HomeMy WebLinkAboutBPW Paperless Packet 05-07-25Board of Public Works and Safety Meeting
Agenda
Wednesday, May 7, 2025 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the April 16, 2025, Regular Meeting
2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS
a. Bid Opening for Community Drive Raised Crossings; Brad Pease, Director of
Engineering
b. Bid Opening for W. Main Street Improvement-Old Meridian Street to Guilford Road;
Brad Pease, Director of Engineering
c. Bid Proposals Award for Brookshire Golf Course Business Plan RFP; Michael
Klitzing, Executive Director/CEO, Parks and Recreation
3. TABLED ITEMS
a. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners,
LLC TABLED 11-06-24
b. Request to Use/Close City Streets; Supercar Showcase; May 3, 2025; 3:30 PM to 9:30
PM; John Leonard, Artmobilia TABLED 04-16-25
4. CONTRACTS
a. Request for Purchase of Goods and Services; Fredericks, Inc.; ($491,511.00); City
Hall Generator and Installation of Generator; Zach Jackson, CFO
b. Request for Purchase of Goods and Services; Stryker Sales LLC; ($464,726.80); New
Cots, Stair Chairs, and Lucas Devices; Chief Joel Thacker, Carmel Fire Department
c. Request for Intent to Piggyback off Group Purchasing Organization; ZOLL Medical
Corporation; ($789,207.98); Defibrillators and Accessories; Chief Joel Thacker, Carmel
Fire Department
d. Request for Amendment to Agreement for Goods and Services; Flock Group, Inc.;
($171,233.90); Flock Safety Products and Services; Chief Drake Sterling, Carmel Police
Department
e.Request for Purchase of Goods and Services; Flock Group, Inc.; ($159,800.00);
Additionl Hardware; Additional Services Amendment; Chief Drake Sterling, Carmel
Police Department
f.Request for School Police and Resource Officer Agreement; Carmel Clay School
Corporation; School Resource Officers; Chief Drake Sterling, Carmel Police Department
g.Request for Professional Services; A&F Engineering Co., LLC; ($1,791,740.00); 24-
ENG-04 Carmel Drive from Keystone to Rangeline Improvements; Brad Pease Director
of Engineering
h.Request for Purchase of Goods and Services; Catbun Studios; ($85,417.33); Statue
Maintenance of J Seward Johnson and Veterans Memorial; Matt Higginbotham, Street
Commissioner
5.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Use Carter Green and Palladium East Patio; Special Request for Electricity
and James Building Restrooms; 2026 Carmel Marathon Weekend; April 17 through
18, 2026; 9:00 AM to 5:00 PM; Jay Druba, Full Circle Events
b.Request to Use City Hall Parking Lot; FreeWheelin Community Bike Spring Donation
Day; (Originally Approved March 19, 2025); May 10, 2025; 10:30 AM to 2:00 PM;
Kevin Whited, City of Carmel
c.Request to Use Civic Square Gazebo and Lawn; International Yoga Day; June 21,
2025; 07:00 AM to 2:00 PM; Parool Patel, Namaste Carmel
d.Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain
Restrooms; Shabbat in the Park; July 18, 2025; 4:00 PM to 9:00 PM; Shira Phillips,
Indianapolis Hebrew Congregation
e.Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and
Fountain Restrooms; Graduation Party; August 9, 2025; 12:00 PM to 7:00 PM;
Katherine Miller
6.OTHER
a.Request for Consent to Encroach; 1416 Jeffrey Court; William and Michelle
Pagryzinski, Property Owner
b.Request for Replat; Ambleside Lots 3801-3804; Joseph Marx, Pulte Homes of Indiana,
LLC
c.Request for Replat; Jackson’s Grant on Williams Creek, Block R; Douglas Wagner, JG
Development
d.Request for Stormwater Technical Standards Waiver; 331 W Main Street; Nick
Justice, CEC, Inc.
e.Request for Stormwater Technical Standards Waiver; 900 E 96th Street; Brian
Sheward, Kimley-Horn
f.Request for Stormwater Technical Standards Waiver; 4306 W. 96th Street; Bill Terry,
Weihe Engineers
g.Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; 10601 Hazel Dell
Parkway; AES
h. Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; Lakewood Gardens;
Metronet
i. Request for QuitClaim Deed; 106th and Westfield Parcel 1; City of Carmel
j. Request for QuitClaim Deed; 106th and Westfield Parcel 2; City of Carmel
k. Request for Waterline Easement Agreement; 11411 N. Michigan Road, Carmel, IN;
Donna Nelson
l. Request for Waterline Easement Agreement; 11335 N. Michigan Road, Carmel, IN;
Jennifer A Smith
m. Request for Waterline Easement Agreement; 10925 N. Michigan Road, Carmel, IN;
Huntington National Bank
7. ADD-ONS
8. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, April 16, 2025 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6 7
MEETING CALLED TO ORDER 8
Chairwoman Campbell called the meeting to order at 10:02 AM 9
MEMBERS PRESENT 10
11 Chairwoman Laura Campbell, Alan Potasnik, and Deputy Clerk Jessica Dieckman were present. 12 13
MINUTES 14
Minutes from the April 2, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board 15
Member Campbell seconded. Minutes approved 2-0. 16
BID OPENINGS, RECOMMENDATIONS, AND AWARDS 17
Bid Proposals for Brookshire Golf Course Business Plan RFP; 18
Board Member Potasnik unsealed the proposals, and Board Member Potasnik read them aloud: 19 Proposals 20
GGA Partners USA LLC 21
Golf Convergence, Inc. dba JJ Keegan+ 22
National Golf Foundation Consulting, Inc 23
24
Bid Opening for Michigan Road Water Main Extensions and Connections; 25
Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: 26 Contractor Bid 27
TPI Utility Construction, LLC $2,044,880.00 28
Lykins Contracting, LLC $2,289,875.00 29 30
Bid Award for 22-ENG-15 Clay Center Road Path Construction and Culvert Replacement Project; 31 Brad Pease, Director of Engineering, recommended awarding the bid to HIS Constructors, Inc., for 32
$1,638,855.00 as they were the lowest quote and most responsive. Board Member Potasnik moved to 33
approve. Board Member Campbell seconded. Bid approved 2-0. 34 35
Bid Proposals Award for CityWorks Support Services; Kevin Cusimano, Director of Information and 36
Communications Services, recommended awarding the proposal to NV5 Geospatial Inc as they were 37
the lowest proposal and most responsive. Board Member Potasnik moved to approve. Board Member 38
Campbell seconded. Bid Proposal approved 2-0. 39 40
Board Member Potasnik moved to add an award. Board Member Campbell seconded. Add-On Bid 41 Award Approved 2-0. 42 43
Bid Award for 121st Street Water Main Extension; Mike Hendricks, Assistant Utilities, recommended 44
awarding the bid to Yarberry Companies, Inc., for $182,070.00 as they were the lowest quote and most 45
responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Bid 46
approved 2-0. 47
48
TABLED ITEMS 49
Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 50
11-06-24 REMAINS TABLED 51
Request to Use/Close City Streets; Special Request for an EMT; Summer Music Festival; June 21, 52
2025; 11:00 AM to 11:00 PM; Christien Foulke, Clay Terrace TABLED 04-02-25 Jennifer Hillman 53
with Clay Terrace, briefly speaks that Clay Terrace LLC and Clay Terrace are the same company and 54
that we just sometimes shorten the name. Board Member Potasnik moved to take the request from the 55
table. Board Member Campbell seconded. Approved 2-0. Board Member Potasnik moved to approve. 56
Board Member Campbell seconded. Request approved 2-0 57
CONTRACTS 58
Resolution BPW 04-16-25-06; Authorizing The Transfer of Property; Hamilton County; Kohler 59
Generator; Board Member Potasnik moved to approve. Board Member Campbell seconded. 60
Resolution approved 2-0 61
62
Request for Purchase of Goods and Services; Axon, Inc.; ($60,118.83); Axon Equipment; Additional 63
Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. 64
Request approved 2-0. 65
66
Request for Purchase of Goods and Services; Safety Systems; ($293,452.73); Vehicle Equipment for 32 67
Vehicles; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 68
approved 2-0. 69
70
Request for Purchase of Goods and Services; All Star Paving, Inc.; (-$36,496.97); 22-ENG-13 71
Miscellaneous Path Connections; Change Order #2; Board Member Potasnik moved to approve. 72
Board Member Campbell seconded. Request approved 2-0. 73
74
Request for Professional Services; CrossRoad Engineers, PC; ($222,000.00); 22-ENG-11-141st Street 75
Path Inspection; Additional Services Amendment #4; Board Member Potasnik moved to approve. 76
Board Member Campbell seconded. Request approved 2-0. 77
78
Request for Purchase of Goods and Services; HIS Constructors, Inc.; ($1,638,855.00); 22-ENG-15 79
Clay Center Road Path; Board Member Potasnik moved to approve. Board Member Campbell 80
seconded. Request approved 2-0. 81
82
Request for Professional Services; Lochmueller Group, Inc.; ($873,800.00); 24-ENG-01-136TH & 83
Ironwood Drive Roundabout; Board Member Potasnik moved to approve. Board Member Campbell 84
seconded. Request approved 2-0. 85
86
Request for Professional Services; Lochmueller Group, Inc.; ($696,675.00); 24-ENG-05-116TH Street 87
and River Road Roundabout; Additional Services Amendment #1; Board Member Potasnik moved to 88
approve. Board Member Campbell seconded. Request approved 2-0. 89
90
Request for Agreement between City of Carmel and Contractor; Thieneman Construction, Inc.; 91
Escrow Agreement; Board Member Potasnik moved to approve. Board Member Campbell seconded. 92
Request approved 2-0. 93
94
Request for Purchase of Goods and Services; TPI Utility Construction, LLC; ($6,000.00); Six Points 95
Road Water Main Extension; Change Order #2; Board Member Potasnik moved to approve. Board 96
Member Campbell seconded. Request approved 2-0. 97
98
Request for Purchase of Goods and Services; Thieneman Construction; ($31,124.00); 106th Street 99
Pump Station Expansion; Change Order #1; Board Member Potasnik moved to approve. Board 100
Member Campbell seconded. Request approved 2-0. 101
102
REQUEST TO USE CITY STREETS/PROPERTY 103
104
Request to Use Midtown Plaza; Coffee on the Monon; May 2, June 27, July 25, August 22, September 105
26, 2025; 6:20 AM to 9:05 AM; Board Member Potasnik moved to approve. Board Member Campbell 106
seconded. Request approved 2-0. 107
108
Request to Use City Streets; Special Request to Use Electricity; Home Place Block Party; May 3, 109
2025; 9:00 AM to 8:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 110
seconded. Request approved 2-0. 111
112
Request to Use/Close City Streets; Supercar Showcase; May 3, 2025; 3:30 PM to 9:30 PM; John 113
Leonard, Artmobilia TABLED Chairwoman Laura Campbell briefly expresses her concerns that the 114
request was received under the 60-day requirement. 115
Jon Leonard briefly speaks about how he is just showing what is unique, and having Artmobilia brings 116
that dynamic. We spoke with Police and Fire back in November, and they suggested the best location 117
for this event would be the West Carmel Drive bridge. 118
Chief Joel Thacker, Carmel Fire Department, briefly speaks that throughout this year, have talked to 119
the departments regarding the events. We have concerns with closing the road. We suggest working 120
with Jon Leonard to find another location to close the roads. 121
Chief Drake Sterling, Carmel Police Department briefly speaks, I agree with Chief Thacker and we 122
suggest a better location for this event. 123
Joel Heavner, Carmel Fire Department, briefly speaks, and we suggest another location for this event. 124
Sergey Grechukin, Corporation Counsel, suggests that this item be tabled so the departments can work 125
with the requestor to find a different location for this event request. 126
Board Member Potasnik moved this request be tabled. Board Member Campbell seconded. Tabling 127
approved 2-0. 128
129
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; 130
Honoring Fallen Police Officers; May 7, 2025; 12:00 PM to 8:00 PM; Board Member Potasnik moved 131
to approve. Board Member Campbell seconded. Request approved 2-0. 132
133
Request to Use Civic Square Gazebo and Lawn; Yoga with the Mayor; May 9, 2025; 6:45 AM to 9:15 134
AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 135
approved 2-0. 136
137
Request to Use Monon Trail; Bike to Work Day; May 16, 2025; 6:15 AM to 9:15 AM; Board Member 138
Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. 139
140
Request to Use Midtown Plaza; Special Request to Use Electricity; Red Ball Tennis; May 17, 2025; 141
12:00 PM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 142
seconded. Request approved 2-0. 143
144
Request to Reserve 4 Parking Spaces; Cancer Screening Truck; May 21, 2025; 7:00 AM to 4:00 PM; 145
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-146
0. 147
148
Request to Use Civic Square Gazebo and Lawn; Public Meditation for Peace; May 27, 2025, through 149
November 30, 2025 (Tuesdays); 7:30 PM to 8:45 PM; Board Member Potasnik moved to approve. 150
Board Member Campbell seconded. Request approved 2-0. 151
152
Request to Use Monon Trail; Walk on the Monon with the Mayor; May 29, 2025; 2:00 PM to 4:00 153
PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 154
approved 2-0. 155
156
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; Wedding 157
Ceremony; June 01, 2025; 10:00 AM to 3:00 PM; Board Member Potasnik moved to approve. Board 158
Member Campbell seconded. Request approved 2-0. 159
160
Request to Use Civic Square Gazebo and Lawn; Graduation Party; June 14, 2025; 10:00 AM to 6:00 161
PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 162
approved 2-0. 163
164
Request to Use/Close City Streets; Neighborhood Party; June 14, 2025; 4:00 PM to 9:00 PM; Board 165
Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. 166
167
Request to Use Palladium East Patio; Amending Event (Originally Approved by the Board on 02-05-168
25); Special Request to Use Electricity; Wedding Ceremony; August 16, 2025; 2:00 PM to 8:00 PM; 169
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-170
0. 171
172
Request to Use Monon and Main Plaza; Special Request to Use Electricity; Brain Aneurysm 173
Awareness; September 13, 2025; 9:00 AM to 12:00 PM; Board Member Potasnik moved to approve. 174
Board Member Campbell seconded. Request approved 2-0. 175
176
Request to Use/Close City Streets; Late Night on Main; October 11, 2025; 2:00 PM to 2:00 AM; 177
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-178
0. 179
OTHER 180
Request for First Amendment Agreement; EAN Services, LLC; Addendum to Corporate Partner 181
Program Rate Agreement; Board Member Potasnik moved to approve. Board Member Campbell 182
seconded. 183
184
Request for Stormwater Technical Standards Waiver; City Center Drive & Kinzer Ave; Board Member 185
Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. 186
Request for Replat; Enclave of Carmel Lot 33; Board Member Potasnik moved to approve. Board 187
Member Campbell seconded. Request approved 2-0. 188
Resolution BPW 04-16-25-01; A Resolution of the Board of Public Works and Safety of the City of 189
Carmel, Indiana, Appointing Special Police Officer; Board Member Potasnik moved to approve. 190
Board Member Campbell seconded. Resolution approved 2-0. 191
Resolution BPW 04-16-25-02; A Resolution of the Board of Public Works and Safety of the City of 192
Carmel, Indiana, Appointing Special Police Officer; Board Member Potasnik moved to approve. 193
Board Member Campbell seconded. Resolution approved 2-0. 194
Resolution BPW 04-16-25-03; A Resolution of the Board of Public Works and Safety of the City of 195
Carmel, Indiana, Appointing Special Police Officer; Board Member Potasnik moved to approve. 196
Board Member Campbell seconded. Resolution approved 2-0. 197
Resolution BPW 04-16-25-04; A Resolution of the Board of Public Works and Safety of the City of 198
Carmel, Indiana, Appointing Special Police Officer; Board Member Potasnik moved to approve. 199
Board Member Campbell seconded. Resolution approved 2-0. 200
Resolution BPW 04-16-25-05; A Resolution of the Board of Public Works and Safety of the City of 201
Carmel, Indiana, Appointing Special Police Officer; Board Member Potasnik moved to approve. 202
Board Member Campbell seconded. Resolution approved 2-0. 203
ADD-ONS 204
Board Member Potasnik moved to add an award and revocation. Board Member Campbell seconded. 205
Add-On Bid Award.. Add-On Approved 2-0. 206
Request to Use Midtown Plaza; Indiana 500 Celebrating Month of May; May 25, 2025; 4:00 PM to 207
7:30 PM; Mackenzie Newman; Sergey Grechukhin briefly speaks, due to the timing of the announced 208
acquisition and sponsorship, as well as the proximity of the Indy 500 season, the item was not 209
submitted on time and is needed to be acted on this today. The event is an Indy car sponsorship 210
announcement by Heartland, Inc, a now-majority holder of Ed Carpenter Racing Indy Car team (Indy 211
car #20 Alexander Rossi is a sponsored driver). The event will take place at Midtown Plaza between 4 212
pm and 7 pm on Friday, April 25. As you will see on page one, all City -agencies reviewed and 213
approved the event. Board Member Potasnik moved to approve. Board Member Campbell seconded. 214
Request approved 2-0. 215
216
ADJOURNMENT 217
Chairwoman Campbell adjourned the meeting at 10:35 AM. 218
219
220 APPROVED: ____________________________________ 221 Jacob Quinn – City Clerk 222 223
224
_____________________________________ 225
Chairwoman Laura Campbell 226 227 228
ATTEST: 229
__________________________________ 230
Jacob Quinn – City Clerk 231 232
October 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE
PARTNERS, LLC
Dear Board Members:
The Department of Engineering is recommending revocation of the existing consent to encroach
agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023.
The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a
curb and handrail along the pedestrian access walkway. This encroachment has been found to limit
vehicular access through the alley, causing vehicles to drive onto the private property south of the alley
to access a loading zone.
The Department of Engineering has confirmed the removal of the encroachment will not create any
code violations or other safety hazards and therefore requests the board revoke the consent to
encroach agreement and require removal of the encroachment to restore unobstructed vehicular
access through the alley.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other West Carmel Drive, between Illinois RAB & North Penn RAB
03/21/2025Detour Route Included
Must arrange Off Duty Services (CPD/EMS/CFD)
CFD: Exception/Revisit Request 04/08/2025 yes, 04/01/25 yes, 04/03/25
yes, 04/04/2025yes, 04/08/25
yes, 04/08/25 No,04/08/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
West Carmel Drive (bridge over 31) between the Illinois Street Round-a-bout and N
Pennsylvania Street... See map... from 3:30pm to 9:30pm (event is from 5:30pm to
8:30pm)
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
03.21.2025_100 Over 31.pdf 614.07KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Supercar Showcase open to the public
Provide a brief description of event
One Hundred Over 31 is a curated automotive event hosted on the West Carmel
Drive bridge spanning U.S. 31 in Carmel, Indiana. Scheduled for Saturday, May 3,
2025, from 5:30 PM to 8:30 PM, the event will feature 100 high-end sports and
exotic cars displayed along the closed bridge for public viewing. The event is free to
spectators and designed to highlight both automotive excellence and Carmel’s
innovative infrastructure. Hosted by Artomobilia, the event will include limited
hospitality for vehicle owners, small-scale food and beverage service, and music.
The bridge will be temporarily closed to non-event traffic during setup, event hours,
and teardown to ensure safety and event integrity. All necessary safety, traffic, and
crowd management protocols will be followed in coordination with the City of Carmel
and Carmel Police Department.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/3/2025
5/3/2025
3:30:00 PM 9:30:00 PM
5:30:00 PM 8:30:00 PM
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Vendors
Vendors Present*
Contact Person*
NA
Rehearsal Start Time:Rehearsal End Time:
500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
16x24
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
A-Classic
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
10
6. CONTACT INFORMATION:
John Leonard
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
john.leonard@artomobilia.org
3173135200
3173135200
Artomobilia
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46033
Country
USA
Street Address
484 E Carmel Drive
Address Line 2
#152
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Artomobilia, Inc.
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Event Director
Printed Name and Title (If applicable)
3173135200
Phone Number (Required)
484 E Carmel Drive, #152, Carmel, IN 46033
Address of Organization/Applicant
3/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
EVENT AREA
DETOUR ROUTE
CzTfshfzHsfdivlijobu9;56bn-Bqs36-3136
Fredericks, Inc.
