HomeMy WebLinkAboutP-2025-002-Approving-RFP-Process-for-Bear-Creek-and-Appointing-Evaluation-CommitteeRESOLUTION NO. P– 2025 – 002
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING RELEASE OF A REQUEST FOR PROPOSALS FOR BEAR CREEK PARK PHASE 1
UNDER INDIANA CODE §5-23 AND TAKING CERTAIN OTHER ACTIONS RELATED THERETO
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and
authorized meeting of the Board held on the date set forth below, such meeting being called
pursuant to a notice stating the time, place and purpose of the meeting received by all of the
Board Members, and the following Resolutions were made, seconded and adopted by a majority
of those present at the meeting, which constituted a legal quorum of the Board.
WHEREAS, the Board has adopted Resolution No. P-2025-001 adopting the provisions of
Ind. Code §§5-23 et seq. (the “Act”); and
WHEREAS, the Board desires to issue a request for proposals (the “RFP”) under the Act
for the development, construction, financing, operation, and/or transfer of certain park
improvements to be installed at Bear Creek Park located at 14330 Shelbourne Road, Carmel
Indiana (the “Project”); and
WHEREAS, for the purpose of developing and constructing the Project, the Board desires
to enter into a Public-Private Agreement (the “Agreement”) with a developer to be selected
under the terms of the Act; and
WHEREAS, for the purpose of issuing and evaluating responses to the RFP the Board
desires to appoint an RFP Evaluation Committee (the “Committee”) to prepare the RFP, solicit
responses, evaluate responses and make a recommendation to the Board regarding the selection
of a developer for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND
RECREATION AS FOLLOWS:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby appoints an RFP Evaluation Committee (the “Committee”),
comprised of Carmel Councilors Rich Taylor and Matt Snyder, Board Members Mark Westermeier
and Jonathan Blake, Carmel Chief Infrastructure Officer Jeremy Kashman and Parks Director
Michael Klitzing (the “Director”) as voting members with Board Attorney Brian Bosma and CTI
Construction President David Ford serving as advisors to the Committee. The Committee shall
remain established until the conclusion of the RFP process, whether by recommending a proposal
for acceptance by the Board or by the Board terminating the RFP process.
Section 3. The Board hereby authorizes the Committee to issue a Request for Proposals
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under the Act for the development, construction, financing, operation, and/or transfer of the
Project and to make a recommendation to the Board, as it deems appropriate, to enter into an
Agreement with a developer selected under the terms of the Act.
Section 4. The Director is hereby authorized, empowered and directed to take all action
necessary to implement the terms of this Resolution.
Section 5. This Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation on this 13th
day of May, 2025, by a vote of 8 ayes and 0 nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President X
Aye Nay
Jenn Kristunas, Vice-President X
Aye Nay
Mark Westermeier, Treasurer X
Aye Nay
Katie Mueller, Secretary Absent
Aye Nay
Jonathan Blake X
Aye Nay
James D. Garretson X
Aye Nay
Joshua Orahood X
Aye Nay
Jon Shapiro X
Aye Nay
Riddhi Shukla X
Aye Nay
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks
and Recreation voted as indicated above at a public meeting on May 13th, 2025.
Judith F. Hagan, President
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