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Home My WebLink AboutBPW-05-19-08 SPECIALC'ty of Carmel Office of the Clerk-Treasurer SPECIAL MEETING NOTICE CARMEL BOARD OF PUBLIC WORDS MONDAYS MAY 199 2008 AT 9:00 A.M. COUNCIL CHAMBERS CARMEL CITY BALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON MONDAY, MAY 19, 2008, AT 9:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS TO DISCUSS CITY BUSINESS ONECIVICSLIUARE CARMEL, INDIANA 46032 317/571.2414 ulty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY :SPECIAL MEETING AGENDA MONDAY, MAY 19„2008 -9:00 A.M. COUNCIL CHAMBERS /CITY HALL I ONE CIVIC SQUARE MEETING CALLED TO ORDER BID OPENINGS/AWARDS a. Bid Award for City Center Landscape Project; Delello & Sons; ($316;021.39); Mike McBride, City Engineer b. Bid Award for 131ST Street, Towne Road to Shelborne Road; E&B Paving ($2,381,422.66); this was the lowest and most responsive bid; Mike McBride, City Engineer c. Bid Award for 131st Street, Ditch Road to Towne Road; The Snider Group (53,478,550.65); this was the lowest and most responsive bid; Mike McBride, City Engineer 2. PERFORMANCE RELEASES a. BPW 05-21-08-01; Williams Ridge Estates; Sidewalks; Steven Moed, Williams Ridge Estates. LLC 3. CONTRACTS a. Request for Purchases.of Goods and Services; Delello & Sons; ($316,021.39); Mike McBride, City Engineer b. Request for Purchases of Goods'and,Services; Translation InterAmerica; ($8,000.00); JudgePaul Felix, Carmel City Courts c. Request for Purchases of Goods and Services; E&B Paving (Bid Award - $2,381,422.66); Mike McBride, City Engineer d. Request for Purchases of.Goods and Services; Snider Group (Bid Award - $3,478,550.65); Mike McBride, City Engineer e: Request for Purchases of Goods and Services; Change Order No. 1; 116,h and Clay Center Road Project; R&W ;Contracting; (Increase $1,28931); Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL,INDIANA 46032 3171571'-2414 f. 'Request for Purchases of Goods and Services; Change Order No. 1; 136'4' Street and';Rangeline Road Building Demolition; Rhino Trucking (lncrease,S1;200;00); Mike McBride; City Engineer 4. USE OFSITY FACILITIES/STREET CLOSURES a: Request to Use;Gazebo and Common Area;Wedding; Friday June 12, 20.09 4:00 p.m. to'6:00 p.m (rehearsA) and Saturday,June 13„2009.1:00 p.m. to 12:00 a:m.; Jessica Guardiola b.. Request to Use_Gazebo and Common Area; Wedding; Friday August 29, 30087'00 p.m. to 8:00 p.m. (rehearsal) and Saturday August 30,2008 1:00 p.m., to 13:00 a:m.; Teresa Weber c. Requestto,Use Gazebo and Common Area; Fundraiser/Walk; Saturday October 11, 2008; 7:30 a.m.-to 1:00 p;m.; The'24 Group, Donna Meacham d,. Re9uest;to Use Veterans Memorial;'Wedding; Friday June 6; 2008 4E00,p:nf. to 7:00 p.m. (rehearsal) and Saturday;,June-7, 20089:30 a.m.;tA 12:Q0p.m.;.Desiree Pluskey e. Request to Use Caucus Room (Full); Meeting; Various dates; Leslie Welib, Carmel Green initiative f.. Request to,Use Caucus Room (Full);.Fundraiser;,June 12, 2008; 1:30 p.m. to 4:30 p.m.; Van Horn Vacations g. Request to Close City St'reets;`Run/Watk;1Saturday, `November 15, 2008.6:00a:nr, to, 1`00 p.m.; Carmel Clay P,arks and Recreation h. Request to Close City 8freets;.Bike'Race; Sunday, June 15, 2008 8:00''a:m. to 1:00 p.m:; Indiana Senior Games,,Steve;Goar L Request to Close City Streets; Celebration:of The Art and Design of Automobile; Saturday ;tune 14, 200,8 6;00 a.m. to, 12':00 a•m•; Sherry Nlielke: Carmel. Redevelopment,Commi ssi on j. Request to Close City Streets; Run7Walk-(Setorifest);;Saturday August 2, 2008 5;00 a.m. to 1.0:00 a.rn.;,Jeff,Hess, St ElizabethAnn Seton 5. OTHER a. Recommendation'for Acceptance Approval Request; 131"tStreet Clearing Project from,Springmill Road'to'Towne Road;, Mike McBride, City Engineer b. Recoinm'endation for Acceptance Approval Request; 1161h Street and Shelborne Road Streetscape; Mike,McBride, City Engineer 6. ADJOURNMENT BOARD OF PUBLIC WORDS & SAFETY SPECIAL MEE'T'ING MINUTE'S W,EDNES,DAY;,MAY'49;2008 -9:00 A.M.. COUNCIL CHAMBERS I CITY HALL h ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 9, 00 a. in. MEMBERS PRESENT Mayor James Brainard; Board Merr, er,. Mary„Ann Burke; Deputy Clerk-Treasur&s,, Sandra Johnson and Lois Fine 81 D OPENINGSIA W ARDS Bid-Award for Eity Center Landscape Proiect; Delello & Sons; ($316.021.39) there