 8 10 $1,594.00
Final Hydraulic Analysis and Design 2025 8 10 20 38 $6,294.00
Final BMP Analysis and Design 2025 4 8 12 24 $3,884.00
Plan Sheet Review and Markups 2025 4 6 20 30 $4,662.00
Final Detention & BMP Details 2025 4 4 10 12 30 $5,452.00
Final Structure Data Table 2025 2 4 2 8 $1,460.00
Calculations and Documentation for Permits 2025 2 8 10 $1,594.00
Final Quantity Calcs and Cost Est. for Hydraulic Elements 2025 2 4 6 $1,050.00
Stormwater Drainage Technical Report 2025 6 6 40 52 $7,888.00
QA/QC 2025 8 2 8 2 20 $4,308.00
SUBTOTAL: Final Plans 16 64 76 176 44 388 $43,678.00
Total Hours ECI 36 118 196 258 48 656 $114,846.00
Hourly Rate (2025)$269.00 $253.00 $155.00 $136.00 $205.00
Hourly Rate (2026)3.9%$279.49 $262.87 $161.05 $141.30 $213.00
Hourly Rate (2027)3.9%$290.39 $273.12 $167.33 $146.81 $221.30
Hourly Rate (2028)3.9%$301.72 $283.77 $173.85 $152.54 $229.93
$114,846.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)2 Trips x 25 Mi./Trip x $0.67 $33.50
Mileage (On-Site Miles)Trips x Mi./Trip x $0.00
Trips x Mi./Trip x $0.00
$33.50
TOTAL FEE:$114,900.00
Total Labor Cost
Total Direct Expense Cost
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
No Scope Included in Proposal
SUBTOTAL: Lochgroup Project No.:0 0 0 0 0 0 0 0 0 $0.00
Total Hours ECI 0 0 0 0 0 0 0 0 0 $0.00
Hourly Rate (2025)$315.00 $232.00 $136.00 $117.00 $193.00
Hourly Rate (2026)3.9%$327.29 $241.05 $141.30 $121.56 $200.53
Hourly Rate (2027)3.9%$340.05 $250.45 $146.81 $126.30 $208.35
Hourly Rate (2028)3.9%$353.31 $260.22 $152.54 $131.23 $216.47
$0.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)Trips x Mi./Trip x $0.67 $0.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
Turning Movement Counts (Subconsultant - GHA)Locations x Hrs/Location $184.00 $0.00
Daily Counts Locations x Days/Location $0.00 $0.00
$0.00
TOTAL FEE:$0.00
Transportation
Planner I
Total Labor Cost
Total Direct Expense Cost
Task 4 - Traffic Engineering and Planning
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Project
Engineer IV
Engineering
Intern III
Engineering
Intern I
Transportatio
n Planner IV
Transportatio
n Planner III
Transportatio
n Planner II
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
Prelminary Field Check Plans
Front-end Coord. w/ Road staff & City 2025 1 2 3 $761.00
Electric Utility Coordination - Service Point(s) Determination 2025 1 2 3 $761.00
Initial Site Visit 2025 3 3 $759.00
Lighting Plan Sheet Development 2025 3 5 8 $1,534.00
Lighting Detail Sheets 2025 2 2 4 $816.00
Revise Lighting Plans Follwing Prelim Site Visit 2025 2 2 4 $816.00
Final Lighting Plan Sheets 2025 2 4 6 $1,126.00
Final Lighting Detail Sheets 2025 2 2 4 $816.00
Wire/Breaker Size and Voltage Drop Calcs 2025 1 1 2 $410.00
Lighting Special Provisions 2025 2 2 $506.00
Qtys and Cost Estimate 2025 2 2 4 $816.00
QA/QC 2025 2 2 4 $820.00
Innderduct layout 2025 1 2 3 6 $1,226.00
Inndercut specs 2025 1 2 3 $761.00
SUBTOTAL: Prelminary Field Check Plans 7 26 23 0 0 0 56 $11,928.00
Engineering
Technician II
Task 5 - Lighting Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Engineer II
Senior
Engineer I
Project
Engineer I
Engineering
Intern II
Engineering
Designer III
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Engineering
Technician II
Task 5 - Lighting Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Engineer II
Senior
Engineer I
Project
Engineer I
Engineering
Intern II
Engineering
Designer III
Final Plans
Revise Plans per Pre-Final Review 2025 1 2 2 5 $1,071.00
Final Const. Cost Est. & Final Est. of Qtys (update item calcs shts) 2025 1 1 2 $408.00
Final Special Provisions 2025 2 2 $506.00
QA/QC 2025 2 2 4 $820.00
Review Shop Drawings for prop. light poles 2025 2 2 $506.00
RFI's During Contract Bidding Phase 2025 2 2 4 $1,016.00
SUBTOTAL: Final Plans 5 9 5 0 0 0 19 $4,327.00
Total Hours ECI 12 35 28 0 0 0 75 $16,255.00
Hourly Rate (2025)$255.00 $253.00 $155.00 $124.00 $162.00 $112.00
Hourly Rate (2026)3.9%$264.95 $262.87 $161.05 $128.84 $168.32 $116.37
Hourly Rate (2027)3.9%$275.28 $273.12 $167.33 $133.86 $174.88 $120.91
Hourly Rate (2028)3.9%$286.01 $283.77 $173.85 $139.08 $181.70 $125.62
$16,255.00
DIRECT EXPENSES No.Unit No.Unit
Mileage (Site)2 Trips x 20 Mi./Trip x $0.67 $26.80
Mileage (On-Site Miles)2 Trips x 5 Mi./Trip x $0.67 $6.70
$33.50
TOTAL FEE:$16,300.00
Total Direct Expense Cost
Total Direct Labor Cost
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Project Organization/Coordination
Project Organization/Coordination 2025 0 12 0 0 0 0 0 0 12 $3,228.00
Client/Design Coordination Meetings (x2)2025 0 4 4 0 0 0 0 0 8 $1,868.00
SUBTOTAL: Project Organization/Coordination 0 16 4 0 0 0 0 0 20 $5,096.00
Ecological Surveys
Field Delineation / Determination (Update)2025 0 0 12 0 0 0 12 0 24 $3,636.00
Wetland Delination/Waters of the US Report (Update)2025 0 2 10 0 0 0 40 0 52 $6,718.00
SUBTOTAL: Ecological Surveys 0 2 22 0 0 0 52 0 76 $10,354.00
Waterway Permits
IDEM CSGP 2025 2 2 2 0 40 0 0 0 46 $8,884.00
City of Carmel Stormwater Management Permit 2025 2 2 2 0 24 0 0 2 32 $6,176.00
SUBTOTAL: Waterway Permits 4 4 4 0 64 0 0 2 78 $15,060.00
Total Hours ECI 4 22 30 0 64 0 52 2 174 $30,510.00
Hourly Rate (2025)$315.00 $269.00 $198.00 $189.00 $183.00 $138.00 $105.00 $110.00
Hourly Rate (2026)3.9%$327.29 $279.49 $205.72 $196.37 $190.14 $143.38 $109.10 $114.29
Hourly Rate (2027)3.9%$340.05 $290.39 $213.75 $204.03 $197.55 $148.97 $113.35 $118.75
Hourly Rate (2028)3.9%$353.31 $301.72 $222.08 $211.99 $205.26 $154.78 $117.77 $123.38
$30,510.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Indy to Site)1 Trips x 40 Mi./Trip x $0.67 $26.80
Lodging 0 Rooms x 0 Nights x $110.00 $0.00
Per Diem 0 Staff x 0 Days x $41.00 $0.00
Printing & Postage $100.00
CSGP Fee $175.00
Public Notice (CSGP)$150.00
$451.80
TOTAL FEE:$31,000.00
Total Labor Cost
Total Direct Expense Cost
Task 6 - Permitting
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Senior
Project
Environmental
Specialist IV
Project
Liason
Environment
al Specialist
Environment
al Specialist
Environment
al Specialist I
Administrativ
e Assistant
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TASK DESCRIPTION
Title Research and T&E Report 2026 5 $550 $2,750.00
Right-of-Way Engineering 2026 5 $3,900 $19,500.00
Parcel Revision ( Due to design or owner change)2026 1 $1,500 $1,500.00
Right-of-Way Staking 2026 5 $950 $4,750.00
TOTAL FEE:$28,500.00
Task 7 - Right-of-Way Engineering
TOTAL FEE /
TASKRate
Year
Number of
Parcels Unit Price
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASKLABORLCRSP & Deed Research
Travel 2025 0 $0.00
Survey Notices and Interviews 2025 2 1 3 $290.00
Deed & Section Corner Reference Research 2025 10 10 $1,240.00
Property & Section Corner Tie-In 2025 16 12 28 $3,936.00
Property Line Analysis and LCRS Plat Preparation 2025 2 32 34 $7,482.00
SUBTOTAL: LCRSP & Deed Research 2 32 16 22 0 2 1 75 $12,948.00
Horizontal Control
Re-establish Highway & R.R Baselines 2025 0 $0.00
Tie-In Survey Baseline and Random Control 2025 10 10 20 $2,770.00
Network Adjustments & Baseline Calculations 2025 0 $0.00
Stake Out Primary Baseline 2025 12 12 24 $3,324.00
Stake Out S-Lines 2025 0 $0.00
Set Aerial Panels & Tie-In 2025 0 $0.00
Reference Horizontal Control Points 2025 2 2 4 $554.00
SUBTOTAL: Horizontal Control 0 0 24 24 0 0 0 48 $6,648.00
Vertical Control
Bench and Random Control Level Circuit 2025 10 10 20 $2,770.00
Aerial Panel Level Circuit 2025 0 $0.00
SUBTOTAL: Vertical Control 0 0 10 10 0 0 0 20 $2,770.00
Topo & Cross Sections
Utility Research & Location 2025 2 8 8 18 $2,650.00
Storm & Sanitary Sewer Structure Details 2025 20 20 40 $5,540.00
Topo (w/ Surface Model) Survey Baseline 2025 24 24 48 $6,648.00
Topo (w/ Surface Model) S-Lines 2025 0 $0.00
Hydraulic Cross Sections 2025 4 4 8 $1,108.00
Local Testimony / High Water Levels 2025 0 $0.00
Stream Data / Present Structure 2025 0 $0.00
Storm & Sanitary Sewer Structure Details 2025 0 $0.00
SUBTOTAL: Topo & Cross Sections 0 2 56 56 0 0 0 114 $15,946.00
Task 8 - Topographic Survey
Rate
Year
Senior
Project
Professional
Surveyor IV
Survey Party
Chief III
Survey Party
Chief II
Survey Party
Chief I
Survey
Technician
Admin
Assistant
STAFF HOURS BY CLASSIFICATION
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Task 8 - Topographic Survey
Rate
Year
Senior
Project
Professional
Surveyor IV
Survey Party
Chief III
Survey Party
Chief II
Survey Party
Chief I
Survey
Technician
Admin
Assistant
STAFF HOURS BY CLASSIFICATION
Final Field Notes & QC/QA
Topo Data Collection Compilation 2025 12 12 $2,604.00
Develop Surface Model DTM & Contours 2025 16 16 $3,472.00
Field Notes & Calculations 2025 8 8 $1,736.00
Crew Coordination & Project Review 2025 2 4 6 $1,406.00
Final Notebook Review 2025 1 8 9 $2,005.00
Project Management & QC/QA 2025 2 8 10 $2,274.00
SUBTOTAL: Final Field Notes & QC/QA 5 56 0 0 0 0 0 61 $13,497.00
Total Hours ECI 7 90 106 112 0 2 1 318 $51,809.00
Hourly Rate (2025)$269.00 $217.00 $153.00 $124.00 $112.00 $90.00 $110.00
Hourly Rate (2026)3.9%$279.49 $225.46 $158.97 $128.84 $116.37 $93.51 $114.29
Hourly Rate (2027)3.9%$290.39 $234.26 $165.17 $133.86 $120.91 $97.16 $118.75
Hourly Rate (2028)3.9%$301.72 $243.39 $171.61 $139.08 $125.62 $100.95 $123.38
$51,809.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)20 Trips x 240 Mi./Trip x $0.67 $3,216.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.00
Lodging Rooms x Nights x $0.00
Per Diem Staff x Days x $0.00
SUBCONSULTANT FEES
$3,216.00
TOTAL FEE:$55,100.00
Total Labor Cost
Total Direct Expense Cost and Subconsultant Fees
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
General Requirements
Research Utility Facilities within Project 2025 0 $0.00
Create and Maintain Utility Files and Correspondence Records 2025 4 12 16 $1,964.00
Input Data and Maintain INDOT UMS 2025 0 $0.00
Prepare and Distribute INDOT Letter of Project Initial Notice 2025 2 4 4 10 $1,218.00
Prepare and Distribute Utility Letter of Facility Verification Phase 2025 2 4 4 10 $1,218.00
Prepare and Distribute Utility Letter of Facility Conflict Identification 2025 2 4 4 10 $1,218.00
Prepare and Distribute Utility Letter of Utility Work Plan Development 2025 2 4 8 14 $1,650.00
Develop, Coordinate, and Submit Utility Risk Assessments 2025 0 $0.00
SUBTOTAL: General Requirements 0 0 12 16 32 0 60 $7,268.00
Project Utility Meetings (including travel)
Initial Kick off Meeting and Goal Establishment 2025 0 $0.00
Utility On-site Needs Assessment for Design and Construction 2025 8 8 $1,336.00
Progress Reports and Progress Meetings 2025 8 8 $1,336.00
Preparation of Utility Exhibits for Meetings 2025 0 $0.00
Prepare and Attend Preliminary Field Check 2025 0 $0.00
Internal Project Team Meetings 2025 4 4 $668.00
Prepare for and Attend Final Field Check 2025 0 $0.00
Prepare for and Attend Conflict Resolution Meetings 2025 8 4 12 $1,788.00
Coordinate Utility Work Plans with Railroad 2025 0 $0.00
SUBTOTAL: Project Utility Meetings (including travel)0 0 28 4 0 0 32 $5,128.00
Utility/Design Integration
Evaluate Potential Utility Impacts for Design Alternatives 2025 8 4 12 $1,788.00
Coordinate Utility Records and Collect One Call with Survey 2025 0 $0.00
Integrate, Review, and Update Utility Information into Design Files 2025 0 $0.00
Develop and Update Utility Plan Sheets 2025 0 $0.00
Identify and Coordinate SUE services 2025 0 $0.00
Develop, Maintain, and Update Utility Conflict Matrix 2025 4 8 12 $1,572.00
Develop and Coordinate Design Alternatives to Minimize Utility Impacts 2025 0 $0.00
SUBTOTAL: Utility/Design Integration 0 0 12 12 0 0 24 $3,360.00
Task 9 - Utility Coordination
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Project
Engineer IV
Lead Utility
Coordinator
Utility
Coordinator I
Utility
Coordinator
Support
Engineering
Designer II
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Task 9 - Utility Coordination
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Project
Engineer IV
Lead Utility
Coordinator
Utility
Coordinator I
Utility
Coordinator
Support
Engineering
Designer II
Utility ROW Integration
Identify and Obtain all Utility Property Interest Documents 2025 2 2 $334.00
Integrate, Review, and Update Easement information into ROW Engineering 2025 0 $0.00
Identify and Coordinate Acquisition of Parcels containing Utility Easements 2025 0 $0.00
Coordinate Execution of Subordination or Similar Agreements 2025 0 $0.00
Coordinate Acquisition of Utility ROW with City Acquisition 2025 0 $0.00
SUBTOTAL: Utility ROW Integration 0 0 2 0 0 0 2 $334.00
Receive, Review, and Develop Reimbursement Documents
Coordinate and Obtain Utility Cost Estimates 2025 2 2 $334.00
Coordinate Completed Execution of Reimbursement Agreements 2025 4 4 $668.00
Coordinate to Receive, Review, and Approve Invoices 2025 2 2 $334.00
Coordinate and Issue Letter for Final Invoice 2025 0 $0.00
SUBTOTAL: SUBTOTAL: Utility ROW Integration 0 0 8 0 0 0 8 $1,336.00
Receive, Review, and Develop Contract Documents
Coordinate and Conduct Utility Constructability Reviews 2025 8 4 12 $1,788.00
Coordinate, Review, and Approve Utility Work Plans 2025 4 8 12 $1,572.00
Develop Utility Relocation Schedule and Master Relocation Plan 2025 4 8 12 $1,572.00
Develop Utility Special Provisions and Contract Deliverables 2025 4 8 12 $1,572.00
SUBTOTAL: Receive, Review, and Develop Contract Documents 0 0 20 28 0 0 48 $6,504.00
Construction Phase Utility Coordination
Distribute Utility Relocation Notice to Proceeds 2026 2 4 6 $795.87
Coordinate and Track Utility Relocations 2026 2 4 4 10 $1,265.50
Attend Construction Progress Meetings 2026 4 4 $694.05
Issue Letter Completion of Work Plans 0 Check
Submit Utility Records for State Retention 0 Check
SUBTOTAL: Construction Phase Utility Coordination 0 0 8 4 8 0 20 $2,755.43
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Task 9 - Utility Coordination
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Project
Engineer IV
Lead Utility
Coordinator
Utility
Coordinator I
Utility
Coordinator
Support
Engineering
Designer II
Total Hours ECI 0 0 90 64 40 0 194 $26,685.43
Hourly Rate (2025)$315.00 $232.00 $167.00 $113.00 $108.00 $152.00
Hourly Rate (2026)3.9%$327.29 $241.05 $173.51 $117.41 $112.21 $157.93
Hourly Rate (2027)3.9%$340.05 $250.45 $180.28 $121.99 $116.59 $164.09
Hourly Rate (2028)3.9%$353.31 $260.22 $187.31 $126.74 $121.14 $170.49
$26,685.43
$26,685.43
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)3 Trips x 30 Mi./Trip x $0.67 $60.30
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
$60.30
TOTAL FEE:$26,800.00
Total Labor Cost
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Preliminary Field Check Plans
Internal Project Management & Coordination
Internal UDLA project management/coordination 2025 2 2 $498.00
Meeting: project Initiation meeting (1) TEAMS 2025 2 2 $498.00
Internal progress meetings (2) TEAMS 2025 2 2 4 $786.00
Existing Conditions & Site Base Preparation
Review existing drawings and site conditions 2025 1 1 2 $393.00
Ordinance review, research, data collection 2025 1 1 2 $393.00
Concept Development
Hardscape materials research and examples 2025 2 2 4 $786.00
Roundabout design concept plans (x1)2025 2 8 10 $1,650.00
Roundabout design concept persective rendering (x1)2025 2 8 10 $1,650.00
Preferred round about concept plan in AutoCAD 2025 1 8 9 $1,401.00
QC and revisions 2025 1 4 5 $825.00
Cost estimate and quantities DRAFT 2025 1 2 3 $537.00
Presentation prep 2025 1 1 2 $393.00
Meeting: Design review #1 TEAMS 2025 1 1 2 $393.00
Revisions 2025 1 6 7 $1,113.00
SUBTOTAL: Preliminary Field Check Plans 20 44 0 0 0 0 0 0 64 $11,316.00
Final Plans
Respond to city comments 2025 1 2 3 $537.00
LP 1.1 - landscape plan RAB and corridor 2025 2 3 5 $930.00
LP 3.1 - landscape details and plant lists 2025 2 4 6 $1,074.00
LS 2.1 - hardscape plan RAB 2025 3 5 8 $1,467.00
LP 3.1 - hardscape details 2025 4 6 10 $1,860.00
Final technical specifications 2025 6 1 7 $1,638.00
QC and revisions 2025 2 6 8 $1,362.00
Final PDFs 2025 1 1 $144.00
SUBTOTAL: Final Plans 20 28 0 0 0 0 0 0 48 $9,012.00
Task 10 - Landscape Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Landscape
Architect
Landscape
Architect
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Task 10 - Landscape Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Landscape
Architect
Landscape
Architect
Letting Documents
Prepare Bid Documents 2026 2 1 3 $667.04
Letting Questions/Revisions 2026 2 2 4 $816.65
PreConstruction Meeting (TEAMS)2026 1 1 $258.71
SUBTOTAL: Letting Documents 5 3 0 0 0 0 0 0 8 $1,742.40
Construction Inspection
Construction administration (review submittals, etc)2026 4 4 $1,034.84
Punch list by City/coordination with City 2026 2 2 $517.42
Project closeout 2026 1 1 $258.71
SUBTOTAL: Construction Inspection 7 0 0 0 0 0 0 0 7 $1,810.98
Total Hours ECI 52 75 0 0 0 0 0 0 127 $23,881.38
Hourly Rate (2025)$249.00 $144.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Hourly Rate (2026)3.9%$258.71 $149.62 $1.04 $1.04 $1.04 $1.04 $1.04 $1.04
Hourly Rate (2027)3.9%$268.80 $155.45 $1.08 $1.08 $1.08 $1.08 $1.08 $1.08
Hourly Rate (2028)3.9%$279.28 $161.51 $1.12 $1.12 $1.12 $1.12 $1.12 $1.12
$23,881.38
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)Trips x Mi./Trip x $0.67 $0.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
Trips x Mi./Trip x $0.67 $0.00
$0.00
TOTAL FEE:$23,900.00
Total Labor Cost
Total Direct Expense Cost
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
Attend Preconstruction Conference 2025 2 2 2 4 10 $2,268.00
Questions during construction (up to 5 RFI's)2025 15 10 6 31 $7,141.00
Shop Drawing Review (up to 5 Reviews)2025 25 16 10 51 $11,747.00
Total Hours ECI 42 2 28 0 20 0 0 0 92 $21,156.00
Average Unburdended Rate (2025)$255.00 $315.00 $232.00 $197.00 $166.00 $134.00 $116.00 $148.00
Average Unburdended Rate (2026)3.9%$264.95 $327.29 $241.05 $204.68 $172.47 $139.23 $120.52 $153.77
Average Unburdended Rate (2027)3.9%$275.28 $340.05 $250.45 $212.67 $179.20 $144.66 $125.22 $159.77
Average Unburdended Rate (2028)3.9%$286.01 $353.31 $260.22 $220.96 $186.19 $150.30 $130.11 $166.00
$21,156.00
$21,156.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)Trips x Mi./Trip x $0.67 $0.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
Mileage (LDO)Trips x Mi./Trip x $0.67 $0.00
$0.00
TOTAL FEE:$21,200.00
Total Labor Cost
Total Labor Cost
Total Direct Expense Cost
Task 11 - Construction Phase Services
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Engineer II
Senior
Project
Manager II
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
Engineering
Intern I
Engineering
Designer II
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Project Name:Smoky Row & Ironwood Dr. Roundabout
Client:City of Carmel, IN
Lochgroup Project No.:125-1003
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Full Time Inspection 2026 1,020 340 1,360 $251,521.12
Total Hours ECI 1,020 340 0 0 0 0 0 0 1,360 $251,521.12
Hourly Rate (2025)$200.00 $112.00
Hourly Rate (2026)3.9%$207.80 $116.37
Hourly Rate (2027)3.9%$215.90 $120.91
Hourly Rate (2028)3.9%$224.32 $125.62
$251,521.12
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)120 Trips x 5 Mi./Trip x $0.67 $402.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.60 $0.00
$402.00
TOTAL FEE:$252,000.00
Total Labor Cost
Total Direct Expense Cost
Task 12 - Construction Inspection Services
STAFF HOURS BY CLASSIFICATION
Rate
Year
Construction
Proj. Super II
Construction
Inspector 1
X:\Production\Files\2025\125-1003\PM\Negotiations\Fee\125-1003-Carmel Smokey Row RAB Fee Justification
Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name:
Invoice No.
