HomeMy WebLinkAboutBPW Meeting Minutes 05-07-25Board of Public Works and Safety Meeting
Minutes
Wednesday, May 7, 2025 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Chairwoman Campbell called the meeting to order at 10:02 AM
MEMBERS PRESENT
Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, and Deputy Clerk Jessica Dieckman were
present.
MINUTES
Minutes from the April 16, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board
Member Barlow seconded. Minutes approved 3-0.
BID OPENINGS, RECOMMENDATIONS, AND AWARDS
Bid Opening for Community Drive Raised Crossings;
Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud:
Contractor Bid
Reith-Riley Constructions Co. Inc $307,000.00
Calumet Civil Contractors Inc. $368,000.00
All Star Paving Inc $388,160.00
Morphey Construction $495,000.00
Bid Opening for W. Main Street Improvement-Old Meridian Street to Guilford Road;
Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud:
Contractor Bid
Calumet Civil Contractors, Inc. $2,827,000.00
Reith-Riley Constructions Co. Inc. $2,874,764.82
E&B Paving LLC $3,003,681.70
Morphey Construction, Inc. $3,500,000.00
Bid Proposals Award for Brookshire Golf Course Business Plan RFP; Michael Klitzing, Executive
Director/CEO, Parks and Recreation. TABLED Board Member Potasnik moved this request be
tabled. Board Member Barlow seconded. Tabling approved 3-0.
TABLED ITEMS
Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED
11-06-24 REMAINS TABLED
Request to Use/Close City Streets; Supercar Showcase; May 3, 2025; 3:30 PM to 9:30 PM; John
Leonard, Artmobilia TABLED 04-16-25 Board Member Barlow moved this request be removed from
the table. Board Member Potasnik seconded. Tabled Item Removed 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Fredericks, Inc.; ($491,511.00); City Hall Generator
and Installation of Generator; Sergey Grechukhin, Corporation Counsel briefly speaks, this is for the
new generator to be installed at City Hall. After the last storm, City Hall lost power for a few days.
Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0
Request for Purchase of Goods and Services; Stryker Sales LLC; ($464,726.80); New Cots, Stair
Chairs, and Lucas Devices; Board Member Potasnik moved to approve. Board Member Barlow
seconded. Request approved 3-0
Request for Intent to Piggyback off Group Purchasing Organization; ZOLL Medical Corporation;
($789,207.98); Defibrillators and Accessories; Board Member Potasnik moved to approve. Board
Member Barlow seconded. Request approved 3-0
Request for Amendment to Agreement for Goods and Services; Flock Group, Inc.; ($171,233.90);
Flock Safety Products and Services; Board Member Barlow moved to approve. Board Member
Potasnik seconded. Request approved 3-0
Request for Purchase of Goods and Services; Flock Group, Inc.; ($159,800.00); Additional Hardware;
Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow
seconded. Request approved 3-0
Request for School Police and Resource Officer Agreement; Carmel Clay School Corporation; School
Resource Officers; Board Member Barlow moved to approve. Board Member Potasnik seconded.
Request approved 3-0
Request for Professional Services; A&F Engineering Co., LLC; ($1,791,740.00); 24-ENG-04 Carmel
Drive from Keystone to Rangeline Improvements; Board Member Barlow moved to approve. Board
Member Potasnik seconded. Request approved 3-0
Request for Purchase of Goods and Services; Catbun Studios; ($85,417.33); Statue Maintenance of J
Seward Johnson and Veterans Memorial; Board Member Potasnik moved to approve. Board Member
Barlow seconded. Request approved 3-0
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Carter Green and Palladium East Patio; Special Request for Electricity and James
Building Restrooms; 2026 Carmel Marathon Weekend; April 17 through 18, 2026; 9:00 AM to 5:00
PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved
3-0
Request to Use City Hall Parking Lot; FreeWheelin Community Bike Spring Donation Day;
(Originally Approved March 19, 2025); May 10, 2025; 10:30 AM to 2:00 PM; Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request to Use Civic Square Gazebo and Lawn; International Yoga Day; June 21, 2025; 07:00 AM to
2:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request
approved 3-0
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; Shabbat
in the Park; July 18, 2025; 4:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board
Member Barlow seconded. Request approved 3-0
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain
Restrooms; Graduation Party; August 9, 2025; 12:00 PM to 7:00 PM; Board Member Barlow moved
to approve. Board Member Potasnik seconded. Request approved 3-0
OTHER
Request for Consent to Encroach; 1416 Jeffrey Court; Board Member Potasnik moved to approve.
Board Member Barlow seconded. Request approved 3-0
Request for Replat; Ambleside Lots 3801-3804; Board Member Barlow moved to approve. Board
Member Potasnik seconded. Request approved 3-0
Request for Replat; Jackson’s Grant on Williams Creek, Block R; Board Member Potasnik moved to
approve. Board Member Campbell seconded. Request approved 3-0
Request for Stormwater Technical Standards Waiver; 331 W Main Street; Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Stormwater Technical Standards Waiver; 900 E 96th Street; Board Member Barlow moved
to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Stormwater Technical Standards Waiver; 4306 W. 96th Street; Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; 10601 Hazel Dell Parkway; Board
Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; Lakewood Gardens; Board Member
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for QuitClaim Deed; 106th and Westfield Parcel 1; Board Member Potasnik moved to
approve. Board Member Barlow seconded. Request approved 3-0
Request for QuitClaim Deed; 106th and Westfield Parcel 2; Board Member Potasnik moved to
approve. Board Member Barlow seconded. Request approved 3-0
Request for Waterline Easement Agreement; 11411 N. Michigan Road, Carmel, IN; Board Member
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Waterline Easement Agreement; 11335 N. Michigan Road, Carmel, IN; Board Member
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0
Request for Waterline Easement Agreement; 10925 N. Michigan Road, Carmel, IN; Board Member
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0
ADD-ONS
Board Member Potasnik moved to add-on two items to the agenda. Board Member Barlow seconded.
Add-Ons Approved 3-0.
Request for Purchase of Goods and Services; Yarberry Companies, Inc.; ($182,070.00); 121st Street
Water Main Replacement Project; Sergey Grechukhin, Corporation Counsel, briefly speaks; this
project generally consists of installation of new water main including approximately 55 LF of 10-inch
ductile iron restrained joint pipe through open cut installation; approximately 862 LF of 12-inch
HDPE DR 11 pipe through directional drilling; one water service line, meter, and meter pit; one fire
hydrant assembly; associated valves and fittings, and all associated site restoration. Board Member
Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc.; 25 STR 01 106TH
Street over Keystone Parkway Bridge Beam Replacement; CO#1; Sergey Grechukhin, Corporation
Counsel, briefly speaks, the cost of the project remains the same; however, the dates of substantial and
final completion have been changed due to the City’s previously issued Addendum No. 1 (January
17th) that resulted in postponement of the anticipated start date as it was bid. The substantial and final
completion dates have been moved by 42 days. Also, the change order changes the time of beams’
delivery and the required closure of the northbound Keystone Ave lane by 1 hour from 9 pm to 8 pm on
Monday, May 19th. This change is due to the Technical Specifications requirement that the steel beams
be delivered and installed during daytime hours (before it gets dark for safety reasons). Board Member
Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0.
ADJOURNMENT
Board Member Barlow adjourned the meeting at 10:25 AM.
APPROVED: ____________________________________
Jacob Quinn – City Clerk
_____________________________________
Chairwoman Laura Campbell
ATTEST:
__________________________________
Jacob Quinn – City Clerk
Laura Campbell (May 21, 2025 13:43 EDT)
Laura Campbell