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HomeMy WebLinkAbout04.03.25 CC Special Meeting Minutes - Claims 1 City of Carmel CARMEL COMMON COUNCIL SPECIAL MEETING MINUTES THURSDAY, APRIL 3, 2025 – 8:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE Council President Adam Aasen, Councilors Shannon Minnaar, Ryan Locke, Matthew Snyder, Jeff Worrell, Teresa Ayers, Anita Joshi, and Deputy Clerk Jessica Komp were present. Councilors Rich Taylor and Anthony Green were not present. Council President Aasen called the meeting to order at 8:00 a.m. Council President Aasen gave a brief update regarding the tornado which touched down in Carmel the previous evening, April 2, 2025. He reported that there had been no medical calls made to the Carmel Police thus far. There were power outages, some still ongoing, and property damage. The Councilors agreed to hold a meeting later today to update the public on the storm impact and clean-up efforts. Rebecca Carl, Chief of Staff, gave an update from the Mayor. There was a tornado touchdown in Carmel around Mohawk Trails Elementary School, which only had damage to trees. We lost power at three of the wells on Hazel Dell. We had some minor issues at two lift-stations. The wastewater plant is good. We now need to keep an eye on the stormwater for flooding issues. This will likely not be a FEMA disaster- eligible event, as damage will likely not reach the $100,000.00 threshold. But it is likely state disaster- eligible. The damage was not widespread, but where the tornado passed through there was significant damage to those areas. Brookshire neighborhood was hit, as well as other neighborhoods. City Hall lost power, but it has been restored. Carmel Police Deputy Chief of Administration, D.J. Schoeff next gave an update. 111th and Penn is closed, as well as Gray Road from Jennings to Main. The Street Department has done a fabulous job already getting debris cleared. We have people still out today canvassing areas, and we also have drones up to assess the damage. If people are unable to be in their homes, we recommend they call the non- emergency police line. At this time, Deputy Chief Schoeff was unaware of any calls that had been made to the police by persons who were displaced with nowhere to go. It seems that many people are on vacation at this time. Fire Chief Joel Thacker called into the meeting to share an update from the Fire Department. We were very fortunate that only one person had minor injuries from being struck by flying debris. We had no other calls for injuries to the Fire Department. CFD joined CPD going around to different areas to assess damage. We still have people without power at this time. If anyone is in need of oxygen or other health needs, please reach out to the Carmel Fire Department for assistance. We’re working on a couple of respite centers, if those are needed. We’re also working on a debris plan with the Street Department. If you are unable to get out of your driveway, the Street Department can help with that. If you were in the path of the tornado, you can put debris by the curb and the Street Department will pick it up. This will not Docusign Envelope ID: 81EBF5DC-F2ED-4D67-97A9-334CA76A927F 2 be a FEMA qualifying event, so if a State of Emergency is declared, that will be the first step in applying to receive a 50% reimbursement from the State Disaster Relief Fund. Expenses pertaining to the clean-up response for this disaster are being tracked. There will be a great deal of overtime hours worked by the Street Department, as well as other city departments. A few businesses were heavily damaged, so we may need to station police at those locations to prevent looting until those businesses can be secured. We want citizens to stay away from the pockets of impact as Duke Energy continues to work to restore power. At peak, about 4,000 were without power, we’re currently down to about 1,100. The Councilors will meet later this afternoon, exact time still to be determined, to update the public on recovery efforts. Department heads will be invited to share information. Everyone agreed that the response already seen from Streets, Fire and Police has been exceptional. CLAIMS Councilor Minnaar moved to approve claims. Councilor Joshi seconded. There was no Council discussion. Council President Aasen called for the vote. Claims were approved 7-0. 1. Payroll - $4,267,346.11 2. General Claims - $5,307,512.06 and $25,082.55 (Purchase Card) 3. Retirement - $126,308.06 ADJOURNMENT Council President Aasen adjourned the meeting at 8:28 a.m. Respectfully submitted, ____________________________________ Jacob Quinn, Clerk Approved, ____________________________________ Adam Aasen, Council President ATTEST: ________________________________ Jacob Quinn, Clerk Docusign Envelope ID: 81EBF5DC-F2ED-4D67-97A9-334CA76A927F