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Home My WebLink AboutCorrespondencePlan Review - Review Comments Report Project Name: PZ-2025-00113 V Chapman Lot Cover Variance Workflow Started: 5/23/2025 12:19:39 PM Report Generated: 06/26/2025 12:30 PM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 1 1 Planning & Zoning Angie Conn 5/28/25 3:49 PM Comment Please respond in writing to the preliminary review comments listed at the bottom of the 05/23 docket no. assignment email, and please do that before noon on Friday, June 13. For your convenience, the remaining reveiw comments are listed below: i) Please make sure to list out the true practical difficulties and hardships associated with having to comply with the zoning ordinance. j) Please have your Findings of Fact written out the variance request and please write them so that they address the specific topic of the variances requested, with more details as to why you need that specific variance approved, etc. k) Additional review comments (if any) will be issued through ProjectDox, our online plan review software. Responded by: Samantha Alberts - 6/12/25 4:13 PM Please see the BZA Info Packet and let me know if anything else is needed. Resolved 2 1 Planning & Zoning Angie Conn 5/29/25 9:03 AM Comment What are the proposed exterior colors, and will they match the house's ? Responded by: Samantha Alberts - 6/12/25 4:16 PM The exterior colors and roof will match the existing home colors and heights. Resolved 3 1 Planning & Zoning Angie Conn 5/29/25 9:06 AM Comment Just a 'heads up' that the Carmel Engineering Dept. *might* require on-site stormwater detention (since you are exceeding the allowed lot coverage) or payment into the Stormwater Fund. Info Only 4 1 Planning & Zoning Angie Conn 6/12/25 12:33 PM Comment is this going to be a 4 seasons room or a 3 seasons room? Will window panes go in, too, and be removable, or will it have screens only? Responded by: Samantha Alberts - 6/12/25 4:17 PM I was not aware of a 3 seasons room and was told it is a 4 seasons room. It will not have window panes and will only be screens. If I need to change anything per the BZA info packet please let me know. Everything says 4 seasons room. Resolved 5 1 Engineering John Thomas 6/12/25 2:57 PM Comment It appears there is a concrete patio that was installed that is not on the plot plan submitted for the lot coverage calculation. We are calculating the existing lot coverage at around 41% and with the addition we anticipate a 43% lot coverage. Please revise lot coverage request. Responded by: Samantha Alberts - 6/12/25 4:13 PM The patio is not included in the lot coverage because it is being removed. The plot plan is accurate for concrete purposes. Resolved REVIEW COMMENTS Created in ProjectDox version 9.4.9.4 Plan Review - Review Comments Report Project Name: PZ-2025-00113 V Chapman Lot Cover Variance Workflow Started: 5/23/2025 12:19:39 PM Report Generated: 06/26/2025 12:30 PM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 6 1 Engineering John Thomas 6/12/25 4:09 PM Comment In order for the department to approve a lot coverage variance a $6000 contribution to the City's thoroughfare fund or reduce the hard surface on the lot so there is no increase in existing lot coverage with the project. Reviewer Response: John Thomas - 6/25/25 4:18 PM The contribution will not be required as long as the lot coverage remains the same as the existing condition of 41% due to the previous contribution for the construction of the lot. However, additional lot coverage requests in the future will result in the requirement to make a contribution. ---------------------------------------------------------- Responded by: Samantha Alberts - 6/12/25 4:13 PM Please review responses for Ref.#5. with the plot plan in mind please revise what if any contribution is needed. Resolved Created in ProjectDox version 9.4.9.4 Shestak, Joe From:Conn, Angelina V Sent:Tuesday, June 17, 2025 4:14 PM To:KD Landscaping Office Cc:Butler, Bric Subject:RE: ProjectDox questions (PZ-2025-00113 V) Hello again, Samantha – Here is the email response I received from the Carmel Engineering Dept.: The lot already paid $6000 to build, and if it is staying at the current 41% (lot cover), we would be willing to waive the $6000. However, additional lot coverage increase variance requests will require an additional fee paid. I hope this makes sense to you (I still do not fully understand). Feel free to reach out to them for clariﬁcation, if needed (317-571-2441 and/or jthomas@carmel.in.gov (and CC: eprescott@carmel.in.gov and soneal@carmel.in.gov )). I would just ask that you continue to work with that Dept. to come to a resolution. Thanks! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Conn, Angelina V <aconn@carmel.in.gov> Sent: Tuesday, June 17, 2025 11:50 AM To: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Cc: Butler, Bric <bbutler@carmel.in.gov> Subject: RE: ProjectDox questions (PZ-2025-00113 V) Samantha – I think that is all for now. No additional paperwork needed for the variance side of things. I have also reached out to the Engineering Dept. to clarify that you are removing the patio area, along with adding the three seasons room. We will have to wait and see what they say about the Stormwater Fee. The BZA Dept. Report will be released tomorrow afternoon, and we will recommend positive consideration of the variance request, with the condition of the Petitioner addressing the last few remaining review comments in ProjectDox (online plan review software). Get well soon! