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Home My WebLink AboutEngineering Resources, Inc./ENG/$189,165/22-ENG-15 Clay Center Road from Main to Clay Center Elementary ASA #1CzTfshfzHsfdivlijobu9;53bn-Nbz16-3136 05/21/2025 05/21/2025 05/21/2025 05/21/2025 Laura Campbell (May 21, 2025 13:37 EDT) la) */a.)$& (May 21, 2025 1у:20 EDT) Alan Potasnik ame. arl*2 (May 22, 2025 0ш:31 EDT) 0aPHs (aUloZ May 1, 2025 Jeremy Kashman, PE – Chief Infrastructure OfficerSubmitted Via email: jkashman@carmel.in.gov Brad Pease, PE – Director of EngineeringSubmitted Via email: bpease@carmel.in.gov City ofCarmel One Civic Square Carmel, IN46032 Subject:Fee Proposal Clay Center Road Multi-Use Path and Culvert Replacement Construction Observation Services Dear Jeremy and Brad, Thank you for the opportunity tosubmit our proposal toperform construction observation services for Clay Center Road Multi-Use Path and Culvert Replacement. Based upon our discussions, wehave prepared a proposal addressing the elements discussed. The following isa summary ofour understanding ofthe scope ofservices aswell asafee estimate and schedule for your review. A. PROJECT DESCRIPTION This project includes the addition ofa10-foot wide multi-use path along the west side ofClay Center Road. The Path will run from Clay Spring Drive toapproximately 500 feet north ofBrighton Avenue. Amid-block crossing with anactive flashing system will beinstalled atthe intersection ofBrighton Avenue and Clay Center Road. ADA compliant curb ramps will beinstalled atBrighton Avenue, N. Claridge Way, Helford Lane and Clay Springs Drive. The segment also includes a crossing ofElliot Creek. The triple 84-inch corrugated metal pipes crossing under Clay Center Road will bereplaced with a 19’x7’ concrete box culvert with wildlife crossing cast integrally tothe box, steel backed timber guardrail, timber pedestrian railing and trench drains. B. CONSTRUCTION OBSERVATION Our office will have arepresentative on-site toobserve the Contractors’ work for general compliance with the construction documents onatime and material basis. Construction isanticipated tocommence inMay of 2025 and extend through November 2025. Ifthe duration goes beyond the specified time, orifadditional construction observation isrequested during the planned construction period, we will contact your office for achange inthe scope ofwork according to theattached feeschedule. B.1. Duties and Responsibilities: 1. Monitor Contractor progress, including project schedule. 2. Attend preconstruction conference, progress meetings, and circulate meeting minutes. 3. Coordinate Contractor submittals for review and approval. 4. Conduct on-site observation ofthe work inprogress for general conformance with the contract documents. 5. Maintain logbooks that record the Contractor’soperations and activity. 160WCarmel Drive, Suite236 Carmel, IN46032 260-490-1025 6.Report work progress tothe Cityand identify any improvements that arenon-compliant with the contract documents. 7.Perform the appropriate testing and maintain adequate project records asrequired inthe contract documents. 8.Issue field orders for approval bythe City prior toauthorization ofwork. 9.Review pay application submittals, and schedule ofvalues. 10.Development ofpunch listto document remaining work. 11.Prepare the substantial and final completion certificates forapproval bythe City prior toissuance to theContractor. B.2.Services NotIncluded: 1.Authorize any deviation from the contract documents. 2.Approve shop drawings. It isour understanding that the shop drawing review and approval willbe performed by the Engineer ofRecord. 3.Beresponsible for the Contractors’ means and methods ofconstruction. 4.Beresponsible forthe Contractors’ safety practices and procedures. 5.Preparation of as-built drawings. Itisour understanding that thisservice willbeperformed bythe Contractor. C.CLIENT PROVIDED DELIVERABLES The following items will beprovided bythe Cityto assist indelivery of services, and notincluded with the Engineer’sscope ofwork: 1.Designated point ofcontact for construction observation team. 2.Allrelevant project related documents and materials. 3.Access totheproperty. 4.Any other information thatthe construction observation team should take into consideration. D.FORM OFAGREEMENT, MANHOUR JUSTIFICATION, and BREAKDOWN OF FEE We assume this scope of services proposal will beincorporated into aCarmel standard “Services Agreement.” ERI proposes an hourly fee structure. Construction Observation Services HoursBilling RatePositionFee Senior Engineer/Project Manager125$ 184$ 23,000 Project Engineer945$ 154$ 145,530 Senior Construction Observation185$ 107$ 19,795 Mileage (60 miles/week)1200$ 0.70$ 840 Maximum-Not-to-Exceed Fee$ 189,165 160WCarmel Drive, Suite236 Carmel, IN46032 260-490-1025 These items were based onthe following assumptions: 1.Two weeks ofpreconstruction activities at45hours per week consisting of10hours per week bythe Senior Engineer and 35hours per week bythe Project Engineer. 2.20weeks ofactive construction at47hours per week consisting of4hours per week bythe Senior Engineer, 35hours per week bythe Project Engineer, and 8hours per week bythe Senior Construction Observer. 