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BPW Paperless Packet 06-04-25
Board of Public Works and Safety Meeting Agenda Wednesday, June 4, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 21, 2025, Regular Meeting 2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS a. Bid Opening for 24-ENG-07 Pedestrian Crosswalk Improvements on Towne Road; Brad Pease, Director of Engineering 3. TABLED ITEMS a. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 b. Request for Replat; Cool Creek North Lot 75; Ryan Cole TABLED 05-21-25 4. CONTRACTS a. Request for Professional Services; American Structurepoint, Inc.; ($192,500.00); 24- ENG-15 Urban Core Traffic Study; Additional Services Amendment #2; Brad Pease Director of Engineering b. Request for Professional Services; Engineering Resources, Inc.; ($124,860.00); 24- PRK-01 and 23-PRK-02-Autumn Greenway & Veteran’s Way-Prelimiary Design Services; Brad Pease Director of Engineering c. Request for Professional Services; Weihe Engineers, Inc.; ($113,000.00); 24-PRK-01 and 23-PRK-02-Autumn Greenway & Veteran’s Way-Prelimiary Design Services; Additional Services Amendment #1; Brad Pease Director of Engineering 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Palladium East Patio; Special Request for Electricity and Reserved Parking Spaces; Wedding Ceremony; May 02, 2026; 2:00 PM to 6:30 PM; Mallory Davis, Hotel Carmichael b. Request to Reserve Parking Spaces; Merchants Bank Mobile Mammography; July 9, 2025; 7:00 AM to 3:00 PM; Heather Walton, Merchants Bank Facilities Department c. Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 12, 2025; 7:00 AM to 11:00 AM; Gabby Behr, Carmel Runners Club d. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Wedding Ceremony; July 25, 2025; 4:15 PM to 6:15 PM; Jordan Hodges e. Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; Indian Classical Dance Private Dinner; August 2, 2025; 3:00 PM to 11:00 PM; Sweta Tandra f. Request to Use/Close City Streets; Block Party; August 2, 2025; 5:00 PM to 9:00 PM; Steve Swensson g. Request to Use Civic Square Gazebo and Lawn and Use/Close City Streets; Special Request to Use Electricity and Fountain Restrooms; Indiana Jewish Festival; August 24, 2025; 05:00 AM to 11:00 PM; Dovid Grossbaum h. Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and No Parking Signs; Carmel E.A.T.S.; September 14, 2025; 8:00 AM to 4:00 pm; Katina Washington, She Event Indy Co. i. Request to Use Civic Square Gazebo and Lawn; Wedding Ceremony; September 20, 2025; 9:00 AM to 11:00 AM; Casey Simmons j. Request to Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; The Arts in Autumn; October 11, 2025; 9:00 AM to 9:00 PM; Kenna Dishmond 6. OTHER a. Resolution BPW 06-04-25-01; Resolution of the City of Carmel Board of Public Works and Safety Ratifying Easement Area; Waterline Easement Agreement for 9873 & 9893 N. Michigan Road; CL West Carmel Marketplace IN LLC b. Request for Path Easement; 4306 W. 96th Street; Jaquie’s Catering 7. ADD-ONS 8. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, May 21, 2025 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 Chairwoman Campbell called the meeting to order at 10:00 AM 9 MEMBERS PRESENT 10 11 Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, Jacob Quinn, and Deputy Clerk Jessica 12 Dieckman were present. 13 MINUTES 14 Minutes from the May 7, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board 15 Member Barlow seconded. Minutes approved 3-0. 16 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 17 Bid Award for Community Drive Raised Crossings; Brad Pease, Director of Engineering, 18 recommended awarding the bid to Reith-Riley Construction Co., Inc., for $307,000.00 as they were the 19 lowest quote and most responsive. Board Member Barlow moved to approve. Board Member Potasnik 20 seconded. Bid approved 3-0. 21 22 Bid Award for W. Main Street Improvement-Old Meridian Street to Guilford Road; Brad Pease, 23 Director of Engineering, recommended awarding the bid to Calumet Civil Contractors, Inc., for 24 $2,827,000.00 as they were the lowest quote and most responsive. Board Member Barlow moved to 25 approve. Board Member Potasnik seconded. Bid approved 3-0. 26 27 Bid Award for Michigan Road Water Main Extensions and Connections; Lane Young, Director of 28 Utilities, recommended awarding the bid to TPI Utility Construction, LLC, for $2,044,880.00 as they 29 were the lowest quote and most responsive. Board Member Barlow moved to approve. Board Member 30 Potasnik seconded. Bid approved 3-0. 31 TABLED ITEMS 32 Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 33 11-06-24 REMAINS TABLED 34 Bid Proposals Award for Brookshire Golf Course Business Plan RFP; Michael Klitzing, Executive 35 Director/CEO, Parks and Recreation TABLED 05-07-25; Sergey Grechukhin, Corporation Counsel, 36 briefly speaks; this item needs to be lifted and removed. This item is listed later in the agenda for 37 approval. Parks used OpenGov to advertise for Proposals, and they had the authorization to award it. 38 Board Member Barlow moved this request to be removed from the table. Board Member Potasnik 39 seconded. Tabled Item Removed 3-0. 