Purchase Order No:
Person Providing Date Goods/Services Goods/ Service
Provided
Signature
Printed Name
EXHIBIT B Invoice
Goods/Services Provided (Describe each good/service
separately and in detail) GRAND TOTAL Date:
Goods
Cost Per Item
Services
Hourly Total Rate/
Hours
Worked
EXHIBIT C
AFFIDAVIT
_David A. Henkel, PE, PTOE________ , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows:
1.I am over eighteen (18) years of age and am competent to testify to the facts containedherein.
2.I am now and at all times relevant herein have been employed by
_Lochmueller Group, Inc._______________ _ _(the "Employer")
in the position of -----------------
3.I am familiar with the employment policies, practices, and procedures of the Employer andhave the authority to act on behalf of the Employer.
4.The Employer is enrolled and participates in the federal E-Verify program and hasprovided documentation of such enrollment and participation to the City of Carmel,Indiana.
5.The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SA YETH NOT.
EXECUTED on the _7th___ day of _April_______25___ , 20
Printed: -------------
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: -------------
Regional Leader - Central Indiana
David A. Henkel
David A. Henkel
3/31/2025
LOCHMUELLER GROUP, INC.
EVANSVILLE, IN 47715 -
116624
6200 VOGEL ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Professional Services Agreement dated 4/16/25 (24-ENG-01)
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
371414
UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY
Page 1 of 1
Laurie Slick
99500
2200Department:0Fund:2024 Bond
44-628.71Account:
24-ENG-01 - 136th & Ironwood Dr. RAB w/enhanced
crosswalks - Design
1 $621,800.00 $621,800.00Each
24-ENG-01 - 136th & Ironwood Dr. RAB w/enhanced
crosswalks - Inspection
1 $252,000.00 $252,000.00Each
$873,800.00Sub Total
$873,800.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
*C.O.D. SHIPMENT CANNOT BE ACCEPTED.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 116624
ORDERED BY
TITLE
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman Zac Jackson
Chief Infrastructure Officer CFO
Lochmueller Group, Inc. Engineering Department – 2025
Appropriation #2200-44-628.71 2024 Bond; P.O. #116625 Contract Not To Exceed $696,675.00
ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES (“Agreement”) entered into by
and between the City of Carmel and Lochmueller Group, Inc. (the “Professional”), as City Contract dated September
7, 2022, shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit “A”. The terms and conditions of
the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Lochmueller Group, Inc. by and through its Board of Public Works and Safety
By: By:
Laura Campbell, Presiding Officer Authorized Signature
Date:
Printed Name James Barlow, Member
Date: Title
Alan Potasnik, Member FID/TIN:
Date:
ATTEST: Date:
Jacob Quinn, Clerk
Date:
David A. Henkel, PE, PTOE
Regional Leader - Central Indiana
35-1455938
April 7, 2025
3502 Woodview Trace, Suite 150
Indianapolis, Indiana 46268
PHONE: 317.222.3880 • TOLL FREE: 888.830.6977
March 30, 2025
City of Carmel
Attn: Bradley Pease, PE
Director of Engineering
1 Civic Square
Carmel, IN 46032
bpease@carmel.in.gov
317-571-2400
RE: 116th Street and River Road - Additional Services Amendment No. 2
City Project No.: TBD
Lochmueller Project No.: 121-2047
Mr. Pease,
Lochmueller Group, Inc. (Lochmueller) is pleased to submit the following proposal to provide additional
professional services required to complete Plan Development and Services for the proposed roundabout
at the intersection of 116th Street and River Road (City Project No. TBD). This proposal incorporates 2025
billing rates into our manhour/fee proposal attached.
It is our understanding that the services being requested generally include design plans, permits, hydraulic
design, utility coordination, right-of-way engineering and plans, landscape design, and specifications to
the final plan stage (100% complete) to enable the construction of a roundabout at the intersection of
116th Street and River Road as additional services to the Agreement dated September 7, 2022, and
Amendment No. 1 dated February 7, 2024. It is anticipated that the scope of this assignment will utilize
local funding for all phases of development and will not utilize Federal Funding.
This proposal covers all Design Services and will include development of the project and all necessary
components to the Final Plans Stage. Final specifications and opinions of probable construction costs will
also be developed including right-of-way constraints, stormwater drainage areas and/or permitting
impacts.
The scope of work and their respective manhour/fee justifications are on the following pages.
We look forward to working with the City on this project. If you have any questions or would like to
discuss this proposal, please contact me at any time with questions, 317-222-3880.
LOCHMUELLER GROUP, INC.
Dave Henkel, PE, PTOE
Central Indiana Region Leader
Enclosures
cc: File
116th Street & River Road Roundabout
Page 1 of 10 Appendix “A”
Appendix "A"
The amended or additional scope of work for the construction of a roundabout at the intersection of 116th Street and River Road included in this scope of work document shall amend the original agreement dated September 7, 2022, and Amendment No. 1 dated February 7, 2024, by adding the additional services. Conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment.
Additional Services to be furnished by the CONSULTANT:
In fulfillment of this Contract, the CONSULTANT shall comply with the requirements of the appropriate regulations and requirements of the City of Carmel.
The CONSULTANT shall be responsible for performing the following activities:
1. Task 1 - Project Management 1.1. Project Management will include all Owner and internal communication and coordination with our subconsultants, monthly project reporting, schedule updates, etc. Monthly progress reports will include progress from the last report, anticipated upcoming work, project schedule, items needed from the City, scope changes if any, and total project cost estimate. It also includes all aspects of coordination and communication of the project process with the City and other agencies as required to discuss expectations, priorities, design criteria, design findings, unforeseen field conditions, etc. 1.2. This task also includes the following meetings: 1.2.1. One (1) scoping and project kick-off meeting with the City. 1.2.2. Twelve (12) monthly virtual progress meetings with the City. 1.2.3. Three (3) meetings with additional potential utility and regulatory stakeholders and interested parties not identified above. 2. Task 2 – Roadway Design and Plan Development 2.1. This project shall consist of the construction of a two-lane roundabout at 116th Street and River Road. The roadway improvements are approximately 500 feet in length along 116th Street. 2.2. It is anticipated that the intersections will be reconstructed with an urban two-lane roundabout, grass center median, splitter islands and crosswalks, curb and gutter, enclosed drainage, and multi-use paths or sidewalks on each side of the road. 2.3. Stage 1 plans have already been submitted and are not included in this proposal. 2.4. Prepare plans, specifications, opinions of probable construction costs and other required submittal documentation for the project at each remaining submittal stage, which shall be in accordance with the accepted standards for such work and in accordance with the following documents in effect at the time the plans or reports are submitted: 2.4.1. City of Carmel Standards and Specifications 2.4.2. INDOT’s Standard Specifications, Design Memoranda and Indiana Design Manual except as modified by supplemental specifications and special provisions 2.4.3. INDOT Standard Drawings 2.4.4. American Association of State Highway and Transportation Officials (AASHTO) "A Policy on Geometric Design of Highways and Streets", 2.4.5. AASHTO Roadside Design Guide, latest edition, 2.4.6. Indiana Manual on Uniform Traffic Control Devices (IMUTCD). 2.5. Prepare necessary information and submit plans at each development stage. Each submission shall be submitted electronically to the City. 2.5.1. Plan submittals will be as follows: 2.5.1.1. Stage 3 Plans 2.5.1.2. Final Tracings 2.6. Plan submission will include an electronic copy of the plans drawn to a suitable scale on standard
24" x 36" sheets. Additionally, the following information shall be provided in Adobe Acrobat .pdf
format (latest version at the time of completion of the plans). 2.6.1. Final Plans 2.6.2. Complete set of Technical Specifications 2.6.3. Opinion of probable construction cost 2.6.4. Contract Book
116th Street & River Road Roundabout
Page 2 of 10 Appendix “A”
2.7. Evaluate, during the development of Stage 3 Plans, the preferred roundabout geometry options for review by the City. 2.8. Prepare detailed drainage design for the project, based upon roundabout option that is selected. (Included in the Drainage Task.) 2.9. Update the Maintenance of Traffic (MOT) plan for the project based on always maintaining one lane of traffic in each direction on 116th Street and local detour for River Road. Maintenance of
traffic plans will be designed in accordance with the IMUTCD. 2.10. Prepare plans for new roadway signage and pavement markings to be in accordance with the IMUTCD. 2.11. Prepare details of non-standard roadway items to be included on detail sheets with the project plans. 2.12. The roundabout at 116th Street and River Road will match the roundabout aesthetics at 116th Street and Hazel Dell Pkwy or current approved City Standards. 2.13. No crosswalk intersection tables are required. 2.14. Pavement design is not required, and the standard pavement section will be provided by the City. 2.15. Design documentation will be limited to the roundabout fastest path calculations with typical speed checks and intersection sight distance calculations. 2.16. A maximum of 7 driveways are required for the project. 2.17. A maximum of 12 ADA curb ramps are required for the project. 2.18. A maximum of 2 Cul-de-sacs are required for the project to close off River Road access. The Cul-de-sac design shall follow the City of Carmel Standard Drawings. 2.19. Following the completion of final review of Final Tracings plans and specification by the City of Carmel, an electronic copy of the Final Tracings and Contract Book will be uploaded to ReproGraphix or similar platform on behalf of the City of Carmel for distribution to bidders. 2.20. Lochmueller will provide the City Project Manager with a final estimate of construction cost and a summary of final quantities. Lochmueller will prepare addenda (2 max) and submit the addenda to ReproGraphix or similar platform on behalf of the City of Carmel. 3. Task 3 – Hydraulic Design 3.1. Stage 3 Design: 3.1.1. Hydraulic Evaluation and DNR Permitting: 3.1.1.1. Coordinate with DNR, Division of Water regarding the hydraulic evaluation of the White River. 3.1.1.2. Draft and submit the Ineffective Area of Contraction or Expansion Reach of a Stream Crossing Worksheet. 3.1.1.3. Determine the base flood elevation for the White River using DNR’s Indiana Floodplain Information Portal. 3.1.1.4. Address a maximum of one round of DNR hydraulic modeling review comments as part of the Construction in a Floodway permitting process. 3.1.2. Review existing data, including historic plans, prior reports, flood insurance studies and maps, soils maps, and rainfall data. 3.1.3. Conduct a site visit to confirm existing features and drainage areas. 3.1.4. Coordinate with the City, County Surveyor, and other teams, as needed. 3.1.5. Perform hydrologic calculations. 3.1.5.1. Delineate drainage areas using topographic survey and available LiDAR data. 3.1.5.2. Complete existing and proposed hydrologic analysis for each outlet and subbasin including time of concentration (TR-55 methodology) and weighted curve number (NRCS Method) for existing structures and offsite areas in accordance with The City of Carmel Stormwater Technical Standards Manual (Carmel SW Standards), Section 201.03. 3.1.5.3. Calculate approximate pre- and post-development peak runoff rates. Determine allowable release rates from each outlet. 3.1.5.4. Prepare hydrologic exhibits with time of concentration flow paths, land use, soil type, weighted curve numbers, and contours.
116th Street & River Road Roundabout
Page 3 of 10 Appendix “A”
3.1.6. Identify feasible stormwater outlets. Analyze tailwater conditions and downstream capacity for up to 4 outlets, including a joint probability analysis for each outlet. 3.1.6.1. Outlet 1: White River to the east, outlet to White River 3.1.6.2. Outlet 2: River Road to the north, outlet to White River 3.1.6.3. Outlet 3: River Road to south, outlet to White River 3.1.6.4. Outlet 4: Existing storm sewer along 116th Street to west, outlet to Mitchner Ditch
(regulated drain) 3.1.7. Prepare hydrologic and hydraulic (H&H) model of existing stormwater conveyance system(s) using Autodesk SSA or similar software. 3.1.8. Analyze gutter spread and determine curb inlet spacing for the proposed roadway and roundabout based upon the design methods set forth in Carmel SW Standards, Section 305.05. It is assumed that the total number of curb inlets will be no more than 20 inlets. 3.1.9. Analyze grading behind the proposed curb and determine locations for yard inlets or other drainage infrastructure outside the pavement. 3.1.10. Prepare H&H model of proposed stormwater conveyance system to determine preliminary storm sewer layout and pipe sizing based on the 10-year return interval design storm and checked for the 100-year return interval design storm in accordance with the Carmel SW Standards, Section 305.02. 3.1.11. Detention Design 3.1.11.1. Determine appropriate tailwater conditions for the detention outlet based on a joint probability analysis with the receiving stream for each outlet in accordance with IDM, Figure 203-2G. 3.1.11.2. Propose location for detention basin. It is assumed that detention will be provided in a single underground chamber system within the 116th Street corridor. 3.1.11.3. Determine approximate detention volume required. Detention will be modeled using a hydrograph routing method in accordance with the Carmel SW Standards, Section 302. Perform preliminary design of underground detention facilities including inlet and outlet pipe sizing and detention basin layout. 3.1.12. Analyze and design two post-construction best management practices (BMP) per outlet for stormwater quality treatment, for a total of up to eight BMPs. 3.1.13. Perform review and markups for Stage 3 plan and profile sheets, construction detail sheets, and cross section sheets. 3.1.14. Develop detention detail sheets and BMP detail sheets. 3.1.15. Prepare structure data table. 3.1.16. Perform quantity calculations and prepare cost estimate for hydraulic design elements. 3.1.17. Perform quality assurance and quality control review of calculations and applicable plan sheets. 3.2. Final Design: 3.2.1. Coordinate with the City, County Surveyor, and other teams, as needed. 3.2.2. Finalize gutter spread and curb inlet spacing for the proposed roadway and roundabout. Finalize layout and placement of yard inlets or other drainage infrastructure outside the pavement. 3.2.3. Update and finalize H&H model of proposed stormwater conveyance system and underground detention facilities to reflect the final layout and pipe sizing. Finalize design of underground detention facilities for each outlet location including inlet and outlet pipe sizing, detention basin layout, backflow prevention, outlet control structure, and emergency overflow structure. 3.2.4. Finalize post-construction BMP design and layout. 3.2.5. Perform review and markups for Stage 3 plan and profile sheets, construction detail sheets, and cross section sheets. 3.2.6. Update and finalize detention detail sheets and BMP detail sheets. 3.2.7. Prepare final structure data table. 3.2.8. Prepare additional calculations and documentation to obtain a Stormwater Management Permit from the City of Carmel and an Outlet Request permit from the Hamilton County Surveyor for discharge to the Mitchner Ditch. 3.2.9. Perform quantity calculations and prepare cost estimate for hydraulic design elements.