Administration Department - 2025
Appropriation #1205 044-670.00Capital Lease Fund; P.O. #116675
Contract NotToExceed $491,511.00
6. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Vendor shallpromptly furnish toCity, insuch formand detail as Citymay direct, alistof
allchemicals, materials, substances anditems used inorduring theprovision ofthe Goods and Services
provided hereunder, including thequantity, quality and concentration thereof andanyother information relating
thereto. Atthetime ofthe delivery oftheGoods andServices provided hereunder, Vendor agrees tofurnish to
Citysufficient written warning andnotice (including appropriate labels oncontainers and packing) ofany
hazardous material utilized inorthat isapartoftheGoods andServices.
7. LIENS:
Vendor shall notcause orpermit thefilingofanylien onany ofCity’sproperty. Intheevent anysuch lien is
filedand Vendor fails toremove such lien within ten (10) daysafter thefiling thereof, bypayment orbonding,
Cityshallhavethe right topaysuch lien orobtain suchbond, allatVendor’ssolecostandexpense.
8. DEFAULT:
Inthe event Vendor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Vendor’swarranties; (b) fails toprovide theGoods andServices asspecified herein; (c)
fails tomake progress so astoendanger timely and proper provision oftheGoods andServices anddoes not
correct such failure orbreach within five (5) business days (orsuch shorter period oftimeas iscommercially
reasonable under the circumstances) afterreceipt ofnotice from Cityspecifying such failure orbreach; or (d)
becomes insolvent, isplaced into receivership, makes ageneral assignment forthe benefit ofcreditors or
dissolves, each such event constituting an event ofdefault hereunder, City shallhave theright to (1) terminate
alloranyparts ofthisAgreement, without liability toVendor; and (2) exercise all other rights and remedies
available toCity atlawand/orinequity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain infullforce and effect during theterm ofthisAgreement, withaninsurer
licensed todo business intheState ofIndiana, such insurance asisnecessary for theprotection ofCity and
Vendor from allclaims fordamages under anyworkers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, butnotlimited to, personal injury, sickness,
disease or death ofortoany ofVendor’sagents, officers, employees, contractors andsubcontractors; and, for
any injury toordestruction ofproperty, including, butnotlimited to, any lossofuseresulting therefrom. The
coverage amounts shall benoless than those amounts setforth inattached Exhibit C. Vendor shall cause its
insurers toname Cityasanadditional insured onallsuch insurance policies, shall promptly provide City, upon
request, with copies ofallsuch policies, andshallprovide that such insurance policies shall notbecanceled
without thirty (30) dayspriornotice toCity. Vendor shallindemnify andhold harmless Cityfromand against
anyandall liabilities, claims, demands orexpenses (including, butnotlimited to, reasonable attorney fees) for
injury, death and/or damages toanyperson orproperty arising from orin connection withVendor’sprovision
ofGoods andServices pursuant toorunder this Agreement orVendor’suseofCity property.
Vendor further agrees toindemnify, defend and hold harmless City and itsofficers, officials, agents and
employees fromallclaims andsuits ofwhatever type, including, butnotlimited to, allcourtcosts, attorney fees,
and other expenses, caused byany act oromission ofVendor and/orof anyofVendor’sagents, officers,
employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification
obligations shall survive thetermination ofthisAgreement.
2
Fredericks, Inc.
Administration Department - 2025
Appropriation #1205 044-670.00Capital Lease Fund; P.O. #116675
Contract NotToExceed $491,511.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes
which maybeapplicable toVendor’sperformance ofitsobligations under this Agreement, andallrelevant
provisions thereof areincorporated herein by this reference. Vendor agrees to indemnify andholdharmless
Cityfrom any loss, damage and/orliability resulting fromany suchviolation ofsuch laws, orders, rules,
regulations andcodes. This indemnification obligation shall survive the termination ofthis Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that itand allof itsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam era veteran status.
12. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Vendor isrequired toenroll inand verify thework eligibility
status ofitsnewly-hired employees using the E-Verify program, andtoexecute theAffidavit attached herein
asExhibit D, affirming that itisenrolled andparticipating intheE-Verify program anddoes not knowingly
employ unauthorized aliens. Insupport oftheAffidavit, Vendor shall provide theCity withdocumentation
indicating that ithas enrolled andisparticipating intheE-Verify program. Should Vendor subcontract
fortheperformance ofany work under andpursuant tothis Agreement, itshallfullycomply with theIndiana E-
Verify Lawasregards each suchsubcontractor. Should theVendor oranysubcontractor violate theIndiana
E-Verify law, theCitymay require acure ofsuchviolation and thereafter, ifnotimely cure isperformed,
terminate thisAgreement inaccordance witheither the provisions hereof orthose setforth intheIndiana E-
Verify Law. The requirements ofthis paragraph shall notapplyshould the E-Verify program cease toexist.
13. NOIMPLIED WAIVER:
The failure ofeither party torequire performance bytheother ofany provision ofthisAgreement shallnotaffect
theright ofsuch party torequire such performance atanytimethereafter, norshallthe waiver byany partyof
abreach ofanyprovision ofthisAgreement constitute awaiver ofanysucceeding breach ofthesame orany
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shallnot assign orpledge this Agreement, whether ascollateral foraloanorotherwise, and shall not
delegate itsobligations under this Agreement without City’spriorwritten consent.
15. RELATIONSHIP OFPARTIES:
The relationship ofthe parties hereto shall beasprovided forinthisAgreement, andneither Vendor norany
ofitsofficers, employees, contractors, subcontractors andagents areemployees of City. The contract price
setforthherein shall bethefulland maximum compensation andmonies required ofCity tobepaid toVendor
under orpursuant tothisAgreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement istobeconstrued inaccordance with and governed bythelaws oftheStateofIndiana, except
foritsconflict oflaws provisions. The parties agree that, intheevent alawsuit isfiled hereunder, theywaive
theirright toajurytrial, agree tofile anysuch lawsuit inanappropriate courtinHamilton County, Indiana only,
3
Fredericks, Inc.
Administration Department - 2025
Appropriation #1205 044-670.00Capital Lease Fund; P.O. #116675
Contract NotToExceed $491,511.00
and agree that suchcourt istheappropriate venue forand hasjurisdiction oversame.
17. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
18. NOTICE:
Anynotice provided forinthis Agreement willbe sufficient ifitisinwriting andisdelivered bypostage prepaid
U.S. certified mail, return receipt requested, totheparty tobe notified attheaddress specified herein:
IftoCity: CityofCarmel AND CityofCarmel
Administration Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoVendor: Fredericks, Inc.
5448WOldStRd #132
Pendleton, Indiana 46064
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslong aswritten notice isthen provided assetforth hereinabove within five (5) business days from the
date ofsuch oralnotice.
19. TERMINATION:
19.1 Notwithstanding anything tothecontrary contained inthisAgreement, City may, upon notice toVendor,
immediately terminate thisAgreement forcause, intheeventofadefault hereunder byVendor and/or
ifsufficient funds arenotappropriated orencumbered topayforthe Goods andServices tobeprovided
hereunder. In theevent ofsuch termination, Vendor shall be entitled toreceive onlypayment forthe
undisputed invoice amount representing conforming Goods andServices delivered asofthedate of
termination, except that such payment amount shallnotexceed the Estimate amount ineffect atthe
time oftermination, unless theparties have previously agreed inwriting toagreater amount.
19.2 Citymayterminate thisAgreement atanytime upon thirty (30) days prior notice toVendor. Inthe
event ofsuch termination, Vendor shall be entitled toreceive onlypayment for the undisputed invoice
amount ofconforming Goods andServices delivered asofthedate oftermination, except that such
payment amount shall notexceed theEstimate amount ineffect atthetime oftermination, unless the
parties havepreviously agreed inwriting toagreater amount.
19.3 TheCitymayterminate this Agreement pursuant toParagraph 11hereof, asappropriate.
20. REPRESENTATIONS AND WARRANTIES
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that Citymay, from time totime, request Vendor toprovide additional goods
andservices toCity. When Citydesires additional goods and services from Vendor, theCity shall notify Vendor
4
Fredericks, Inc.
Administration Department - 2025
Appropriation #1205 044-670.00Capital Lease Fund; P.O. #116675
Contract NotToExceed $491,511.00
ofsuch additional goods andservices desired, aswellasthetime frame inwhich same are tobeprovided.
Only afterCity has approved Vendor’stime and cost estimate forthe provision ofsuchadditional goods and
services, hasencumbered sufficient monies topay forsame, and hasauthorized Vendor, inwriting, toprovide
suchadditional goods and services, shall such goods and services beprovided byVendor toCity. Acopy of
theCity’sauthorization documents forthe purchase ofadditional goods andservices shall benumbered and
attached hereto intheorder inwhichthey areapproved byCity.
22. TERM
Unless otherwise terminated inaccordance withthetermination provisions set forth inParagraph 19
hereinabove, this Agreement shall beineffect from the Effective Date through thesatisfactory completion of
services and/ordelivery andacceptance ofgoods contracted forherein.
23. HEADINGS
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
25. NOTHIRD PARTY BENEFICIARIES
This Agreement gives norights orbenefits toanyone other than CityandVendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies byentering intothis Agreement thatneither itnoritsprincipals norany ofits
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical
subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Vendor.
26.2 TheVendor certifies thatithas verified thestate andfederal suspension anddebarment status forall
subcontractors receiving funds under this Agreement and shall besolely responsible forany recoupment,
penalties orcosts thatmight arisefrom useofasuspended ordebarred subcontractor. The Vendor shall
immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s
request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for
worktobeperformed under this Agreement.
27. IRAN CERTIFICATION
Pursuant toI.C. § 5-22-16.5, the Vendor shallcertify that, insigning thisAgreement, itdoes not engage in
investment activities within the Country ofIran.
28. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
5
ELECTRICAL
PROPOSAL
April21, 2025
Attention: Clayton Bell
Carmel CityHall
1Civic square
Carmel
Project: Carmal City HallGenerator installation proposal.
Mr. Bell,
WeatFredericks Inc. arepleased toprovide alllabor, associated material, andequipment forthenewstand-by
generator atCarmelcityhall.
Locate andintercept thebuilding service entrance feeders andre-routethem tothenewAutomatic.
transfer switch.
Remove building feeders andinstall 3setsofnewcopper cableswith grounds perNEC.
Install anewgrounding electrode system fromnewservice disconnect.
Provide and installnew100A feederfromMDP tonew generator forgenerator electrical panel.
Provide and installnewcircuitbreakers inMDP tofeedthegenerator panel.
Re-
Provide and install 4-wiringtoDockings station.
Provide and install 4-
Install conduit and wiring tothebuilding forthebattery charger, andblockheater.
Install conduit andwiring tobuilding forthegenerator controls andModbus converter.
Theprice includes excavation andbackfill work.
Price includes private locates.
1500Gallons offuelincluded.
Price includes crane andrigging tooff-loadgenerator andsetonthepad.
Price includes coordination with theshippingcompany fordelivery.
Included associated permits formrequired forservicemodification.
P.O. Box229 5448W. StateRoad 132 Pendleton, IN46064 (765) 778-7588 FAX (765) 778-7589
ELECTRICAL
PROPOSAL
Provide anddeliver (1) Cummins 800KW TierIIStandby dieselgenerator.
Cummins diesel generator set480/277V 3phase.
Tier2emissions rating.
Units come with1500-gallonsub-basetanks.
Battery charger
Annunciator-panel
1200AmpratedNema 3RATS
1200Amp dual purpose docking station. (Forrollupgenerator connection andload-banktest).
Modbus gateway conversion.
Standby warranty 5-year 2500-hourparts + labor+ travel.
Price includes 2-hourloadbanktesting
Start-upandcommissioning.
Total price: $491,511.00
Notes:
Sales taxexcluded.
Generator equipment priceexcluded.
Temporary back-upofthebuilding during shutdown notincluded.
Thank youforconsidering Fredericks, Inc. foryourequipment needs.
Respectfully submitted,
Brandon Filbrun
Fredericks, Inc. Contractors
Email: Brandon.filbrun@fredericksinc.com
Cell: 765.425.1307
P.O. Box229 5448W. StateRoad 132 Pendleton, IN46064 (765) 778-7588 FAX (765) 778-7589
Name of Company: Address & Zip: Telephone No.: Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Person Providing Date
Goods/Services Goods/
Service
Provided
Signature
Printed Name
EXHIBIT B
Invoice
Goods/Services Provided
Describe each good/service
separately and in detail)
GRAND TOTAL
Date:
Goods
Cost Per
Item
Services
Hourly Total
Rate/
Hours
Worked
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $500,000 each employee
Bodily Injury by Accident/Disease: $500,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability (Occurrence
Basis), Bodily Injury, Personal Injury, Property
Damage, Contractual Liability, Products –
Completed Operations:
General Aggregate Limit (other than
Products/Completed Operations): $2,000,000
Products/Completed Operations: $1,000,000
Personal & Advertising Injury Limit: $500,000
Each Occurrence Limit: $1,000,000
Damage to Premises: $100,000 each occurrence
Fire Damage (any one fire): $250,000 each occurrence
Medical Expense Limit (any one person): $10,000
Auto Liability (owned, hired, and non-owned)
Bodily Single Limit: $1,000,000 each accident
Injury and Property Damage: $1,000,000 each accident
Policy Limit: $1,000,000
Umbrella/Excess Liability
Each Occurrence: $1,000,000
Aggregate: $1,000,000
Maximum Deductible: $10,000
Page1of1INDIANARETAILTAXEXEMPT
CERTIFICATENO. 0031201550020PURCHASEORDERNUMBERCityofCarmelFEDERALEXCISETAXEXEMPT116675
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
CityHallgeneratorandinstallationofgenerator4/22/2025372629
FREDERICKS, INC General Administration
VENDORSHIP5448WOLDSTRD # 132 1CivicSquare
TO Carmel, IN 46032-
PENDLETON, IN 46064 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
100002
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 12050Capital Lease Fund
Account: 44-670.00
1Each$491,511.00$491,511.00
SubTotal 491,511.00
SendInvoiceTo:
Dept ofAdministration
1Civic Square
Carmel, IN 46032-
PLEASEINVOICEINDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
491,511.00PAYMENT
A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAYFOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ONALL SHIPPING LABEL
THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDEREDBYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. DianneWalthallZacJackson
TITLEDeputy DirectorCFO
CONTROL NO. 116675
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
1
Contract Not To Exceed $464,726.80
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES (“Agreement”) is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety (“City” or “Customer”), and Stryker Sales LLC, acting through its
Medical Division an entity duly authorized to do business in the State of Indiana (“Vendor” or
“Stryker”). City and Vendor are individually referred to herein as a “Party” and collectively referred
to as the “Parties.”
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Each Party acknowledges that it has read and understands this Agreement, and agrees
that its execution of same constitutes its acceptance of all of the Agreement’s terms and
conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the “Goods and Services”) from Vendor
using City budget appropriation number 1120 44-670.06 Capital Lease fund. Vendor agrees
to sell the Goods and perform the Services and to otherwise perform the contractual
requirements of this Agreement by applying at all times the highest technical and industry
standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be sold to City
hereunder shall be no more than Four Hundred Sixty-Four Thousand Seven
Hundred Twenty-Six Dollars and Eighty Cents ($464,726.80) (the “Estimate”).
Vendor shall submit an invoice to City no more than once every thirty (30) days
detailing the Goods and Services provided to City within such time period. City shall
pay Vendor for such Goods and Services within thirty-five (30) days after the date of
City’s receipt of Vendor's invoice detailing same, so long as and to the extent such
Goods and Services are not disputed, are in conformance with the specifications set
forth in Exhibit A, are submitted on an invoice that contains the information contained
on attached Exhibit B, and Vendor has otherwise performed and satisfied all the
terms and conditions of this Agreement. For clarity, City’s failure to provide purchase
orders as set forth herein may be deemed a material breach of this Agreement. If
City elects to pay an invoice with a credit card or corporate purchasing card, a three
percent (3%) surcharge may be applied to the invoice. If City wishes to dispute an
invoice or portion thereof, City must notify Vendor in writing within fifteen (15) days
of its receipt. The writing must provide sufficient detail regarding the basis and
amount of the dispute. If City does not dispute an invoice within fifteen (15) days of
its receipt of same, the invoice will be deemed to have been accepted by City.
3.2
Vendor agrees not to provide any Goods and Services to City that would cause the
total cost of the Goods and Services provided by Vendor to City hereunder to exceed
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
2
the Estimate, unless City has previously agreed, in writing, to pay an amount in
excess thereof. All payments and any late payments fees shall be pursuant to
Indiana Prompt Payment Statute; Ind. Code 5-17-5 et al.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will
conform to those certain specifications, descriptions and/or quotations regarding same as
were provided to Vendor by City and/or by Vendor to and accepted by City, all of which
documents are incorporated herein by reference, and that the Goods and Services will be
delivered in a timely, good and workmanlike manner and free from defect. Vendor
acknowledges that it knows of City’s intended use and expressly warrants that the Goods
and Services provided to City pursuant to this Agreement have been selected by Vendor
based upon City’s stated use and are fit and sufficient for their particular purpose.
Any other warranties provided by Vendor with respect to a given Good(s) are as described
in the labeling accompanying units of that Product on purchase.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a Party hereto executes
same (“Effective Date”), and both Parties shall thereafter perform their obligations
hereunder in a timely manner.
6. DISCLOSURE AND WARNINGS:
If reasonably requested by City, Vendor shall promptly furnish to City, in such form and
detail as City may direct, a list of all chemicals, materials, substances and items used in or
during the provision of the Goods and Services provided hereunder, including the quantity,
quality and concentration thereof and any other information relating thereto. At the time of
the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and
packing) of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event
any such lien is filed and Vendor fails to remove such lien within ten (10) business days
after the filing thereof, by payment or bonding, City shall have the right to pay such lien or
obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or
conditions of this Agreement, including Vendor’s warranties; (b) fails to deliver or perform
the Goods and Services as specified herein; (c) fails to make progress so as to endanger
timely and proper provision of the Goods and Services and does not correct such failure or
breach within fourteen (14) calendar days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure
or breach; or (d) becomes insolvent, is placed into receivership, makes a general
assignment for the benefit of creditors or dissolves, each such event constituting an event
of default hereunder, City shall have the right to (1) terminate all or any parts of this
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
3
Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE, INDEMNIFICATION, AND LIMITATION OF LIABILITY:
Vendor shall procure and maintain in full force and effect during the term of this Agreement,
with an insurer authorized to do business in the State of Indiana, the types and limit of
insurance set forth in attached Exhibit C, to protect City, as required under this Agreement,
and Vendor from claims for which the Vendor is liable for damages (a) under any applicable
workers’ compensation and/or occupational disease; (b) for bodily injuries including, but
not limited to, personal injury, sickness, disease or death of or to any of Vendor’s agents,
officers, employees, contractors and subcontractors; and (c) for any injury to or destruction
of property, including, but not limited to, any loss of use resulting therefrom. The required
coverage amounts shall be those amounts set forth in attached Exhibit C. The required
commercial general liability and commercial automobile liability insurance policies shall
include City as an additional insured with respect to the liability vicariously imposed on City
as a result of Vendor’s negligent performance under this Agreement. Vendor shall promptly
provide City, upon request, certificates of insurance evidencing such required coverages,
and evidencing that Vendor shall provide City with at least thirty (30) days prior notice if
such insurance policies are to be canceled. Notwithstanding any other insurance
requirements within this Agreement to the contrary, to the extent allowed by applicable law
or regulation, Vendor shall be permitted to comply with these insurance requirements
through a program of self-insurance.
Vendor shall indemnify, defend, and hold harmless City and its officers, officials, agents
and employees from all claims and suits of whatever type, from and against any and all
liabilities, claims, demands or expenses, brought by a third party (including, but not limited
to, reasonable attorney fees incurred before Vendor assumes the defense of a third party
claim) for all claims and suits of whatever type, including injury, death and/or damages to
any person or property, arising directly from (a) a defect in workmanship or design of the
Good(s), (b) the negligence act or omission or willful misconduct of Vendor, including its
agents, officers, employees, contractors or subcontractors while performing under this
Agreement, or (c) Vendor’s violation of any federal, state and local laws, executive orders,
rules, regulations and codes which may be applicable to Vendor’s performance of its
obligations under this Agreement. This indemnification does not apply to liability and/or
damages arising from: (a) the negligence of any person other than an employee or agent
of Vendor; (b) the failure of any person other than an employee or agent of Vendor to follow
any labeling, manuals and/or instructions for use of the Good(s); or (c) the use of any
product not purchased from Vendor, or Good(s) that has been modified, altered,
reprocessed, or repaired by any person other than an employee or agent of Vendor. Vendor
will have no liability hereunder unless it is notified promptly of any such claim and given
control of the defense and settlement thereof. These indemnification obligations shall
survive the termination of this Agreement.
