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HomeMy WebLinkAboutBPW Meeting Minutes 05-07-25Board of Public Works and Safety Meeting Minutes Wednesday, May 7, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:02 AM MEMBERS PRESENT Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, and Deputy Clerk Jessica Dieckman were present. MINUTES Minutes from the April 16, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board Member Barlow seconded. Minutes approved 3-0. BID OPENINGS, RECOMMENDATIONS, AND AWARDS Bid Opening for Community Drive Raised Crossings; Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: Contractor Bid Reith-Riley Constructions Co. Inc $307,000.00 Calumet Civil Contractors Inc. $368,000.00 All Star Paving Inc $388,160.00 Morphey Construction $495,000.00 Bid Opening for W. Main Street Improvement-Old Meridian Street to Guilford Road; Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: Contractor Bid Calumet Civil Contractors, Inc. $2,827,000.00 Reith-Riley Constructions Co. Inc. $2,874,764.82 E&B Paving LLC $3,003,681.70 Morphey Construction, Inc. $3,500,000.00 Bid Proposals Award for Brookshire Golf Course Business Plan RFP; Michael Klitzing, Executive Director/CEO, Parks and Recreation. TABLED Board Member Potasnik moved this request be tabled. Board Member Barlow seconded. Tabling approved 3-0. TABLED ITEMS Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 REMAINS TABLED Request to Use/Close City Streets; Supercar Showcase; May 3, 2025; 3:30 PM to 9:30 PM; John Leonard, Artmobilia TABLED 04-16-25 Board Member Barlow moved this request be removed from the table. Board Member Potasnik seconded. Tabled Item Removed 3-0. CONTRACTS Request for Purchase of Goods and Services; Fredericks, Inc.; ($491,511.00); City Hall Generator and Installation of Generator; Sergey Grechukhin, Corporation Counsel briefly speaks, this is for the new generator to be installed at City Hall. After the last storm, City Hall lost power for a few days. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Purchase of Goods and Services; Stryker Sales LLC; ($464,726.80); New Cots, Stair Chairs, and Lucas Devices; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Intent to Piggyback off Group Purchasing Organization; ZOLL Medical Corporation; ($789,207.98); Defibrillators and Accessories; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Amendment to Agreement for Goods and Services; Flock Group, Inc.; ($171,233.90); Flock Safety Products and Services; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Purchase of Goods and Services; Flock Group, Inc.; ($159,800.00); Additional Hardware; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for School Police and Resource Officer Agreement; Carmel Clay School Corporation; School Resource Officers; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Professional Services; A&F Engineering Co., LLC; ($1,791,740.00); 24-ENG-04 Carmel Drive from Keystone to Rangeline Improvements; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Purchase of Goods and Services; Catbun Studios; ($85,417.33); Statue Maintenance of J Seward Johnson and Veterans Memorial; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 REQUEST TO USE CITY STREETS/PROPERTY Request to Use Carter Green and Palladium East Patio; Special Request for Electricity and James Building Restrooms; 2026 Carmel Marathon Weekend; April 17 through 18, 2026; 9:00 AM to 5:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use City Hall Parking Lot; FreeWheelin Community Bike Spring Donation Day; (Originally Approved March 19, 2025); May 10, 2025; 10:30 AM to 2:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; International Yoga Day; June 21, 2025; 07:00 AM to 2:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; Shabbat in the Park; July 18, 2025; 4:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Graduation Party; August 9, 2025; 12:00 PM to 7:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 OTHER Request for Consent to Encroach; 1416 Jeffrey Court; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Replat; Ambleside Lots 3801-3804; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Replat; Jackson’s Grant on Williams Creek, Block R; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 3-0 Request for Stormwater Technical Standards Waiver; 331 W Main Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Stormwater Technical Standards Waiver; 900 E 96th Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Stormwater Technical Standards Waiver; 4306 W. 96th Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; 10601 Hazel Dell Parkway; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; Lakewood Gardens; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for QuitClaim Deed; 106th and Westfield Parcel 1; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for QuitClaim Deed; 106th and Westfield Parcel 2; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Waterline Easement Agreement; 11411 N. Michigan Road, Carmel, IN; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Waterline Easement Agreement; 11335 N. Michigan Road, Carmel, IN; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Waterline Easement Agreement; 10925 N. Michigan Road, Carmel, IN; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 ADD-ONS Board Member Potasnik moved to add-on two items to the agenda. Board Member Barlow seconded. Add-Ons Approved 3-0. Request for Purchase of Goods and Services; Yarberry Companies, Inc.; ($182,070.00); 121st Street Water Main Replacement Project; Sergey Grechukhin, Corporation Counsel, briefly speaks; this project generally consists of installation of new water main including approximately 55 LF of 10-inch ductile iron restrained joint pipe through open cut installation; approximately 862 LF of 12-inch HDPE DR 11 pipe through directional drilling; one water service line, meter, and meter pit; one fire hydrant assembly; associated valves and fittings, and all associated site restoration. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc.; 25 STR 01 106TH Street over Keystone Parkway Bridge Beam Replacement; CO#1; Sergey Grechukhin, Corporation Counsel, briefly speaks, the cost of the project remains the same; however, the dates of substantial and final completion have been changed due to the City’s previously issued Addendum No. 1 (January 17th) that resulted in postponement of the anticipated start date as it was bid. The substantial and final completion dates have been moved by 42 days. Also, the change order changes the time of beams’ delivery and the required closure of the northbound Keystone Ave lane by 1 hour from 9 pm to 8 pm on Monday, May 19th. This change is due to the Technical Specifications requirement that the steel beams be delivered and installed during daytime hours (before it gets dark for safety reasons). Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. ADJOURNMENT Board Member Barlow adjourned the meeting at 10:25 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell ATTEST: __________________________________ Jacob Quinn – City Clerk Laura Campbell (May 21, 2025 13:43 EDT) Laura Campbell