116th Street & River Road Roundabout
Page 4 of 10 Appendix “A”
3.2.10. Prepare one Stormwater Drainage Technical Report to include H&H analysis and design of all storm sewers, detention facilities, and post-construction BMPs. 3.2.11. Perform quality assurance and quality control review of hydraulic calculations, reports, and applicable plan sheets. 3.3. Scope Exclusions: 3.3.1. Underdrain design
3.3.2. Spill containment evaluation and design 3.3.3. Shop drawing review 3.4. Assumptions: 3.4.1. The CONSULTANT has made the following assumptions for performing the above services to complete the project development: 3.4.1.1. Existing pipes, inlets, and manholes within the project area will be replaced by new infrastructure with this project. 3.4.1.2. Existing drainage patterns will be maintained. 3.4.1.3. UG Mitchner Ditch is a regulated drain that will be impacted by this project. A County Drainage Permit will be required. 3.4.1.4. Because high tailwater conditions are expected, the Rational Method will be used per the Carmel SW Standards, Section 201.03. 3.4.1.5. No open detention improvements will be located within the project limits because they are within the 100-year floodplain of the White River, per the Carmel SW Standards, Section 302.10. Detention will be located below ground and will require backflow control for times when the White River is staged above the outlet. 3.4.1.6. Offsite drainage areas will be bypassed and will not receive quantity or quality treatment. 3.4.1.7. Where available right-of-way appears insufficient or where other site constraints prevent detention facilities from meeting detention standards, a request for an exemption may be recommended. 3.4.1.8. Approximately 0.25 acres of impervious surface will be added by this project (1.68 acres existing, 1.93 acres proposed). 3.4.1.9. More than 0.25 acres will be disturbed with this project; therefore, a SWPPP and post-construction stormwater treatment design are required. 3.4.1.10. A Stormwater Management Permit is required per the Carmel SW Standards, Section 602.01. 3.4.1.11. A Stormwater Drainage Technical Report is required per the Carmel SW Standards, Section 102.03. 3.4.1.12. INDOT review of the White River hydraulic modeling is not required. The nearest upstream structure is approximately 5.5 river miles away (146th Street). The nearest downstream structure is approximately 2.3 miles away (96th Street). 3.4.1.13. The project will qualify for the DNR’s Ineffective Area of Contraction or Expansion Reach of a Stream Crossing Worksheet. If the project does not qualify, hydraulic modeling of White River will be required as part of the Construction in a Floodway Permit. Additionally, this DNR worksheet will be sufficient documentation to demonstrate that the project meets recently implemented FEMA no-rise requirements, and that the local floodplain administrator will issue a no-rise certificate based on this worksheet. 4. Task 4 – Traffic Analysis 4.1. No additional Traffic Analysis services are included in this Additional Services Amendment. 5. Task 5 – Lighting Design 5.1. Project Understanding: 5.1.1. This assignment includes design services related to the implementation of new intersection lighting related conduit, cabling, and electrical service equipment at the functional limits of the
116th Street & River Road Roundabout
Page 5 of 10 Appendix “A”
proposed roundabout at the intersection of East 116th Street and River Road in the City of Carmel, Indiana (City). 5.1.2. It is assumed the implementation of new light pole assemblies and foundations will be performed by others and therefore will not be required as part of this project. Therefore, locations of proposed light pole assemblies and foundation locations illustrated in Lochmueller’s lighting design plans will be shown for informational purposes only, will not be
quantifiable pay items, and will be shown in locations that exactly match locations specified in the City’s Standard Drawing 10-53. 5.1.3. Based upon direction provided by the City that the layout of proposed poles should exactly match locations specified in the City’s Standard Drawing 10-53, it is assumed that the use of modeling software to verify photometric results, average and avg/min results, or any other metric related to sufficiency of illumination outputs to ensure compliance with IEC Design Guide requirements will not be required as part of this project. Similarly, it is assumed that evaluations related to determining if additional light pole assemblies, beyond those illustrated in the City’s Standard Drawing 10-53, would be necessary based upon proposed geometry of the roundabout, will not be required as part of this project. 5.1.4. It is assumed that lighting design services related to any other upstream/downstream intersections or roadway segments along East 116th Street or River Road will not be required as a part of this project. 5.1.5. This assignment also includes design services related to the implementation of innerduct cable related infrastructure along East 116th Street Hazel Dell Parkway and River Road. 5.1.6. It is assumed that innerduct design services related to any other upstream/downstream intersections or roadway segments along East 116th Street, Hazel Dell Road or River Road will not be required as a part of this project.
5.2. Roundabout Lighting Design:
5.2.1 Coordinate with City staff to verify project goals, equipment preferences, and overall
performance requirements for the proposed lighting facilities.
5.2.2 Coordinate with local power company to determine preferred location of proposed power
source and service point.
5.2.3 Review existing topography survey base sheets.
5.2.4 Prepare a Pre-Final Plan, Specifications, and Estimates (PS&E) lighting and innerduct
design submittal that reflects the installation of new lighting infrastructure within the
project limits listed in Tasks 1.1 and 1.2, and then submit to the City for review and
comment. The Pre-Final PS&E lighting and innerduct design submittal would include the
following items and/or tasks:
5.2.4.1 Lighting Index and General Note Sheet
5.2.4.2 General plan sheet related elements including plan views; location of existing
utilities and all other above ground appurtenances; Right-of-Way information;
proposed conduit/wire type and locations; and all proposed lighting elements.
5.2.4.3 Perform initial project site visit to verify conceptual placements of proposed
equipment.
5.2.4.4 Revise the preliminary conceptual layout plans based on initial site visit and
field conditions.
5.2.4.5 Implementation of new conduit, cable duct, innderduct, and handholes.
5.2.4.5.1 The Pre-Final PS&E lighting and innerduct design submittal will assume
the use of City approved decorative light pole assemblies, luminaire
fixtures, pole foundations, structure designs, and innerduct equipment
installation methodologies for all new infrastructure elements. It is also
assumed that additional structural design, geotechnical analysis, or
subsurface investigations will not be required.
5.2.4.6 Completion of wire size and breaker size calculations to each circuit.
116th Street & River Road Roundabout
Page 6 of 10 Appendix “A”
5.2.4.7 Voltage drop calculations.
5.2.4.8 Quantity calculations for each pay item.
5.2.4.9 Prepare Pre-Final specifications, unique special provisions, and cost estimates
relative to the proposed lighting and innerduct improvements.
5.2.5 Revise the Pre-Final PS&E lighting and innerduct design submittal per comments
received from the City, and/or changes recommended based final site visit, and develop
construction plans as part of the Final PS&E design submittal.
5.2.6 Provide responses to requests for information regarding the lighting and innerduct
design from potential Contractors during the bidding and construction phase of the
project.
5.2.7 Review equipment information sheets, shop drawings, and related information submitted
by the Contractor to confirm concurrence with the design intent and applicable
standards. 6. Task 6 – Permitting
6.1. Project Management - The CONSULTANT will complete the following supporting tasks for management of the project. Project management activities are anticipated to extend for a period of 12 months (April 2025 to April 2026). 6.1.1. Project Organization/Coordination – Effort under this task over the anticipated 12-month course of the project will involve file management, review of project budget and schedule, and coordination. This task also includes assistance with the preparation of progress reports
on a monthly basis. This is anticipated to average approximately one (1) hour per month. 6.1.2. Meetings (2x) – Effort under this task provides for attendance by up to one member of the CONSULTANT at up to two (2) meetings assumed to be a project kick off meeting held virtually (via Teams or another online platform), and an additional virtual design coordination meeting (via Teams or another online platform). Additional meeting participation may require an amendment to this contract. 6.2. Ecological Surveys – This task includes the following work activities: 6.2.1. Field Delineation / Determination (Update) – As the project area has changed the
CONSULTANT shall complete a field inspection of the expanded project area to delineate wetlands and determine jurisdiction of wetlands, waters, and other aquatic resources that are regulated by the USACE and/or IDEM. The field inspection shall include a survey by two environmental specialists to delineate waterway and wetland resources during the active growing season. This task also includes two hours of preparation and mobilization for field work and field work is anticipated to be completed in one 6-hour day.
6.2.2. Wetland Delineation / Waters of the U.S. Report (Update) – The CONSULTANT shall update the Wetland Delineation / Waters Report to document the presence of any additional wetlands or waterways identified in the expanded project area. The updated Wetland Delineation / Waters of the U.S. Report will include the location of any additional wetlands or waterways and coordination with the design engineers regarding avoidance alternatives for the proposed project. The Report will be updated in accordance with the U.S. Army Corps of Engineers
(USACE) Wetland Delineation Manual (1987) and guidance provided by the USACE since 1991, including the appropriate Regional Supplement to the Corps of Engineers Wetland Delineation Manual. The Wetland Delineation / Waters of the U.S. Report will be coordinated through the USACE at the time the application for the Section 404 Permit occurs. 6.3. Waterway Permits - The CONSULTANT shall prepare applications for the USACE Section 404 Permit, the IDEM Section 401 Water Quality Certification (WQC), the IDNR Construction in a Floodway (CIF) Permit, the IDEM Construction Stormwater General Permit (CSGP) and the City of Carmel Stormwater Management Permit for this project in accordance with current guidelines. The tasks to be performed shall include the following: 6.3.1. USACE Section 404 Permit – This includes completion of the USACE Section 404 Permit Application to permit any impacts to jurisdictional waters. The project is anticipated to meet the conditions of the USACE Nationwide #14 Permit. Any permits beyond the Section 404 Nationwide #14 or if project results in impacts that exceed the limitations of the Section 404
116th Street & River Road Roundabout
Page 7 of 10 Appendix “A”
Nationwide #14 Permit, a supplement will be required to cover the additional efforts. Water resource impacts are anticipated to be less than 300 linear feet and less than 0.1 acre; therefore, no compensatory mitigation is anticipated for this project. If mitigation is required, all compensatory mitigation will utilize the Indiana Stream and Wetland Mitigation Program (In-Lieu Fee) for purchase of mitigation credits. This task is limited to coordination with the IDNR Division of Land Acquisition for the credit allocation for any required compensatory
mitigation and does not include the cost to purchase mitigation credits. The City of Carmel will be responsible for covering all costs associated with purchasing any mitigation credits from the In-Lieu Fee Program or the development of an owner funded mitigation site. 6.3.2. IDEM Section 401 WQC – This includes completion of the IDEM Section 401 Water Quality Certification. The project is anticipated to meet the conditions of the IDEM Section 401 Regional General Water Quality Certification Notification. As stated above, water resource impacts are anticipated to be less than 300 linear feet and less than 0.1 acre; therefore, no compensatory mitigation is anticipated for this project. If mitigation is required, all compensatory mitigation will utilize the Indiana Stream and Wetland Mitigation Program (In-Lieu Fee) for purchase of mitigation credits. This task is limited to coordination with the IDNR Division of Land Acquisition for the credit allocation for any required compensatory mitigation and does not include the cost to purchase mitigation credits. The City of Carmel will be responsible for covering all costs associated with purchasing any mitigation credits from the In-Lieu Fee Program or the development of an owner funded mitigation site. 6.3.3. IDNR CIF Permit – It is anticipated that a Construction in a Floodway Permit will be required from the IDNR. This includes development of application forms 42946, 52086 (adjacent property owner listing), 55233 (Bridge Non-Modeling Checklist) and 55234 (Companion Worksheet B). This does not include hydraulic analysis or off-site tree mitigation. If mitigation is required for the CIF, all compensatory mitigation will utilize the Indiana Stream and Wetland Mitigation Program (In-Lieu Fee) for purchase of mitigation credits. This task is limited to coordination with the IDNR Division of Land Acquisition for the credit allocation for any required compensatory mitigation and does not include the cost to purchase mitigation credits. The City of Carmel will be responsible for covering all costs associated with purchasing any mitigation credits from the In-Lieu Fee Program or the development of an owner funded mitigation site. 6.3.4. IDEM CSGP - This task includes completion of the IDEM CSGP required for all projects that impact more than 1 acre of land in accordance with the most current IDEM guidelines. The CONSULTANT shall complete the Storm Water Pollution Prevention Plan (SWPPP) and will include marking up the plan set provided by the designer with appropriate erosion and sediment control measures and returning to the designer for incorporation into the overall design plans along with completion of the NOI (Notice of Intent) for the project. This task does not include any CAD design work for incorporation of the erosion and sediment control measures in the plan set or Storm Water Inspections that may be required during and following project construction, or the completion of the Notice of Termination (NOT) required to terminate the storm water inspections. This task includes identification of the need for Post Construction Stormwater measures and coordination with designers to ensure proposed measures meet IDEM guidelines. This task does not include any hydraulic analysis, sizing or design of Post Construction Stormwater Measures. 6.3.5. City of Carmel Stormwater Management Permit – This includes gathering all necessary landowner information, survey information, design information, and packaging the information into a permit application for the City of Carmel to approve. This task does not include any hydraulic analysis nor attending any meetings with the Board of Public Works. If hydraulic analysis or attendance at any board meetings is required, a supplement will be required to cover the additional cost of attending the meeting. 6.4. Items Specifically Not Included: 6.4.1. Environmental Documentation (Categorical Exclusion, Environmental Assessment, Environmental Impact Statement) 6.4.2. Section 106 documentation 6.4.3. Archaeological Investigations 6.4.4. Endangered Species Coordination (Section 7)
116th Street & River Road Roundabout
Page 8 of 10 Appendix “A”
6.4.5. Red Flag Investigations 6.4.6. Phase I or II Environmental Site Assessments 6.4.7. Public Involvement 6.4.8. Individual Section 401 Water Quality Certification 6.4.9. Individual Section 404 Permit 6.4.10. Mitigation and monitoring activities
7. Task 7 – Right-of-Way Engineering 7.1. The CONSULTANT shall prepare final right-of-way plans, title research, legal descriptions, route survey plats or right-of-way parcel plats, and other materials to be used in the acquisition of right-of-way. The CONSULTANT shall provide the following services for up to nine (9) parcels: 7.1.1. Title Research: Prepare a documented title search covering an interval of time including one valid transfer of fee title beyond a twenty-year period from the date of the search. The title search shall include all liens (taxes, mortgages, easements, recorded judgments, etc.) and any encumbrances against the property found to be of record. 7.1.2. Right-of-Way Engineering: Prepare a legal description, right-of-way parcel plat and other materials to be used in the acquisition of right-of-way in accordance with the Right-of-Way Engineering Procedure Manual and in accordance with Indiana Administrative Code 865 IAC 1-12, ("Rule 12"). 7.1.3. Right-of-Way Staking: Set stakes at right-of-way break points, and at intermediate points as necessary, to allow visual inspection of the right-of-way line, if necessary, to delineate the location of the proposed permanent and temporary right-of-way line(s) for the benefit of the property owner, the appraiser, and the buying agent. 7.1.4. Right-of-Way Revisions: Will make modifications to legal descriptions, right-of-way parcel plat and other material to be used in the acquisition of right-of-way. 8. Task 8 – Topographic Survey 8.1. No additional Topographic Survey services are included in this Additional Services Amendment. 9. Task 9 – Utility Coordination 9.1. The CONSULTANT shall have an INDOT certified Utility Coordinator perform utility coordination services in accordance with 105 IAC 13, IDM Chapter 104, INDOT Accommodation Policy, and FHWA Program Guide: Utility Relocation and Accommodation on Federal Aid highway Projects. Utility coordination is included for coordination with up to eight public utilities. Specific tasks for this utility coordination include the following: 9.1.1. The CONSULTANT shall fulfil the requirements of IAC 13-3-1, including the identification and documentation of utility stakeholders within the Project Limits; and prepare and distribute all required utility correspondence. 9.1.2. The CONSULTANT shall prepare and send a letter to each affected utility requesting verification of the information shown in the project plans. 9.1.3. The CONSULTANT shall prepare and send each utility a set of preliminary plans and request that the utility identify conflicts with their facilities. Perform conflict analysis and consider design alternatives to avoid or minimize impacts to utility facilities. Develop utility conflict matrix. 9.1.4. The CONSULTANT shall recommend work plans for approval including narrative portion and relocation drawing. 9.1.5. The CONSULTANT shall present all project reports necessary for project delivery such as status reports and risk reports. 9.1.6. The CONSULTANT shall lead or facilitate any meetings involving utility-specific activities such as kick-off meetings, conflict resolution meetings and reimbursement eligibility meetings. 9.1.7. The CONSULTANT shall develop a Utility Master Relocation Plan and prepare a Utility Relocation Schedule if relocations are required. 9.1.8. The CONSULTANT shall prepare and sign utility special provisions, utility certification, and all other required contract letting documents.
116th Street & River Road Roundabout
Page 9 of 10 Appendix “A”
9.1.9. The CONSULTANT shall conduct post letting coordination services to include tracking utility relocations, answering utility related questions, and in person or virtual attendance at construction progress meetings. 9.1.10. The CONSULTANT shall act as a liaison between utility companies and INDOT, answering questions, interpreting plans, coordinating activities, and other actions as needed. 9.2. Utility Coordination Deliverables
9.2.1. Before the Ready for Contracts date, the CONSULTANT shall deliver to the City of Carmel a work plan for each utility within the area of the project. A work plan includes narrative and drawing. cost estimate and easement documents as applicable. The work plans shall be delivered even if utility facility relocations are required. 9.2.2. The CONSULTANT shall provide the following items for all utilities within the area of the project: 9.2.3. Utility relocation work plan 9.2.4. Utility special provision 9.3. Assumptions - The CONSULTANT has made the following assumptions for performing the above services and phases to complete the project development: 9.3.1. No more than 8 public utilities are expected to be within the project area. 9.3.2. There are utilities existing in the project limits that are expected to be affected by the project and will require full coordination services. 9.3.3. Relocation may be concurrent with construction and will require post letting utility coordination services. 9.4. Items Specifically Not Included 9.4.1. Subsurface Utility Engineering (SUE) services or coordination of SUE services are not included. 9.4.2. Drafting reimbursable agreements, requesting and reviewing utility relocation cost estimates. 9.4.3. Monitoring accurate placement of utility relocations. 9.4.4. Inspection for Buy America Compliance. 9.4.5. Daily inspections of utility relocation including material inspections. 10. Task 10 – Landscape Design 10.1. Internal Project Management and Coordination 10.1.1. Internal Project Management/Coordination – coordinate with roadway and bridge teams. 10.1.2. Project Initiation Meeting – coordinate kick off in one (1) virtual meeting. 10.1.3. Progress Meetings – coordinate with the City to review progress with two (2) virtual meetings. 10.1.4. Meeting Summaries – prepare a summary of the meeting direction. 10.2. Existing Conditions and Site Base Preparations 10.2.1. Review Existing Drawings and Site Conditions – coordinate with the roadway team on the roundabout design, documentation, and status. 10.2.2. Ordinance Review, Research, Data Collection – review the City ordinances, standards, and local precedents. 10.2.3. QC and Revision – review the site base for accuracy. 10.3. Concept Development 10.3.1. Hardscape Materials Research – research and determine the design materials for the roundabout features, and site amenities for site based on preferred precents and City direction. 10.3.2. Preferred Round About Concept Plan in AutoCAD – prepare CAD layout of design features and conceptual landscape plans. 10.3.3. QC and Revisions – review of drawings for quality and accuracy. 10.3.4. Cost Estimate Draft – prepare a draft cost estimate for hardscape features and landscape plantings. 10.3.5. Presentation Preparation – assemble presentation materials into a PowerPoint presentation for the City review meeting to discuss design direction. 10.3.6. Design Review Meeting – present the conceptual designs, renderings, and hardscape/landscape material palettes to the City for review at one (1) virtual meeting. 10.3.7. Meeting Summary – prepare a meeting summary of the design feedback.