EXCEPT FOR VENDOR’S INDEMNIFICATION OBLIGATIONS SET FORTH ABOVE, IN
NO INSTANCE WILL VENDOR BE LIABLE TO CITY FOR INCIDENTAL, PUNITIVE,
SPECIAL, COVER, EXEMPLARY,
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
4
MULTIPLIED OR CONSEQUENTIAL DAMAGES OR ATTORNEYS’ FEES OR COSTS,
UNLESS PRIOR TO VENDOR ASSUMING THE DEFENSE OF A THIRD PART CLAIM,
FOR ANY ACTIONS UNDER OR RELATED TO THIS AGREEMENT.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules,
regulations and codes which may be applicable to Vendor’s performance of its obligations
under this Agreement, and all relevant provisions thereof are incorporated herein by this
reference.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors
and subcontractors shall comply with all laws of the United States, the State of Indiana and
City prohibiting discrimination against any employee, applicant for employment or other
person in the provision of any Goods and Services provided by this Agreement with respect
to their hire, tenure, terms, conditions and privileges of employment and any other matter
related to their employment or subcontracting, because of race, religion, color, sex,
handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era
veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and
as is incorporated herein by this reference (the “Indiana E-Verify Law”), Vendor is required
to enroll in and verify the work eligibility status of its newly-hired employees using the E-
Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is
enrolled and participating in the E-Verify program and does not knowingly employ
unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify
program. Should Vendor subcontract for the performance of any work under and pursuant
to this Agreement, it shall fully comply with the Indiana E- Verify Law as regards each such
subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the
City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth
in the Indiana E- Verify Law. The requirements of this paragraph shall not apply should the
E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either Party to require performance by the other of any provision of this
Agreement shall not affect the right of such Party to require such performance at any time
thereafter, nor shall the waiver by any Party of a breach of any provision of this Agreement
constitute a waiver of any succeeding breach of the same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or
otherwise, and shall not delegate its obligations under this Agreement without City’s prior
written consent. Notwithstanding the foregoing, Vendor shall have the right to assign this
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
5
Agreement or any rights under or interests hereunder to any parent, subsidiary, or affiliate
of Vendor, without the written consent of the City.
15. RELATIONSHIP OF PARTIES:
The relationship of the Parties hereto shall be as provided for in this Agreement, and neither
Vendor nor any of its officers, employees, contractors, subcontractors and agents are
employees of City. The contract price set forth herein shall be the full and maximum
compensation and monies required of City to be paid to Vendor under or pursuant to this
Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the
State of Indiana, except for its conflict of laws provisions. The Parties agree that, in the
event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such
lawsuit in an appropriate Indiana Federal court in Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation,
ordinance, executive order or other rule of law, such term shall be deemed reformed or
deleted, but only to the extent necessary to comply with same, and the remaining provisions
of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered
by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified
at the address specified herein:
If to City: City of Carmel
Fire Department
210 Veterans Way
Carmel, Indiana
46032
AND City of Carmel
Office of Corporation
Counsel
One Civic Square
Carmel, Indiana 46032
If to Vendor: Stryker Sales LLC
11811 Willows
RD, NE
Redmond, WA
98052
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be
effective if given orally, as long as written notice is then provided as set forth hereinabove
within five (5) business days from the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may,
upon notice to Vendor, immediately terminate this Agreement for cause, in the event
of a default hereunder by Vendor and/or if sufficient funds are not appropriated or
encumbered to pay for the Goods and Services to be provided hereunder. In the
event of such termination, Vendor shall be entitled to receive only payment for the
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
6
undisputed invoice amount representing conforming Goods and Services delivered
as of the date of termination, except that such payment amount shall not exceed the
Estimate amount in effect at the time of termination, unless the Parties have
previously agreed in writing to a greater amount. Notwithstanding the foregoing,
should Vendor received any Good(s) which totals exceed the Estimate amount, the
City agrees to either pay for the Good(s) received or ship the Good(s) back to Vendor
at Vendor's expense. Additionally, Vendor may, upon notice to City, immediately
terminate this Agreement for cause, in the event of a default hereunder by City.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to
Vendor. In the event of such termination, Vendor shall be entitled to receive only
payment for the undisputed invoice amount of conforming Goods and Services
delivered as of the date of termination, except that such payment amount shall not
exceed the Estimate amount in effect at the time of termination, unless the parties
have previously agreed in writing to a greater amount. Notwithstanding the
foregoing, should City receive any Good(s) which totals exceed the Estimate
amount, the City agrees to either pay for the Good(s) received or ship the Good(s)
back to Vendor at Vendor's expense.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as
appropriate.
20. REPRESENTATIONS AND WARRANTIES:
The Parties represent and warrant that they are authorized to enter into this Agreement
and that the persons executing this Agreement have the authority to bind the Party which
they represent.
21. ADDITIONAL GOODS AND SERVICES:
Vendor understands and agrees that City may, from time to time, ask Vendor to sell
additional goods and perform additional services to City. When City desires additional
goods and services from Vendor, the City shall notify Vendor of such additional goods and
services desired, as well as the time frame in which same are to be provided. Only after
City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized
Vendor, in writing, to provide such additional goods and services, shall such goods and
services be provided by Vendor to City. A copy of the City’s authorization documents for
the purchase of additional goods and services shall be numbered and attached hereto in
the order in which they are approved by City.
22. TERM:
Unless otherwise terminated in accordance with the termination provisions set forth in
Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date
through the satisfactory completion of services and/or delivery and acceptance of goods
contracted for herein.
23. HEADINGS:
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
7
All heading and sections of this Agreement are inserted for convenience only and do not
form a part of this Agreement nor limit, expand or otherwise alter the meaning of any
provision hereof.
24. BINDING EFFECT:
The Parties, and their respective officers, officials, agents, partners, successors, assigns
and legal representatives, are bound to the other with respect to all of the covenants, terms,
warranties and obligations set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES:
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION:
26.1 As of the Effective Date of this Agreement, to the best of Vendor’s knowledge, the
Vendor certifies by entering into this Agreement that neither it nor its principals nor
any of its subcontractors are presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from entering into this
Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this
Agreement means an officer, director, owner, partner, key employee or other person
with primary management or supervisory responsibilities, or a person who has a
critical influence on or substantive control over the operations of the Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and
debarment status for all subcontractors receiving funds under this Agreement and
shall be solely responsible for any recoupment, penalties or costs that might arise
from use of a suspended or debarred subcontractor. The Vendor shall immediately
notify the City if any subcontractor becomes debarred or suspended, and shall, at
the City’s request, take all steps required by the City to terminate its contractual
relationship with the subcontractor for work to be performed under this Agreement.
27. IRAN CERTIFICATION:
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does
not currently engage in investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The Parties warrant that they have read this Agreement and understand it, have had the
opportunity to obtain legal advice and assistance of counsel throughout the negotiation of
this Agreement, and enter into same freely, voluntarily, and without any duress, undue
influence or coercion.
29. FORCE MAJEURE:
No Party shall be liable for failure of or delay in performing obligations set forth in this
Agreement, and no Party shall be deemed in breach of its obligations if such failure or delay is
due to natural disasters or any causes reasonably beyond the control of such Party.
Stryker Sales LLC
Fire Department - 2025
Appropriation #1120 44-670.06 Fund; P.O. #114252
Contract Not To Exceed $464,726.80
8
30. SHIPPING:
All Good(s) purchased directly from Vendor are shipped F.O.B. Origin, freight and handling
charges prepaid and added to the invoice. In the event of loss or transit, Stryker will assist in
filing a claim with commercial carrier.
31. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein,
constitutes the entire agreement between Vendor and City with respect to the subject
matter hereof, and supersedes all prior oral or written representations and agreements
regarding same. Notwithstanding any other term or condition set forth herein, but subject
to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached
to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern
and prevail. This Agreement may only be modified by written amendment executed by both
Parties hereto, or their successors in interest.
IN WITNESS WHEREOF, the Parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Stryker Sales LLC
by and through its Board of
Public Works and Safety
By: By:
______________________________ __________________________
By: Laura Campbell, Presiding Officer Authorized Signature
Date: __________________
__________________________
Printed Name
______________________________
James Barlow, Member
Date: __________________ __________________________
Title
______________________________
Alan Potasnik, Member FID/TIN: ___________________
Date: ___________________
ATTEST: Date: ______________________
______________________________
Jacob Quinn, Clerk
Date: __________________________
Kathryn E. Janecke
Sr. Director, Commercial Operations
22-2183590
04/23/2025
Delivery Address Sold To - Shipping Bill To Account
Name: CARMEL FIRE DEPT Name: CARMEL FIRE DEPT Name: CARMEL FIRE DEPT
Account #:
20146265
Account #:
20146265
Account #:
20146265
Address:
210 VETERANS WAY
Address:
210 VETERANS WAY Address:
210 VETERANS WAY
CARMEL CARMEL CARMEL
Indiana 46032-3391 Indiana 46032-3391 Indiana 46032-3391
Equipment Products: *Quote is reflective of 2024 government pricing; reflecting savings discount of $152,000.00
#Product Description Qty Sell Price Total
1.0 650705550001 6507 POWER PRO 2, HIGH CONFIG 7 $30,067.39 $210,471.73
2.0 639005550001 MTS POWER LOAD 1 $30,223.45 $30,223.45
3.0 639005550003 MTS PWLD EXCLUDES FLOOR PLATE 6 $29,489.40 $176,936.40
4.0 625705550002 6257 XPEDITION HIGH CONFIG 5 $13,770.33 $68,851.65
5.0 625707000007 KIT, TRACK, SET, GROOVED 5 $259.35 $1,296.75
6.0 650707000002 KIT, ALVARIUM BATTERY, SERVICE 1 $564.50 $564.50
7.0 650700450301 ASSEMBLY, BATTERY CHARGER 6 $808.00 $4,848.00
8.0 650700450102 ASSEMBLY, POWER CORD, NORTH AM 6 $18.50 $111.00
9.0 99576-000063 LUCAS 3, v3.1 Chest Compression System, Includes Hard ShellCase, Slim Back Plate, (2) Patient Straps, (1) Stabilization Strap,(2) Suction Cups, (1) Rechargeable Battery and Instructions foruse With Each Device
4 $17,817.83 $71,271.32
10.0 11576-000060 LUCAS Desk-Top Battery Charger 4 $804.50 $3,218.00
11.0 11576-000071 LUCAS External Power Supply 4 $254.50 $1,018.00
12.0 11576-000080 LUCAS 3 Battery - Dark Grey - Rechargeable LiPo 4 $478.50 $1,914.00
13.0 11576-000046 LUCAS Disposable Suction Cup (3 pack)4 $96.50 $386.00
Equipment Total:$571,110.80
2025 | Carmel FD | PowerLOAD Power-PRO 2
Xpedition LUCAS
Quote Number: 11042541 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1
Prepared For: CARMEL FIRE DEPT Rep: Zac Jordan
Attn: Email: zac.jordan@stryker.com
Phone Number:
Mobile: (269) 548-7334
Quote Date: 04/09/2025
Expiration Date: 05/30/2025
Contract End:12/29/2025
1
This is not an Invoice
EXHIBIT A
Trade In Credit:
Product Description Qty Credit Ea. Total Credit
TR-LP12B-LUC3 TRADE-IN-STRYKER MCGRATH TOWARDS PURCHASE OF LUCAS 3.1 16 -$500.00 -$8,000.00
TR-SPCOT-PP2 TR-SYK PCOT TO PP2 7 -$6,000.00 -$42,000.00
TR-SPL-PL TRADE-IN-STRYKER POWER LOAD TOWARDS PURCHASEOF POWERLOAD 7 -$8,000.00 -$56,000.00
TR-SSC-X TRADE IN SYK STAIR CHAIR FOR XPEDITION 5 -$2,000.00 -$10,000.00
ProCare Products:
#Product Description Qty Sell Price Total
18.1 LUCAS-FLD-PROCARE LUCAS 3, 3.1 for LUCAS 3, v3.1 Chest Compression System, Includes Hard
Shell Case, Slim Back Plate, (2) Patient Straps, (1) Stabilization Strap, (2)
Suction Cups, (1) Rechargeable Battery and Instructions for use With Each
Device
√ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service
5 $1,423.20 $7,116.00
ProCare Total:$7,116.00
Price Totals:
Estimated Sales Tax (0.000%):$0.00
Freight/Shipping:$2,500.00
Grand Total:$464,726.80
Comments/Terms/Signatures
Prices: In effect for 30 days
Terms: Net 30 Days
2025 | Carmel FD | PowerLOAD Power-PRO 2
Xpedition LUCAS
Quote Number: 11042541 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1
Prepared For: CARMEL FIRE DEPT Rep: Zac Jordan
Attn: Email: zac.jordan@stryker.com
Phone Number:
Mobile: (269) 548-7334
Quote Date: 04/09/2025
Expiration Date: 05/30/2025
Contract End:12/29/2025
2
This is not an Invoice
EXHIBIT A2
PROCARE SERVICES
The terms of this Exhibit A2 will apply to Customer’s purchase of Services. In the event of a conflict or inconsistency between the above Terms
and Conditions, and this Exhibit, relative to Service, this Exhibit A2 will govern.
1. Service Plan Coverage. Stryker will perform the repair and maintenance services (collectively, the “Services”) more particularly described
in each service plan (the “Service Plan”) if entered into by and between Stryker and Customer. The Services will cover the capital equipment
(if applicable) identified in the Service Plan (collectively, the “Equipment”).
2. Service Plan Terms and Conditions. In addition to each Service Plan’s coverage terms and conditions, the Services will be subject to the
PROCARESM Services Terms and Conditions set forth below.
3. Term and Termination.
3.1. Term. The Term of each Service Plan (the “Term”) will continue so long as Services are being provided under a Service Plan.
Notwithstanding the foregoing, Stryker may change the amounts due as noticed thirty (30) days prior to any renewal.
3.2. Termination for Cause. Either Party may terminate a Service Plan upon written notice to the other Party in the event the other Party
breaches the Service Plan and fails to cure the breach within thirty (30) days after receipt of written notice thereof. In the event of such
termination, Customer will be entitled to receive from Stryker a refund of all amounts prepaid by Customer under a Service Plan for
Services that have not yet been provided by Stryker at the time of such termination, and Stryker will be entitled to receive from Customer
payment for all Services that have been provided by Stryker prior to such termination.
3.3. Termination for Convenience. Either Party may terminate this Agreement at any time upon sixty (60) days prior written notice to the
other. If Customer has made advance payments, Stryker will provide prorated refund to the Customer for the remaining balance of the
term, and any Equipment in Stryker’s possession will be promptly returned to Customer.
3.4. Survival of Certain Provisions. The provisions of Term and Termination, Confidentiality, Non Solicitation and Non Hire, Limitations
of Liability, Changes, and Assignment will survive the expiration or termination of this Agreement and will be binding to the respective
successors, assigns, subsidiaries or affiliates of the Parties.
4. Product Maintenance. The Service Plan is ancillary to and not a complete substitute for the requirements of Customer to adhere to the
routine maintenance instructions provided by Stryker, its equipment and operations manuals, and accompanying labels and/or inserts for each
item of Equipment. Customer covenants and agrees that its appropriate user personnel will follow the instructions and contents of those
manuals, labels and inserts.
5. Warranty; Limitations of Warranty and Liability (Services). During the Term, Stryker warrants, with the exception of software
maintenance services which, if applicable, will be as specified in the Service Plan, the following:
5.1. Stryker has the experience, capability and resources to perform under the Service Plan, and Stryker further represents and warrants that
the Services will be performed in a workmanlike manner and with professional diligence and skill;
5.2. Services will comply with all applicable laws and regulations and all applicable standards set forth by law or ordinance or established
by the rules and regulations of any federal, state or local agency, department, commission, association or pertinent governing,
accrediting or advisory body, including The Joint Commission having authority to set standards for healthcare facilities;
5.3. If the Services are to be performed on Customer’s premises, Stryker represents and warrants that Stryker will comply with all applicable
safety laws and Customer’s then current safety and other applicable regulations, all human resource policies and health and drug and
alcohol screening policies; provided that Customer has provided advance written notification of such rules, regulations and policies to
Stryker;
5.4. Stryker currently has, or prior to the commencement thereof, will obtain, pay for, and maintain any and all licenses, fees, and
qualifications required to perform the Services.
5.5. Stryker will maintain the Equipment in good working condition. Equipment and Equipment components repaired or replaced under
this Service Plan continue to be warranted as described herein during the Term. When Equipment or component is replaced, the item
provided in replacement will be the customer’s property and the replaced item will be Stryker’s property. If a refund is provided by
Stryker, the Equipment for which the refund is provided must be returned to Stryker and will become Stryker’s property.
5.6. TO THE FULLEST EXTENT PERMITTED BY LAW, THE EXPRESS WARRANTIES SET FORTH HEREIN ARE THE ONLY
WARRANTIES APPLICABLE TO THE SERVICES AND ARE EXPRESSLY IN LIEU OF ANY OTHER WARRANTY BY
STRYKER, AND STRYKER HEREBY EXPRESSLY DISCLAIMS ANY AND ALL OTHER EXPRESS OR IMPLIED
WARRANTIES REGARDING THE SERVICES, INCLUDING, BUT NOT LIMITED TO, MERCHANTABILITY,
NONINFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE. IN NO INSTANCE WILL STRYKER BE LIABLE TO
CUSTOMER FOR INCIDENTAL, PUNITIVE, SPECIAL, COVER, EXEMPLARY, MULTIPLIED OR CONSEQUENTIAL
DAMAGES OR ATTORNEYS’ FEES OR COSTS.
6. Limitations and Exclusions from Service Plan. Customer will use commercially reasonable efforts to cooperate with Stryker in connection
with Stryker’s performance of the Services. Customer understands and acknowledges that Stryker ProCare employees will not provide
surgical or medical advice, will not practice surgery or medicine, will not be involved in any manner which may be construed as practicing
surgery or medicine, will not come in contact with the patient, will not enter the “sterile field” at any time, and will not direct equipment or
instruments that come in contact with the patient during surgery. Customer’s personnel will refrain from requesting Stryker employees to
take any actions in violation of these requirements or in violation of applicable laws, rules or regulations, Customer policies, or the patient’s
informed consent. A refusal by Stryker employees to engage in such activities will not be a breach of this Agreement. Customer consents to
the presence of Stryker employees in its operating rooms, where applicable, in order for Stryker to provide Services under this Agreement
and represents that it will obtain all necessary consents from patients for such presence during surgery.
Notwithstanding any other provision set forth herein, the Service Plan does not cover the following, as determined by Stryker in its sole
discretion:(i) abnormal wear or damage caused by reckless or intentional misconduct, abuse, neglect or failure to perform normal and
routine maintenance as set out in the applicable maintenance manual or operating instructions provided with the Equipment; (ii) accidents,
catastrophe, fire, flood or act(s) of God; (iii) damage resulting from faulty maintenance, improper storage, repair, handling or use, damage
and/or alteration by non-Stryker authorized personnel; (iv) service necessary due to the failure of the Customer or anyone under its control
to comply with written instructions or recommendations; (v) equipment on which any original serial numbers or other identification marks
have been removed or destroyed; (vi) damage caused as a result of the use of the Equipment beyond the useful life, if any, specified for
such equipment in the user manual; (vii) service Stryker cannot perform because the Equipment has been discontinued or its parts have
been discontinued or made obsolete; (viii) service to the Equipment if the Equipment or the Equipment site is contaminated with blood or
other potentially infectious substances; or (ix) equipment that has been repaired with any unauthorized or non-Stryker components. In
addition, in order to ensure safe operation of the Equipment, only Stryker accessories should be used. Stryker reserves the right to
invalidate a Service Plan and any complimentary loaner programs thereunder if Equipment is used with accessories not manufactured by
Stryker. If, at any time, upon inspection of the Equipment in service, Stryker deems any single unit of Equipment to be unserviceable, a
record and report of such will be made, and provided to the Customer in writing on the date of service.
7. Non-Solicitation and Non-Hire. Customer agrees that, during the Term and for a period of one (1) year following the termination or
expiration of a Service Plan, it will not solicit any employees of Stryker to terminate their employment with Stryker, unless Stryker consents
in writing. Nothing herein will prohibit Customer from hiring employees of Stryker who respond to a general employment solicitation such
as a newspaper advertisement.
