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Home My WebLink AboutVS Engineering, Inc./ENG/$22,600/ 22-ENG-08 136TH Street Trail Connections ASA #1aCzBmmjtpoMzodi.NdHsbuibu22;65bn-Nbz31-3136 1603203136 May 12, 2025 Jarrod Huff Staff Engineer City ofCarmel Engineering Department One Civic Square Carmel, IN 46032 thRe:136Street Trail Connections Amendment #2 – Trail Design Modifications Dear Mr. Huff: thVSEngineering, Inc. (VS) appreciates the continued work with City ofCarmel onthe 136Street Trail Connections project. Please find attached our requested amendment tothe contract forthe modifications of trail design attheAbercorn, Pinto, and Ditch Segments (see Exhibit A, Figure 1). DESIGN Project Administration The amendment covers the additional project review meeting due to City’sProject Manager change. Trail Design VS shall provide the designservices associated with the following trailmodifications directed bytheCity subsequent tothe submission of90% Design plans (entire plan set emailed 10/31/2024, Pinto Segment finalized prior to4/1/2025 review meeting): Abercorn Segment oShift the trail southward along the Misterka property toavoid grading impacts toexisting trees that lieoutside theright-of-waythus eliminating the need for temporary right-of-way. thoEliminatethe136Street eastbound right turn lane atAbercorn Street and widen the refuge island atthe proposed mid-block pedestrian crossing. Pinto Segment oThe 90% Design oftrail was finalized with the bridge over Almond Ditch being parallel with th136Streettoavoid relocation ofthe existing Carmel Utilities’ water main. thoRevisethetrailalignmentwestofthebridgesuchthatthebufferoffsetfrom136Street is increased and the trail passes north of the public warning siren pole. Ditch Segment oDesign astorm sewer and revise the trail grading along the Millholland property such that extensive earthwork and driveway reconstruction beyond theexisting right-of-way isnot required. Desirably, construction limits should be within theexisting right-of-way. oRevise the trail atthe Ghoman property driveway toeliminate the serpentine alignment and instead continue the parallel offset alignment that issouth ofthe driveway, through the driveway. PERMITTING The amendment covers the additional work involved inobtaining Hamilton County Drainage Permits; two crossings ofAlmond Ditch and one outlet toAlmond Ditch. The contact includes work for theobtaining of IDEM 401and USACE 404 permits. Thecurrent design for both crossings keeps work outside the 100yr flood plain and does not require these permits. VS shall use the contracted fee for the IDEM 401 and USACE 404 permits tocover the Hamilton County Drainage permits additional work. The 401 / 404permits would berequired ifthe Hamilton County Drainage Board requires thatthe Almond Ditch bedredged and armored aspart oftheproject. The procurement ofallthree permits is not included in the scope ofwork as presented and would beanadditional service. FEE SUMMARY CurrentNew LUMP SUM ITEMSContractAmendment Contract Topographic Survey$28,000$28,000 Design$194,700$22,800$217,500 Permitting$36,200$36,200 Utility Coordination$16,900$16,900 Geotechnical Evaluation$10,900$10,900 Geotechnical On-Site Traffic Control$2,500$2,500 SUB-TOTAL$289,200$22,600$312,000 UNIT CurrentNew UNIT ITEMSUNITSCOSTContractAmendmentContract T&E Reports4$625$2,500$2,500 4R/WEngineering (Permanent)$2,950$11,800$11,800 4AdditionalDescription$725$2,900$2,900 4R/WStaking$750$3,000$3,000 SUB-TOTAL$20,200$20,200 CurrentNew HOURLY FEES ITEMContractAmendmentContract Construction Administration$5,000$5,000 SUB-TOTAL$5,000$5,000 TOTAL$314,400$22,600$337,200 We look forward toproviding our professional services. Please contact usif youshould have any questions or require additional information. Respectfully, VS Engineering Christopher L. Waidner, P.E. Indiana Transportation Director VSEngineering, Inc. Reproductions/ Copies/ Materials/ PostageTravel MileageDIRECT COSTS TOTALDIRECT COSTTotal Salary CostAverage Weighted Hourly RateTotal HoursClientConduct Coordination Meetings With With StakeholdersConduct In-Person Coordination Meetings Conduct Submittal Review Meeting ( 1)Prepare Monthly Progress ReportsInternal Project Kick- Off MeetingPROJECT ADMINISTRATION PROJECT ADMINSTRATION WEIGHTED HOURLY RATE Work Tasks RATE FISCAL YEAR PROJECT: HOURS AND FEEJUSTIFICATION CLIENT: WEIGHTED HOURLY RATE COMPUTATIONS Subtotal 202720262025 Carmel136th St. TrailConnections UNIT COST 266. 