116th Street & River Road Roundabout
Page 10 of 10 Appendix “A”
10.3.8. Revisions – revise the design and renderings per City feedback. 10.4. Stage 3 Plans 10.4.1. Revisions - revise the design and renderings per City feedback. 10.4.2. Stage 3 Documents - document the hardscape and landscape designs for Stage 3 review. 10.4.3. Technical specifications – provide draft and final technical specifications for Stage 3 revie 10.5. Final Tracings
10.5.1. Revisions - revise the design and renderings per City feedback. 10.5.2. Final Cost Estimate - revise the draft estimate for the final estimate. 10.5.3. Final Drawings – Prepare and submit final drawings. 10.5.4. Final Specifications – Prepare and submit the final technical specifications. 10.6. Letting Documents 10.6.1. Bidding Documents – Prepare bidding documents. 10.6.2. Letting Questions – Answer RFI and questions. 10.6.3. Pre-Construction Meeting – Attend one (1) meeting virtually. 10.7. Construction Phase Services 10.7.1. Contractor RFI – answer contractor questions and respond to RFI during construction. 10.7.2. Coordinate Punch List – Coordinate punch list by CI team and City. 10.7.3. Project Close Out – coordinate with CI team to close out project. 11. Task 11 – Construction Phase Services 11.1. Construction Phase Services will be provided to assist the City of Carmel in the interpretation of the plans where disagreements may arise and for consultation during construction in the event unforeseen or unusual conditions arise. Attend Preconstruction conference. Up to four (4) Shop Drawing reviews during construction will be provided. Up to eight (8) responses to construction requests for information (RFI’s) will be provided. 11.2. Items Specifically Not Included 11.2.1. Construction Inspection Services 12. Task 12 – 2024 MPO Funding Application Assistance 12.1. Traffic Counts and Analysis 12.1.1. Roadway Safety Audit Report (RSA), including a site visit with key stakeholders, crash history review, benefit-cost analysis, and preparation of an RSA report. 12.2. Funding Strategy 12.2.1. During the 2024 calendar year a total of three (3) federal funding applications were completed for submission for the 116th and River Road Intersection. This amendment adds additional scope of work to complete three (3) funding applications anticipated during calendar year 2024. 12.2.2. Additional Application for HSIP for 116th and River Road Intersection 12.2.3. Conduct a Road Safey Assessment (RSA) field check with the LPA and emergency response personnel. 12.2.4. If interim low-cost improvements are identified, prepare a cost estimate for those improvements. 12.2.5. Document the findings in an RSA Report. 12.3. Additional Application for STBG for 116th and River Road intersection 12.3.1. Review crash history and perform safety analysis using RoadHAT. Data is to be provided by the LPA. 12.3.2. Complete the Scoping Form required by Indianapolis DPW. 12.4. Additional Application for CMAQ for 116th and River Road intersection 12.4.1. Perform CMAQ calculations using the Indianapolis MPO’s spreadsheet. 12.4.2. Submit spreadsheet to LPA.
116th Street & River Road Roundabout
Page 1 of 1 Appendix “B”
APPENDIX "B"
No amendments to Appendix “B” are included in this Additional Services Amendment.
Conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment.
116th Street & River Road Roundabout
Page 1 of 1 Appendix “C”
APPENDIX "C" SCHEDULE No work under this Contract shall be performed by the CONSULTANT until the CONSULTANT receives a written notice to proceed from the LPA. All work by the CONSULTANT under this Contract shall be completed and delivered to the LPA for review and approval within the approximate time periods shown in the following submission schedule: 1. Stage 3 Plans Submittal 120 days after the receipt of review comments from the City of the Stage 1 Plans. 2. Final Plans Submittal 30 days after the receipt of review comments from the City of the Stage 3 Plans.
116th Street & River Road Roundabout
Page 1 of 1 Appendix “D”
APPENDIX "D" 1. AMOUNT OF PAYMENT 1.1 The CONSULTANT shall receive compensation for providing such professional services under Appendix “A” of this Additional Services Agreement in the amount of a total fee not-to-exceed Six Hundred Ninety-Six Thousand Six Hundred Seventy-Five Dollars ($696,675.00), unless an amendment to this Agreement is executed by the parties that increases the maximum amount payable. 1.2 The CONSULTANT shall be paid for the work performed under Section 1.0, 2.0, 3.0, 4.0, 5.0, 7.0, 8.0, 9.0, 10.0, 11.0, 12.0 of Appendix “A” of this Additional Services Agreement on a lump sum basis, 1.2.1 Task 1 – Project Management ............................................................... $49,900.00 1.2.2 Task 2 – Roadway Design and Plan Development ............................. $257,700.00 1.2.3 Task 3 – Hydraulic Design ................................................................... $165,600.00 1.2.4 Task 4 – Traffic Engineering and Planning ..................................................... $0.00 1.2.5 Task 5 – Lighting Design ....................................................................... $17,100.00 1.2.6 Task 6 - Permitting ................................................................................. $40,700.00 1.2.7 Task 7 – Right-of-Way Engineering ....................................................... $46,875.00 1.2.8 Task 8 – Topographic Survey ......................................................................... $0.00 1.2.9 Task 9 – Utility Coordination .................................................................. $30,500.00 1.2.10 Task 10 – Landscape Design ................................................................ $49,400.00 1.2.11 Task 11 – Construction Phase Services ................................................ $23,000.00 1.2.12 Task 12 – 2024 MPO Funding Application Assistance .......................... $15,900.00 1.3 The CONSULTANT shall not be paid for any service performed by the LPA or services not required to develop this project. Costs for routine photocopy and paper reproduction, cellular phone costs, pager costs per diem, mileage and computer time costs will not be paid as a reimbursable but is to be included in the above fees and overhead costs. 2. METHOD OF PAYMENT 2.1 The CONSULTANT shall submit invoices to the LPA on a monthly basis for services rendered. In no event shall the total of the CONSULTANT’s invoices exceed the amount provided in this Appendix “D” without prior approval as provided elsewhere in this Agreement. 2.2 The LPA shall pay the CONSULTANT for said invoices within thirty (30) calendar days for CONSULTANT’s services.
Project:116th Street and River Road
Client:City of Carmel, IN
Lochmueller Project No:121-2047
Client Project No.:
FEE TYPE FIRM PROPOSED FEE
Lump Sum Lochmueller $49,900.00
Lump Sum Lochmueller $257,700.00
Lump Sum Lochmueller $165,600.00
Lump Sum Lochmueller $17,100.00
Lump Sum Lochmueller $40,700.00
Lump Sum Lochmueller $46,875.00
Lump Sum Lochmueller $30,500.00
Lump Sum Lochmueller $49,400.00
Lump Sum Lochmueller $23,000.00
Lump Sum Lochmueller $15,900.00
$696,675.00
Task 9 - Utility Coordination
Task 10 - Landscape Design
Total Not To Exceed Fee
Task 11 - Construction Phase Services
Task 12 - 2024 MPO Funding Application Assistance
Task 8 - Topographic Survey
Fee Summary
March 30, 2025
ITEM
Task 1 - Project Management
Task 2 - Roadway Design and Plan Development
Task 3 - Hydraulic Design
Task 4 - Traffic Analysis
Task 5 - Lighting Design
Task 6 - Permitting
Task 7 - Right-of-Way Engineering
NOT INCLUDED
NOT INCLUDED
1 of 1
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Kick-Off Meeting 2025 4 2 2 8 $2,076.00
Monthly Progress Meetings (10 Months)2025 10 20 10 40 $9,760.00
Monthly Progress Meetings (2 Months)2026 2 4 2 8 $2,028.13
Stakeholder Meetings (3 maximum)2025 6 12 6 24 $5,856.00
Progress Reports (10 months)2025 5 15 20 $5,370.00
Progress Reports (2 months)2026 1 3 4 $1,115.89
Project Coordination (10 months)2025 25 40 10 75 $19,545.00
Project Coordination (2 months)2026 5 8 2 15 $4,061.45
Total Hours ECI 58 104 0 0 32 0 0 0 194 $49,812.47
Hourly Rate (2025)$315.00 $253.00 $232.00 $202.00 $155.00 $124.00 $117.00 $152.00
Hourly Rate (2026)3.9%$327.29 $262.87 $241.05 $209.88 $161.05 $128.84 $121.56 $157.93
Hourly Rate (2027)3.9%$340.05 $273.12 $250.45 $218.06 $167.33 $133.86 $126.30 $164.09
Hourly Rate (2028)3.9%$353.31 $283.77 $260.22 $226.57 $173.85 $139.08 $131.23 $170.49
$49,812.47
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)8 Trips x 15 Mi./Trip x $0.67 $80.40
Mileage (On-Site Miles)Trips x Mi./Trip x
$80.40
TOTAL FEE:$49,900.00
Task 1 - Project Management
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Engineer I
Project
Engineer IV
Project
Engineer III
Project
Engineer I
Engineering
Intern II
Engineering
Intern I
Total Labor Cost
Total Direct Expense Cost
Engineering
Designer II
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Stage 3 Plans
Revisions from STG1 Review 2025 16 24 24 64 $9,251.92
Update Title Sheet & Index Sheets 2025 2 2 4 $549.66
Update Typical Cross Sections 2025 8 6 4 18 $2,681.70
Plat No. 1 2025 4 8 12 $1,845.12
Update Geometric Tie-In Sheet 2025 2 4 6 $844.94
Update Maintenance of Traffic 2025 8 36 20 30 94 $14,973.00
Update Plan and Profile Sheets 2025 4 8 20 24 56 $8,491.16
Construction Detail Sheets 2025 4 24 20 36 84 $12,918.84
Update Roundabout Details 2025 4 12 24 30 70 $10,549.76
Roundabout Spot Elevation Details 2025 4 24 24 24 76 $11,655.92
ADA Curb Ramp Design 2025 24 58 20 102 $14,313.82
Temporary Erosion Control Plan & Tables 2025 2 16 16 30 64 $9,658.24
Sign and Pavement Markings 2025 16 16 24 56 $8,234.40
Sign and Pavement Markings Tables 2025 6 2 8 $1,058.42
Underdrain Table 2025 8 16 16 2 42 $6,842.32
Approach Table 2025 2 2 4 2 10 $1,674.04
Structure Data Table 2025 8 8 4 2 22 $3,988.04
Update Cross Sections 2025 24 24 36 84 $12,351.60
Finalize Alignments and Profile Design 2025 12 24 16 52 $8,803.04
Finalize Corridor Design 2025 12 24 40 76 $11,855.60
Approach and Drive Design 2025 8 8 8 4 28 $4,792.08
Const Limits/R/W Design 2025 8 8 8 4 28 $4,792.08
Finalize Roundabout Design 2025 8 24 24 56 $8,892.56
Coordination with Geotech 2025 4 4 8 $1,740.00
Coordination with Environmental Elements 2025 4 4 8 $1,740.00
Constructability Review and Revisions 2025 4 36 8 4 16 68 $14,383.00
Level 1 Design Checklist 2025 0 $0.00
Update Design Computations 2025 16 24 40 $5,708.56
Updated Quantities 2025 8 4 16 36 64 $10,314.84
Updated Constr. Cost Est.2025 2 6 8 $1,534.00
Technical Specifications 2025 4 4 12 4 24 $4,588.76
Prepare Contract Book 2025 4 4 8 16 $3,332.00
QA/QC 2025 30 16 12 20 12 8 98 $20,929.40
0
SUBTOTAL: Stage 3 Plans 80 64 84 420 0 462 0 336 1,446 $206,438.66
Engineering
Intern I
Engineering
Designer III
Task 2 - Roadway Design and Plan Development
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager I
Senior
Engineer I
Project
Engineer IV
Project
Engineer II
Project
Engineer I
Engineering
Intern III
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Engineering
Intern I
Engineering
Designer III
Task 2 - Roadway Design and Plan Development
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager I
Senior
Engineer I
Project
Engineer IV
Project
Engineer II
Project
Engineer I
Engineering
Intern III
Final Tracings
Revise Plans per Stage 3 Review 2025 4 16 24 24 68 $10,327.92
Final Constr. Cost Est. & Final Est. of Quant.2025 4 4 8 16 $2,757.52
QA/QC 2025 4 8 8 20 $4,428.00
Contract Book Review 2025 2 2 4 $870.00
Contractor Questions 2025 12 4 16 $3,892.00
SUBTOTAL: Final Tracings 26 8 0 34 0 32 0 24 124 $22,275.44
Total Hours ECI 132 80 84 488 0 526 0 384 1,570 $257,564.26
Hourly Rate (2025)$269.00 $253.00 $232.00 $166.00 $154.05 $127.19 $1.00 $147.64
Hourly Rate (2026)3.9%$279.49 $262.87 $241.05 $172.47 $160.06 $132.15 $1.04 $153.40
Hourly Rate (2027)3.9%$290.39 $273.12 $250.45 $179.20 $166.30 $137.30 $1.08 $159.38
Hourly Rate (2028)3.9%$301.72 $283.77 $260.22 $186.19 $172.79 $142.66 $1.12 $165.60
$257,564.26
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)4 Trips x 24 Mi./Trip x $0.60 $57.60
Mileage (On-Site Miles)4 Trips x 10 Mi./Trip x $0.60 $24.00
$81.60
TOTAL FEE:$257,700.00
Total Direct Expense Cost
Total Labor Cost
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Stage 3 Plans
1.1 DNR Coordination 2025 2 8 10 $1,746.00
1.2 Ineffective Area of Contraction or Expansion Reach of a Stream Crossing Worksheet2025 4 8 8 20 $3,892.00
1.3 Respond to 1 Round of DNR comments 2025 2 4 6 $1,126.00
2. Existing Data Gathering and Review 2025 2 8 10 $1,746.00
3. Site Visit 2025 4 4 8 $1,696.00
4. Preliminary Field Check 2025 4 4 8 $1,696.00
5. Coordination with City, County Surveyor, + Design Teams 2025 16 16 64 96 $18,272.00
6.1 Delineate Drainage Areas 2025 10 40 50 $8,730.00
6.2 Hydrologic Calculations 2025 6 20 26 $4,618.00
6.3 Release Rates 2025 2 4 6 $1,126.00
6.4 Hydrologic Exhibits 2025 4 16 4 24 $4,312.00
7. Tailwater Analysis (4 outlets)2025 12 48 60 $10,476.00
8. Exist. Hydraulic Analysis 2025 2 8 10 $1,746.00
9. Gutter Spread Analysis and Inlet Spacing Design 2025 8 26 34 $6,054.00
10. Drainage Outside Pavement 2025 2 8 10 $1,746.00
11. Hydraulic Analysis and Design 2025 18 70 88 $15,404.00
12. Detention Analysis and Design 2025 8 30 38 $6,674.00
13. BMP Analysis and Design 2025 20 80 100 $17,460.00
14. Plan Sheet Review and Markups 2025 8 26 34 $6,054.00
15. Detention & BMP Details 2025 10 40 40 90 $16,930.00
16. Structure Data Table 2025 4 10 4 18 $3,382.00
17. Calculations and Documentation for Permits 2025 4 12 16 $2,872.00
18. Quantity Calcs and Cost Est. for Hydraulic Elements 2025 2 8 10 $1,746.00
19. Stormwater Drainage Technical Report 2025 10 40 50 $8,730.00
20. QA/QC 2025 32 14 28 4 78 $17,310.00
TOTAL ECI 56 156 614 60 900 $165,544.00
Hourly Rate (2025)$269.00 $253.00 $155.00 $205.00 $155.00 $124.00 $117.00 $205.00
Hourly Rate (2026)3.9%$279.49 $262.87 $161.05 $213.00 $161.05 $128.84 $121.56 $213.00
Hourly Rate (2027)3.9%$290.39 $273.12 $167.33 $221.30 $167.33 $133.86 $126.30 $221.30
Hourly Rate (2028)3.9%$301.72 $283.77 $173.85 $229.93 $173.85 $139.08 $131.23 $229.93
$165,544.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)2 Trips x 25 Mi./Trip x $0.60 $30.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.60 $0.00
Trips x Mi./Trip x $0.60 $0.00
$30.00
TOTAL FEE:$165,600.00
Total Labor Cost
Total Direct Expense Cost
Task 3 - Hydraulic Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager I
Senior
Engineer I
Project
Engineer I
Engineering
Designer IV
Project
Engineer I
Engineering
Intern II
Engineering
Intern I
Engineering
Designer IV
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
Pre-Final PS&E Deliverable
Front-end Coord. w/ Road staff & City 2025 1 2 3 $821.00
Electric Utility Coordination - Service Point(s) Determination 2025 1 2 3 $821.00
Initial Site Visit 2025 3 3 $759.00
Lighting Plan Sheet Development 2025 3 5 8 $1,534.00
Lighting Detail Sheets 2025 2 2 4 $816.00
2025 0 $0.00
Revise Lighting Plans Follwing Prelim Site Visit 2025 2 2 4 $816.00
Final Lighting Plan Sheets 2025 2 4 6 $1,126.00
Final Lighting Detail Sheets 2025 2 2 4 $816.00
Wire/Breaker Size and Voltage Drop Calcs 2025 1 1 2 $470.00
Lighting Special Provisions 2025 2 2 $506.00
Qtys and Cost Estimate 2025 2 2 4 $816.00
QA/QC 2025 2 2 4 $940.00
2025 0 $0.00
Innderduct layout 2025 1 2 3 6 $1,286.00
Inndercut specs 2025 1 2 3 $821.00
SUBTOTAL: Pre-Final PS&E Deliverable 7 26 23 0 0 0 0 0 56 $12,348.00
Engineering
Technician II
Task 5 - Lighting Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Engineer I
Project
Engineer I
Engineering
Intern III
Engineering
Intern II
Engineering
Intern I
Engineering
Designer III
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Engineering
Technician II
Task 5 - Lighting Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Engineer I
Project
Engineer I
Engineering
Intern III
Engineering
Intern II
Engineering
Intern I
Engineering
Designer III
Final PS&E Deliverable
Revise Plans per Stage 3 Review 2025 1 2 2 5 $1,131.00
Final Const. Cost Est. & Final Est. of Qtys (update item calcs shts) 2025 1 1 2 $408.00
Final Special Provisions 2025 2 2 $506.00
QA/QC 2025 2 2 4 $940.00
Review Shop Drawings for prop. light poles 2025 2 2 $506.00
RFI's During Contract Bidding Phase 2025 2 2 4 $1,136.00
SUBTOTAL: Final PS&E Deliverable 5 9 5 0 0 0 0 0 19 $4,627.00
Total Hours ECI 12 35 28 0 0 0 0 0 75 $16,975.00
Hourly Rate (2025)$315.00 $253.00 $155.00 $136.00 $124.00 $117.00 $162.00 $112.00
Hourly Rate (2026)3.9%$327.29 $262.87 $161.05 $141.30 $128.84 $121.56 $168.32 $116.37
Hourly Rate (2027)3.9%$340.05 $273.12 $167.33 $146.81 $133.86 $126.30 $174.88 $120.91
Hourly Rate (2028)3.9%$353.31 $283.77 $173.85 $152.54 $139.08 $131.23 $181.70 $125.62
$16,975.00
DIRECT EXPENSES No. Unit No.Unit Rate
Mileage (Site)2 Trips x 20 Mi./Trip x $0.67 $26.80
Mileage (On-Site Miles)2 Trips x 5 Mi./Trip x $0.67 $6.70
Mileage (LDO)Trips x Mi./Trip x
$33.50
TOTAL FEE:$17,100.00
Total Direct Expense Cost
Total Direct Labor Cost
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Project Organization/Coordination
Project Organization/Coordination 2025 4 12 0 0 0 0 0 0 16 $3,762.68
Client/Design Coordination Meetings (x2)2025 0 4 0 0 0 0 0 0 4 $897.56
SUBTOTAL: Project Organization/Coordination 4 16 0 0 0 0 20 $4,660.24
Ecological Surveys
Field Delineation / Determination (Update)2025 0 0 0 0 8 6 0 0 14 $1,773.48
Wetland Delination/Waters of the US Report (Update)2025 0 2 4 0 16 0 0 0 22 $3,288.46
SUBTOTAL: Ecological Surveys 0 2 4 0 24 6 0 0 36 $5,061.94
Waterway Permits 2
USACE Section 404 NWP #14 Permit 2025 4 0 2 0 24 0 0 0 30 $4,667.12
IDEM Section 401 Regional General WQC 2025 4 0 2 0 24 0 0 0 30 $4,667.12
IDNR Construction in a Floodway (CIF) Permit 2025 6 0 8 0 48 0 0 1 63 $9,549.10
IDEM CSGP 2025 2 0 6 0 40 0 0 0 48 $6,971.80
City of Carmel Stormwater Management Permit 2025 4 0 2 0 24 0 0 0 30 $4,667.12
SUBTOTAL: Waterway Permits 20 0 20 0 160 0 0 1 201 $30,522.26
Total Hours ECI 24 18 24 0 184 6 0 1 257 $40,244.44
Hourly Rate (2025)$315.00 $269.00 $198.00 $189.00 $183.00 $138.00 $184.00 $110.00
Hourly Rate (2026)3.9%$327.29 $279.49 $205.72 $196.37 $190.14 $143.38 $191.18 $114.29
Hourly Rate (2027)3.9%$340.05 $290.39 $213.75 $204.03 $197.55 $148.97 $198.63 $118.75
Hourly Rate (2028)3.9%$353.31 $301.72 $222.08 $211.99 $205.26 $154.78 $206.38 $123.38
$40,244.44
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Indy to Site)1 Trips x 45 Mi./Trip x $0.67 $30.15
Mileage (Evansville to Site)0 0 $0.67 $0.00
Lodging 0 Rooms x 0 Nights x $110.00 $0.00
Per Diem 0 Staff x 0 Days x $41.00 $0.00
Printing & Postage $100.00
CSGP Fee $175.00
Public Notice (CSGP) $150.00
$455.15
TOTAL FEE:$40,700.00
Total Labor Cost
Total Direct Expense Cost
Task 6 - Permitting
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Project
Manager I
Environmental
Specialist IV
Project
Liason
Environmental
Specialist III
Environmental
Specialist II
Historian/Sec.