8. Background Check. Stryker warrants that all of its employees who will be on a Customer’s premises to perform Services will have
undergone a background check as part of Stryker’s hiring practice and/or as required by Customer’s vendor credentialing program. The
background check consists of the following:
• Criminal background check
• National sex offender registry check
• Education verification
• Employment history
• SSN verification
• Driving record
• Government sanction/watch lists
During the Term, a Customer may request a conference with Stryker at any reasonable time regarding the performance, behavior or
expectations of any Stryker service personnel who are assigned to Customer’s facility. Any Stryker service personnel who willingly and
knowingly violates Customer’s rules, regulations, procedures, or polices may be removed from Customer’s facility at Customer’s option
and will be replaced by Stryker promptly.
9. Changes. At any time during the Term, and upon each Party’s written consent, additional Services or Equipment may be added or deleted
from a plan. Such changes will be governed by the terms and conditions of the Service Plan. Stryker may modify the applicable Service Plan
to reflect adjustments to charges attributable to plan changes.
10. Parts and Subcontracting. Stryker may elect to use new or used parts related to the Services in its sole discretion. Stryker reserves the right
to hire subcontractors to perform the Services.
11. Independent Contractor. The Parties are independent contractors with respect to one another. However, to the extent Stryker, Stryker
personnel or subcontractors come to Customer’s property, to the extent applicable, they will follow Customer’s written and posted work place
policies.
Quote Summary
EXHIBIT B
Invoice
Date: Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease: Bodily
Injury by Accident/Disease: Bodily Injury
by Accident/Disease:
Commercial General Liability (Occurrence
Basis), Bodily Injury, Personal Injury, Property
Damage, Contractual Liability, Products-
Completed Operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations Aggregate Limit:
Personal & Advertising Injury Limit:
Each Occurrence Limit:
Damage to Premises:
Fire Damage (any one fire):
Auto Liability (owned, hired, and non-owned)
Statutory Limits
$1,500,000 each employee
$1,500,000 each accident
$2,000,000 policy limit
$3,000,000
$2,000,000
$1,500,000
$2,000,000
$1,100,000 each occurrence
$500,000 each occurrence
Bodily Single Limit:
Injury and property damage:
Policy Limit:
$2,000,000 each accident
$2,000,000 each accident
$2,000,000
EXHIBIT D
AFFIDAVIT
, being first duly sworn, deposes and
says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness
in this matter, could testify as follows:
I. I am over eighteen (18) years of age and am competent to testify to the facts contained herein.
2. I am now and at all times relevant herein have been employed by
(the
_
3. I am familiar with the employment policies, practices, and procedures of the Employer
and have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the _________ day of .20
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
"Employer") in the position of
Printed:
Printed:
Kathryn E. Janecke
Stryker
Sr. Director, Commercial Operations
Kathryn E. Janecke
Kathryn E. Janecke
23 April 25
to the best of my knowledge.
12/26/2024
STRYKER SALES LLC
CHICAGO, IL 60673--1213
114252
21343 NETWORK PL
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
New Cots, Stair Chairs, Lucas Devices Per Attached
Carmel Fire Department
210 Veterans Way
Carmel, IN 46032-
377525
UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY
Page 1 of 2
95222
1120Department:0Fund:Capital Lease Fund
44-670.06Account:
***Quote Reflective of 2024 Gov't Pricing - Reflects Savings
Discount of $152,000.00***
1 $0.00 $0.00Each
6257 XPEDITION HIGH CONFIG5 $13,770.33 $68,851.65Each625705550002
6507 Power Pro 2 High Conf7 $30,067.39 $210,471.73Each650705550001
ASSEMBLY, BATTERY CHARGER6 $808.00 $4,848.00Each650700450301
ASSEMBLY, POWER CORD, NORTH AM6 $18.50 $111.00Each650700450102
KIT, ALVARIUM BATTERY, SERVICE1 $564.50 $564.50Each650707000002
Kit, Track Set Grooved5 $259.35 $1,296.75Each625707000007
LUCAS 3 Battery - Dark Grey - Rechargeable LiPo4 $478.50 $1,914.00Each11576-000080
LUCAS 3, 3.1 for LUCAS 3, v3.1 Chest Compression System5 $1,423.20 $7,116.00EachLUCAS-FLD-
PROCARE
LUCAS 3, v3.1 Chest Compression System,4 $17,817.83 $71,271.32Each99576-000063
LUCAS Desk-Top Battery Charger4 $804.50 $3,218.00Each11576-000060
LUCAS Disposable Suction Cup (3 pack)4 $96.50 $386.00Each11576-000046
LUCAS External Power Supply4 $254.50 $1,018.00Each11576-000071
MTS POWER LOAD1 $30,223.45 $30,223.45Each639005550001
MTS Pwld Exclude Floor Plate6 $29,489.40 $176,936.40Each639005550003
Shipping1 $2,500.00 $2,500.00Each
Trade In Stryker McGrath towards purchase of Lucas16 ($500.00)($8,000.00)Each TR-LP12B-LCU3
Trade In Syk Stair Chair for Xpedition5 ($2,000.00)($10,000.00)Each TR-SSC-X
$464,726.80
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
*C.O.D. SHIPMENT CANNOT BE ACCEPTED.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 114252
ORDERED BY
TITLE
Carmel Fire Department
2 Civic Square
Carmel, IN 46032-
Denise Snyder Zac Jackson
Accreditation/Budget Administrator CFO
12/26/2024
STRYKER SALES LLC
CHICAGO, IL 60673--1213
114252
21343 NETWORK PL
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
New Cots, Stair Chairs, Lucas Devices Per Attached
Carmel Fire Department
210 Veterans Way
Carmel, IN 46032-
377525
UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY
Page 2 of 2
95222
1120Department:0Fund:Capital Lease Fund
Trade-In Stryker Power Load Towards Purchase of of
Powerload
7 ($8,000.00)($56,000.00)Each TR-SPL-PL
TR-SYK PCOT to PP27 ($6,000.00)($42,000.00)Each TR-SPCOT-PP2
$464,726.80Sub Total
$464,726.80
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
*C.O.D. SHIPMENT CANNOT BE ACCEPTED.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 114252
ORDERED BY
TITLE
Carmel Fire Department
2 Civic Square
Carmel, IN 46032-
Denise Snyder Zac Jackson
Accreditation/Budget Administrator CFO
Flock Group, Inc.
Police Department - 2024
Original Appropriation #1115 43-556.00; PO #112676
Original Contract Not To Exceed $171,233.90
AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES
This Amendment to Agreement for Goods and Services (“Amendment”) is hereby entered into by and between the
City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (“City”), and Flock Group, Inc.,
an entity duly authorized to do business in the State of Indiana (“Vendor”) pursuant to the Agreement for Purchase of
Goods and Services dated December 20, 2023 and the Additional Services Amendment to Agreement for Goods and
Services dated October 2, 2024, between the City and Vendor.
The Parties agree that the additional services to be provided by Vendor under the Additional Services Amendment to
Agreement for Goods and Services dated October 2, 2024, setting forth the scope of work, is hereby amended by
the attached Exhibit A, which is incorporated herein by this reference. This Amendment shall reduce the amount
under the Additional Services Amendment to Agreement for Goods and Services dated October 2, 2024, by Three-
Hundred Dollars ($300.00) that shall be held on credit with the Vendor and shall be applied to the next purchase of
additional services by the City. Except as specifically set forth in Exhibit A, this Amendment does not otherwise alter
or change the remaining scope of services or amount provided in the Additional Services Amendment to Agreement
for Goods and Services dated October 2, 2024, and does not change the scope of services or amount of the
December 20, 2023 Agreement for Purchase of Goods and Services.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment and it is effective immediately.
CITY OF CARMEL, INDIANA FLOCK GROUP, INC.
by and through its Board of Public
Works and Safety
By: By:
Laura Campbell, Presiding Officer Authorized Signature
Date:
Printed Name
James Barlow, Member
Date:
Title
Alan Potasnik, Member FID/TIN:
Date:
ATTEST: Date:
Jacob Quinn, Clerk
Date:
By Benjamin J Legge at 8:58 am, Apr 24, 2025
Flock Safety + IN - Carmel PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Andrew Blanchette
andrew.blanchette@flocksafety.com
224-315-0504
Exhibit A Page 1 of 6
ORDER FORM
This order form (“Order Form”) hereby incorporates and includes the terms of the previously executed agreement (the “Terms”) which describe and
set forth the general legal terms governing the relationship (collectively, the "Agreement"). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the “Effective Date”)
Customer:IN - Carmel PD Initial Term:50 Months
Legal Entity Name:IN - Carmel PD Renewal Term:24 Months
Accounts Payable Email:Payment Terms:Net 30
Address:1000 S Rangeline Rd Carmel, Indiana
46032
Billing Frequency:Annual
Retention Period:30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $0.00
Flock Safety Bundles
Dual Solar LPR - Standard Bundle, fka Falcon Included 1 Included
Flock Safety LPR Products
Solar Long-Range LPR, fka Solar Falcon LR Included -2 Included
Solar LPR, fka Solar Falcon Included 2 Included
Flock Safety LPR, fka Falcon Included 2 Included
Flock Safety Video Products
Solar Power Boost Included -2 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Solar Implementation Fee $150.00 -2 -$300.00
Professional Services - Solar Bundle Implementation
Fee $0.00 1 $0.00
Professional Services - Existing Infrastructure
Implementation Fee $0.00 2 $0.00
Subtotal Year 1:-$300.00
Annual Recurring Subtotal:$0.00
Discounts:-$750.54
Estimated Tax:$0.00
Exhibit A Page 2 of 6
Contract Total:-$300.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self-installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term
start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Exhibit A Page 3 of 6
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing -$300.00
Annual Recurring after Year 1 $0.00
Contract Total -$300.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform -$750.54
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Exhibit A Page 4 of 6
Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety LPR Video
Integration, fka Wing LPR
Wing software integration transforms traditional IP cameras into Flock Safety enabled LPR cameras. Includes Vehicle Fingerprint ™ computer
vision and Advanced Search Package (Convoy Analysis, Multi Geo Search, Visual Search)
Professional Services - Video
Integration Implementation Fee
Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Custom Recurring Subscription <div>Custom Subscription: Flex Solar Panels </div>
Flock Safety LPR - Flex Bundle,
fka Falcon Flex Bundle
Law enforcement grade tactical deployment (portable + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Flex - Solar Kit Falcon 2.2 Camera and 65W side mount solar panel and band clamps for prolonged deployment.
Solar Long-Range LPR, fka Solar
Falcon LR
Law enforcement grade, long range and high vehicle speed license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users, with LTE. Solar Power only
Solar Power Boost Low sun area solar boost package to support longer power duration
Professional Services - Solar
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Dual Solar LPR - Standard Bundle, fka Falcon Two solar-powered fixed standard-range LPR cameras on the same pole
Solar LPR, fka Solar Falcon
Standard range license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software)and real-time alerts
for unlimited users, with LTE
Professional Services - Solar
Bundle Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Professional Services - Existing
Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing,
and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
FlockOS Features & Description
FlockOS Features Description
Exhibit A Page 5 of 6
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC.Customer: IN - Carmel PD
By:\FSSignature2\By:\FSSignature1\
Name:\FSFullname2\Name:\FSFullname1\
Title:\FSTitle2\Title:\FSTitle1\
Date:\FSDateSigned2\Date:\FSDateSigned1\
PO Number:
Exhibit A Page 6 of 6
Flock Group, Inc.
Police Department - 2025
Appropriation #1115 43-556.00 Fund; P.O. #
Contract Not To Exceed $159,800.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
This ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES (“Additional
Services Amendment”) shall amend the terms of the Agreement for Purchase of Goods and Services entered into by
and between the City of Carmel,Indiana, acting by and through its Board of Public Works and Safety (“City”), and Flock
Group, Inc. (the “Vendor”) as City Contract dated December 20, 2023 (the “Agreement”), by adding the additional
services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as
Exhibit “A”. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Additional Services Amendment as follows:
CITY OF CARMEL, INDIANA Flock Group, Inc.
by and through its Board of Public
Works and Safety
By: By:
Laura Campbell, Presiding Officer Authorized Signature
Date:
Printed Name
James Barlow, Member
Date:
Title
Alan Potasnik, Member FID/TIN:
Date:
ATTEST: Date:
Jacob Quinn, Clerk
Date:
By Benjamin J Legge at 8:58 am, Apr 24, 2025
Flock Safety + IN - Carmel PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Andrew Blanchette
andrew.blanchette@flocksafety.com
224-315-0504
Exhibit A Page 1 of 6
ORDER FORM
This order form (“Order Form”) hereby incorporates and includes the terms of the previously executed agreement (the “Terms”) which describe and
set forth the general legal terms governing the relationship (collectively, the "Agreement"). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the “Effective Date”)
Customer:IN - Carmel PD Initial Term:45 Months
Legal Entity Name:IN - Carmel PD Renewal Term:24 Months
Accounts Payable Email:Payment Terms:Net 30
Address:1000 S Rangeline Rd Carmel, Indiana
46032
Billing Frequency:Annual Plan - First Year Invoiced at Signing.
Retention Period:30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $42,000.00
Flock Safety LPR Products
Flock Safety LPR, fka Falcon Included 14 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee $350.00 1 $350.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 13 $1,950.00
Subtotal Year 1:$44,300.00
Annual Recurring Subtotal:$42,000.00
Discounts:$300.00
Estimated Tax:$0.00
Contract Total:$159,800.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self-
installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Exhibit A Page 2 of 6
Special Terms:
• A credit of $300 shall be applied towards the year 1 invoice.Exhibit A Page 3 of 6
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $44,300.00
Annual Recurring after Year 1 $42,000.00
Contract Total $159,800.00
*Tax not included
Discounts
Discounts Applied Amount (USD)
Flock Safety Platform $0.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $300.00
Exhibit A Page 4 of 6
Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety LPR, fka Falcon
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Professional Services - Existing
Infrastructure Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing,
and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
FlockOS Features & Description
FlockOS Features Description
Exhibit A Page 5 of 6
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC.Customer: IN - Carmel PD
By:\FSSignature2\By:\FSSignature1\
Name:\FSFullname2\Name:\FSFullname1\
Title:\FSTitle2\Title:\FSTitle1\
Date:\FSDateSigned2\Date:\FSDateSigned1\
PO Number:
Exhibit A Page 6 of 6
CzTfshfzHsfdivlijobu9;64bn-Nbz12-3136
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
SECTION 3 CITY'SRESPONSIBILITIES
3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices
requested.
3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume that alldata soprovided
iscorrect and complete.
3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for
Professional toperform theServices.
3.4 City shall designate payment oftheServices fromCitybudget appropriation number 2200 044-628.712024
Bond fund.
3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters
regarding theServices.
SECTION 4 PROFESSIONAL'SRESPONSIBILITIES
4.1 Professional shallperform the Services pursuant totheterms ofthisAgreement andwithin any applicable time
and cost estimate.
4.2 Professional shall coordinate with Cityitsperformance oftheServices.
4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards
asaccepted intheindustry.
SECTION 5 COMPENSATION
5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore
than OneMillion Seven Hundred Ninety OneThousand Seven Hundred Forty Dollars ($1,791,740.00) (the
Estimate”). Professional shall submit aninvoice toCitynomore than once every thirty (30) days forServices
provided City during thetime period encompassed bysuch invoice. Invoices shall besubmitted onaform
containing the same information asthatcontained on theProfessional Services Invoice attached hereto as
Exhibit B, incorporated herein bythis reference. City shallpayProfessional forallundisputed Services
rendered andstated onsuch invoice within thirty five (35) days fromthe dateofCity’sreceipt ofsame.
5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the
Estimate, without City’spriorwritten consent.
SECTION 6 TERM
Unless otherwise terminated inaccordance withthetermination provisions set forth inSection 7.1hereinbelow,
thisAgreement shall beineffect from theEffective Date through thesatisfactory completion ofservices as
2
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
described inthis Agreement.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated
byCity orProfessional, without cause, upon thirty (30) days’ notice.
7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated
byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.”
7.1.3 Intheevent offullorpartial Agreement termination, and asfullandcomplete compensation
hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe
dateoftermination thatare not indispute, except that such payment amount shallnotexceed the
Estimate. Disputed compensation amounts shall beresolved asallowed bylaw.
7.2 Binding Effect
CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are
bound totheother astoallAgreement terms, conditions andobligations.
7.3 NoThird Party Beneficiaries
Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto.
7.4 Relationship
The relationship ofthe parties hereto shallbeasprovided forinthisAgreement, andneither Professional nor
anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility
topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or
obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall
costs, fees, expenses and/ordamages incurred byCity asaresult ofanyclaimforwages, benefits orotherwise
byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis
Agreement. This indemnification obligation shall survive thetermination ofthisAgreement.
7.5 Insurance
7.5.1 Professional shall, as acondition precedent tothisAgreement, purchase and thereafter maintain such
insurance aswill protect itand Cityfromthe claims set forth below which mayarise out oforresultfrom
Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits
subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose
acts anyofthem may be liable:
1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother
employee benefits actsapplicable tothe performance ofthe work;
3
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
2) Claims for damages because ofbodily injury and personal injury, including death, and;
3) Claims fordamages toproperty.
Professional'sinsurance shall benotlessthantheamounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage toRented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal andAdvertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
andaggregate)
D. Worker'sCompensation & Disability Statutory
E. Employer’sLiability:
Bodily Injury byAccident/Disease: $100,000eachemployee
Bodily Injury byAccident/Disease: $250,000eachaccident
Bodily Injury byAccident/Disease: $500,000 policylimit
F. Professional Liability Insurance. TheProfessional shall carryand maintain during the
continuance ofthis Agreement, professional liability insurance inthe amount of
2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. The Professional's
4
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
policy ofinsurance shall contain prior acts coverage sufficient tocover allServices
performed bythe Professional forthisProject. Upon City'srequest, Professional shall
giveprompt written notice toCity ofanyandallclaims made against thispolicy during
the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement.
Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany
time, theProfessional willobtain, atitscost, anextended reporting endorsement
which provides continuing coverage forclaims based upon alleged actsoromissions
during the term ofthe Agreement untilallapplicable statute oflimitation periods have
expired.
7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan
additional insured," showing such coverage then inforce (but notless than theamount shown above)
shallbefiled with City prior tocommencement ofanywork. These certificates shallcontain aprovision
that the policies andthecoverage afforded willnotbecanceled until atleast thirty (30) daysafter
written notice hasbeen given toCity.
7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for
those specified if thetotal amount ofrequired protection isnot reduced. Professional shall be
responsible foralldeductibles.
7.5.4Nothing intheabove provisions shall operate as orbeconstrued as limiting theamount ofliability
ofProfessional tothe above enumerated amounts.
7.6 Liens
Professional shall notcause orpermit the filing ofanylienonanyofCity’sproperty. Inthe event such alien is
filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto
payorbondoversuch lienatProfessional’ssole costandexpense.
7.7 Default
Inthe event Professional: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake
progress soastoendanger timely and proper completion oftheServices and does not correct such failure or
breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent,
files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors
ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate
alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies
available toitatlaworinequity.
7.8 Government Compliance
Professional agrees tocomply withalllaws, executive orders, rules and regulations applicable toProfessional’s
performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated
herein by thisreference, tokeep allof Professionals’ required professional licenses andcertifications valid and
current, andtoindemnify and hold harmless Cityfrom any andalllosses, damages, costs, liabilities, damages,
5
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall
survive thetermination ofthis Agreement.
7.9 Indemnification
Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall
losses, liabilities, claims, judgments andliens, including, but notlimited to, alldamages, costs, expenses and
attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits
employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall
survive thetermination ofthis Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply
withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment
and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by
thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly
orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This
indemnification obligation shall survive thetermination ofthis Agreement.
7.11 E-Verify
Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its
newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis
Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C,
which isanAffidavit affirming that: (i) Professional isenrolled and isparticipating inthe E-Verify program, and
ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by
reference, andinitsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity
withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not
take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative.
Should Professional subcontract forthe performance ofany work under this Addendum, the
Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not
knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is
participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of
theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven
7) daysoftheeffective date ofthe subcontract.
If Professional, orany subcontractor ofProfessional, knowingly employs orcontracts with any
unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor
subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with
theunauthorized alien within thirty (30) days (“Cure Period”). Should the Professional oranysubcontractor of
Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without
consequence.
TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist.
6
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
7.12 Severability
Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent
jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate
independently ofsame shall continue infullforce and effect.