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Sent: Tuesday, June 17, 2025 11:43 AM To: Conn, Angelina V <aconn@carmel.in.gov> Cc: Butler, Bric <bbutler@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov> Subject: RE: ProjectDox questions (PZ-2025-00113 V) Hi Angie, 1 I’ve reached out to them, thank you for the help there. Is there anything else paper wise that is needed? I’m out ill today but I know tomorrow is the deadline for paperwork. Please let me know if there is anything else that is needed. Respectfully, Samantha Samantha Alberts O?ice Administrator K.D. Landscaping Inc. O: 317-896-9180 E: O?ice@kdlandscapinginc.com From: Conn, Angelina V <aconn@carmel.in.gov> Sent: Tuesday, June 17, 2025 9:56 AM To: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Cc: Butler, Bric <bbutler@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov> Subject: RE: ProjectDox questions (PZ-2025-00113 V) Hi, Samantha – I received your email and voicemail message regarding the Chapman Lot Cover Variance for 525 W. Main St. It looks like the Carmel Engineering Dept. will require on-site stormwater detention or payment into the Stormwater Fund ($6,000). I think they have until June 27 to complete their re-review task in ProjectDox. If you need to coordinate or discuss things with them before the June 23 BZA meeting, then please contact their o?ice at 317-571-2441 and/or jthomas@carmel.in.gov (and CC: eprescott@carmel.in.gov and soneal@carmel.in.gov ). Over time, improvements have been made to the subject site, such as a 2020 remodel and garage addition, patio expansion, etc., and this has contributed to the extra lot coverage over the years. It is not just this 3 seasons room addition that is doing it. Sincerely, Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Sent: Tuesday, June 17, 2025 9:06 AM To: Conn, Angelina V <aconn@carmel.in.gov> Cc: Butler, Bric <bbutler@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov> Subject: RE: ProjectDox questions (PZ-2025-00113 V) 2 Good morning Angie, I just wanted to make sure that I have all my ducks in a row. Is there anything else paperwise that is needed? I see you have resolved your questions but the engineering department is still not resolved. Any help will be greatly appreciated! Thank you! Respectfully, Samantha Samantha Alberts O?ice Administrator K.D. Landscaping Inc. O: 317-896-9180 E: O?ice@kdlandscapinginc.com From: Conn, Angelina V <aconn@carmel.in.gov> Sent: Thursday, June 12, 2025 2:53 PM To: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Cc: Butler, Bric <bbutler@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov> Subject: RE: ProjectDox questions (PZ-2025-00113 V) Hi Samantha – I received your voicemail message. This ProjectDox project is still in a review cycle, where the engineering department still has to complete their review task. You will not be able to upload documents or type in responses to the review comments during this time period. When all reviewers are done reviewing, the system will then send you an e-mail letting you know that you have an ‘applicant upload’ task. Then, you will be able to upload documents and type in responses to the review comments. Please note that this ‘hold up’ will not hinder your BZA variance. And, thank you for providing the written responses via email, below! Early next week, we will also let you know if we need anything else from you, before we issue the BZA dept. report, which contains our analysis of the variance request, vote recommendation, etc. If you have not yet provided Joe/Bric with your BZA Info Packet, please feel free to just email it to them/us if your ProjectDox Applicant Upload task does not become available before noon tomorrow/Friday. Thanks! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS 3 rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Sent: Thursday, June 12, 2025 2:40 PM To: Shestak, Joe <jshestak@carmel.in.gov> Cc: Conn, Angelina V <aconn@carmel.in.gov>; Butler, Bric <bbutler@carmel.in.gov> Subject: ProjectDox questions Good afternoon, I went to start adding items to the ProjectDox and realized I did not receive any notiﬁcations that there had been questions to be reviewed. I am currently trying to answer said questions but I am not allowed to type responses. I can respond here if helpful but I just want to make sure that my inability to access ProjectDox correctly does not hinder this BZA Variance. Ref.# 1. I believe I have answered all these questions and am adding all the documents if able to ProjectDox. Ref. #2. The exterior colors and roof will match the existing home colors and heights. Ref. #3. I have already let the homeowner know this might be the case and will be addressed as soon as the Carmel Engineering Dept gives information. Ref. #4. I was not aware of a 3 seasons room and was told it is a 4 seasons room. It will not have window panes and will only be screens. Please let me know if there is anything I can do to ﬁx this with my ability to upload into ProjectDox. Respectfully, Samantha Samantha Alberts O?ice Administrator K.D. Landscaping Inc. O: 317-896-9180 E: O?ice@kdlandscapinginc.com 4 Shestak, Joe From:KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Sent:Thursday, June 12, 2025 12:36 PM To:Conn, Angelina V Cc:Shestak, Joe Subject:RE: Adjoiner Notification List - Chapman - Carmel BZA Follow Up Flag:Follow up Flag Status:Completed Angie, I honestly did not know there was a thing called a 3 seasons room. I’ve only ever been told about 4 seasons. It will only have screens. So I guess it’s a 3 seasons and not a 4. Respectfully, Samantha Samantha Alberts O?ice Administrator K.D. Landscaping Inc. O: 317-896-9180 E: O?ice@kdlandscapinginc.com From: Conn, Angelina V <Aconn@carmel.in.gov> Sent: Thursday, June 12, 2025 12:30 PM To: KD Landscaping Office <office@KDLANDSCAPINGINC.COM> Cc: Shestak, Joe <jshestak@carmel.in.gov> Subject: RE: Adjoiner Notification List - Chapman - Carmel BZA Hi Samantha - in addition to Joe’s remaining review comments, I have one additional review comment: Is this going to be a 4 seasons room or a 3 seasons room? Will windowpanes go in, too, and be removable, or will it just have screens only? Thanks! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com 1