106 Specialist IV
Administrative
Assistant
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TASK DESCRIPTION
Title Research and T&E Report 2025 9 525 $4,725.00
Right-of-Way Engineering 2025 9 3,500 $31,500.00
Right-of-Way Staking 2025 9 850 $7,650.00
Parcel Revision ( Due to design or owner change)2025 2 1,500 $3,000.00
TOTAL FEE:$46,875.00
Task 7 - Right-of-Way Engineering
TOTAL FEE /
TASKRate
Year
Number of
Parcels Unit Price
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
General Requirements
Research Utility Facilities within Project 2025 0 $0.00
Create and Maintain Utility Files and Correspondence Records 2025 4 12 16 $1,705.84
Input Data and Maintain INDOT UMS 2025 0 $0.00
Prepare and Distribute INDOT Letter of Project Initial Notice 2025 0 $0.00
Prepare and Distribute Utility Letter of Facility Verification Phase 2025 2 4 4 10 $1,059.12
Prepare and Distribute Utility Letter of Facility Conflict Identification 2025 2 4 4 10 $1,059.12
Prepare and Distribute Utility Letter of Utility Work Plan Development 2025 2 4 8 14 $1,434.40
Develop, Coordinate, and Submit Utility Risk Assessments 2025 0 $0.00
SUBTOTAL: General Requirements 0 0 0 10 12 28 0 0 50 $5,258.48
Project Utility Meetings (including travel)
Initial Kick off Meeting and Goal Establishment 2025 0 $0.00
Utility On-site Needs Assessment for Design and Construction 2025 8 4 2 14 $1,741.48
Progress Reports and Progress Meetings 2025 8 4 2 14 $1,741.48
Preparation of Utility Exhibits for Meetings 2025 0 $0.00
Prepare and Attend Preliminary Field Check 2025 0 $0.00
Internal Project Team Meetings 2025 4 2 2 8 $964.56
Prepare for and Attend Final Field Check 2025 0 $0.00
Prepare for and Attend Conflict Resolution Meetings 2025 8 4 12 $1,553.84
Coordinate Utility Work Plans with Railroad 2025 0 $0.00
SUBTOTAL: Project Utility Meetings (including travel)0 0 0 28 14 6 0 0 48 $6,001.36
Utility/Design Integration
Evaluate Potential Utility Impacts for Design Alternatives 2025 8 4 12 $1,553.84
Coordinate Utility Records and Collect One Call with Survey 2025 0 $0.00
Integrate, Review, and Update Utility Information into Design Files 2025 8 8 16 $1,947.68
Develop and Update Utility Plan Sheets 2025 4 4 8 $973.84
Identify and Coordinate SUE services 2025 0 $0.00
Develop, Maintain, and Update Utility Conflict Matrix 2025 4 8 12 $1,367.68
Develop and Coordinate Design Alternatives to Minimize Utility Impacts 2025 0 $0.00
SUBTOTAL: Utility/Design Integration 0 0 0 24 24 0 0 0 48 $5,843.04
Utility ROW Integration
Identify and Obtain all Utility Property Interest Documents 2025 4 4 2 10 $1,161.48
Integrate, Review, and Update Easement information into ROW Engineering 2025 0 $0.00
Identify and Coordinate Acquisition of Parcels containing Utility Easements 2025 0 $0.00
Coordinate Execution of Subordination or Similar Agreements 2025 0 $0.00
Coordinate Acquisition of Utility ROW with City Acquisition 2025 0 $0.00
SUBTOTAL: Utility ROW Integration 0 0 0 4 4 2 0 0 10 $1,161.48
Task 9 - Utility Coordination
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Engineer I
Project
Engineer IV
Lead Utility
Coordinator
Utility
Coordinator I
Utility
Coordinator
Support
Engineering
Intern I
Engineering
Designer II
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
Task 9 - Utility Coordination
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Engineer I
Project
Engineer IV
Lead Utility
Coordinator
Utility
Coordinator I
Utility
Coordinator
Support
Engineering
Intern I
Engineering
Designer II
Receive, Review, and Develop Reimbursement Documents
Coordinate and Obtain Utility Cost Estimates 2025 2 2 4 $477.64
Coordinate Completed Execution of Reimbursement Agreements 2025 4 2 6 $776.92
Coordinate to Receive, Review, and Approve Invoices 2025 2 2 $290.00
Coordinate and Issue Letter for Final Invoice 2025 0 $0.00
SUBTOTAL: SUBTOTAL: Utility ROW Integration 0 0 0 8 2 2 0 0 12 $1,544.56
Receive, Review, and Develop Contract Documents
Coordinate and Conduct Utility Constructability Reviews 2025 8 8 16 $1,947.68
Coordinate, Review, and Approve Utility Work Plans 2025 8 8 16 $1,947.68
Develop Utility Relocation Schedule and Master Relocation Plan 2025 8 8 16 $1,947.68
Develop Utility Special Provisions and Contract Deliverables 2025 8 8 16 $1,947.68
SUBTOTAL: Receive, Review, and Develop Contract Documents 0 0 0 32 32 0 0 0 64 $7,790.72
Construction Phase Utility Coordination
Distribute Utility Relocation Notice to Proceeds 2026 2 4 4 10 $1,100.43
Coordinate and Track Utility Relocations 2026 2 4 4 10 $1,100.43
Attend Construction Progress Meetings 2026 4 4 $602.62
Issue Letter Completion of Work Plans 2026 0 $0.00
Submit Utility Records for State Retention 2026 0 $0.00
SUBTOTAL: Construction Phase Utility Coordination 0 0 0 8 8 8 0 0 24 $2,803.47
Total Hours ECI 0 0 0 114 96 46 0 0 256 $30,403.11
Hourly Rate (2025)$1.00 $1.00 $1.00 $145.00 $98.46 $93.82 $1.00 $1.00
Hourly Rate (2026)3.9%$1.04 $1.04 $1.04 $150.66 $102.30 $97.48 $1.04 $1.04
Hourly Rate (2027)3.9%$1.08 $1.08 $1.08 $156.53 $106.29 $101.28 $1.08 $1.08
Hourly Rate (2028)3.9%$1.12 $1.12 $1.12 $162.64 $110.43 $105.23 $1.12 $1.12
$30,403.11
$30,403.11
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)3 Trips x 30 Mi./Trip x $0.67 $60.30
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
$60.30
TOTAL FEE:$30,500.00
Total Labor Cost
Total Labor Cost
Total Direct Expense Cost
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Stage 2 Plans
Task 1: Internal Project Management & Coordination
Internal UDLA project management/coordination 2025 4 4 $996.00
Meeting: project Initiation (1) TEAMS 2025 1 1 $249.00
Progress meetings (2) TEAMS 2025 4 2 6 $1,284.00
Meeting summaries (3) 2025 3 3 $747.00
Task 2: Existing Conditions & Site Base Preparation Check
Review existing drawings and site conditions 2025 2 2 4
Ordinance review, research, data collection 2025 1 2 3 $537.00
Site base preparation in AutoCAD 2025 4 4 $576.00
QC and revisions 2025 1 4 5 $825.00
Task 3: Concept Development Check
Hardscape materials research 2025 4 4
Precedent research and examples 2025 2 2 4 $786.00
Round about design concept plans (x3)2025 8 24 32 $5,448.00
Preferred round about concept plan in AutoCAD 2025 2 4 6 $1,074.00
QC and revisions 2025 1 4 5 $825.00
Cost estimate and quantities DRAFT 2025 2 4 6 $1,074.00
Presentation prep 2025 8 4 12 $2,568.00
QC and revisions 2025 1 4 5 $825.00
Meeting: Design review #1 TEAMS 2025 1 1 2 $393.00
Meeting summary 2025 1 1 $144.00
Revisions 2025 1 8 9 $1,401.00
Revised presentation to city 2025 2 2 $498.00
PDFs 2025 1 1 $144.00
SUBTOTAL: Stage 2 Plans 48 71 0 0 0 0 0 0 119 $20,394.00
Stage 3 Plans
Respond to city comments 2025 1 4 5 $825.00
LP 1.1 - landscape plan RAB and corridor 2025 4 12 16 $2,724.00
LP 3.1 - landscape details and plant lists 2025 2 8 10 $1,650.00
LS 2.1 - hardscape plan RAB 2025 8 16 24 $4,296.00
LP 3.1 - hardscape details 2025 8 16 24 $4,296.00
Draft and final technical specifications 2025 8 1 9 $2,136.00
QC and revisions 2025 1 4 5 $825.00
Presentation prep 2025 2 2 4 $786.00
Meeting: Design review #2 TEAMS 2025 1 1 2 $393.00
Meeting summary 2025 1 1 $144.00
QC and revisions 2025 1 4 5 $825.00
Final PDFs 2025 1 1 $144.00
SUBTOTAL: Stage 3 Plans 36 70 0 0 0 0 0 0 106 $19,044.00
Task 10 - Landscape Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Landscape
Architect
Landscape
Architect
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Task 10 - Landscape Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Landscape
Architect
Landscape
Architect
Final Tracings
Revise Plans per Stage 3 Review 2025 4 8 12 $2,148.00
Cost estimate revisions and quantities FINAL 2025 2 4 6 $1,074.00
QA/QC 2025 1 4 5 $825.00
SUBTOTAL: Final Tracings 7 16 0 0 0 0 0 0 23 $4,047.00
Letting Documents
Prepare Bid Documents 2026 2 4 6 $1,115.89
Letting Questions/Revisions 2026 2 4 6 $1,115.89
PreConstruction Meeting (TEAMS)2026 2 2 $517.42
SUBTOTAL: Letting Documents 6 8 0 0 0 0 0 0 14 $2,749.19
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Task 10 - Landscape Design
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Landscape
Architect
Landscape
Architect
Construction Phase Services
Contractor RFI responses 2026 2 8 10 $1,714.35
Punch list coordination 2026 4 4 $1,034.84
Project closeout 2026 1 1 $258.71
SUBTOTAL: Construction Phase Services 7 8 15 $3,007.91
Total Hours ECI 104 173 277 $49,242.10
Hourly Rate (2025)$249.00 $144.00
Hourly Rate (2026)3.9%$258.71 $149.62
Hourly Rate (2027)3.9%$268.80 $155.45
Hourly Rate (2028)3.9%$279.28 $161.51
$49,242.10
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)2 Trips x 30 Mi./Trip x $0.67 $40.20
Mileage (On-Site Miles)1 Trips x 50 Mi./Trip x $0.60 $30.00
$70.20
TOTAL FEE:$49,400.00
Total Labor Cost
Total Direct Expense Cost
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
DIRECT LABOR
Attend Preconstruction Conference 2026 2 2 4 8 $1,730.97
Attend Construction Progress Meetings 2026 8 4 8 20 $4,579.91
Questions during construction (up to 8 RFI's)2026 16 8 8 32 $7,514.05
Shop Drawing Review (up to 4 reviews)2026 24 16 40 $9,068.39
Total Hours ECI 40 10 14 0 36 0 0 0 100 $22,893.33
Average Unburdended Rate (2025)$253.00 $269.00 $232.00 $202.00 $166.00 $136.00 $117.00 $152.00
Average Unburdended Rate (2026)3.9%$262.87 $279.49 $241.05 $209.88 $172.47 $141.30 $121.56 $157.93
Average Unburdended Rate (2027)3.9%$273.12 $290.39 $250.45 $218.06 $179.20 $146.81 $126.30 $164.09
Average Unburdended Rate (2028)3.9%$283.77 $301.72 $260.22 $226.57 $186.19 $152.54 $131.23 $170.49
$22,893.33
$22,893.33
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)3 Trips x 30 Mi./Trip x $0.67 $60.30
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
$60.30
TOTAL FEE:$23,000.00
Total Labor Cost
Total Labor Cost
Total Direct Expense Cost
Task 11 - Construction Phase Services
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Engineer I
Senior
Project
Manager I
Project
Engineer IV
Project
Engineer III
Project
Engineer II
Engineering
Intern III
Engineering
Intern I
Engineering
Designer II
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
Project Name:116th Street and River Road
Client:City of Carmel, IN
Lochgroup Project No.:121-2047
TOTAL TOTAL
TASK DESCRIPTION HOURS DOLLARS
/ TASK / TASK
LABOR
Coordination 2024 4 4 $788.00
Crash history, RoadHAT 2024 2 8 10 $1,370.00
RSA Report 2024 6 10 10 26 $3,562.00
CMAQ Calculattions 2024 4 8 12 $1,764.00
Site Visit 2024 4 4 8 $1,276.00
Project Scoping and Cost Estimation 2024 2 2 4 8 12 28 $4,490.00
Funding Application Recommendations/Guidance 2024 2 10 12 $2,580.00
Total Hours ECI 4 0 2 34 8 42 10 0 100 $15,830.00
Hourly Rate (2024)$305.00 $257.00 $206.00 $197.00 $152.00 $122.00 $116.00 $184.00
$15,830.00
DIRECT EXPENSES No.Unit No.Unit Rate
Mileage (Site)Trips x Mi./Trip x $0.67 $0.00
Mileage (On-Site Miles)Trips x Mi./Trip x $0.67 $0.00
Turning Movement Counts Locations x Hrs/Location $0.00
Daily Counts Locations x Days/Location $0.00
$0.00
TOTAL FEE:$15,900.00
Project
Liaison
Total Labor Cost
Total Direct Expense Cost
Task 12 - 2024 MPO Funding Application Assistance
STAFF HOURS BY CLASSIFICATION
Rate
Year
Senior
Project
Manager II
Senior
Project
Manager I
Project
Engineer IV
Project
Engineer III
Project
Engineer I
Engineering
Intern II
Engineering
Intern I
X:\Production\Files\2021\121-2047\PM\Negotiations\Amendment 2\Scope and fee\121-2047 116th and River Rd RAB Fee Justification
3/31/2025
LOCHMUELLER GROUP, INC.
EVANSVILLE, IN 47715 -
116625
6200 VOGEL ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Professional Services Agreement dated 4/16/25 (ASA 1 - 24-
ENG-05)
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
371414
UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY
Page 1 of 1
Laurie Slick
99501
2200Department:0Fund:2024 Bond
44-628.71Account:
ASA 1 - 24-ENG-05 - 116th St. and River Rd. RAB - Design1 $696,675.00 $696,675.00Each
$696,675.00Sub Total
$696,675.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
*C.O.D. SHIPMENT CANNOT BE ACCEPTED.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 116625
ORDERED BY
TITLE
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman Zac Jackson
Chief Infrastructure Officer CFO
EJCDC=
ENGINEERS JOINT CONTR,`CT
OOCuMEP`TS COMMITTEE
Date of lssuance: April 2, 2025
Owner: City of carmel utilities
Contractor: TPI utility construction, LLC
Engineer: WesslerEngineering, Inc.
Project: SixpointsRoad waterMain Extension
modified as follows upon executionThe Contract is
Change Order No.