7.13 Notice
Anynotice, invoice, order orother correspondence required orallowed tobesentpursuant tothisAgreement
shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested,
addressed tothe parties asfollows:
CITY:
CityofCarmel CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
PROFESSIONAL:
A&FEngineering Co., LLC
8365Keystone Crossing, Suite201
Indianapolis, Indiana 46240
Notwithstanding theabove, City may orally provide toProfessional anynotice required orpermitted bythis
Agreement, provided that such notice shall also then besent asrequired by thisparagraph within ten (10)
business days from thedateofsuch oralnotice.
7.14 Effective Date
Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except
foritsconflict oflaws provisions, aswell asbyallordinances and codes ofthe City ofCarmel, Indiana. The
parties agree that, intheevent alawsuit isfiledhereunder, theywaive anyright toajury trialthey may have,
agree tofile such lawsuit inan appropriate court inHamilton County, Indiana only, and agree that such court
istheappropriate venue forandhas jurisdiction over same.
7
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
7.16 Waiver
Anydelay orinaction onthepart ofeither party inexercising orpursuing itsrights and/orremedies hereunder
orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch
partytorequire suchperformance atany time thereafter.
7.17 Non-Assignment
Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s
priorwritten consent.
7.18 Entire Agreement
ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject
matter hereof, and noprioragreement, understanding orrepresentation pertaining tosuch subject matter,
written ororal, shall beeffective forany purpose. No provision ofthisAgreement may beamended, added to
orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective
successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision
contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail.
7.19 Representation and Warranties
Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthat any person
orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty
which theyrepresent, asthecase maybe.
7.20 Headings
Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
7.21 Advice ofCounsel
The parties warrant that they haveread thisAgreement and fullyunderstand it, have hadanopportunity to
obtain theadvice andassistance ofcounsel throughout the negotiation ofsame, andenter intosame freely,
voluntarily, and without any duress, undue influence orcoercion.
7.22 Copyright
City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance
ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and
classification planandreports are copyrighted. Cityagrees that allownership rights and copyrights thereto lie
with Professional, andCity willuse them solely forand on behalf ofits own operations. City agrees thatitwill
take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and
security ofProfessional’sproperty.
8
A&FEngineering Co., LLC
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O.#116695
Contract NotToExceed $1,791,740.00
7.23 Personnel
Professional represents thatithas, orwill secure atitsownexpense, allpersonnel required inperforming the
services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship
withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and
allpersonnel engaged intheworkshall befullyqualified toperform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement
forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall
proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from,
and toinspect allprogram data, documents, proceedings andactivities.
7.25 Accomplishment ofProject
Professional shall commence, carry on, and complete the project with allpracticable dispatch, inasound
economical and efficient manner, inaccordance with theprovisions thereof andallapplicable laws. In
accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework
involved isproperly coordinated withrelated work being carried onwithin City’sorganization.
7.26 Debarment And Suspension
7.26.1 TheProfessional certifies byentering intothisAgreement thatneither itnor itsprincipals noranyofits
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical
subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Professional.
7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status
for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment,
penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Professional shall
immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s
request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for
worktobeperformed under this Agreement.
7.27 Access toPublic Records Act
Professional understands andagrees thatany “publicrecord”, as that term isdefined inIndiana Code 5-14-3-
2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe
possession or control oftheProfessional ortheCity, shall be subject torelease under and pursuant tothe
provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as
amended.
7.28 IranCertification
Pursuant toI.C. § 5-22-16.5, theProfessional shall certify that, insigning this Agreement, itdoes notengage
9
JeffHill
VicePresident
30-0970446
April30, 2025
8365KeystoneCrossing, Suite201
Indianapolis, Indiana46240
317) 202-0864
www.af-eng.com
March3, 2025
JeremyKashman, P.E.
ChiefInfrastructure Officer
CityofCarmel
OneCivicSquare
Carmel, IN 46032
Sentviae-mail : jkashman@carmel.in.gov
RE: NewProject: ScopeandFeeProposal – Revised
RoadDietonCarmelDrivefromjustWestofRangeline RoadtojustwestofKeystoneParkway
NewRoundabout Intersection Improvement atCarmel Drive/Executive Drive
DearJeremy:
Attachedpleasefindourupdatedandmodified scopeofworkwithassumptions andfeeproposalwith
manhour justification forA&FEngineering tocomplete engineering servicesassociatedwitharoaddiet
onCarmelDrive fromjustwestofRangeline RoadtojustwestofKeystoneParkway. Theprojectwillalso
includeanewroundabout plannedattheintersection ofCarmelDriveandExecutiveDrive. Theproject
willalsoincludeadesignmodification oftheroundaboutalready underdesignatCarmelDriveand
MedicalDrivetomodifyitfromamulti-laneroundabout (approx. Stage3designeffortcomplete) to
downsizeittoasinglelaneroundabout. Added tothisupdateisalsoaninvestigative scopeofworkto
assesstheexisting stormsewersystemtohelpmakeaninformeddecisionaboutwhethertoutilizethe
existingsystemorreplaceitwithnewandreconstructed stormsewers.
OurteamwillpartnerwithHWCEngineering forsomeservices ontheprojectandincorporate their
roundabout currentlybeingdesigned onCarmelDriveatAAAWayandatKinzerDrive. Following our
conversations aboutthisproject, thisscopeofworkhasbeenputtogethertocompletetheproject
development effortsneededsotheCitycanconstructtheprojectusinglocaldollars.
Pleasecontactmewithanyquestions orotherneedsasyoureviewthisinformation. A&FEngineering
verymuchlooksforwardtoworkingwithyouonthisproject.
Sincerely,
A&FEngineering Company, LLC
JeffHill, PE, PTOE
VicePresident
Enclosures
cc: BradPease, CityEngineer
EXPERIENCE. REPUTATION. RELATIONSHIPS
CarmelDriveRdDiet – RangelinetoKeystone – Updated
Roundabout atCarmelDrive & ExecuitveDrive
Page2of4
Project: RoadDietonCarmelDrivefromRangeline RoadtoKeystoneParkway
IntersectionImprovement atCarmel DriveandExecutive Drive
Client: CityofCarmel
ScopeofEngineering ServicesforA&FEngineering & HWCEngineeringTeam:
General Description ofScope:
Thescopeoftheprojectistoimprovethefunctionality ofCarmelDrivebyintroducing aroaddietfrom
justwestofRangeline RoadtojustwestofKeystoneParkway. Anarrowing ofthedriving width, whilestill
managingvehiculartraffic, willimprovetheexperience ofallusersonthisstreet. A&FEngineering will
developplans, specifications andestimates toultimately construct aroadway thathasonedrivinglanein
eachdirection, witharaisedmediancreatingaboulevardonCarmelDrive. Theexistingroadwayhasa
roadway widthof44ft. withfour11ft. lanes. CarmelDrivewouldbereconstructed tohavea14ft. driving
laneineachdirection thatwouldallowforimproved bicycle usage. Chairbackcurbandgutterwillbe
reconstructed tokeepaconsistentcurbingtypeandgutterwidthforrunoff. Behindthecurbwouldbe6
ft. ofplanted treelawnthatwillencompass theexisting streettreesalongCarmel Drive. Onbothsidesof
theroada10ft. widesidewalk/shared-usedpathwouldbeconstructed. Theprojectwouldgenerally fall
withintheexistingright-of-waythatis80ft. wideinmostlocations. Thecorridorwillbelandscaped to
continue toimprove aesthetics. Atypicalsectionfortheroaddietcouldlooklikethesketchdepicted
below.
DesignServices:
Anewsingle-laneroundabout willbeconstructed attheintersectionofCarmelDriveandExecutive Drive.
Theroundabout willassistinpeakhourtrafficflowimprovements forsidestreetturningmovements,
reducedelayfromthetwo-waystopcondition, andprovideasaferwayforpedestrians tocrossboth
CarmelDrive andExecutiveDrive. Theroundabout willbedesigned similartoroundabouts nearbywith
decorativetruckaprons, raisedcrosswalks, decorativestreetlightingandwithservicesforlandscaping
amenities likelightingandirrigation.
EXPERIENCE. REPUTATION. RELATIONSHIPS
CarmelDriveRdDiet – RangelinetoKeystone – Updated
Roundabout atCarmelDrive & ExecuitveDrive
Page3of4
Aroundabout isalreadybeingdesignedbyA&FEngineering attheintersection ofCarmelDriveand
MedicalDrive. Thisprojecthasbeenonholdforafewyearsbutwillbere-initiated. Theintersection will
beredesigned. Thecurrentdesignisamulti-laneroundabout; however, itwillnowberedesignedtobe
asingle-laneroundabout. Forbothroundabouts beingworkedon, decorativelightingfortheroundabout
willbedesigned. Pavement andsubgrade elements willbeshownintheplansutilizingCityofCarmel
standard drawingsanddetails. Theproject willalsoextendwestofRangeline Roadandusearaised
mediantoconvert theintersection ofCarmelDriveandVeteran’sParkwaytoaright-in/right-out/left-in
intersection.
Thedesignteamwillmakesubmittals at30%/60%/90% planswith100% finaltracings andbiddocument
beingpreparedforbidding. Quantities willbepulledsoanopinionofprobable costcanbecompleted
witheachsubmittalforprojectbudgeting purposes. Uptoonefieldcheck-typemeetingwillbeheldto
engagewithproject stakeholders. Geotechnical designandanalysis, pavement design, andright-of-way
engineering oracquisition servicesarenotincluded inthisscopeeffort. Itisanticipatedthatthedesign
teamwillutilizetypicalpavement sectionsidentified inCarmelstandarddrawings. Ifadditional analysis
isneeded, thisworkcouldbesupplemented. Itisassumed theprojectwillfitwithinexistingrights-of-
way, andifadditional landisneeded, theteamwillrelyontheCity’son-calllandacquisition team, if
needed.
Topographic Survey/Landscape Architecture:
Forallworkelementsthatarepartoftheprojectdescribed above, theprojectwillrequirethecorridor to
besurveyed. Topographicsurveywillbegathered toprepare preliminary andfinaldesignplansforthe
project. Additional detailsaboutthisscopeofworkareincluded inthefollowingpagesfromHWC
Engineering. Similarly, thecorridorwillbeimproved aesthetically bythedevelopment ofthetypical
section described. Landscaping withotherelements willbeincluded intheprojectandcollaborated with
theCity. Itemslikethoseshownintherenderings belowwillbeexplored withthelandscapearchitecture
team, withadditional detailsonthefollowing pages.
EXPERIENCE. REPUTATION. RELATIONSHIPS
CarmelDriveRdDiet – RangelinetoKeystone – Updated
Roundabout atCarmelDrive & ExecuitveDrive
Page4of4
PublicInvolvement:
Ourteamwillsupportthecityincommunication effortstobuildconsensus fortheproject. Theconversion
fromamultilane roadwaytoonewithasingledriving laneineachdirection mayrequireoutreach,
explanation, education, andothercommunication togainsupport. Theproject willimprovethe
experienceforallusers, butresidents andbusinessownerswillneedtheinformation abouttheproject.
A&FEngineering willprepareplans, exhibits, andupto4renderings tohelpshowthepublicwhatthe
projectoutcomes willbe.
UtilityCoordination/Permit:
Ourteamwillcomplete utilitycoordination toidentifyproviders whomayneedtorelocate beforeor
duringconstructionwork. Thestepstocoordinatetheseeffortsincluding: initialnotice, utilityverification,
conflictanalysis, and relocationworkplanswillbedeveloped inconjunction withtheEngineering
Department. ACSGPpermitwillbeobtained fortheprojectasitisanticipatedtodisturbmorethan1
acreofground; however, nootherwaterwaypermits areanticipated orincludedinthisscopeofwork.
Bidding PhaseServices/Procurement:
A & FEngineering andHWCEngineering, fortheirrespective designwork, willprepare biddocuments
usingtheCity’sboilerplate bidproposaldocuments. Further, theteamwillbeavailable tosupportthe
cityduringtheprocurement processandhelpanswercontractors’ questions. Planrevisionsorcontract
addendaneededforprocurement willbeprepared. Attendance atapre-bidmeeting, bidopening, and
otherapprovalmeetings willbeprovided. Theteamwillassistinbidevaluation andmakeanaward
recommendation.
Drainage/StormSewerSystemEvaluation/Investigation:
A & FEngineeringwillperformfieldinvestigations, anticipatedtobecompletedalongsidethesurveycrew,
suchthatwhenmanhole, catchbasin, orinletcastings arepulledforstructuremeasure-downsand
gatheringsize/inverts, ourteamwillbetheretolookatpipecondition, pipesizecompatibility, oreven
potentialblockages inthenetworkthatcouldrequire maintenance. Thisstudywillbedocumented ina
technical memoformattoprovideinformation andpictures totheCitysoadecisioncanbemadein
confidence whether tousetheexistingsystemortodesignforstructure andpipereplacement. Basedon
theexisting systeminvestigated, acostestimatewillbecompletedforthestormsystempriortodetailed
designworktohelpidentifythepathforward forthedrainagenetwork.
Construction Inspection:
Theteamwillcomplete construction inspection, materialstesting, post-bidutilitycoordination, and
documentation oftheproject’sconstruction effortstoprovidetheCityawell-constructed asset. HWC
Engineeringwillleadtheseeffortsandprovideupto1residentprojectrepresentative (RPR) and2field
inspectors. A&FEngineering willprovide1fieldinspector tosupporttheteam. Thestaffingofthe
inspection team, includingnamesofspecific personnel assignedtotheproject, willbeverifiedand
validatedwiththeCityinadvance ofconstruction soahigh-quality teamisinvolvedwiththeproject
delivery.
Allfieldeffortswouldbecompleted onanas-neededhourlybasis. Itisassumed theconstruction ofthe
projectwill becompleted in1construction season. Theteamwillcomplete theseeffortstoensure
construction iscompliantwithINDOTconstruction standards andCityofCarmelstandards. Thebudget
isanassumed amountbasedonanticipated effortandconstruction workin2026. Ifupdatesor
assumptions needtobeadjustedupordown, thistaskcanberevisited atatimeclosertoconstruction.
EXPERIENCE. REPUTATION. RELATIONSHIPS
FEESUMMARY
PROJECT:CARMELDRIVEROADDIETFROMWESTOFRANGELINEROADTOKEYSTONEPARKWAY
CLIENT:CITY OFCARMELREVISED
PROJECTNO:TBD3/3/2025
TASK FEETYPEPROPOSED FEE
PROJECT MANAGEMENTLUMP SUM$ 36,430.00
ROAD & DRAINAGEDESIGN & PLANDEVELOPMENTLUMP SUM$ 405,310.00
UTILITY COORDINATIONLUMP SUM$ 41,620.00
PUBLIC INVOLVEMENTLUMP SUM$ 24,000.00
TRAFFIC - LIGHTING/MARKINGS/MOTDESIGNLUMP SUM$ 57,970.00
BIDDING PHASESERVICESLUMP SUM$ 12,120.00
DRAINAGE SYSTEMINVESTIGATIONLUMP SUM$ 37,660.00
CONSTRUCTION PHASESERVICES/POST-BID (2026)HOURLYNTE$ 297,130.00
SUBCONSULTANTS FEETYPEPROPOSED FEE
TOPOGRAPHIC SURVEY (HWCENGINEERING)LUMPSUM$ 40,000.00
LANDSCAPEARCHITECTURE (HWCENGINEERING)LUMPSUM$ 35,500.00
LANDSCAPEARCHITECTURE (HWCENGINEERING)LUMPSUM$ 99,500.00
HOURLYSERVICES (CI, UTILITY, BIDDING)HOURLYNTE$ 29,500.00
CONSTRUCTION INSPECTION - 2026HOURLY NTE$ 675,000.00
TOTAL NOT TOEXCEED FEE$ 1,791,740.00
Summary
Page1of11
MANHOUR JUSTIFICATION
PROJECT:CARMEL DRIVE ROAD DIET FROM WESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: PROJECT MANAGEMENT3/3/2025
ESTIMATED TIME INHOURS
Project CADD
WORK CLASSIFICATION ManagerLead EngineerStaff EngineerTechnicianPrincipal
PROJECT ADMINISTRATION/MANAGEMENT
CONTRACT ADMINISTRATION2.002.00
SUPERVISION & SCHEDULING 4.002.00
SITE VISITS1.004.004.00
PROGRESS MEETINGS2.0012.0012.00
STAKEHOLDER MEETINGS2.004.004.00
AGENCY MEETINGS2.004.004.00
PROJECT MANAGEMENT OFCORRIDOR WORK2.0018.00
PERMITTING PROJECT COORDINATION1.002.002.00
TOPOGRAPHIC SURVEY PROJECT COORDINATION1.002.004.004.00
RIGHT-OF-WAY PROJECT COORDINATION2.004.004.00
LANDSCAPE ARCHITECTURE COORDINATION1.004.00
COORDINATION WITH OTHER CITY DEPARTMENTS4.004.002.00
COORDINATION WITH DEVELOPER(S)4.0016.008.00
TOTAL HOURS28.0076.0034.008.008.00154.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00TOTAL DIRECT LABOR$ 8,400.00$ 19,000.00$ 6,630.00$ 1,320.00$ 1,080.00$ 36,430.00
DIRECT COST$ -
TOTAL$ 36,430.00
TOTALNOTTOEXCEED FEE$ 36,430.00
DIRECT COSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ -
ProjectManagement
Page2of11
MANHOURJUSTIFICATION
PROJECT:CARMEL DRIVEROADDIETFROMWESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: ROAD & DRAINAGE DESIGN & PLAN DEVELOPMENT3/3/2025
ESTIMATED TIMEINHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
PRELIMINARY DESIGN
PROCESS SURVEY1.004.004.0016.00
TITLE & INDEX SHEET1.002.00
PRELIMINARY LINEWORK1.002.004.008.0016.00
PRELIMINARY ALIGNMENTS1.002.004.004.002.00
PRELIMINARY PROFILES0.502.004.004.004.00
PRELIMINARY ROUNDABOUT REVISION - MEDICAL0.504.008.0016.0016.00
PRELIMINARY ROUNDABOUT LAYOUT - EXECUTIVE0.504.0012.0016.0016.00
CORRIDOR DESIGN4.0016.0040.0040.00
VERTICAL GRADING DESIGN0.501.002.004.008.00
TURNING TEMPLATES1.004.008.0016.00
PLAN SHEET CREATION & DETAILING4.008.0024.0048.00
PROFILE SHEET CREATION & DETAILING4.008.0016.0024.00
SIGHT DISTANCE CALCS & GRAPHICS2.004.008.008.00
CURB & BREAK POINT DETAILING4.004.008.00
GENERATE INITIAL CROSS SECTIONS2.008.0012.0016.00
ADA RAMP LAYOUT/DESIGN0.502.008.0018.0036.00
PRELIMINARY RAISED CROSSWALKS0.504.008.0016.0024.00
TRAIL CONNECTIONS1.004.004.008.00
PRELIMINARY TYPICALS0.502.004.0016.0016.00