was discussion regarding the award of the bid Mayor Brainard moved to ivithdra v the award of May i, 2008 to Paradise Landscape. Board Member Burke seconded. Mayor Brainard moved to approve the bid award to Delello & Sons. Board Member Burke seconded Request approved 2-0, Bid Award for 13157 Street Towne Road to Shelborne,Road; L&'B Paving ($2,381;422.66 This was the lowest and most responsive bid, Mayor Brainard moved to, approve: Board Member Burke seconded. Request approved 2-0.. this was the lowest and most responsive bid;, Mayor Brainard moved to approve. seconded. Request approved 2-0. PERFORMANCE RELEASES BPW 05-21-08-01i Williams Ridre Estates; Sidewalks; A9ayor Brainard moved to approve. Board Member Burke seconded. Request approved2.-0. CONTRACT'S Request for Purchases of Goods and Services; Delello & Sons; ($316,021:39); Mayor Brainard moved_ to approve. Board Member Burke,seconded. Request approved 2-0. Request far Purchases of Goods and Services;., Translation'InterAmerica; ($8,000.00): Mayor Brainard moved to approve: Board Member Burke seconded. Request approved 2-0. Request for Purchases of Goods and Services; E&B Paving Bid Alvard 42,381,42L66); Mayor Brainard moved'to approve: Board Member Burke seconded. Request,gpproved,2-0. Request for Purchases of Goods and Services; Sniffler Group (Bid 'Award -,S3 ' 478 ' 550.65); Mayor 1 Brainard moved to approve Board Member Burke seconded. Request approved 2-0. Request for Purchases of Goods,and Services; Change Order-No, 1; 11e and Clay Center Road Project; R&W Contracting: (Increase of $1,289.3..1); Mayor Brainard moved to approve. Board Member Burke seconded: Request approved 2-0. Request for Purchases of Goods and Services; Change Order No. 1; 13e Street and Rangeline Road Building Demolition> Rhino Trucking (Increase-$'1,200.00);, Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2=0. USE OF CITY-FACILITIES/STREET CLOSURES Request to Use Gazebo and Common Area; Wedding; Friday June 12, 2069 4:00'p;nL to 6:00 P.m. (rehearsal) dnd Saturday June 13, 20091.00 n.rn. to 11:00 arm Mayor Brainard moved to approve. Board Member Burke'seconded. Request approved 2-0. Request to Use Gazebo and Common Area, Wedding,- FiidayAueust29. 2008'7:00 p.m to 8:00 p.m. (relrearso4 and SaturdayAu-ust 30.2008 1:00p.m. to 11:00 a.m.; Mayor Brainard moved to approve. Board Member Burke seeohded. Request approved 2-0. Request to Use Gazebo and Common Areai Fuddraiser/Walk; Satuiday'Oetober 11, 1008; 7:30 amt to 1:00 P.m,; There was brief discussion:, Mayor Brainard moved to approve contingent upon the Farmer's Market having ended iheir season. Board Member Burkeseconded Request approved 2-0. Request to Use Veterans Memorial; Wedding Friday June 6 1008 4:00 p.nr. to 7:00 p.nG (rehearsal) and Saturday June 7, 2008 9:30 a.m. to 12:00 psm.;'Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Use Caucus Room (Full); Meeting, Various dates; Leslie PVebb, Carmel Green Initiative Request to Use Caucus Room (Fuld); Fundraiser;. June'11. 2008; 1:30 p.rn. to 4:30 p.m.; Mayor Brainard moved to approve. Board Member 8urkeseeonded Request approved 2-0. Request to Close City Streets; ,RuA/67alk,_ Satu(day; November 1.), 2008 6: 0Q a.m. to t: 00 p.m.; Mayor Brainard moved to approve Board Member Burke seconded. Request, approved'2-0. Request to Close City Streeis;,Bike,Race-.Sunday, June 15 2008 8:00 a.m. to 1:00 p:rn.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Request to Close City Sireets;. Celebration of The Art and Design ofAutomobile; Saturday June 14. 2008 6;00 a.m. to 12:00.a.nr.; Mayor Bra nard moved to dppr•ove. Board Member Burke se_ conded. Request approved 2-0. Request to Close-City Streets, Rurr/Walk (Setonfest); Saturday a.ty, Mayor Brainard, moved to approve. Board -Wember Burke 1 OTHER Recommendation for Acceptance Approval Request; 13151 Street Clearing Proiect front Springin Road to Towne Road: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Recommendation for Acceptance Approval Request; Ile Street and Shelborne Road Streeiscape: Mayor Brainard moved to approve. Board Member Burke seconded. Requesl approved 2-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 9:12 a. in. la,l( Diana L. Cordray, AMC Clerk-Treasurer Approved, Ma r James Brainard 2 i "ST* i. Car",, I C Clerk-Treasurer