Effective Date: April 2, 2025
0wner's Contract No.:
Contractor's Project No.:
Engineer's project No.: 249421.06.001
Contract Name:
of this Change Order:
Description:Adds four(4)additionalpayitemstotheProjectforservicelinesinthefollowingsizes/types:1.5"
(short),1.5"(long),2"short,and2"(long).One(1)1.5"servicelineataunitcostof$6,000isbeingclaimed
throughthischangeorderandalsoonPaymentApplicationNo.4fromtheContractor.
Attachmerits`. see attached quote from TPI util.Ity Construction, LLC
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
[notechangesinMilestonesifapplicable]
Original Contract Price:$49935000 Original Contract Times:
Substantial Completion: 120 davs
Ready for Final Payment: 150 davs daysIncreasefrompreviouslyapprovedChange Order No. i:SubstantialCompletion:0davs
Increase from previously approved Chang;6715.00e Order No. i ,
Ready for Final payment: 0 davs
daysContractTimespriortothisChangeOrder:SubstantialCompletion:120davs
Contract Price prior to this Change order:
$ 506 065 00 Ready for Final Payment: 150 davs
days[lncrease][Decrease]ofthisChangeOrder:SubstantialCompletion:0davs
Increase of this Change order:
$ 6.000.00 Ready for Final Payment: 0 davs
days11dchaneorders.
Contract Price incorporating this Change order:Contract Times with a approve gSubstant.ialCompletion:120davs
$ 512 065 00 Ready for Final Payment: 150 davs daysACCEPTED.
RECOMMENDED:By:Engineer(ifreqilired)Title:SeniorprojectManagerllDate:March27,2025
By:TitleDate
Nc!f :HprIT!I... p,vy.. id4Zf i;::f az4±Owner(AuthonzedsIgnature)T,t,eoC:nftia:t:r(A:t::r;Z:drlgnature)
Date March 27, 2025
EJCDC. C-941, Change order.
Preparedandpublished2013bytheEngineersJointContractDocumentsCommittee.00420-1
Utility Director4/08/25
ESTIMATE
TPI Utlllty Construc`lon LLC
478 North 1100 East
Zionsville, lN 46077
City of Carmel/ Water Utilities
Bill ,a
City of Carmel / Water Utilities
3450 West 131 St Street
Westfidd, lN 46074
Eedmate details
Estimate no.: 1385
Estimate date: 12/10/2024
bradenpiutllfty.com
+1 (317) 769-4777
www.tpiutlfty.com
PBOJECT NAME: Water Sev'ices
# Date Productorservice
Water Servlco
Water Sowlco
watoil sowlco
TP
UTILITY CONSTF`UCTION
enip to
City of Carmel / Water Utilities
3450 West 131 St Street
Westfield, lN 46074
Description
2" Long Water Service -Tpl to provide
excavation to expose existing water
main, ir`stall 4" casing across road,
electrotuse saddle and install
corporaton stop on to main, instau
curbstop valve and valve box 18' from
main with solid K copper, run HDPE
SDF` 9 serviee with locate wire to
property line and cap tor future use.
Mark serviee line with 2x4 stub and
rebar to detect in future.
2. Short Water Service -Tpl to provide
excavatron to expose existing water
maln, electrofuse saddle and install
corpora on stop on to main, instaH
curbstop valve and vaivo box 18' from
main with solid K copper, run HDPE
SDR 9 service \^m lcoate wire to
property line and cap for future use.
Mark service line `^th 2x4 stub and
rebar to detect ln future.
11/2'' Long Water Serviee -Tpl to
provide excavation to expose existing
water main, mstall 3. casing across
road, eloctrofuso §adclle and install
corporation stop on to main, in8tan
curbstop valve and valve box 18q from
main whh solid K copper, run HOPE
SDF] 9 8erviee with locate wire to
property line ancl cap for future use.
Qty Bate Amount
1 $9,000.00 $9,000.00
1 $7 ,000.00 $7 ,000.00
1 $8,000.00 $8,000.00
Water Sow!co
Mark serviee llne wth 2x4 stub and
rebar to detect in future.
1 1/2" Short Water Service -Tpl to
provide excavation to expose existing
water main, electrofuse Saddle and
install corporation stop on to main,
instat curbstop valve and valve box
18n from main wth solid K copper, run
HDPE SOB 9 service with locate wire to
property line and cap for futiire iiso.
Mark service line wth 2x4 stub and
rebar to detect in tuture.
This is per service.
Total
Note to customer
Customer agrees to pay " Uttlrty Constructon, LLC interest, at the
rate of 1.5% per month, on any unpaid balance owed urider this
contract that is outstanding more than thirty (30) days ln the arrears.
Customer further agrcos to pay au roasonable attorney foes and
costs of collection in the event Customer falls to pay Tpl utilrty
Constructlon, LLC any Of the amounts dile as outlined in billing
invoice.
Aooapted date Accepted by
$6,000.00 $6,000.00
seo'OOO.00
Approved and Adopted this day of , 20 .
CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety
BY:
Laura Campbell, Presiding Officer
Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
106th Street Pump Station Expansion City of Carmel
451.8039.001
EXHIBIT F
CHANGE ORDER
Change Order No._________________
Date: ___________________________
Contract Date:____________________
Name of Project: 106th Street Pump Station Expansion
Owner: _______________________________________________________________
Contractor: ____________________________________________________________
The following changes are hereby made to the Agreement:
Description of Change in Work: __________________________________________
Original Contract Price:$_________________________
Previous Changes to Contract Price:$_________________________
Current Contract Price adjusted by previous
Change Order(s):$_________________________
The Contract Price due to this Change
Order will be $__________________________
The new Contract Price including this
Change Order will be: $__________________________
Change to Contract Time:
The Contract Time will be
The date for completion of all work will be __________________________________. (Date)
Requested by: __________________________________ ___________________
(Owner)(Date)
Recommended by: ______________________________ ___________________
(Consulting Engineer)(Date)
Accepted by:___________________________________ ___________________
(Contractor)(Date)
Approved by: __________________________________ ___________________
(Name and Title)(Date)
4/08/25
1
2/26/2025
7/25/2023
City of Carmel, Indiana
Thieneman Construction
See attached log
6,536,000
31,124
6,567,124
101
4/8/25
March 15th, 2025
0
6,536,000
Changes due to found conditions and extra scope addition.
by:
Price due t
increased
increased by ________ calendar days.
Justification:
Original Contra
JONES & HENRY ENGINEERS, L
Philip Teague, PE
PROPOSED CHANGE ORDER LOG
Approved / Accepted
Rejected
THIENEMAN CONSTRUCTION Notice in - waiting on TCI to justify claim
Outstanding - waiting on J&H and/or City of Carmel response
City of Carmel - 106th Street Pump Station Expansion Project
TCI Job # 2315
2/26/2025
A = Approved
D = Denied
001 TBD Existing pump station duct bank pressure grouting $5,090.00 $5,090.00 10 A Actual cost approx. $ 2,000 more than estimated. TCI is covering the difference.11/29/2023
002 TBD Unforeseen Concrete Debris near new 42" RCP $7,723.00 $7,723.00 3 A 11/30/2023
TBD City of Carmel repairs to duct bank box $1,850.00 ($1,850.00)0 A City made these repairs to the conduit box 4/26/2024
003 TBD Credit for wall not poured due to RFI no.3 response $8,646.00 ($8,646.00)0 A 11/30/2023
004 TBD Provide & Install additional manhole 2A $10,988.00 $10,988.00 5 A Includes credit for eliminating external/internal drop. Revised 12/1 to include bolt down casting 11/30/2023
005 TBD Valve Change due to Lead Times $48,274.00 ($48,274.00)0 A 2/26/2024
006 TBD Generator Tap Box Changes $8,946.00 $8,946.00 14 A 2/26/2024
007 TBD Existing 36" sewer concrete collar mods to new wall (concrete)$0.00 $0.00 $0.00 0 A TCI will complete this work at NO COST. Approx. value = $ 5,000 NA
008 TBD Unforeseen utilities on West side near Manholes $33,704.00 $33,704.00 5 A 2 unforeseen utilities and 1 gas main much closer to new work; Actual cost listed 4/26/2024
009 TBD ART Square footage reduction in for future screen area $8,400.00 ($8,400.00)0 A 7/24/2024
010 TBD Additional bypass for City work to line another section upstream $29,229.00 $29,229.00 15 Original budget of $ 31,080 was approved in November 2024 1/23/2025
011 TBD New Omni Site Crystall Ball $2,614.30 $2,614.30 0 1/17/2025
$0.00
$0.00
$0.00
$0.00
TOTALS $ 98,294 $ 67,170 $ 31,124 -$
Original Contract Amount 6,536,000$
Changes To Date
New Approved Contract Amount 6,536,000$
Recap Amount 6,536,000$
DescriptionC.O.#PCO #DaysAdd ($)Deduct ($)Total ($)
Total Executed
Changes To
Date
Notes Submitted
Date
Page 1 Carmel 106th Street Pump Station Expansion # 2315 - Change Order Log - 2-26-25.xlsx
Approved and Adopted this day of , 20 .
CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety
BY:
Laura Campbell, Presiding Officer
Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/27/2025CCP Community Events Application Included 03/27/25
yes, 04/01/25 yes,04/03/2025
yes, 04/04/2025yes, 04/08/25yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
One Civic Square
Attn Bike Carmel
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20240423_CotM Event Map.jpg 132.54KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Educate and inform bicycle riders and walkers.
Provide a brief description of event
Coffee on the Monon was started to celebrate bicycle commuters by serving coffee
to individuals riding to work on their bicycles. It has morphed into an informational
bicycle event where we hand out bicycle maps and safety information to individuals
riding bicycles, as well as walkers.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/2/2025
5/2/2025
Event Dates:
1. 5/2
2. 6/27
3. 7/25
4. 8/22
5. 9/26
6:20:00 AM 9:05:00 AM
6:30:00 AM 9:00:00 AM
NA
Number of People
Expected:*
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
3173724084
City of Carmel, Bike Carmel
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46205
Country
United States
Street Address
One Civic Square
Address Line 2
Attn Bike Carmel
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Kevin Whited, Bike Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin W Whited
Printed Name and Title (If applicable)
3178197208
Phone Number (Required)
30 West Main Street Economic Development/Carmel Utilitie
Carmel, IN 46032
Address of Organization/Applicant
3/26/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other City-owned parcel at the NW corner of 106th & College
03/27/2025
yes, 04/01/25
yes, 04/04/2025
yes, 04/03/25
yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
none
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Home Place Block Party and Subarea Plan reveal event
Provide a brief description of event
A block party for the Home Place area where the information about DOCS' Home
Place Subarea Plan is revealed for public feedback. Food Truck, Tables, pop-up
tents, display boards, and yard games will be set up.
Parking will be directed to the Clay Township parking lot at 107th & College.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/3/2025
5/3/2025
9:00:00 AM 8:00:00 PM
12:00:00 PM 4:00:00 PM
NA
X City to mow area before the event
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Rehearsal Start Time:Rehearsal End Time:
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
portable pop-up type (with weights not
stakes)
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other Food truck, pop-up tents, tables
Yard & Company
Name of Merchants(s) doing the setup
5138138266
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Adrienne Keeling
akeeling@carmel.in.gov
3175712421
317-402-6629
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City of Carmel/Department of Community Services
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
1 Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel/Adrienne Keeling
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Adrienne Keeling, Planning Administrator
Printed Name and Title (If applicable)
3174026629
Phone Number (Required)
1 Civic Square, Carmel, IN 46032
Address of Organization/Applicant
3/27/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Lot
2
4,Pt 22,
Pt
23
Lot Pt 22,Pt 23
BROADWAY
AV
E
E 106TH ST
Lot 36
Lot 40
L
o
t
Pt
1
3
3
Lot Pt 1
Lot Pt 2, Pt 3
Lot Pt 2
ALLEY UNNAMED
E 1 06T H S T
C
O
L
L
E
G
E
A
V
E
Lot 45,46,47
Lot 234,235,
236,237
ALLEY
U
N
N
A
M
E
D
ALL
EY
U
N
N
A
M
E
D
C
O
L
L
EG
E
A
V
E
Lo
t
1
29
Lot 126,Pt 127
Lot 139,Pt 138
ALLEY
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Lot 238, 239,240
ALLEY
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BROADWAY
AV
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E 106TH ST
BAR
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ALLEY
U
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N
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D
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ALLEY
U
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U
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ALLEY
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ALLEY
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Home Place Event
Parcels
Carmel Streets
Carmel
3/27/2025, 11:19:47 AM
0 0.02 0.040.01 mi
0 0.03 0.060.01 km
1:1,073
Event Site
Event Parking
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other West Carmel Drive, between Illinois RAB & North Penn RAB
03/21/2025Detour Route Included
Must arrange Off Duty Services (CPD/EMS/CFD)
CFD: Exception/Revisit Request 04/08/2025 yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 No,04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
West Carmel Drive (bridge over 31) between the Illinois Street Round-a-bout and N
Pennsylvania Street... See map... from 3:30pm to 9:30pm (event is from 5:30pm to
8:30pm)
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
03.21.2025_100 Over 31.pdf 614.07KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Supercar Showcase open to the public
Provide a brief description of event
One Hundred Over 31 is a curated automotive event hosted on the West Carmel
Drive bridge spanning U.S. 31 in Carmel, Indiana. Scheduled for Saturday, May 3,
2025, from 5:30 PM to 8:30 PM, the event will feature 100 high-end sports and
exotic cars displayed along the closed bridge for public viewing. The event is free to
spectators and designed to highlight both automotive excellence and Carmel’s
innovative infrastructure. Hosted by Artomobilia, the event will include limited
hospitality for vehicle owners, small-scale food and beverage service, and music.
The bridge will be temporarily closed to non-event traffic during setup, event hours,
and teardown to ensure safety and event integrity. All necessary safety, traffic, and
crowd management protocols will be followed in coordination with the City of Carmel
and Carmel Police Department.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/3/2025
5/3/2025
3:30:00 PM 9:30:00 PM
5:30:00 PM 8:30:00 PM
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Vendors
Vendors Present*
Contact Person*
NA
Rehearsal Start Time:Rehearsal End Time:
500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
16x24
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
A-Classic
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
10
6. CONTACT INFORMATION:
John Leonard
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
john.leonard@artomobilia.org
3173135200
3173135200
Artomobilia
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46033
Country
USA
Street Address
484 E Carmel Drive
Address Line 2
#152
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Artomobilia, Inc.
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Event Director
Printed Name and Title (If applicable)
3173135200
Phone Number (Required)
484 E Carmel Drive, #152, Carmel, IN 46033
Address of Organization/Applicant
3/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
EVENT AREA
DETOUR ROUTE
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/27/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Hamilton County Law Memorial Service
Provide a brief description of event
Honoring Fallen Police Officers
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/7/2025
5/7/2025
12:00:00 PM 8:00:00 PM
6:00:00 PM 8:00:00 PM
NA
150
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Dawn Fisher
dfisher@carmel.in.gov
3175712720
3174994469
Carmel Police Department
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
1000 S. Rangeline Rd
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Dawn Fisher
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Community Relations
Printed Name and Title (If applicable)
3175712720
Phone Number (Required)
Address of Organization/Applicant
3/27/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/27/2025CCP Community Events Application Included: 03/27/25
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25 yes, 04/08/25yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
One Civic Square
Attn Bike Carmel
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20250326_Map_Yoga at City Hall_Move with the
Mayor.png 1.35MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Yoga at City Hall _ Move with the Mayor
Provide a brief description of event
This is an outside yoga event as part of the Move with the Mayor program. There will
be ~45 minutes of yoga.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/9/2025
5/9/2025
6:45:00 AM 9:15:00 AM
7:00:00 AM 8:30:00 AM
NA
50
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
3173724084
City of Carmel, Bike Carmel
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46205
Country
United States
Street Address
One Civic Square
Address Line 2
Attn Bike Carmel
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin W Whited
Printed Name and Title (If applicable)
3178197208
Phone Number (Required)
One Civic Square Attn Bike Carmel
Carmel, IN 46205
Address of Organization/Applicant
3/26/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Next to Monon Trail @ Midtown Plaza
03/27/2025CCP Community Events Application Included 03/27/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20240423_CotM Event Map.jpg 132.54KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Bike To Work Day
Provide a brief description of event
Bike to Work Day - We offer free coffee & lite breakfast (i.e. fruit and granola bars) to
bicycle commuters for National Bike to Work Day. We also staff and informational
and educational table. This event is identical to our Coffee on the Monon events.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/16/2025
5/16/2025
6:15:00 AM 9:15:00 AM
6:30:00 AM 9:00:00 AM
NA
60
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
3173724084
City of Carmel, Bike Carmel
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46205
Country
United States
Street Address
One Civic Square
Address Line 2
Attn Bike Carmel
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel - Bike Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin Whited, Transportation
Development Coordinator
Printed Name and Title (If applicable)
3178197208
Phone Number (Required)
One Civic Square Attn Bike Carmel
Carmel, IN 46205
Address of Organization/Applicant
3/27/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/28/2025Working with Kevin Whited + Move With The Mayor
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
NA
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Our event is an opportunity for Carmel residents and visitors to get outside and play
tennis. It's also a fun way to celebrate the month of May as National Tennis Month!
Provide a brief description of event
USTA Midwest is celebrating the world's healthiest sport—tennis! New or current
tennis enthusiasts are invited to try Red Ball Tennis on a grass short court to
coincide with National Tennis Month. Red Ball Tennis is a FUN social version of the
game with modified equipment, designed to teach beginners how to play tennis in 10
minutes or less! The best part: If you don't have a racquet, one will be provided to
you onsite. We're planning games, giveaways and an interactive art performance
from Dylan Sadiq, also known as the College Cuber who will be building a Rajeev
Ram portrait entirely out of Rubik's Cubes! This will be a community-focused, free
event for EVERYONE.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/17/2025
5/17/2025
12:00:00 PM 6:00:00 PM
1:00:00 PM 5:00:00 PM
NA
Number of People
Expected:*
Fees?
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
150
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Will bring out own tents with weights
Name of Merchants(s) doing the setup
3176690462
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
2
6. CONTACT INFORMATION:
Tara L Moore
tara@midwest.usta.com
3176690462
3179084562
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
United States Tennis Association, Midwest
City
Indianapolis
State / Province / Region
IN
Postal / Zip Code
46240
Country
United States
Street Address
1310 E 96th St
Address Line 2
Suite 100
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
United States Tennis Association, Midwest
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Tara Moore
Printed Name and Title (If applicable)
3176690462
Phone Number (Required)
1310 E 96th St Suite 100
Indianapolis, IN 46240
Address of Organization/Applicant
3/28/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Elm St. furthest/West 4 parking spaces in front of Merchants Bank
03/21/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Would like no parking signs for the furthest West 4 parking spaces on Elm Street in
front of Merchants Bank so a 40' cancer screening truck to park
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
h.png 86.59KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
don't need to close the road, just need to reserve the 4 parking spaces
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
No Parking Signs*
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Please note the number of NO PARKING SIGNS needed
4
5. EVENT DETAILS
cancer screening truck for employees
Provide a brief description of event
Employees will go into the truck for cancer screenings. Medical professionals will
use Merchants restrooms inside. 9 a.m. - 3p.m.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/21/2025 5/21/2025
7:00:00 AM 4:00:00 PM
9:00:00 AM 3:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
10
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Marisol Burns - Nic Baumann
mburns@bankmerchants.com
3178436038
Merchants Bank
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
410 Monon Blvd
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Merchants Bank
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Marisol Burns
Printed Name and Title (If applicable)
3178436038
Phone Number (Required)
410 Monon Blvd. Carmel, IN 46032
Address of Organization/Applicant
3/20/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/24/2025
yes, 04/01/25 yes,04/03/2025
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Public Meditation for Peace
Provide a brief description of event
Participants will be guided through simple movement and meditation in a 30-45
minute time span. Participants will be encouraged to bring their own seating.