PRELIMINARY INLET SPACING2.008.0012.004.00
SCHEMATIC DRAINAGE DESIGN0.502.0016.008.008.00
DESIGN CALCULATIONS0.502.008.0016.008.00
INITIAL COST ESTIMATE0.502.004.006.008.00
QUALITY ASSURANCE1.004.002.002.00
PFCDESIGN - DRAINAGE DESIGN
PRELIMINARY TRUNKLINE DESIGN0.502.008.004.0016.00
EXISTING DRAINAGE MODELING1.0016.008.004.00
10-YEAR STORM DESIGN2.006.008.004.00
50-YEAR STORM DESIGN2.004.004.004.00
100-YEAR COORDINATION WITH DEVELOPMENT2.004.004.004.00
DRAINAGE REPORT0.002.0016.008.004.00
STRUCTURE DATA SHEET1.002.002.004.00
UPDATE PLAN SHEETS - DRAINAGE1.002.008.0016.00
UPDATE PROFILE SHEETS - DRAINAGE1.002.008.0016.00
UPDATE CROSS SECTIONS - DRAINAGE1.002.008.0024.00
QUALITY ASSURANCE1.004.002.002.00
PFCMEETING
SCHEDULE PFC MEETING2.001.00
DISTRIBUTION OF PLANS1.001.006.00
PRELIMINARY FIELD CHECK3.003.003.00
MINUTES & FOLLOW-UPDISCUSSIONS1.001.004.00
STAGE2PLANS / RIGHTOFWAY
MODIFICATIONS TO DESIGN FROM PRELIM COMMENTS1.002.004.008.004.00
UPDATE/REFINE GEOMETRY0.504.004.008.00
UPDATE ALIGNMENTS/PROFILE0.502.004.008.00
UPDATE CORRIDOR DESIGN1.002.004.008.00
UPDATE CROSS SECTIONS2.004.008.00
Rdwy Design & Plans
Page3of11
MANHOURJUSTIFICATION
PROJECT:CARMEL DRIVEROADDIETFROMWESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: ROAD & DRAINAGE DESIGN & PLAN DEVELOPMENT3/3/2025
ESTIMATED TIMEINHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
ADA DESIGN2.004.0016.0024.00
SPOT ELEVATION SHEETS1.004.008.008.00
UPDATE DRAINAGE2.006.008.004.00
FINALIZE CONSTRUCTION LIMITS0.502.004.000.00
FINALIZE RIGHT OF WAY1.001.002.006.00
QUALITY ASSURANCE1.004.002.002.00
RULE5/CSGP PERMITTING
PAPERWORK FOR COUNTY SOIL & WATER1.004.006.00
MAPS & EXHIBITS1.002.004.00
EROSION CONTROL DETAILS0.502.004.008.00
BMP DESIGN4.008.008.00
O & M MANUAL0.504.00
ANSWER SOIL & WATER COMMENTS2.004.008.00
FINAL CSGP PAPERWORK/WEBSITE SUBMITTAL1.002.004.008.00
ADVERTISEMENT/PUBLICATION1.002.00
FINAL EROSION CONTROL DETAILS1.002.004.00
FINALCHECK PRINT DESIGN
ANSWER PREVIOUS COMMENTS0.502.002.006.004.00
FINALIZE TYPICAL SECTIONS1.006.002.00
PLAT NO. 12.006.004.00
PLAN UPDATES1.008.0016.0032.00
PROFILE UPDATES1.004.008.008.00
FINALIZE CORRIDOR2.0016.008.00
FINAL PLAN DRAFTING1.004.0016.0016.00
FINAL PROFILE DRAFTING2.008.008.00
FINAL ROUNDABOUT LAYOUT0.502.0016.0016.008.00
FINAL DRAINAGE DESIGN0.502.0016.008.0032.00
DRAINAGE DETAILING1.004.0016.0032.00
FINAL DRAINAGE REPORT1.0016.008.004.00
DRIVEWAY AND APPROACH DETAILS0.504.008.004.00
APPROACH TABLE2.004.004.00
DESIGN CALCULATIONS2.0016.008.008.00
FINAL CROSS SECTIONS0.502.008.0016.00
GEOMETRIC TIE-INS0.502.004.004.00
FINALIZE ADA DESIGN0.502.0016.0024.0040.00
FINALIZE RAISED CROSSWALKS0.502.008.0016.0032.00
FINAL TRAIL DESIGN2.008.008.004.00
MISCELLANEOUS DETAIL SHEETS1.004.0016.008.00
MISCELLANEOUS TABLES4.0016.004.00
UNDERDRAIN DESIGN0.501.0016.008.00
SIGHT DISTANCE EXHIBITS4.008.0016.00
EARTHWORK COMPUTATIONS2.008.008.004.00
QUANTITY CALCULATIONS0.502.0016.0016.008.00
COST ESTIMATE0.501.004.004.004.00
SPECIAL PROVISIONS0.502.008.008.002.00
QUALITY ASSURANCE1.008.004.002.00
FINAL TRACINGS
DESIGN REVISIONS FOR FINAL R/W2.004.008.004.00
ANSWER CITY COMMENTS0.502.008.008.004.00
Rdwy Design & Plans
Page4of11
MANHOURJUSTIFICATION
PROJECT:CARMEL DRIVEROADDIETFROMWESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: ROAD & DRAINAGE DESIGN & PLAN DEVELOPMENT3/3/2025
ESTIMATED TIMEINHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
FINAL PLAN REVISIONS2.0012.008.0012.00
FINALIZE TABLES/DETAILS1.004.004.00
FINAL CIB0.508.008.0024.00
FINAL QUANTITIES0.502.004.002.00
FINAL SPECIAL PROVISIONS1.004.004.002.00
FINAL PLAN REVIEW0.504.004.00
QUALITY ASSURANCE1.004.004.002.00
TOTAL HOURS25.50169.50526.00781.00910.002,412.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00
TOTALDIRECTLABOR$ 7,650.00$ 42,375.00$ 102,570.00$ 128,865.00$ 122,850.00$ 404,310.00
DIRECT COST$ 1,000.00
TOTAL$ 405,310.00
TOTAL NOTTOEXCEED FEE$ 405,310.00
DIRECTCOSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ 1,000.00
1,000.00
Rdwy Design & Plans
Page5of11
MANHOUR JUSTIFICATION
PROJECT:CARMEL DRIVE ROAD DIET FROM WESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: UTILITY COORDINATION3/3/2025
ESTIMATED TIME INHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
UTILITY COORDINATION
INITIAL NOTICES1.004.001.00
UTILITY COORDINATION MEETING2.002.002.00
UPDATE UTILITY LOCATIONS IN PLANS0.501.004.008.008.00
CONFLICT IDENTIFICATION1.004.008.004.00
COORDINATE CONFLICTS WITH UTILITIES1.008.002.00
PLAN REVISIONS TOMINIMIZE IMPACTS0.502.008.004.008.00
RELOCATION PLANS REQUESTS1.004.002.00
REVIEW & APPROVE RELOCATION PLANS1.004.004.0016.008.00
COORDINATE APPROVALS/PERMITS0.504.004.008.004.00
COORDINATE RELOCATION SCHEDULES2.002.008.00
FIELD INVESTIGATION WITH UTILITIES1.004.004.00
COORDINATE W/ R/W & EASEMENTS0.502.004.008.008.00
UTILITY 107-RSPEC FOR CONTRACT DOCS0.502.008.00
UTILITY GANNT CHART0.502.004.008.00
SUPERVISION/SCHEDULING4.002.00
ADMINISTRATION4.002.00
TOTAL HOURS15.0033.0034.0098.0045.00225.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00TOTAL DIRECT LABOR$ 4,500.00$ 8,250.00$ 6,630.00$ 16,170.00$ 6,075.00$ 41,625.00
DIRECT COST$ -
TOTAL$ 41,625.00
TOTALNOTTOEXCEED FEE$ 41,620.00
DIRECT COSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ -
UtilityCoordination
Page6of11
MANHOUR JUSTIFICATION
PROJECT:CARMEL DRIVE ROAD DIET FROM WESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: TRAFFIC - LIGHTING/MARKINGS/MOT DESIGN3/3/2025
ESTIMATED TIME INHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
TRAFFIC/MOTPRELIMINARY DESIGN
SIGNING/MARKINGS DETAIL SHEETS2.004.008.00
SIGNING/MARKINGS TABLES2.004.002.00
SIGNING SHOP DRAWINGS4.006.00
PAVEMENT MARKING DESIGN1.004.0012.008.00
LIGHTING PHOTOMETRIC DESIGN1.001.008.004.00
LIGHTING PLAN SHEETS1.001.004.008.00
LIGHTING DETAIL SHEETS2.004.00
LIGHTING TABLES2.004.00
SERVICE POINT COORDINATION & CABLING CALLOUTS0.502.004.006.00
PRELIMINARY SIGN LAYOUT2.008.0016.00
MISCELLANEOUS DETAIL SHEETS0.502.002.004.00
MAINTENANCE OFTRAFFIC - CLOSURE0.502.004.008.0016.00
PRELIMINARY QUANTITIES2.004.008.008.00
QUALITY ASSURANCE0.000.00
TRAFFIC/MOTFINALDESIGN
UNIQUE SHOP DRAWINGS2.004.004.00
FINALIZE SIGN DETAILS1.004.004.00
UPDATE TABLES1.004.004.00
FINAL PAVEMENT MARKINGS2.006.008.0012.00
UPDATE LIGHTING PHOTOMETRICS2.004.008.008.00
FINAL LIGHTING DETAILS2.004.006.00
FINAL LIGHTING TABLES4.004.00
VOLTAGE DROP CALCULATIONS1.002.002.00
FINAL CABLING2.004.004.00
PROPRIETARY MATERIAL DOCUMENTATION0.002.00
UPDATE MOT - CLOSURE0.502.004.006.0012.00
FINALIZE QUANTITIES2.004.006.006.00
SPECIAL PROVISIONS2.002.002.00
QUALITY ASSURANCE0.000.00
TOTAL HOURS1.0019.0054.00126.00160.00360.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00TOTAL DIRECT LABOR$ 300.00 $ 4,750.00$ 10,530.00$ 20,790.00$ 21,600.00$ 57,970.00
DIRECT COST$ -
TOTAL$ 57,970.00
TOTALNOTTOEXCEED FEE$ 57,970.00
DIRECT COSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ -
Traffic - Light-Mrkg-MOT
Page7of11
MANHOUR JUSTIFICATION
PROJECT:CARMEL DRIVE ROAD DIET FROM WESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: PUBLIC INVOLVEMENT3/3/2025
ESTIMATED TIME INHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
PUBLIC INVOLVEMENT/COMMUNICATION
PUBLIC MEETING PREPARATION2.004.004.002.00
PUBLIC INFORMATION MTG PREP - PRESENTATION2.004.008.00
PUBLIC INFORMATION MTG PREP - DISPLAY EXHIBITS2.004.006.0012.00
PUBLIC INFORMATION MEETING4.004.004.00
PRESS/WEBSITE/ENGAGEMENT SUPPORT4.002.00
PREPARATION OFUP TO 4RENDERINGS2.002.008.0016.0032.00
TOTAL HOURS12.0016.0024.0032.0044.00128.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00TOTAL DIRECT LABOR$ 3,600.00$ 4,000.00$ 4,680.00$ 5,280.00$ 5,940.00$ 23,500.00
DIRECT COST$ 500.00
TOTAL$ 24,000.00
TOTALNOTTOEXCEED FEE$ 24,000.00
DIRECT COSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ 500.00
500.00
PublicInvolvement
Page8of11
MANHOUR JUSTIFICATION
PROJECT:CARMEL DRIVE ROAD DIET FROM WESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: BIDDING PHASE SERVICES3/3/2025
ESTIMATED TIME INHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
BIDDING PHASE SERVICES
CONTRACT BUNDLING4.004.008.00
COORDIANTE BIDDING DOCUMENTS FOR SALE1.004.002.00
ATTEND PRE-BID MEETING1.001.001.00
CONTRACTOR QUESTIONS1.001.004.002.004.00
PLANS/CIB REVISIONS, ADDENDUM2.004.004.004.00
ATTEND BID OPENING1.001.00
EVALUATE BIDS & RECOMMENDATION1.002.002.00
COORDINATE FOR BPWS APPROVALS1.002.00
TOTAL HOURS5.0014.0019.006.0018.0062.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00TOTAL DIRECT LABOR$ 1,500.00$ 3,500.00$ 3,705.00$ 990.00 $ 2,430.00$ 12,125.00
DIRECT COST$ -
TOTAL$ 12,125.00
TOTALNOTTOEXCEED FEE$ 12,120.00
DIRECT COSTSUMMARY
SITE0TRIPS @25.00MILES @$ 0.70PER MILE$ -
CITY HALL0TRIPS @25.00MILES @$ 0.70PER MILE$ -
MISCELLANEOUS, PAPER & PRINTING$ -
Bidding PhaseServices
Page9of11
MANHOURJUSTIFICATION
PROJECT:CARMEL DRIVEROADDIETFROMWESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: DRAINAGE SYSTEM INVESTIGATION3/3/2025
ESTIMATED TIMEINHOURS
Project Lead Staff CADD
WORKCLASSIFICATION PrincipalManagerEngineerEngineerTechnician
DRAINAGE SYSTEM INVESTIGATION
PRE-FIELD WORK COORDINATION OFSTRUCTURES1.001.008.004.0016.00
FIELD WORK/SITE VISITS OFSTRUCTURES - INITIAL1.004.002.0040.00
ASSESSMENT OF INFORMATION GATHERED0.504.004.008.00
FIELD WORK/SITE VISIT OFSTRUCTURES - FOLLOW UP1.004.0024.00
EXHIBITS USING SURVEY DATA0.504.008.008.00
DRAFT TECHNICAL MEMO1.008.008.002.0016.00
MEETING WITY CITY STAFF2.002.002.00
FINAL TECH MEMO0.504.001.002.004.00
TOTAL HOURS7.0027.5029.0080.0052.00195.50
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 165.00 $ 135.00
TOTALDIRECT LABOR$ 2,100.00$ 6,875.00$ 5,655.00$ 13,200.00$ 7,020.00$ 34,850.00
DIRECT COST$ 2,815.00
TOTAL$ 37,665.00
TOTAL NOTTOEXCEED FEE (HOURLY)$ 37,660.00
DIRECTCOSTSUMMARY
SITE16TRIPS @25.00MILES @$ 0.70PER MILE$ 280.00
CITY HALL2TRIPS @25.00MILES @$ 0.70PER MILE$ 35.00
MISCELLANEOUS, PAPER & PRINTING$ 2,500.00
2,815.00
DrainageSystemInvestigation
Page10of11
MANHOURJUSTIFICATION
PROJECT:CARMEL DRIVEROADDIETFROMWESTOFRANGELINE ROADTOKEYSTONE PARKWAY
CLIENT:CITYOFCARMEL
TASK: CONSTRUCTION PHASESERVICES/POST-BID (2026)3/3/2025
ESTIMATED TIMEINHOURS
Project Lead Lead CADD
WORKCLASSIFICATION PrincipalManagerEngineerInspectorTechnician
POST-BIDSERVICES
ATTEND PRECONSTRUCTION MEETING2.002.002.00
RESPOND TO RFIs1.002.004.004.00
PROGRESS MEETING ATTENDANCE2.0016.004.00
UTILITY MEETING ATTENDANCE2.0012.004.00
CONTRACTOR COORDINATION1.008.004.00
COORDINATION WITH CITY CONSTRUCTION INSPECTOR8.008.008.00
MISCELLANEOUS MEETINGS4.004.00
CONSTRUCTION INSPECTION - 20264.001360.00
CONSTRUCTION PROJECT MANAGEMENT - 20264.00120.00
TOTAL HOURS16.00172.0030.001368.004.001,590.00
BILLING RATE (WEIGHTED)$ 300.00 $ 250.00 $ 195.00 $ 175.00 $ 135.00
TOTALDIRECT LABOR$ 4,800.00$ 43,000.00$ 5,850.00$ 239,400.00$ 540.00 $ 293,590.00
DIRECT COST$ 3,545.00
TOTAL$ 297,135.00
TOTAL NOTTOEXCEED FEE (HOURLY)$ 297,130.00
DIRECTCOSTSUMMARY
SITE170TRIPS @25.00MILES @$ 0.70PER MILE$ 2,975.00
CITY HALL4TRIPS @25.00MILES @$ 0.70PER MILE$ 70.00
MISCELLANEOUS, PAPER & PRINTING$ 500.00
3,545.00
Construction PhaseServices
Page11of11
EXHIBIT B
Invoice
Date:
Name ofCompany:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
JeffHill
A&FEngineering Co., LLC
Vice President
30th April 25
JeffHillJffHill
Jeff hill
4/28/2025
A & F ENGINEER CO, LLC
SUITE 201
INDIANAPOLIS, IN 46240 -
116695
8365 KEYSTONE CROSSING
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
New Professional Services Agreement 5/7/25
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
003050
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Laurie Slick
100137
2200Department:0Fund:2024 Bond
44-628.71Account:
24-ENG-04 - Carmel Drive - from Keystone to Range Line
Improvements - Design
1 $819,610.00 $819,610.00Each
24-ENG-04 - Carmel Drive - from Keystone to Range Line
Improvements - Inspection
1 $972,130.00 $972,130.00Each
1,791,740.00SubTotal
1,791,740.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 116695
ORDERED BY
TITLE
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman Zac Jackson
Chief Infrastructure Officer CFO
CzBmmjtpoMzodi.NdHsbuibu3;1:qn-Bqs28-3136
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CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
04/21/252025 CARMEL MARATHON CANCELED DUE TO WEATHER, ORIGINAL APPROVED FAC USE ATTACHED
CCRP Application Included yes, 04/22/25yes, 04/22/25
yes, 04/22/25 yes, 04/22/25yes, 04/23/25
yes, 5/01/25
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Cones*
Barricades*
Standard Cones*
Tall Skinny Cones *
No Parking Signs*
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
25
Please note the number of Standard Cones needed
100
Please note the number of Tall Skinny Cones needed
50
Please note the number of NO PARKING SIGNS needed
100
Event Use/Purpose:
Description of
Event:
Event Date Start*Event Date End*
If multiple dates,
please list
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
5. EVENT DETAILS:
2026 Carmel Marathon Weekend
Provide a brief description of event
2026 Carmel Marathon Weekend - including a marathon, half marathon, 10K and
5K. The event will include the same footprint and courses as in years past.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
4/17/2026 4/18/2026
9:00:00 AM
5:00:00 PM
8:00:00 AM
5:00:00 PM
NA
Rehearsal Start
Time:
Rehearsal End
Time:
Number of People
Expected:*
Fees?
Fees (cont'd)
Vendors
6,000
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
Purpose of fee
Registration fee for runners; free for
spectators
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Multiple and varied
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Party Time Rentals
Name of Merchants(s) doing the setup
8124935525
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
Vendors Present*
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
Approximently how many vendors will be present?
10
6. CONTACT INFORMATION:
Jay Druba
jay@carmelmarathon.com
8124935525
8124935525
Full Circle Events
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
484 E. Carmel Drive
Address Line 2
Unit 414
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Full Circle Events
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jay Druba, President
Printed Name and Title (If applicable)
8124935525
Phone Number (Required)
484 E. Carmel Drive, Unit 414
Address of Organization/Applicant
4/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Various - see route maps attached
Include addresses as appropriate
Department Recommendation for approval:CFD: yes MAC: yes
CPD: See memo (attached) Streets: yesENG: yes Parks: yes
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Cones *
Barricades *
Crowd-Control
Gates*
Standard Cones*
An easy to read, color map of the area is required with submission.
Carmel Marathon and Half Course Map -
MASTER.pdf 5.29MB
5k course map.jpg 121.13KB
10k course map.jpg 64.6KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Rolling closures consistent with event procedure in prior years
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
Final # TBD
Please note the number of Crowd-Control Gates needed
Final # TBD
Please note the number of Standard Cones needed
Final # TBD
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
No Parking Signs *
Event Use/Purpose:
Description of
Event:
Event Date Start Event Date End
If multiple dates,
please list
Set-Up time
AM/PM*
Tear Down Time
AM/PM*
Event Start
time:
Please note the number of NO PARKING SIGNS needed
80
5. EVENT DETAILS:
2025 Carmel Marathon Weekend
Provide a brief description of event
The Carmel Marathon Weekend attracts visitors from over 45 states and several
countries.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
4/19/2025 4/19/2025
4:00:00
AM
5:00:00
PM
8:00:00
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
AM/PM*
Event end time:
AM/PM*
Rehearsal
Number of People
Expected:
Fees?
Fees (cont'd)
AM
3:00:00
PM
NA
5,000
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
Purpose of fee
Fee for runners; the event is free and open to
spectators
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
30x20, 30x30, 10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Party Time Rentals
Name of Merchants(s) doing the setup
8124935525
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
M
o
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Start & Finish at the Palladium
Cornerof3rdAve & City CenterDr
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Half Marathon& Marathon Course
Marathon Course
Mile Markers
MedicalTent
Relay Exchange
Carmel Marathon & Half Marathon Course Map
Start Time: 8:10 AM for marathon and half marathon
Mo
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106th St
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MarathonRunners Continue
HalfMarathon Finish
Ha
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DETAIL OF HALF MARATHON FINISH & MARATHON CONTINUATION
City CenterDrive
MAP KEY
13
18
A
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H
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K
L
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N
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Smokey Row Rd
12
8:15-8:30 AM
9:24-11:44 AM
10:07 AM-1:45 PM
9:30-11:59 AM
9:51 AM-1:00 PM
9:35-12:14 AM
9:46 AM-12:45 PM
9:56 AM-
1:15 PM
10:02 AM-1:30 PM
9:40 AM-12:30 PM
8:20-8:46 AM
8:25-9:02 AM 8:30-9:18 AM
8:40-9:50 AM
8:45-10:06 AM
8:50-10:22 AM
8:55-10:38 AM
9:00-10:54 AM9:05-11:10 AM
8:35-9:34 AM
23
7
11
25
10:12 AM-2:00 PM 10:18 AM-2:15 PM
9:10 AM-2:29 PM
8:00 AM-2:44 PM
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
Vendors
Vendors Present*
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
Approximently how many vendors will be present?