00 266. 00$ 266. 00 PM II 532 0. 69 LS 2 20022 FISCAL YEAR TOTAL QUANTITY 0. 00 0. 00 0. 00 PM I HOURS PER FISCAL YEAR 0 000000 ESTIMATED TIME 205. 00 205. 00 ENG III 205. 00 2025 820 Cost 44 4004 ENG II 0. 00 0. 00 0. 00 0 00000 ENG I 0. 00 0. 00 0. 00 0 00000 HoursTotal 600600 Sub Firm 0. 00 Fee SubtotalFee 1, 352 1, 352 May 12, 2025 0$ 0$ 0$ 0 Total Fee 1, 400$ 1, 352$ 1, 352 0 Storm Sewer layout ( 2D) Revise cross sections and construction limitsRevise trail grade at Millholland PropertyRevise trail geometry at Millholland PropertyRevise Plan Profile sheetRevise cross sections and construction limitsRevise trail gradeRevise trail geometryPlan ProfileRevise construction and marking details on Revise pedestrian refuge spot elevationspedestrian refugeRevise 136th Street median geometry for Revise Plan Profile sheetUpdate cross sections and construction limitsRevise trail geometryFinal Plan Preparation ActivitiesPlan, Coordinate, Monitor and Document Pre- REVISIONS TO STAGE 3 - 90% Work TasksROADWAY DESIGN Abercorn Segment Ditch SegmentPinto Segment PROJECT: CLIENT: HOURS AND FEEJUSTIFICATION Carmel136th St. TrailConnections 266. 00PM II 2 FISCAL YEAR 0. 00PM I 205. 00ENG III 2025 24421112212111 ESTIMATED TIME 136. 00ENG II 4884421222 ENG I 0. 00 CAD TECH 150. 00 III 2212 Total Hours 1212660353304243332 Sub Firm Fee SubtotalFee 1, 908$ 1, 908 954$ 954$ 505$ 749$ 477$ 546$ 710$ 355$ 682$ 505$ 477$ 477$ 532 0$ 0 May 12, 2025 Total Fee 21, 379 Perform Internal QA/ QC of Revised PlansRevise QuantitiesRevise Plan Profile sheetRevise cross sections and construction limitsRevise trail grade at Ghoman PropertyRevise trail geometry at Ghoman PropertyRevise Structure Data TableRevise Plan Profile sheetStorm Sewer sizing ( 3D) Street Inlet Spread ComputationHydrology of the watersheds Work TasksROADWAY DESIGN Subtotal Hours Subtotal Labor PROJECT: CLIENT: HOURS AND FEEJUSTIFICATION Carmel136th St. TrailConnections 266. 00 2, 394 PM II 93112 0. 00PM I 0 0 205. 00ENG III 9, 63547 211124218 ESTIMATED TIME 136. 00ENG II 6, 80050 44212 ENG I 0. 00 0 0 CAD TECH 150. 00 2, 55017 III 28 Total Hours 123 1210 3603533232 Sub Firm Fee Subtotal 21, 379 Fee 2, 020$ 2, 172 798$ 954$ 505$ 749$ 477$ 546$ 272$ 676$ 471 0 May 12, 2025 Total Fee Reproductions/ Copies/ Materials/ PostageTravel MileageDIRECT COSTS TOTALDIRECT COSTTotal Labor CostAverage Weighted Hourly RateTotal Hours Work TasksROADWAY DESIGN WEIGHTED HOURLY RATE RATE FISCAL YEAR PROJECT: CLIENT: HOURS AND FEEJUSTIFICATION Subtotal 202720262025 WEIGHTED HOURLY RATE COMPUTATIONS Carmel136th St. TrailConnections UNIT COST 266. 00 266. 00$ 266. 00 PM II 0. 69 LS90099 2, 394 TOTAL QUANTITY 0. 00 0. 00$ 0. 00 PM I 000000 0 HOURS PER FISCAL YEAR 205. 00 205. 00$ 205. 00 ENG III Cost47474700 9, 635 ESTIMATED TIME 136. 00 136. 00$ 136. 00 ENG II 50505000 6, 800 ENG I 0. 00 0. 00$ 0. 00 00000 0 CAD TECH 150. 00 150. 00$ 150. 00 171717 III 00 2, 550 Total Hours 123 Sub Firm Fee Subtotal 21, 379 Fee May 12, 2025 Total Fee 21, 400 21, 379 0 5/30/2023 V S ENGINEERING, INC INDIANAPOLIS, IN 46254 - 109780 4275 NORTH HIGH SCHOOL ROAD City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION New Professional Services Agreement 6/7/23 City Engineering's Office 1 Civic Square Carmel, IN 46032- 364215 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 77994 2200Department:0Fund:2022 Bond 44-628.71Account: 22-ENG-08 - 136th Street TrailConnections1 $299,400.00 $299,400.00Each ASA 1 - 22-ENG-08 - 136th Street TrailConnections1 $15,000.00 $15,000.00Each ASA 1a - 22-ENG-08 - 136th Street TrailConnections1 $22,600.00 $22,600.00Each 337,000.00SubTotal 337,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 109780 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Bradley Pease Zac Jackson Director CFO