3.5weeks ofpost construction activities and final closeout at45hours per week consisting of5hours bytheSenior Engineer, 35hours per week bythe Project Engineer, and 5hours per week bythe Senior Construction Observer. E.SCHEDULE Project No. 22-ENG-15Clay Center Road TaskDate thProjectAwardApril162025 thStartofConstructionMay272025 thSubstantialCompletionOctober102025 thFinalCompletionNovember102025 F.INSURANCE Proof ofERI’sProfessional Liability and Commercial/General Liability Insurance isonfile with the Cityof Carmel. Thank you for the opportunity tosubmit this proposal for engineering services. Ifyou have any questions regarding this proposal, please contact me at260-490-1025. Sincerely, Engineering Resources, Inc. Kurt Heidenreich, PE, SE, CPESCTroy Larkins, PE, SE PresidentProject Manager ATTACHMENTS: Exhibit A.ERI 2025 Fee Schedule 160WCarmel Drive, Suite236 Carmel, IN46032 260-490-1025 Exhibit A 160WCarmel Drive, Suite236 Carmel, IN46032 260-490-1025 2025FEESCHEDULE 1. STANDARD BILLING RATES Compensation tobemade onatime basis shall beaccording tothe number ofhours expended ona project times the appropriate billing rate shown below. Descriptions for thebilling categories listed below can beprovided upon request: a. Senior Engineering / Project Management Services ................................................... $184/hr. b. Project Engineering / Management Services ............................................................... $154/hr. c. Design Engineering Services ......................................................................................... $131/hr. d. Design / Document Preparation Services .................................................................... $113/hr. e. Standard AutoCAD Drafting Services ............................................................................. $95/hr. f. Senior Construction Observation ................................................................................. $107/hr. g. Construction Observation / Field Data Collection Services .......................................... $93/hr. h. Intern AutoCAD Drafting / Construction Observation .................................................. $78/hr. i. Clerical /Administration Services ................................................................................... $81/hr. j. Forensic Engineering ..................................................................................................... $250/hr. 2. REIMBURSABLE EXPENSES a. Automobile Transportation .................................................................. Allowable IRS Rate/Mile b. Subconsultant Services ............................................................................................... cost + 10% c. Other Reimbursable Expenses ................................................................................... cost + 10% 4175New Vision Dr-490- 2025FEESCHEDULE 3. BILLING CATEGORY DESCRIPTIONS: a. Senior Engineering / Project Management Services: These services are provided byasenior member ofthe staff for: specialized design requirements, project reviews, coordination and administration. Depending onthe degree ofadvanced engineering knowledge required for a project, the items described inthe Project Engineering/Management Services shown below may becompleted under this service item. b. Project Engineering / Management Services: These services are provided by the project manager orproject engineer. Project tasks completed under this service item would include: site visits, project research, design calculations, plan development, coordination, project reviews, attending meetings and construction administration. c. Design Engineering Services: These services include: routine design calculations, document reviews andother standard tasks thatare completed by amember ofthe staff other than the Project Engineer/Manager. d. Design / Document Preparation Services: These services include: Permit preparation and production ofproject documents and AutoCAD/Revit design and plan development beyond standard drafting procedures. e. Standard AutoCAD Drafting Services: These services include: basic AutoCAD drafting tasks necessary todevelop plans and other required documents. f. Senior Construction Observation: These services are provided byasenior member ofthe staff forproject oversight during construction toreview, approve, observe, ordocument theactual construction for aproject. g. Construction Observation / Field Data Collection Services: These services are the basic tasks during construction toreview, approve, observe, ordocument the actual construction fora project. Services also includes any field data time thatis completed within thedesign or construction timeline. h. Intern AutoCAD Drafting / Construction Observation: These services are provided by entry level staff that work under the direct supervision ofthe Construction Observer and assist them with the basic tasks during construction toreview, approve, observe, ordocument the actual construction for aproject. Services also includes any AutoCAD drafting time that is completed within the design orconstruction timeline. i. Clerical /Administration Services: These services are the basic tasks necessary toaccomplish any project or other required documents that are completed byamember ofthe clerical staff. This includes word documentation, permits/form preparation, filing/submittal ofdocuments, andother office duties. j. Forensic Engineering: Provided byahighly qualified senior member ofthe staff for specialized services. Involves theinvestigation offailures in facilities and infrastructure tointerpret and determine thecause ofthe damage orfailure that may leadtolegal activity. 4175New Vision Dr-490- Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 116704 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Professional Services Agreement - 09/06/20245/1/2025377973 ENGINEERING RESOURCES INC City Engineering's Office VENDORSHIP4175NEWVISIONDRIVE 1 Civic Square TO Carmel, IN 46032- FORT WAYNE, IN 46845 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 100213 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 220002022 Bond Account: 44-628.71 Each1ASA 1 - 22-ENG-15 - Clay Center Rd from Main to Clay Ctr $189,165.00$189,165.00 Elem - Inspection Sub Total 189,165.00 Send Invoice To: City Engineering's Office Laurie Slick 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 189,165.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Bradley PeaseZac Jackson TITLEDirectorCFO CONTROL NO. 116704