10
6. CONTACT INFORMATION:
Jay Druba
jay@carmelmarathon.com
8124935525
8124935525
Full Circle Events
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
484 E. Carmel Drive
Address Line 2
Unit 414
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Full Circle Events
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jay Druba, President
Printed Name and Title (If applicable)
8124935525
Phone Number (Required)
484 E Carmel Dr, Unit 414
Carmel, IN 46032
Address of Organization/Applicant
5/8/2024
Date
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
June
6/19/2024
19
6/19/2024
24
6/19/2024
6/19/2024
City of Carmel
Memo
To:
From:
Date:
Re:
Board of Public Works members
Shela Much, Marketing & Community Relations
Thursday, June 13, 2024
2025 Carmel Marathon
Note from Jeff Horner, CPD on 5-21-24: We had a lot of complaints from businesses and
citizens about the 2024 Marathon. It had been limited to 5,000 participants but was raised to
7,000 in 2024. This may have been part of the problem. Roads were more congested and
restricted longer. Just something for the City Admin and BPW to consider.
UPDATE: Shela Much spoke to the event organizer, Jay Druba, on 6-13-24. Jay is okay with changing the number of participants back to 5,000.
DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other City Hall Parking Lot
04/08/2025City Hall: yes 04/15/25
THIS IS RESCHEDULE FROM 04/05/2025
ORIGINAL APPROVED IS ATTACHED
yes, 04/15/25
yes, 04/15/25 yes, 04/15/25
yes,04/16/25 yes, 04/16/25
yes, 04/22/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
One Civic Square
Attn Bike Carmel
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20200829_Freewheelin Bicycle Donation Map (2).docx 92.67KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other Use of west side of City Hall parking lot
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Freewheelin Community Bike Spring Donation Day - Bicycle donation event co-
hosted by the City (i.e. Bike Carmel) & Freewheelin Community Bikes. The bikes
collected are used in their programs or repaired and sold to fund their programs.
Provide a brief description of event
This event was originally scheduled for June 5th but had to be rescheduled due to
inclement weather. This is a drive-up and drop-off event where members of the
community can donate new and used bicycles to Freewheelin Community Bikes, an
Indianapolis-based nonprofit serving "at-risk" youth. The bikes donated are used in
their "Build a Bike Program" or sold to fund their programs. In previous years, we've
had ~10 volunteers help people unload the bicycles from their vehicles and then
load them into a box truck to be transported back to Freewheelin's warehouse.
There are usually never more than ~10 participants at any given time (i.e., no
crowds). This event has a relatively small footprint in the City Hall parking lot so
there is still plenty of room for people to park and utilize the Monon or the Japanese
Garden.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
5/10/2025
5/10/2025
10:30:00 AM 2:00:00 PM
11:00:00 AM 2:00:00 PM
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
NA
Rehearsal Start Time:Rehearsal End Time:
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
3173724084
City of Carmel, Bike Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46205
Country
United States
Street Address
One Civic Square
Address Line 2
Attn Bike Carmel
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Kevin W Whited
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin Whited
Printed Name and Title (If applicable)
3178197208
Phone Number (Required)
One Civic Square Attn Bike Carmel
Carmel, IN 46205
Address of Organization/Applicant
4/8/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Collection
Table
Vehicle
Entry
Vehicle
Exit
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other City Hall Parking Lot
02/21/2025
Yes, 03/04/2025
Yes, 03/04/2025 Yes, 03/10/2025
Yes, 03/10/2025 Yes, 03/10/2025
yes, 03/11/2025
Request submission date:
Department Review:
MAC: CFD:
ENG: STREETS:
CPD: PARKS:
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
20200829_Freewheelin Bicycle Donation Map (2).docx 92.67KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other Use of west side of City Hall parking lot
4. CITY SERVICES NEEDED: Mark all that apply
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *
Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the
event.
Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Freewheelin Community Bikes Spring Bike Collection - Bicycle donation event co-
hosted by the City (Bike Carmel) and Freewheelin Community Bikes,
Provide a brief description of event
This is a drive-up and drop-off event where members of the community can donate
new and used bicycles to Freewheelin Community Bikes, an Indianapolis-based
nonprofit serving "at risk" youth. The bikes donated are used in their "build a bike
program". In previous years, we have ~ 10 volunteers help people unload the
bicycles from their vehicles and then load them onto a box truck to be transported to
their warehouse. There is usually never more than ~11-15 people at this event at
any given time (i.e. there are no crowds). This event has a relatively small footprint
in the City Hall parking lot.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
4/5/2025
4/5/2025
10:30:00 AM 2:00:00 PM
11:00:00 AM 2:00:00 PM
NA
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
Number of People
Expected:*
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3178197208
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Kevin Whited
kwhited@carmel.in.gov
3178197208
3173724084
City of Carmel, Bike Carmel
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
30 West Main Street
Address Line 2
Economic Development/Carmel Utilitie
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Kevin W Whited
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kevin Whited, Transportation Development
Coordinator
Printed Name and Title (If applicable)
317.372.4084
Phone Number (Required)
One Civic Square Attn Bike Carmel
Carmel, IN 46205
Address of Organization/Applicant
2/21/2025
Date
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Docusign Envelope ID: F67E0198-C959-468F-93CF-F34D6840DF46
3/20/2025
March
3/20/2025
3/20/2025
NOT PRESENT
19
3/20/2025
25
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
04/01/2025
yes, 04/15/25
yes, 04/15/25
City Hall: yes 04/15/25
yes, 04/15/25
yes, 04/16/25 yes, 04/16/25
yes, 04/22/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
International Yoga day
Provide a brief description of event
Yoga
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/21/2025 6/21/2025
7:00:00 AM 2:00:00 PM
10:00:00 AM 1:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
140
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Fees (cont'd)
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Purpose of fee
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Parool Patel
Namaste Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Namaste carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
PAROOL PATEL
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
6/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
VENDOR: 376796
PAROOL PATEL
14486 DUBLIN DR
CARMEL IN 46033
CHECK AMOUNT: $*******100.00*
CHECK NUMBER: 386188
CHECK DATE: 10/05/22
DEPARTMENT
101
ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
5023990 REFUND 100.00 OTHER EXPENSES
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
04/11/2025
yes, 04/15/25
City Hall: yes 04/15/25
yes, 04/15/25 yes, 04/15/25
yes, 04/16/25 yes, 04/16/25
yes, 04/22/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other Would it be possible to have the sprinklers turned off the day prior
to prevent wetness since our congregants will be sitting/walking on
the grass? In previous years when we hosted at Carmel Gazebo,
the grass area was super soggy and we were told it was due to the
sprinkler system. If this request is possible to fulfil, we'd appreciate it so much!
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Shabbat in the Park
Provide a brief description of event
Indianapolis Hebrew Congregation would like to host our Friday night Shabbat
Service at the Carmel Gazebo. There will be a jazz quartet at 6:15pm. Guests are
encouraged to bring blankets and enjoy the Shabbat service, picnic-style. If
permitted, we would like to also encourage guests to bring their own snacks. The
event is free and open to the public.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/18/2025 7/18/2025
4:00:00 PM 9:00:00 PM
6:15:00 PM 8:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
150
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Shira Phillips
shirap@ihcindy.org
3172556647
Indianapolis Hebrew Congregation
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Indianapolis
State / Province / Region
Indiana
Postal / Zip Code
46260
Country
USA
Street Address
6501 N. Meridian St.
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Indianapolis Hebrew Congregation
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Shira Phillips Member Services Coordinator
Printed Name and Title (If applicable)
3172556647
Phone Number (Required)
6501 N. Meridian Street, Indianapolis, IN 46260
Address of Organization/Applicant
4/10/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
04/21/25
yes, 04/22/25yes, 04/22/25
yes, 04/23/25 yes, 04/23/25
yes, 04/23/25yes, 05/01/25
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
x
x
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*
Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Graduation Party
Provide a brief description of event
We would like to host a graduation party for our son (Carmel HS). It would
essentially be like a wedding reception, but less formal. Live music entertainment.
The Carmel Gazebo area of the spaces outside of the Palladium would be nice. We
are moving into the Wren and Windsor this week as well, so it would be a super
convenient location! We were thinking a timeframe of 1-5 or 1-7pm on Saturday,
August 9th. Approximately 50-60 guests.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/9/2025 8/9/2025
12:00:00 PM 7:00:00 PM
1:00:00 PM 6:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
60
Fees?
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Katherine Miller
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Indianapolis
State / Province / Region
IN
Postal / Zip Code
46240
Country
United States
Street Address
2727 E 86th Street
Address Line 2
APT 432
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Katherine Miller
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Katherine Miller
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
4/21/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
April 30, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: JACKSON’S GRANT ON WILLIAMS CREEK, BLOCK R - REPLAT
Dear Board Members:
Douglas Wagner with JG Development has requested a replat for Block R in the Jackson’s Grant on
Williams Creek be placed on the Board of Public Works and Safety agenda for approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this plat.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT
April 30, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: STORMWATER TECHNICAL STANDARDS WAIVER – ARDALAN PLAZA-331 W MAIN STREET
Dear Board Members:
Nick Justice with CEC, Inc. has requested a waiver from the Stormwater Technical Standards Manual in
association with the Ardalan Plaza project proposed at 331 W Main Street (exhibits attached).
The Department of Engineering, in review of the proposed conditions and design standards, has
determined that the waivers requested are valid given the existing site constraints involved with the
project and recommend approval.
Sincerely,
Bradley Pease, P.E.
City Engineer
April 24, 2025
Mr. Caleb Warner
City of Carmel- Engineering Department
One Civic Square
Carmel, IN 46032
Dear Mr. Warner:
Subject: Ardalan Plaza
331 W. Main Street
Carmel, IN 46032
PZ-2024-00191-196 DP/ADLS
CEC Project 344-583
Civil & Environment Consultants, Inc., on behalf of Studio M Architecture, respectfully request
the following to be presented to the Board of Public Works for the 0.66 acre project located at 331
W. Main Street.
1. Request waiver for the requirement that all stormwater detention facilities shall be
separated from any road right-of-way by no less than fifty (50) feet, measured from the
top of bank or the 100-year pool if no defined top of bank is present. (STSM 302.06.4)
The reason for this waiver is due to site constraints. The volume of storage needed to meet
the detention requirements takes up a large footprint on a small site. There is not enough
space between the building and the ROW to route, treat, and detain stormwater runoff. The
detention system location is proposed within what will be dedicated ROW in an alley. The
Owner of the property of which the detention system is serving, is responsible for the
inspection, maintenance, and repair of the system and any damages caused by the system
in the ROW. An application for Consent to Encroach will also be filed with this project
submission. We are confident that the proposed design will not be adversely impacted by
this waiver.
At this time, we ask to be placed on the agenda for the next available Board of Public Works
meeting. We appreciate your time and consideration of our request. Please call our office at (317)
655-777 if you have any questions.
Caleb Warner
CEC Project 344-583
Page 2
April 24, 2025
Sincerely,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
Nicholas Justice, PE
Project Manager
April 30, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: STORMWATER TECHNICAL STANDARDS WAIVER – CARMEL GATEWAY EAST LAWN-900 E 96TH ST.
Dear Board Members:
Brian Sheward, P.E., with Kimley-Horn has requested a waiver from the Stormwater Technical Standards
Manual in association with the proposed Carmel Gateway East Lawn project proposed at 900 E 96th
Street (exhibits attached).
The Department of Engineering, in review of the proposed conditions and design standards, has
determined that the waivers requested are valid given the existing site constraints involved with the
project and recommend approval.
Sincerely,
Bradley Pease, P.E.
City Engineer
kimley-horn.com 500 East 96th Street, Suite 300, Indianapolis, IN 46240 317-218-9560
April 11, 2025
City of Carmel Engineering Department - Office of Stormwater
John Thomas – Stormwater Administrator
Carmel City Hall
One Civil Square,
Carmel, IN 46032
RE: Waiver Request for Stormwater Quality
Carmel Gateway East Lawn
Dear Mr. Thomas,
Please accept this letter as a formal request for a waiver from the Carmel stormwater quality requirements for our
Carmel Gateway East Lawn Project (“project”) located at 800 E & 900 E 96th St, Indianapolis, IN 46240. After
reviewing the scope of the proposed project and considering the existing site conditions, we believe our project
will meet the overall intent of Carmel’s stormwater ordinance and we kindly request your approval.
The proposed project will reduce the overall runoff to the existing stormwater system by removing impervious
asphalt surface and replacing it with pervious natural turf and landscaping. Currently, there are no known existing
stormwater quality Best Management Practices (BMPs) in place to treat stormwater runoff prior to its entry into
the existing subsurface storm system. The reduction in impervious area and the natural elements incorporated into
the design, including proposed turf and gentle slopes in the lawn area, will effectively help reduce the velocity of
runoff. This design will allow for natural filtration and treatment of runoff prior to collection in the existing
stormwater system, further supporting the overall water quality of the site. Due to the absence of existing BMPs
within the project area, we propose installing permanent FlexStorm Pure FX inlet filters as a stormwater quality
measure. These units feature a stainless-steel frame with a replaceable geotextile filter bag secured by a locking
band. The bag hangs below the grate and allows full bypass flow into the drainage structure if completely filled
with sediment. The filters are rated at 200 gpm/sqft with an 85% TSS removal efficiency.
In conclusion, the project will result in a net reduction in impervious surface area, leading to decreased stormwater
runoff. Natural landscaping and the proposed inlet filters will further enhance runoff quality. We respectfully
request a waiver from the stormwater quality requirements, as we believe our proposed measures align with the
goals of effective stormwater management.
We appreciate your time and consideration of this waiver request. Should you have any questions, please feel free
to contact me at 317-218-9563. We look forward to your response.
Sincerely,
Kimley-Horn and Associates, Inc.
Bryan A. Sheward, PE
Project Manager
kimley-horn.com 500 East 96th Street, Suite 300, Indianapolis, IN 46240 317-218-9560
April 11, 2025
City of Carmel Engineering Department - Office of Stormwater
John Thomas – Stormwater Administrator
Carmel City Hall
One Civil Square,
Carmel, IN 46032
RE: Waiver Request for Stom Water Detention
Carmel Gateway East Lawn
Dear Mr. Thomas,
Please accept this letter as a formal request for a waiver from the Carmel stormwater detention requirements for
our Carmel Gateway East Lawn Project (“project”) located at 800 E & 900 E 96th St, Indianapolis, IN 46240.
After reviewing the scope of the proposed project and considering the existing site conditions, we believe our
project will meet the overall intent of Carmel’s stormwater ordinance and we kindly request your approval.
The project site currently has an existing underground detention system, which was designed to handle stormwater
runoff for the area per the governing stormwater ordinance requirements in effect at the time the site was
developed in the early 2000’s. Our proposed project will reduce the overall runoff to the existing stormwater
system by removing impervious asphalt surface and replacing it with pervious natural turf and landscaping. As
such, we are not proposing any additional detention measures, as the existing detention system is sized to
adequately handle the existing flows.
In conclusion, our project’s approach will result in a net reduction in impervious surface area, thus leading to a
decrease in stormwater runoff. The existing underground detention system will adequately accommodate this
reduced runoff. We respectfully request a waiver from the stormwater detention requirements, as we believe the
current conditions and our proposed measures align with the goals of effective stormwater management.
We appreciate your time and consideration of this waiver request. Should you have any questions, please feel free
to contact me at 317-218-9563. We look forward to your response.
Sincerely,
Kimley-Horn and Associates, Inc.
Bryan A. Sheward, PE
Project Manager
10505 North College Avenue | Indianapolis, IN 46280 | .www.weihe.net | (317) 846-6611 | (800) 452-6408 | Fax: (317) 843-0546
Allan H. Weihe, P.E., L.S., - Founder
April 23, 2025
City of Carmel
Engineering Department
One Civic Square
Carmel, IN 46032
Attention: Engineering Department
RE: Jacquie’s Catering (PZ-2025-00028 DP/ADLS)
4306 W 96th Street
City engineering staff:
Please accept this letter as a request for Waiver of the City of Carmel Stormwater Technical
Standards for minimum separation standard between the FFE/MFPG and the roadway/local
ponding elevation as we do not meet the 1’ higher standard.
Should you have any further questions or requests for additional information pertaining to this
request for a variance, please contact me at 317-846-6611.
Sincerely,
Bill Terry
Sr. Project Manager
January 14, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – AES – 10601 HAZEL DELL PKWY
Dear Board Members:
AES is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28-17-01) to
replace an existing utility pole near 10601 Hazel Dell Pkwy. The pole replacement is typical maintenance of the
existing aerial electric service. (exhibit attached).
The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is
valid and recommends approval of the waiver conditioned upon the following:
•The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and
6-227(b).
•Any damage to the existing improvements within the right-of-way or easements shall be restored to the
satisfaction of the City when work is completed.
•Access to all adjoining properties shall be maintained at all times.
•The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and
complete removal of any retired or replaced poles.
•The petitioner acknowledges that this waiver is for the items described above only.
•The petitioner acknowledges that the waiver approved this date does not guarantee approval of any
future waiver requests for this or any other project.
Sincerely,
Bradley Pease, P.E.
City Engineer
January 14, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – METRONET-LAKEWOOD GARDENS
Dear Board Members:
Metronet is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28-17-
01) to install new aerial service lines in easements through the Lakewood Gardens subdivision near 99th and
Haverstick Road (exhibit attached). The properties in this area are currently served by aerial utilities and no new
utility poles will be installed as part of the project.
The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is
valid and recommends approval of the waiver conditioned upon the following:
• The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and
6-227(b).
• Any damage to the existing improvements within the right-of-way or easements shall be restored to the
satisfaction of the City when work is completed.
• Access to all adjoining properties shall be maintained at all times.
• The petitioner acknowledges that this waiver is for the items described above only.
• The petitioner acknowledges that the waiver approved this date does not guarantee approval of any
future waiver requests for this or any other project.
Sincerely,
Bradley Pease, P.E.
City Engineer
Metronet-proposed new aerial cable path through Lakewood Gardens utility easements.
1
QUITCLAIM DEED
THIS INDENTURE WITNESSETH, that the City of Carmel (“Grantor”) grants and
conveys to the City of Carmel (“Grantee”) for the sum of Ten Dollar ($10.00) and other
valuable consideration, the receipt of which is hereby acknowledged, the real estate located
in the City of Carmel, Hamilton County, State of Indiana (hereinafter called the “Real Estate”),
and being more particularly described in the attached Exhibit A and depicted in Exhibit B,
which are attached hereto and incorporated herein by this reference.
The Real Estate hereby conveyed is subject to (i) all easements, covenants, conditions,
restrictions and other matters of record; (ii) all current, non-delinquent real estate taxes and
assessments; and (iii) all matters that would be disclosed by an accurate survey or physical
inspection of said Real Estate.
Grantor hereby specifically acknowledges and agrees that the Real Estate conveyed
herein is conveyed in fee simple and that no reversionary rights whatsoever shall remain with
the Grantor, or any successors in title. This acknowledgement and agreement is a covenant
running with the land and shall be binding upon the Grantor and all successors and assigns.
The undersigned represents that no consent of any third party, including but not limited
to mortgagees, lenders, landlords, tenants, partners, members, managers, shareholders or joint
ventures, is required for the valid and binding execution and delivery of this Quitclaim Deed.
The undersigned person executing this Quitclaim Deed on behalf of Grantor represents
and certifies that he is a duly authorized representative of Grantor and has been fully
empowered by Grantor to execute and deliver this deed; that Grantor has full authority and
capacity to convey the Real Estate; and that all necessary action for the making of such
conveyance has been taken and done.
Signature page to follow
2
IN WITNESS WHEREOF, Grantor has executed this Quitclaim Deed this ____ day of
___________, 2025.
CITY OF CARMEL, INDIANA
BY AND THROUGH ITS BOARD OF PUBLIC
WORKS AND SAFETY
Laura Campbell, Presiding Officer
Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
3
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Laura
Campbell, James Barlow, and Alan Potasnik of the City of Carmel, who acknowledged execution
of the foregoing Quitclaim Deed for and on behalf of the Grantor.
Witness my hand and Notarial Seal this _____________ day of _____________, 2025.
(Printed Name)
My Commission Expires: County of Residence:
I, Allison Lynch McGrath, affirm under the penalties for perjury, that I have taken reasonable care
to redact each and every Social Security number from this document, unless it is required by law.