Leaders will bring a portable speaker and microphone.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/27/2025 9/30/2025
Event to occur weekly on Tuesday evenings
7:30:00 PM 8:45:00 PM
7:45:00 PM 8:30:00 PM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
1-2
6. CONTACT INFORMATION:
Paula Lord
Prana Bar
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Paula Lord, Prana Bar
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Paula R. Lord
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel IN 46032
Address of Organization/Applicant
3/24/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Monon Trail and plaza at Monon and Main (Anthony's Steakhouse)
03/27/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025Monon & Main LLC: yes, 04/07/2025 yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
30 West Main Street
Economic Development/Carmel Utilitie
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20250326_Map_Move with the Mayor_Monon and Main
Plaza.png 1.66MB
20250326_Map_Move with the Mayor_Walking Route.png 897.28KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Move with the Mayor - Walk on the Monon
Provide a brief description of event
The Mayor, City staff, and constituents will walk from City Hall to the plaza on the
southeast corner of Main Street and the Monon. The plaza have a few, health-
related, vendors that will be there to educate and inform the public about living a
healthy lifestyle.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/29/2025 5/29/2025
2:00:00 PM 4:00:00 PM
3:00:00 PM 3:30:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Carmel: Whited
kwhited@carmel.in.gov
3178197208
3173724084
City of Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
30 West Main Street
Address Line 2
MAC
Non-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin W Whited
Printed Name and Title (If applicable)
3178197208
Phone Number (Required)
One Civic Square
Carmel, IN 46205
Address of Organization/Applicant
3/26/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03-21-2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event Date
End*
Tear Down End
time:*
Event End
time:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Wedding Ceremony
Provide a brief description of event
A small wedding ceremony hosting approximately 30 people.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/01/2025
3:00:00 PM
1:00:00 PM
NA
30
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event:*
Event Date Start *
6/01/025
If multiple dates,
please list
Set-Up time: *
10:00:00 AM
Event Start
time:*
12:00:00 PM
Rehearsal
Number of People
Expected: *
Fees?
EVENT SET UP:
Stage
Size of Stage
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3174464440
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Terri McConahay
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46077
Country
United States
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
3/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/24/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Graduation oarty
Provide a brief description of event
Graduation party
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/14/2025 6/14/2025
10:00:00 AM 6:00:00 PM
12:00:00 PM 4:00:00 PM
NA
75
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other Tables and chairs
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
1
6. CONTACT INFORMATION:
Michael Rothenberger
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Individual
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Michael Rothenberger
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Michael Rothenberger
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
3/24/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/31/2025
X Streets Phelps
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
1st Avenue SE between Phelps Way and Supply Street
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Wanting to have a neighborhood party with a food truck and due to kids, would like
to have the road closed for a few hours.
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades *
Event
Use/Purpose:*
Description of
Event:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
4
5. EVENT DETAILS
June 14th - 1st Avenue Se Neighborhood Party
Provide a brief description of event
Neighborhood Party to gather and enjoy meeting neighbors.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start *
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
6/14/2025 6/14/2025
4:00:00 PM 9:00:00 PM
5:00:00 PM 9:00:00 PM
NA
35
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3172921982
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Chris Thomas
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Chris Thomas
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Chris Thomas
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032-2108
Address of Organization/Applicant
3/30/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
03/31/2025Amendment to an approved request. Change in time from 2pm - 6pm to 2pm - 8pm. Initial request included
yes, 04/01/25Allied Solutions: Yes 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Event Use/Purpose:
Description of
Event:
Event Date Start*Event Date End*
If multiple dates,
please list
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other Electrical Access for DJ
5. EVENT DETAILS:
Wedding Ceremony
Provide a brief description of event
Hotel to Provide White padded chairs for a Ceremony and a 6' table for a DJ
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/16/2025 8/16/2025
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start
Time:
Rehearsal End
Time:
Number of People
Expected:*
Fees?
2:00:00 PM
8:00:00 PM
6:30:00 PM
7:00:00 PM
NA
8/15/2025
5:00:00 PM
6:00:00 PM
140
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Hotel Carmichael
Name of Merchants(s) doing the setup
3176889612
Phone Number of Merchant(s) doing set up:
Vendors
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Sarah Salinas
ssalinas@hotelcarmichael.com
3176889612
5747020580
Hotel Carmichael
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
1 Carmichael Square
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Hotel Carmichael - Sarah Salinas
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Sarah Salinas - Catering Sales Manager
Printed Name and Title (If applicable)
317.688.9612
Phone Number (Required)
1 Carmichael Square
Carmel, IN 46032
Address of Organization/Applicant
3/31/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/19/2025
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025
PARKS: More research may indicate that to
protect our ecosystem, these may not be approved in the future.
Monon & Main LLC: yes, 04/07/2025 yes, 04/08/25
yes, 04/08/25 yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
custom_thumbnail_thumb_small.jpg 213.42KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Brain Aneurysm Awareness event. In honor of Brain Aneurysm Awareness month in
September, we will be hosting a butterfly release on Saturday September, 13, 2025
at 10:00am.
Provide a brief description of event
Our hope is to honor our brain aneurysm survivor patients and their loved ones, as
well as spread awareness about ruptured aneurysm symptoms and treatments. This
is a very significant event for aneurysm survivors and their families, and for all
individuals who have impacted their recovery. We think the Monon & Main Plaza
area would be a great location for the event. We will have a few physicians speak as
well as a featured patient and their family members, and then release a grouping of
butterflies. This is a free event and open to the public!
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/13/2025 9/13/2025
9:00:00 AM 12:00:00 PM
10:00:00 AM 11:30:00 AM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10 x 10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Jennifer Rhea; Stephanie Irwin
Name of Merchants(s) doing the setup
3177656232
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Jennifer Rhea
jrhea@goodmancampbell.com
3177656232
3177656232
Goodman Campbell Brain and Spine
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
United States
Street Address
13345 Illinois Street
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Goodman Campbell Brain and Spine
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jennifer Rhea-Administrative Coordinator
Printed Name and Title (If applicable)
3177656232
Phone Number (Required)
13345 Illinois Street
Carmel, Indiana 46032
Address of Organization/Applicant
3/19/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
03/19/2025
x E. Main Street From Rangeline to 1st Ave NE
yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025
Monon & Main LLC: yes, 04/07/2025
yes, 04/08/25
yes, 04/08/25yes, 04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
E. Main Street from Range Line to 1st Ave NE.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Oct 2025 LNOM Map.pdf 265.86KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades *
Crowd-Control
Gates*
Standard Cones *
Event
Use/Purpose:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other Valet No Parking Signs
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
6 - 8
Please note the number of Crowd-Control Gates needed
30
Please note the number of Standard Cones needed
10
5. EVENT DETAILS
Street party with live music and food and beverage vendors. Opportunity for Main
Street businesses to stay open late and participate in event.
Description of
Event:*
Event Date Start *
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Provide a brief description of event
Street party on Main street with live music and beverage vendors. Event
opens at 6 p.m. and ends at 11 p.m.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
10/11/2025 10/11/2025
2:00:00 PM 2:00:00 AM
6:00:00 PM 11:00:00 PM
NA
3,500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
City Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10s
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Vendors Present*
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
3176578263
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
5
6. CONTACT INFORMATION:
Sondra Schwieterman
Carmel PorchFest, Inc.
City
INDIANAPOLIS
State / Province / Region
IN
Postal / Zip Code
46256
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel PorchFest Inc./Sondra Schwieterman
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Sondra Schwieterman, Executive Director
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
3/18/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Saturday, October 11, 2025
Late Night on Main
Feinstein’s VIP Lounge – 7 p.m.
VI
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Restrooms
2nd
Av
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W
Detour Route No Parking Road Closed/Barricades Parking
Roads close at 2 pm
Bier Bike
Racks
VE
T
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R
A
N
S
W
A
Y
VE
T
E
R
A
N
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W
A
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Tr
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Tr
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X
X
X No Left/Right Turn
St
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X
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T
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R
A
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1st
Av
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N
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1st
Av
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S
E
FIRST AMENDMENT TO AGREEMENT
This First Amendment (this “Amendment”) is entered into and effective as of APRIL 16, 2025 (the “Amendment Effective Date”)
between EAN Services, LLC (“EAN”) and City of Carmel Indiana (“Company”).
WHEREAS, the parties have entered into that certain Corporate Partner Program Rate Agreement dated as of October 1, 2022 (the “Agreement”); and
WHEREAS, the parties desire to amend the Agreement as set forth herein.
NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1.Amendments.
a.Amend the “Volume Benchmark” on page 1 by deleting “$150,000.00” and replacing it with “$145,000.00”.
b.Amend Schedule 1 (Rates and Rate Terms & Conditions) by adding a new section titled “Direct Billing” which shall read as follows:
“Direct Billing: If EAN and Company have agreed to a direct billing arrangement, Company will ensure the direct billing code
provided by EAN is only accessible by Eligible Renters and is not available to or accessible by the general public. In the event
EAN identifies irregular or suspicious rental activity, Company shall cooperate with EAN to investigate such activity. If EAN
determines in its sole and absolute discretion that such activity is attributable to non-Eligible Renters, then EAN shall have the
right (but not any obligation) to take such actions as may be necessary or appropriate to control the activity, including but not
limited to suspending this Agreement, and/or cancelling and re-issuing Account Numbers and other direct billing code(s). Except
to the extent of fault on the part of EAN, Company shall be responsible for all amounts owed pursuant to, arising out of, or in
connection with a rental by any non-Eligible Renter (including, without limitation, amounts arising from traffic violations, tolls,
parking fines and fees, vehicle damage and loss, and reimbursement for third party demands, claims and losses, including
attorneys’ fees) and shall promptly pay EAN all such amounts upon demand.”
2.Miscellaneous. The terms and conditions of the Agreement, except as duly modified by this and any previous amendments, remain in full force
and effect, provided that to the extent that there is any conflict between the terms of the Agreement and the terms of this Amendment, the terms of
this Amendment shall govern and control. Capitalized terms used and not defined in this Amendment have the respective meanings assigned to them
in the Agreement. This Amendment may be executed in counterparts (including exchange by facsimile or attached as a PDF, or other electronic filetype or by DocuSign, Adobe Sign, or other electronic signature), each of which is deemed an original, but all of which constitute one and the same
agreement.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the Amendment Effective Date.
EAN SERVICES, LLC CITY OF CARMEL INDIANA
Signature: EHI_SIG_1 Signature: CS_SIG_1
Printed Name: EHI_SIG_P Printed Name: CS_SIG_P
Title: EHI_SIG_T Title: CS_SIG_T
Account Number: XZ08968
aocusign bnvelope fa: 78NbB73C-2bN7-423A-B43a-8S73B4C24709
Authorized Officer
Jody tillfahrt Ryan Meyer
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”) ATTEST:
By:
Laura Campbell, Presiding Officer
Date:
Jacob Quinn, Clerk
Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Date:
April 4, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: STORMWATER TECHNICAL STANDARDS WAIVER – GRAMERCY -CITY CENTER DR & KINZER AVE
Dear Board Members:
Patrick Sowinski, P.E., with Kimley-Horn has requested a waiver from the Stormwater Technical
Standards Manual in association with the next phase of the Gramercy development proposed at the
southeast corner of City Center Drive and Kinzer Ave (exhibits attached).
The Department of Engineering, in review of the proposed conditions and design standards, has
determined that the waivers requested are valid given the existing site constraints involved with the
project and recommend approval.
Sincerely,
Bradley Pease, P.E.
City Engineer
kimley-horn.com 500 East 96th Street, Suite 300, Indianapolis, IN 46240 317 218 9560
March 26, 2025
City of Carmel Board of Public Works
1 Civic Sq.
Carmel, IN 46032
RE: PZ-2024-00242 DP Gramercy
To whom it may concern,
Kimley-Horn received comments on February 12, 2025 from the CrossRoad Engineers and the City of Carmel
Engineering Department regarding the project noted above. One of the comments noted was the following:
Pond does not appear to meet minimum design criteria. Pond normal pool does not appear to be a minimum 1/2 acre
in surface area. Please provide pond cross section in accordance with the Hamilton County design standards.
This project proposes 1 wet detention basin, and this letter requests deviation from standard Carmel Stormwater
Technical Standards Manual Section 302.07. This detention basin has a permanent water area of 0.34 acres. There is
not enough space on site to expand the size of the wet basin without encroaching on the minimum separation between
the ponds and buildings, or into existing gas and water line easements.
As a measure to deter any pedestrian traffic near the ponds, vegetation is being provided (trees and native grasses) as
a barrier to this pond, with “DO NOT MOW OR SPRAY” signage surrounding the pond. This serves to prevent entry
into the pond, aside from required maintenance.
An appropriately sized aerator will be installed in the pond to promote the water quality of the ponds. The aerator
will aid in the health of the pond by increasing circulation to reduce the chance of algae or other undesirable growth.
For these reasons, we are sending this Waiver Letter to receive approval on this deviation from the Carmel Stormwater
Technical Standards Manual.
Sincerely,
Kimley-Horn and Associates, Inc.
Patrick Sowinski, P.E.
Kimley-Horn and Associates, Inc.
Direct: 317-533-6362 | Mobile: 317-586-1187
Patrick.Sowinski@kimley-horn.com
April 4, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: ENCLAVE OF CARMEL, LOT 33 - REPLAT
Dear Board Members:
Jeremey Place with West Design Build has requested a replat for lot 33 in the Enclave of Carmel be
placed on the Board of Public Works and Safety agenda for approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this plat.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT
RESOLUTION NO. BPW 04-16-25-01 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING TIM FAGIN AS A SPECIAL POLICE OFFICER WHEREAS, fire department medics are increasingly being used in local law enforcement operations to
provide tactical emergency medical services, including advanced life support and emergency medical care, in the field for team training or significant incidents which involves unusual hazards and/or medical risk to law enforcement officers (“Tactical Emergency Medical Services”); and WHEREAS, the Carmel Fire Department (“CFD”) desires to provide, and the Carmel Police Department (“CPD”) desires to have provided, CFD Firefighter/Paramedics that provide Tactical Emergency Medical Services to CPD’s special operations teams (“Tactical Medics”); and WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers[], to do special duty within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 provides that Special Police Officers shall only have those powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific responsibilities for
which the appointment is made, unless a regular police officer, must wear a uniform that is easily distinguishable from uniforms for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and WHEREAS, in order to protect the lives and safety of Tactical Medics, any other public safety officer, and/or the patient/public, the Carmel Police Department and Carmel Fire Department requests that the Safety Board authorize Firefighter/Paramedic Tim Fagin to be made a Special Police Officer to provide Tactical Emergency Medical Services to CPD as a Tactical Medic; and WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to appoint and swear Firefighter/Paramedic Tim Fagin as a Special Police Officer for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Firefighter/Paramedic Tim Fagin is hereby appointed, under Indiana Code § 36-8-3-7, as a Special Police Officers for the City of Carmel for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD, pursuant to the following conditions: (a) While carrying out the specific responsibilities for which Firefighter/Paramedic Tim Fagin is appointment as a Special Police Officer, Firefighter/Paramedic Tim Fagin shall: (i) Continue at his current rate of pay with the CFD; and (ii) Wear the approved SWAT Tactical Medic uniform, including the safety equipment under subsection (d), that shall remain easily distinguishable from uniforms for state and local law enforcement agencies.
(b) While carrying out the specific responsibilities for which he is appointment as a Special Police Officer, Firefighter/Paramedic Tim Fagin shall be empowered to: (i) Carry a CPD owned duty weapon(s) of the same type and caliber issued to sworn
police officers and shall only carry this issued weapon while on duty and/or while in transit to or from providing Tactical Emergency Medical Services as a Tactical Medic, so long as the following conditions have been met:
1) Completion of all necessary Special Police training required by the Police Chief; and 2) Annual firearms proficiency qualification required by the CPD SWAT Commander. (ii) Conduct a search or a seizure of a person or property, to the extent necessary to protect the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public; and (iii) Enforce any law necessary to maintain the peace, safety, and security of the Tactical Medics, any other public safety officer, and/or the patient/public.
(c) While carrying out the specific responsibilities for which Firefighter/Paramedic Tim Fagin is appointment as a Special Police Officer, Firefighter/Paramedic Tim Fagin shall not: (i) Make an arrest; or
(ii) Conduct, interfere, or otherwise involve himself in the police investigation at hand beyond the scope required as a Tactical Medic or as requested by the CPD SWAT Commander.
(d) Firefighter/Paramedic Tim Fagin shall be provided with tactical gear by CPD, including all safety equipment such as ballistic vests, helmets, headphones, gas masks, and firearms. (e) While operating as a Tactical Medic, CFD will provide the Firefighter/Paramedic Tim Fagin with all medical equipment, medications, radios, and communication devices necessary to complete the role of a Tactical Medic. (f) Pursuant to Carmel City Code §§ 2-30 and 2-32, the City of Carmel will defend and indemnify Firefighter/Paramedic Tim Fagin for acts he performs while carrying out the specific responsibilities for which he is appointment as a Special Police Officer. (g) Firefighter/Paramedic Tim Fagin shall continue his appointment as a Special Police
Officers until the Board of Public Works and Safety removes his appointment or until Firefighter/Paramedic Tim Fagin is removed from employment with the City, whichever occurs first.
(h) For any reason, the Police Chief or Fire Chief may terminate Firefighter/Paramedic Tim Fagin’s participation as a Tactical Medic in providing Tactical Emergency Medical Services to SWAT. In the event that the Firefighter/Paramedic Tim Fagin ceases his participation in providing Tactical Emergency Medical Services to SWAT as a Tactical Medic, it shall be the responsibility of CPD to request that his appointment as a Special Police Officer be removed by the Board of Public Works and Safety. Section 3. The above appointed individual must take the Oath of Special Police Officer, as set forth under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By: Laura Campbell, Presiding Officer Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date: ATTEST:
Jacob Quinn, City Clerk Date:
Attachment 1 OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.