This instrument was prepared by: Allison Lynch McGrath, Esq, Assistant Corporation Counsel,
City of Carmel, Indiana, One Civic Square, Carmel, IN 46032
Grantee Tax Mailing Address: One Civic Square, Carmel, Indiana 46032
PART OF THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 17 NORTH, RANGE 3 EAST, CLAY TOWNSHIP,
HAMILTON COUNTY, INDIANA, DESCRIBED AS FOLLOWS:
PLACE OF
BEGINNING
PLACE
OF BEGINNING
CONTAINING 0.008 ACRES, MORE OR LESS.
1
QUITCLAIM DEED
THIS INDENTURE WITNESSETH, that the City of Carmel (“Grantor”) grants and
conveys to the City of Carmel (“Grantee”) for the sum of Ten Dollar ($10.00) and other
valuable consideration, the receipt of which is hereby acknowledged, the real estate located
in the City of Carmel, Hamilton County, State of Indiana (hereinafter called the “Real Estate”),
and being more particularly described in the attached Exhibit A and depicted in Exhibit B,
which are attached hereto and incorporated herein by this reference.
The Real Estate hereby conveyed is subject to (i) all easements, covenants, conditions,
restrictions and other matters of record; (ii) all current, non-delinquent real estate taxes and
assessments; and (iii) all matters that would be disclosed by an accurate survey or physical
inspection of said Real Estate.
Grantor hereby specifically acknowledges and agrees that the Real Estate conveyed
herein is conveyed in fee simple and that no reversionary rights whatsoever shall remain with
the Grantor, or any successors in title. This acknowledgement and agreement is a covenant
running with the land and shall be binding upon the Grantor and all successors and assigns.
The undersigned represents that no consent of any third party, including but not limited
to mortgagees, lenders, landlords, tenants, partners, members, managers, shareholders or joint
ventures, is required for the valid and binding execution and delivery of this Quitclaim Deed.
The undersigned person executing this Quitclaim Deed on behalf of Grantor represents
and certifies that he is a duly authorized representative of Grantor and has been fully
empowered by Grantor to execute and deliver this deed; that Grantor has full authority and
capacity to convey the Real Estate; and that all necessary action for the making of such
conveyance has been taken and done.
Signature page to follow
2
IN WITNESS WHEREOF, Grantor has executed this Quitclaim Deed this ____ day of
___________, 2025.
CITY OF CARMEL, INDIANA
BY AND THROUGH ITS BOARD OF PUBLIC
WORKS AND SAFETY
Laura Campbell, Presiding Officer
Date:
James Barlow, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
3
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Laura
Campbell, James Barlow, and Alan Potasnik of the City of Carmel, who acknowledged execution
of the foregoing Quitclaim Deed for and on behalf of the Grantor.
Witness my hand and Notarial Seal this _____________ day of _____________, 2025.
(Printed Name)
My Commission Expires: County of Residence:
I, Allison Lynch McGrath, affirm under the penalties for perjury, that I have taken reasonable care
to redact each and every Social Security number from this document, unless it is required by law.
This instrument was prepared by: Allison Lynch McGrath, Esq, Assistant Corporation Counsel,
City of Carmel, Indiana, One Civic Square, Carmel, IN 46032
Grantee Tax Mailing Address: One Civic Square, Carmel, Indiana 46032
PART OF THE SOUTHWEST QUARTER OF SECTION 6, TOWNSHIP 17 NORTH, RANGE 4 EAST, CLAY TOWNSHIP,
HAMILTON COUNTY, INDIANA, DESCRIBED AS FOLLOWS:
PLACE OF BEGINNING
PLACE OF BEGINNING
CONTAINING 0.009 ACRES, MORE OR LESS.
THE WEST TEN FEET OF THE OF THE ENTIRE WEST SIDE OF THE FOLLOWING DESCRIBED REAL ESTATE:
CONTAINING IN SAID TEN FOOT WIDE EASEMENT, 0.055 ACRES, MORE OR LESS
Development ConsultantsTransportation &
Development ConsultantsTransportation &
Prior Deed Reference: Instrument No 200600032347, in the Recorder's Office for Hamilton County, Indiana
WATER LINE EASEMENT AGREEMENT
2-'1)/J This Water Line Easement Agreement (the "Agreement") is made and entered into this___!._ day of A (J (2..-r,-L--, 2025, by and between The Huntington National Bank ("Grantor") and the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("Grantee").
RECITALS:
A.Grantor is the owner of certain real prope1iy located at 10925 N. Michigan Road, Carmel,
Indiana, in Hamilton County, Indiana ("Grantor's Property") more particularly described in Exhibit 1 attached hereto and incorporated herein.
B.Grantee, in connection with Grantee's improvement/construction of certain water utility linefacilities (the "Project"), requires a permanent, exclusive easement over, through, under, upon and across that portion of Grantor's Property more particularly described and depicted on Exhibit A and Exhibit B
attached hereto and incorporated herein, (the "Easement Property") to provide for the laying, installing,
constructing, maintaining, operating, inspecting, altering, repairing, replacing and removing water utility
lines, and all associated valves, pumps, fittings, meters, accessories and equipment on, over, through, under, upon and across the Easement Property (the "Improvements").
NOW, THEREFORE, for and in consideration of the foregoing recitals which are incorporated herein by reference and the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as
follows:
1.Grant of Easement. Grantor hereby grants and conveys to Grantee a non-exclusive,
perpetual easement for the purpose of laying, installing, constructing, maintaining, operating, inspecting, altering, repairing, replacing and removing the Improvements through, under and across the Easement Property. All Improvements shall be located underground or on the surface of ( and, except for fire hydrants,
not protruding above the surface of) such ground. Grantee shall have the right to remove from the Easement
Property, without liability for replacement or repair (except as provided in paragraph 2 of this Agreement),
any fences, structures, asphalt or concrete paving, curbing or other improvements, trees, bushes, earth
berming, landscaping and other structures that exist prior to, at the time of, or after Grantee's acquisition of such easement. Grantee shall also have the right of ingress and egress over, upon and across the Grantor's Property for purposes of access to the Easement Property. The easement also includes the rights and privileges (i) to temporarily use, from time to time, additional space on the Grantor's Property, where available and necessary, for equipment and materials necessary for the installation, repair and maintenance of the Improvements located through, tmder or across the Easement Property, provided that such temporary
use shall in all instances be subject to .the reasonable approval of Grantor including, but not limited to, the location and periods of time of such use, and (ii) to do all acts and things requisite and necessary for the full enjoyment of the easement hereby granted.
2.Obligations of Grantee. Grantee shall maintain, repair, replace and service the
Improvements. Subject to the location of the Improvements on the Easement Property, upon completion of
the Project, Grantee shall repair, restore, and replace any damaged driveways, paths, sidewalks or parking
Form as of August 26, 2020
areas on the Easement Property, and Grantee shall seed the affected portion of the Easement Property. Grantee shall not be obligated to restore any landscaping, trees, vegetation or similar items and shall have no other repair obligations other than as set forth herein. In the course of any work performed by Grantee pursuant to the rights granted it hereunder, Grantee shall (i) diligently pursue the completion of such work, (ii)use commercially reasonable efforts, to minimize any disruption or interference with the use andconduct of business upon Grantor's Property, and (iii) except for emergencies involving the public health,safety or welfare, not unreasonably impair vehicular or pedestrian access to and through Grantor's Property.Grantee shall defend, protect, indemnify and hold Grantor forever harmless from any damage to person orproperty or other loss arising from or in connection with any of Grantor's (or its employees, representatives,contractors, and/or agents) actions or omissions on or near the Easement Property.
3.Rights Retained by Grantor. Grantor shall retain unto itself the right to use the EasementProperty for any and all purposes and uses not inconsistent with the foregoing easement; provided, however, Grantor shall not erect or maintain any permanent structures, obstructions, or other improvements under and/or upon the surface of or over the Easement Property (provided, however, that the erection or maintenance of driveways, curbing, asphalt or concrete paving, paths, sidewalks, parking areas or similar improvements shall be permitted) or perform any act which would unreasonably impair or interfere with Grantee's use and enjoyment of the Easement Property or the easement herein granted. The immediately preceding sentence prohibits (among the other prohibitions effected by it) the erecting or maintaining in the Easement Property of any earthen mound or series or system of earthen mounds.
4.Obligations of Grantor. Grantor shall not install any fence, structure, or other improvements( other than those installed by Grantee and other than those permitted in this Agreement). Grantor shall mow and care for the grass located within the Easement Property. Grantor shall not block, impede or interfere with the Improvements or Grantee's access to or use of the Easement Property.
5.Easement and Covenants Appurtenant. The easement granted, created and made herein,together with the benefits thereof, shall run with the Grantor's Property and the Easement Property, inure to the benefit of Grantee and its grantees, successors and assigns and shall bind Grantor and its grantees, successors and assigns.
6.Environmental Matters. To Grantor's knowledge, neither Grantor's Property nor theEasement Property is currently subject to or threatened with any environmental lien, written claim or proceeding. Grantor agrees that, to Grantor's knowledge, between Grantor and Grantee, the acceptance of this Agreement by Grantee shall not increase the liability of Grantee for environmentally related claims arising from or related to (i) conditions on the Grantor's Property or the Easement Property prior to the acceptance of this Agreement unless caused by Grantee or Grantee's employees, agents, representatives and contractors; (ii) acts of Grantor or any other third party ( other than Grantee's employees, agents, representatives and contractors); or (iii) conditions on the Grantor's Property or the Easement Property not created by Grantee or Grantee's employees, agents, representatives and contractors.
7.Other Obligations. Grantor agrees that this Agreement shall not transfer to Grantee any past,present, or future obligation(s) of Grantor to be responsible for, or to pay, any tax, assessment, or fee associated with or related to the Grantor's Property or Easement Property.
Form as of August 26, 2020 2
8.Waiver. Waiver by either party of any one default hereunder will not be deemed to be awaiver of any other default under this Agreement. Any remedy or election under this Agreement will not be deemed exclusive, but instead, whenever legally permissible, will be cumulative with all other remedies at law or in equity.
9.Amendment. Grantor and Grantee agree that this Agreement shall only be modified orreleased by the express, written consent of both Grantor and Grantee. Said consent, when duly recorded, shall run with the Grantor's Property and the Easement Property.
10.Entire Agreement. This Agreement contains the entire agreement of the parties with respectto the subject matter hereof, and all prior agreements, communications and negotiations between the parties, either verbal or written, are hereby merged into this Agreement. This Agreement may be terminated, modified, or amended only by a writing signed by the parties, and no agreement or consent of any other persons (other than any mortgagee of the Grantor's Property) shall be necessary for such termination, modification, or amendment.
11.Governing Law. This Agreement will be governed by and construed in accordance with thelaws of the State of Indiana. Any litigation associated with or arising from this Agreement shall be filed with a court of competent jurisdiction within Hamilton County, Indiana.
12.Notice. Any and all notices, demands, requests, submissions, approvals, consents, or othercommunications or documents required to be given, delivered or served or which may be given, delivered or served under or by the terms and provisions of this Agreement or pursuant to law or otherwise, shall be in writing. All notices shall be either (a) sent by overnight delivery using a nationally recognized overnight courier, in which case notice shall be deemed delivered one business day after deposit with such courier, or (b)sent by certified or regular U.S. mail, postage prepaid, in which case notice shall be deemed deliveredtwo business days after deposit in such mails. All notices shall be addressed to the respective parties asfollows:
If to Grantee:
With a copy to:
If to Grantor:
With a copy to:
Form as of August 26, 2020
City of Carmel One Civic Square Carmel, Indiana 46032 Attn: Corporation Counsel
City of Carmel 30 W. Main Street Suite 220 Carmel, Indiana 46032 Attn: Director of Utilities
The Huntington National Bank 5555 Cleveland Avenue GW1097 Columbus, OH 43231 Attn: Corporate Real Estate
Porter Wright Morris & Arthur LLP
3
41 S. High Street, Suite 3100 Columbus, OH 43215 Attn: Steven D. Hoying, Esq.
13.Severability. If any term, covenant, condition or provision of this Agreement or theapplication thereof to any person or circumstance, shall at any time or to any extent be held invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each such term, covenant, condition and provision of this Agreement shall continue to be valid, binding and enforceable to the fullest extent permitted by law.
14.Authority. The person(s) executing this instrument on behalf of Grantor hereby representthat they have the authority to bind Grantor to the terms and conditions set forth herein and that all necessary action therefore has been taken. Gran tor further represents and warrants to Grantee that to Grantor's knowledge, Grantor is the fee simple owner of the Easement Property; that Grantor has the right to grant this easement; and that no approval of any other party is necessary for the granting of this Agreement or to the extent necessary has been obtained by Grantor.
[Signature pages to follow]
Form as of August 26, 2020 4
IN WITNESS WHEREOF, the parties hereto have executed this Water Line Easement Agreement as of the day and year first above written.
STATE OF INDIANA ) ) SS: COUNTY OF HAMIL TON )
GRANTOR:
The Huntington National Bank
Before me, a Notary Public in and for said County and State, personally appeared Bryant Doss,
Vice President an Authorized Signatory for The Huntington National Bank and who having been duly sworn acknowledged execution of the foregoing "Water Line Easement Agreement" for and on behalf of said entity.
Witness my hand and Notarial Seal this� day of __ A�p_r_il ____ _
My Commission No./ N�fl 7�!,{o I� • -
My County of Residence: H h. r\,\ \ L:(t,O,J
Form as of August 26, 2020
?:-£AN,� <S!)o btNl66:\ IPrinted
5
JEANINE GOODNIGHT Notary Public • Seal Hamilton County • State of Indiana Commission Number NP0755618 My Commission Expires Apr 2, 20J2
This instrument was prepared by Jason A. McNiel, ICE MILLER LLP, One American Square, Suite 2900, Indianapolis, Indiana 46282.
I affirm, under the penalties for perjury, that I have taken reasonable care to redact each and every Social Security number from this document, unless it is required by law. Jason A. McNiel
Form as of August 26, 2020 7
Grantee mailing address:
City HallOne Civic Square
Carmel, IN 46032
I.C. 8-23-7-31
EXHIBIT 1
Grantor's Property
Se!n,g a port of th& Soulhntt Quarter of Sect.ion s. Tawnshrp 17 Norl>r, �on� 3 Ecst. Clo:),' rcwnshlp. Hamifton Oount.)i. lndiono � parllt:=ulcrly de�rlbed as folows:
Commencmg ot th• norlhociri comsr of the Sci1Jthwnl Q!JOrllllr of Section S, Township 11 North, Rang• 3 East t.hM!ca South 89 degre.es fl6 minutes. 26 SGCOnd1 Wed l.377.89 faet along the north inei of i.oid S®thw.qt Quarter w th• northwest comer of �oc:k "(:"' of the Plot of TownH ot Wa,ston Pointe Sec&n 1 raccrrled in malrumenl number 200400087374, Pfol Coblnd 3, Slid!i +H in tho Offlc• of th.ti R.eorder of Hamllton Counfyi. lndtano, sa!id point being the Point ofBegtnm119t tti•nc• South 15 aegrau 04 minutes 15 1,eecMJa Ecat 544.:u r,et 11lc11g the. IW!mrtyIna tlf said ,efock "C'" ·!o ½ha nwtham rlght-af-way Jlne of Wuton Pointe l>rwe (varlabJ11trl'gftt ... of-way wfd'th); th� afon9 sold riOf,t-af-way >ine the foJ!owJng we counieu; 1) thenet North72 d�r1t1ta OS mfnuta J:2 seconds Wnt 10&.87 feet to Uu: point of curvature of a curveconc.oved to th� left having a ro.dtu:\11 of 230.tlO feet 2) thane• northwesterly and southwaatedy12.,4.,97, f�t c!ol'\g th11 ore of Hid c:1.1rve with o chord b&arfl\9 of North 87 dagreu 40 minutes Jt,ac0tld• Wes� a�d c chord lttngt'1 trf 123.44 f.etl; 3) thenc11 South ?& <M!Jren 45 rnim.rtn 30s;econds West 2$SUJ1 fHt to !:l'l4 point .t,f ctlr'lfabJra of a whf• c:fflcovad to the left hovlrig orodfue, af 185.00 f.et; 4). ttum= southwuttrly 21.78 f1al ofong the arc Gf !Klid curve with o:chord .ba1•:rin9 of South tJ degras 23 mlnul•• 06 se�d, Wq;t end o chord length of 21.77fett; S) lht:n� south 70 de.grets 00 minutq 45 1111eonds West 55.36 feet to the Point ofSa;Jnn1ng; 6) c:t;1t1tlnulng South '10 cha9n1as: 00 minutes; 45 1u1c:onds West 178, f 5 fe•f: 7) Horth 62de,;rees JZ minutes 23 ,e®rids Wat 57.89 f'Ht l:o U:rit �st,e,m right-of-way Jtn• cf Mlr:hl;cnRood (U.S. 4Zf}; thimce a!fm9 aaid rlght-of-woy Jlne, Horth 15 degrees O+ ml:nutes 115 sceon,d:,Wat 201A4 fe,et; thence North 74 d�es 55 mlnule.1r 4'9 9Rl)l"lcfa East 218.16 feet thenc:apari:lllel with ,aid Mh::higon Rood rtSht-cif-«oy. South 1S dri9fUIJ 04 minutn 16 s:ecr:inds East22:5.47 fett to U\e Point of Segltming., cont<%inil"lg S0,324 sqtl\'Jil"'fl feet or t. J.55 cu:::r11s. more orlN:1.
Form as of August 26, 2020 8
25799945.2
A strip of ground Twenty (20) feet in width lying Ten (10) feet each side of a centerline which is described as follows:
Being a part of the Southwest Quarter of Section 6, Township 17 North, Range 3 East Clay Township, Hamilton County,
Indiana more particularly described as follows: Commencing at the Northeast Corner of the Southwest Quarter of
Section 6, Township 17 North, Range 3 East; Thence South 89 degrees 56 minutes 26 seconds West a distance of
1,377.69 feet along the North Line of said Southwest Quarter to the Northwest Corner of Block “C” of the Plat of
Townes at Weston Pointe Section 1, recorded in Instrument Number 200400067374, Plat Cabinet 3, Slide 489 in the
Office of the Recorder of Hamilton County, Indiana; Thence South 15 degrees 04 minutes 16 seconds East a distance of
544.31 feet, along the Westerly Line of said Block "C”, to the Northern Boundary of Weston Pointe Drive (a variable
right-of-way width); Thence along said right-of-way line, the following five courses; 1) Thence North 72 degrees 06
minutes 32 seconds West a distance of 106.87 feet to the point of curvature of a curve concaved to the left having a
radius of 230.00 feet; 2) Thence Northwesterly and Southwesterly a distance of 124.97 feet along the arc of said curve
with a chord bearing of North 87 degrees 40 minutes 31 seconds West and a chord length of 123.44 feet; 3) Thence
South 76 degrees 45 minutes 30 seconds West a distance of 289.07 feet, to the point of curvature of a curve concaved
to the left having a radius of 185.00 feet; 4) Thence Southwesterly a distance of 21.78 feet along the arc of said curve
with a chord bearing of South 73 degrees 23 minutes 08 seconds West and a chord length of 21.77 feet; 5) Thence
South 70 degrees 00 minutes 45 seconds West a distance of 55.36 feet ,to the East Line of grantor's land; Thence along
said grantors East Line, North 15 degrees 04 minutes 16 seconds West a distance of 24.67 feet, to the South Line of an
Easement conveyed in Instrument 200600018554; Thence South 74 degrees 55 minutes 46 seconds West a distance of
10.98 feet to the West Line of said easement, Thence along said West Line, North 15 degrees 04 minutes 14 seconds
West a distance of 12.84 feet, to the Point of Beginning of the centerline of the twenty (20) foot wide easement
described herein; Thence South 74 degrees 31 minutes 17 seconds West a distance of 197.44 feet, to the East Boundary
of Michigan Road (US. 421) as conveyed in Instrument Number 200000006881, also being the Point of Terminus of said
easement centerline.
The sidelines are to be prolonged or shortened to terminate at the East and West Lines of the grantor's land.
Said 20.00-foot strip being all that part of the grantor's land lying within the easement and right of way lines depicted on
the attached Water Facility Easement Plat , marked Exhibit “B”, and containing in said strip 3,940 square feet, (0.090 ac.)
more or less.
I, Trent E. Newport, a Registered Land Surveyor in the State of Indiana, do hereby certify that this description was
prepared from information obtained from Instrument Number 2009024308. No field work was performed; therefore,
the property is subject to any overlaps, gaps, or other inconsistencies that a survey might reveal.
B
C
E
A
D
B
EC
A
B
C
D
E