RESOLUTION NO. BPW 04-16-25-02 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING SHAWN REYNOLDS AS A SPECIAL POLICE OFFICER WHEREAS, fire department medics are increasingly being used in local law enforcement operations to
provide tactical emergency medical services, including advanced life support and emergency medical care, in the field for team training or significant incidents which involves unusual hazards and/or medical risk to law enforcement officers (“Tactical Emergency Medical Services”); and WHEREAS, the Carmel Fire Department (“CFD”) desires to provide, and the Carmel Police Department (“CPD”) desires to have provided, CFD Firefighter/Paramedics that provide Tactical Emergency Medical Services to CPD’s special operations teams (“Tactical Medics”); and WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers[], to do special duty within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 provides that Special Police Officers shall only have those powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific responsibilities for
which the appointment is made, unless a regular police officer, must wear a uniform that is easily distinguishable from uniforms for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and WHEREAS, in order to protect the lives and safety of Tactical Medics, any other public safety officer, and/or the patient/public, the Carmel Police Department and Carmel Fire Department requests that the Safety Board authorize Firefighter/Paramedic Shawn Reynolds to be made a Special Police Officer to provide Tactical Emergency Medical Services to CPD as a Tactical Medic; and WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to appoint and swear Firefighter/Paramedic Shawn Reynolds as a Special Police Officer for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Firefighter/Paramedic Shawn Reynolds is hereby appointed, under Indiana Code § 36-8-3-7, as a Special Police Officers for the City of Carmel for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD, pursuant to the following conditions: (a) While carrying out the specific responsibilities for which Firefighter/Paramedic Shawn Reynolds is appointment as a Special Police Officer, Firefighter/Paramedic Shawn Reynolds shall: (i) Continue at his current rate of pay with the CFD; and (ii) Wear the approved SWAT Tactical Medic uniform, including the safety equipment under subsection (d), that shall remain easily distinguishable from
uniforms for state and local law enforcement agencies.
(b) While carrying out the specific responsibilities for which he is appointment as a Special Police Officer, Firefighter/Paramedic Shawn Reynolds shall be empowered to: (i) Carry a CPD owned duty weapon(s) of the same type and caliber issued to sworn
police officers and shall only carry this issued weapon while on duty and/or while in transit to or from providing Tactical Emergency Medical Services as a Tactical Medic, so long as the following conditions have been met:
1) Completion of all necessary Special Police training required by the Police Chief; and 2) Annual firearms proficiency qualification required by the CPD SWAT Commander. (ii) Conduct a search or a seizure of a person or property, to the extent necessary to protect the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public; and (iii) Enforce any law necessary to maintain the peace, safety, and security of the Tactical Medics, any other public safety officer, and/or the patient/public.
(c) While carrying out the specific responsibilities for which Firefighter/Paramedic Shawn Reynolds is appointment as a Special Police Officer, Firefighter/Paramedic Shawn Reynolds shall not: (i) Make an arrest; or
(ii) Conduct, interfere, or otherwise involve himself in the police investigation at hand beyond the scope required as a Tactical Medic or as requested by the CPD SWAT Commander.
(d) Firefighter/Paramedic Shawn Reynolds shall be provided with tactical gear by CPD, including all safety equipment such as ballistic vests, helmets, headphones, gas masks, and firearms. (e) While operating as a Tactical Medic, CFD will provide the Firefighter/Paramedic Shawn Reynolds with all medical equipment, medications, radios, and communication devices necessary to complete the role of a Tactical Medic. (f) Pursuant to Carmel City Code §§ 2-30 and 2-32, the City of Carmel will defend and indemnify Firefighter/Paramedic Shawn Reynolds for acts he performs while carrying out the specific responsibilities for which he is appointment as a Special Police Officer. (g) Firefighter/Paramedic Shawn Reynolds shall continue his appointment as a Special
Police Officers until the Board of Public Works and Safety removes his appointment or until Firefighter/Paramedic Shawn Reynolds is removed from employment with the City, whichever occurs first.
(h) For any reason, the Police Chief or Fire Chief may terminate Firefighter/Paramedic Shawn Reynolds’s participation as a Tactical Medic in providing Tactical Emergency Medical Services to SWAT. In the event that the Firefighter/Paramedic Shawn Reynolds ceases his participation in providing Tactical Emergency Medical Services to SWAT as a Tactical Medic, it shall be the responsibility of CPD to request that his appointment as a Special Police Officer be removed by the Board of Public Works and Safety. Section 3. The above appointed individual must take the Oath of Special Police Officer, as set forth under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By: Laura Campbell, Presiding Officer Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date: ATTEST:
Jacob Quinn, City Clerk Date:
Attachment 1 OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.
RESOLUTION NO. BPW 04-16-25-03 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING KIP BENBOW AS A SPECIAL POLICE OFFICER WHEREAS, fire department medics are increasingly being used in local law enforcement operations to
provide tactical emergency medical services, including advanced life support and emergency medical care, in the field for team training or significant incidents which involves unusual hazards and/or medical risk to law enforcement officers (“Tactical Emergency Medical Services”); and WHEREAS, the Carmel Fire Department (“CFD”) desires to provide, and the Carmel Police Department (“CPD”) desires to have provided, CFD Firefighter/Paramedics that provide Tactical Emergency Medical Services to CPD’s special operations teams (“Tactical Medics”); and WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers[], to do special duty within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 provides that Special Police Officers shall only have those powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific responsibilities for
which the appointment is made, unless a regular police officer, must wear a uniform that is easily distinguishable from uniforms for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and WHEREAS, in order to protect the lives and safety of Tactical Medics, any other public safety officer, and/or the patient/public, the Carmel Police Department and Carmel Fire Department requests that the Safety Board authorize Firefighter/Paramedic Kip Benbow to be made a Special Police Officer to provide Tactical Emergency Medical Services to CPD as a Tactical Medic; and WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to appoint and swear Firefighter/Paramedic Kip Benbow as a Special Police Officer for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Firefighter/Paramedic Kip Benbow is hereby appointed, under Indiana Code § 36-8-3-7, as a Special Police Officers for the City of Carmel for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD, pursuant to the following conditions: (a) While carrying out the specific responsibilities for which Firefighter/Paramedic Kip Benbow is appointment as a Special Police Officer, Firefighter/Paramedic Kip Benbow shall: (i) Continue at his current rate of pay with the CFD; and (ii) Wear the approved SWAT Tactical Medic uniform, including the safety equipment under subsection (d), that shall remain easily distinguishable from
uniforms for state and local law enforcement agencies.
(b) While carrying out the specific responsibilities for which he is appointment as a Special Police Officer, Firefighter/Paramedic Kip Benbow shall be empowered to: (i) Carry a CPD owned duty weapon(s) of the same type and caliber issued to sworn
police officers and shall only carry this issued weapon while on duty and/or while in transit to or from providing Tactical Emergency Medical Services as a Tactical Medic, so long as the following conditions have been met:
1) Completion of all necessary Special Police training required by the Police Chief; and 2) Annual firearms proficiency qualification required by the CPD SWAT Commander. (ii) Conduct a search or a seizure of a person or property, to the extent necessary to protect the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public; and (iii) Enforce any law necessary to maintain the peace, safety, and security of the Tactical Medics, any other public safety officer, and/or the patient/public.
(c) While carrying out the specific responsibilities for which Firefighter/Paramedic Kip Benbow is appointment as a Special Police Officer, Firefighter/Paramedic Kip Benbow shall not: (i) Make an arrest; or
(ii) Conduct, interfere, or otherwise involve himself in the police investigation at hand beyond the scope required as a Tactical Medic or as requested by the CPD SWAT Commander.
(d) Firefighter/Paramedic Kip Benbow shall be provided with tactical gear by CPD, including all safety equipment such as ballistic vests, helmets, headphones, gas masks, and firearms. (e) While operating as a Tactical Medic, CFD will provide the Firefighter/Paramedic Kip Benbow with all medical equipment, medications, radios, and communication devices necessary to complete the role of a Tactical Medic. (f) Pursuant to Carmel City Code §§ 2-30 and 2-32, the City of Carmel will defend and indemnify Firefighter/Paramedic Kip Benbow for acts he performs while carrying out the specific responsibilities for which he is appointment as a Special Police Officer. (g) Firefighter/Paramedic Kip Benbow shall continue his appointment as a Special Police
Officers until the Board of Public Works and Safety removes his appointment or until Firefighter/Paramedic Kip Benbow is removed from employment with the City, whichever occurs first.
(h) For any reason, the Police Chief or Fire Chief may terminate Firefighter/Paramedic Kip Benbow’s participation as a Tactical Medic in providing Tactical Emergency Medical Services to SWAT. In the event that the Firefighter/Paramedic Kip Benbow ceases his participation in providing Tactical Emergency Medical Services to SWAT as a Tactical Medic, it shall be the responsibility of CPD to request that his appointment as a Special Police Officer be removed by the Board of Public Works and Safety. Section 3. The above appointed individual must take the Oath of Special Police Officer, as set forth under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By: Laura Campbell, Presiding Officer Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date: ATTEST:
Jacob Quinn, City Clerk Date:
Attachment 1 OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.
RESOLUTION NO. BPW 04-16-25-04 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING JEFF WAGNER AS A SPECIAL POLICE OFFICER WHEREAS, fire department medics are increasingly being used in local law enforcement operations to
provide tactical emergency medical services, including advanced life support and emergency medical care, in the field for team training or significant incidents which involves unusual hazards and/or medical risk to law enforcement officers (“Tactical Emergency Medical Services”); and WHEREAS, the Carmel Fire Department (“CFD”) desires to provide, and the Carmel Police Department (“CPD”) desires to have provided, CFD Firefighter/Paramedics that provide Tactical Emergency Medical Services to CPD’s special operations teams (“Tactical Medics”); and WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers[], to do special duty within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 provides that Special Police Officers shall only have those powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific responsibilities for
which the appointment is made, unless a regular police officer, must wear a uniform that is easily distinguishable from uniforms for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and WHEREAS, in order to protect the lives and safety of Tactical Medics, any other public safety officer, and/or the patient/public, the Carmel Police Department and Carmel Fire Department requests that the Safety Board authorize Firefighter/Paramedic Jeff Wagner to be made a Special Police Officer to provide Tactical Emergency Medical Services to CPD as a Tactical Medic; and WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to appoint and swear Firefighter/Paramedic Jeff Wagner as a Special Police Officer for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Firefighter/Paramedic Jeff Wagner is hereby appointed, under Indiana Code § 36-8-3-7, as a Special Police Officers for the City of Carmel for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD, pursuant to the following conditions: (a) While carrying out the specific responsibilities for which Firefighter/Paramedic Jeff Wagner is appointment as a Special Police Officer, Firefighter/Paramedic Jeff Wagner shall: (i) Continue at his current rate of pay with the CFD; and (ii) Wear the approved SWAT Tactical Medic uniform, including the safety equipment under subsection (d), that shall remain easily distinguishable from
uniforms for state and local law enforcement agencies.
(b) While carrying out the specific responsibilities for which he is appointment as a Special Police Officer, Firefighter/Paramedic Jeff Wagner shall be empowered to: (i) Carry a CPD owned duty weapon(s) of the same type and caliber issued to sworn
police officers and shall only carry this issued weapon while on duty and/or while in transit to or from providing Tactical Emergency Medical Services as a Tactical Medic, so long as the following conditions have been met:
1) Completion of all necessary Special Police training required by the Police Chief; and 2) Annual firearms proficiency qualification required by the CPD SWAT Commander. (ii) Conduct a search or a seizure of a person or property, to the extent necessary to protect the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public; and (iii) Enforce any law necessary to maintain the peace, safety, and security of the Tactical Medics, any other public safety officer, and/or the patient/public.
(c) While carrying out the specific responsibilities for which Firefighter/Paramedic Jeff Wagner is appointment as a Special Police Officer, Firefighter/Paramedic Jeff Wagner shall not: (i) Make an arrest; or
(ii) Conduct, interfere, or otherwise involve himself in the police investigation at hand beyond the scope required as a Tactical Medic or as requested by the CPD SWAT Commander.
(d) Firefighter/Paramedic Jeff Wagner shall be provided with tactical gear by CPD, including all safety equipment such as ballistic vests, helmets, headphones, gas masks, and firearms. (e) While operating as a Tactical Medic, CFD will provide the Firefighter/Paramedic Jeff Wagner with all medical equipment, medications, radios, and communication devices necessary to complete the role of a Tactical Medic. (f) Pursuant to Carmel City Code §§ 2-30 and 2-32, the City of Carmel will defend and indemnify Firefighter/Paramedic Jeff Wagner for acts he performs while carrying out the specific responsibilities for which he is appointment as a Special Police Officer. (g) Firefighter/Paramedic Jeff Wagner shall continue his appointment as a Special Police
Officers until the Board of Public Works and Safety removes his appointment or until Firefighter/Paramedic Jeff Wagner is removed from employment with the City, whichever occurs first.
(h) For any reason, the Police Chief or Fire Chief may terminate Firefighter/Paramedic Jeff Wagner’s participation as a Tactical Medic in providing Tactical Emergency Medical Services to SWAT. In the event that the Firefighter/Paramedic Jeff Wagner ceases his participation in providing Tactical Emergency Medical Services to SWAT as a Tactical Medic, it shall be the responsibility of CPD to request that his appointment as a Special Police Officer be removed by the Board of Public Works and Safety. Section 3. The above appointed individual must take the Oath of Special Police Officer, as set forth under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By: Laura Campbell, Presiding Officer Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date: ATTEST:
Jacob Quinn, City Clerk Date:
Attachment 1 OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.
RESOLUTION NO. BPW 04-16-25-05 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
APPOINTING GARRET LOCKE AS A SPECIAL POLICE OFFICER WHEREAS, fire department medics are increasingly being used in local law enforcement operations to
provide tactical emergency medical services, including advanced life support and emergency medical care, in the field for team training or significant incidents which involves unusual hazards and/or medical risk to law enforcement officers (“Tactical Emergency Medical Services”); and WHEREAS, the Carmel Fire Department (“CFD”) desires to provide, and the Carmel Police Department (“CPD”) desires to have provided, CFD Firefighter/Paramedics that provide Tactical Emergency Medical Services to CPD’s special operations teams (“Tactical Medics”); and WHEREAS, Indiana Code § 36-8-3-7 grants the City of Carmel Board of Public Works and Safety (the
“Safety Board”) authority to “appoint and swear an additional number of special police officers[], to do special duty within the city” (“Special Police Officers”); and
WHEREAS, Indiana Code § 36-8-3-7 provides that Special Police Officers shall only have those powers, privileges, and duties assigned to them by the Safety Board and only while fulfilling the specific responsibilities for
which the appointment is made, unless a regular police officer, must wear a uniform that is easily distinguishable from uniforms for state and local law enforcement agencies, and may be removed by the Safety Board at any time without notice and without cause; and
WHEREAS, Special Police Officers under Indiana Code § 36-8-3-7 are specifically exempted from the basic training requirements for a law enforcement officer under Indiana Code Chapter 5-2-1; and WHEREAS, in order to protect the lives and safety of Tactical Medics, any other public safety officer, and/or the patient/public, the Carmel Police Department and Carmel Fire Department requests that the Safety Board authorize Firefighter/Paramedic Garret Locke to be made a Special Police Officer to provide Tactical Emergency Medical Services to CPD as a Tactical Medic; and WHEREAS, the Safety Board, pursuant to its authority under Indiana Code § 36-8-3-7, now desires to appoint and swear Firefighter/Paramedic Garret Locke as a Special Police Officer for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Firefighter/Paramedic Garret Locke is hereby appointed, under Indiana Code § 36-8-3-7, as a Special Police Officers for the City of Carmel for the limited purpose of protecting the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public while providing Tactical Emergency Medical Services as a Tactical Medic for CPD, pursuant to the following conditions: (a) While carrying out the specific responsibilities for which Firefighter/Paramedic Garret Locke is appointment as a Special Police Officer, Firefighter/Paramedic Garret Locke shall: (i) Continue at his current rate of pay with the CFD; and (ii) Wear the approved SWAT Tactical Medic uniform, including the safety equipment under subsection (d), that shall remain easily distinguishable from
uniforms for state and local law enforcement agencies.
(b) While carrying out the specific responsibilities for which he is appointment as a Special Police Officer, Firefighter/Paramedic Garret Locke shall be empowered to: (i) Carry a CPD owned duty weapon(s) of the same type and caliber issued to sworn
police officers and shall only carry this issued weapon while on duty and/or while in transit to or from providing Tactical Emergency Medical Services as a Tactical Medic, so long as the following conditions have been met:
1) Completion of all necessary Special Police training required by the Police Chief; and 2) Annual firearms proficiency qualification required by the CPD SWAT Commander. (ii) Conduct a search or a seizure of a person or property, to the extent necessary to protect the lives and safety of the Tactical Medics, any other public safety officer, and/or the patient/public; and (iii) Enforce any law necessary to maintain the peace, safety, and security of the Tactical Medics, any other public safety officer, and/or the patient/public.
(c) While carrying out the specific responsibilities for which Firefighter/Paramedic Garret Locke is appointment as a Special Police Officer, Firefighter/Paramedic Garret Locke shall not: (i) Make an arrest; or
(ii) Conduct, interfere, or otherwise involve himself in the police investigation at hand beyond the scope required as a Tactical Medic or as requested by the CPD SWAT Commander.
(d) Firefighter/Paramedic Garret Locke shall be provided with tactical gear by CPD, including all safety equipment such as ballistic vests, helmets, headphones, gas masks, and firearms. (e) While operating as a Tactical Medic, CFD will provide the Firefighter/Paramedic Garret Locke with all medical equipment, medications, radios, and communication devices necessary to complete the role of a Tactical Medic. (f) Pursuant to Carmel City Code §§ 2-30 and 2-32, the City of Carmel will defend and indemnify Firefighter/Paramedic Garret Locke for acts he performs while carrying out the specific responsibilities for which he is appointment as a Special Police Officer. (g) Firefighter/Paramedic Garret Locke shall continue his appointment as a Special Police
Officers until the Board of Public Works and Safety removes his appointment or until Firefighter/Paramedic Garret Locke is removed from employment with the City, whichever occurs first.
(h) For any reason, the Police Chief or Fire Chief may terminate Firefighter/Paramedic Garret Locke’s participation as a Tactical Medic in providing Tactical Emergency Medical Services to SWAT. In the event that the Firefighter/Paramedic Garret Locke ceases his participation in providing Tactical Emergency Medical Services to SWAT as a Tactical Medic, it shall be the responsibility of CPD to request that his appointment as a Special Police Officer be removed by the Board of Public Works and Safety. Section 3. The above appointed individual must take the Oath of Special Police Officer, as set forth under Attachment 1 of this Resolution.
ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day
of , 2025.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By: Laura Campbell, Presiding Officer Date:
James Barlow, Member Date:
Alan Potasnik, Member
Date: ATTEST:
Jacob Quinn, City Clerk Date:
Attachment 1 OATH OF SPECIAL POLICE OFFICER
I, ____________________________, do solemnly swear
that I will support the Constitution of the United States
and the Constitution of the State of Indiana,
and that I will faithfully and impartially discharge my duties
as a Special Police Officer of the City of Carmel, Indiana,
according to the law and the best of my ability,
so help me God.