40 41 CONTRACTS 42 Resolution BPW 05-21-25-02; Resolution of the City of Carmel Board of Public Works and Safety 43 Authorizing the Execution and Delivery of a Master Equipment Lease Purchase Agreement and 44 Separate Lease Schedules and Certificates of Acceptance with Respect to the Acquistion, Purchase, 45 Financing and Leasing of Certain Equipment for the Public Benefit; Authorizing the Execution and 46 Delivery of the Documents Required in Connection Therewith; and Authorizing the Taking of all Other 47 Actions Necessary to the Consummation of the Transactions Contemplated by this Resolution; 48 Crossroads Bank; (Total Amount Being Financed is $491,511.00); Master Equipment Lease for 49 Generator; Zac Jackson, Chief Financial Officer briefly speaks; Crossroads Bank had the lowest 50 interest rates once we bid out the lease to 12 different banks. We will own this generator out right in 51 the end of the lease agreement. Board Member Potasnik moved to approve. Board Member Barlow 52 seconded. Request approved 3-0 53 Resolution BPW 05-21-25-03; A Resolution of the City of Carmel Board of Public Works 54 Acknowledging Agreement between City and Vendor; Indiana Department of Transportation; Local 55 Roads and Bridges Matching Grant Agreement; Brad Pease, Director of Engineering, briefly speaks; 56 this is a matching grant with the state. We will match 50 percent, and they will match 50 percent. 57 $1,171,958.89 corresponds with the award in 2b. This project will start this summer. Board Member 58 Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 59 60 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($2,827,000.00); 22-61 ENG-09 West Main Street Improvements; Board Member Potasnik moved to approve. Board Member 62 Barlow seconded. Request approved 3-0 63 Request for Professional Services; CrossRoad Engineers, P.C.; ($61,200.00); 18-ENG-12A 64 Community Drive Raised Crosswalks; Additional Services Amendment #5; Board Member Barlow 65 moved to approve. Board Member Potasnik seconded. Request approved 3-0 66 Request for Professional Services; Engineering Resources, Inc.; ($189,165.00); 22-ENG-15 Clay 67 Center Road from Main to Clay Center Elementary; Additional Services Amendment #1; Board 68 Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 69 Request for Purchase of Goods and Services; Rieth-Riley Constructions Co. Inc., ($307,000.00); 18-70 ENG-12a Community Drive Raised Crosswalks; Board Member Potasnik moved to approve. Board 71 Member Barlow seconded. Request approved 3-0 72 Request for Lease Agreement between City and Vendor; T-Mobile Central LLC; Communication 73 Equipment Site Lease Agreement; Kevin Cusimano, Director of Information and Communication 74 Services, briefly speaks; this is to put sailor equipment at the Midtown Tower. They are paying $2,700 75 a month for a five-year lease, with the opportunity for lease extension beyond that. Board Member 76 Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 77 Resolution BPW 05-21-25-01; A Resolution of the City of Carmel Board of Public Works 78 Acknowledging Agreement between City and Vendor; Golf Convergence, Inc.; ($32,700.00); 79 Ratification of the Carmel Park Board’s RFP Award and Contract Execution; Board Member Barlow 80 moved to approve. Board Member Potasnik seconded. Request approved 3-0 81 82 Request for Purchase of Goods and Services; G & G Equipment, LLC.; ($106,830.35); Gym 83 Equipment Installation; Board Member Potasnik moved to approve. Board Member Barlow seconded. 84 Request approved 3-0 85 86 REQUEST TO USE CITY STREETS/PROPERTY 87 88 Request to Use Palladium East Patio; Special Request for Electricity and Parking Passes; Wedding 89 Ceremony; April 25, 2026; 2:00 PM to 6:30 PM; Board Member Potasnik moved to approve. Board 90 Member Barlow seconded. Request approved 3-0 91 Request to Use Monon and Main Plaza; Americana on Main; June 11, June 18, June 25, and July 2, 92 2025; 12:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Barlow 93 seconded. Request approved 3-0 94 Request to Use Carter Green; Carmel Pride Rainbow Run; June 29, 2025; 08:00 AM to 10:00 AM; 95 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 96 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain 97 Restrooms; Student Talent Showcase; July 10, July 20, and July 27, 2025; 6:00 PM to 9:30 PM; Board 98 Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 99 Request to Use City Streets; Carmel 5k for Haiti; July 26, 2025; 4:00 AM to 11:00 AM; Jeff Hines, 100 Carmel 5k for Haiti; Board Member Potasnik moved to approve. Board Member Barlow seconded. 101 Request approved 3-0 102 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain 103 Restrooms; Carmel Jazz Fest Pop Up Fundraiser; August 15, August 23, and August 28, 2025; 11:00 104 AM to 3:30 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. 105 Request approved 3-0 106 Request to Use/Close City Streets; Gluhwein Gallop 5k; December 20, 2025; 8:00 AM to 11:00 AM; 107 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 108 OTHER 109 110 Request for Replat: Cool Creek North Lot 75; Ryan Cole; TABLED Alan Potasnik, Board Member, 111 briefly speaks, asking if this item can be tabled to gather more information from the petitioner or from 112 someone in the Engineering department who has additional information to share. Board Member 113 Potasnik request to tabled. Board Member Barlow seconded. Tabled 3-0 114 Request for Secondary Plat; Meadowstone Community; Board Member Potasnik moved this request be 115 tabled. Board Member Campbell seconded. Tabling approved 2-0. 116 117 Request for Stormwater Technical Standards Waiver; Gramercy -Kinzer Avenue and City Center 118 Drive; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 119 approved 3-0 120 Request for Sanitary Sewer Easement Agreement; Board Member Barlow moved to approve. Board 121 Member Potasnik seconded. Request approved 3-0 122 ADD-ONS 123 124 ADJOURNMENT 125 Chairwoman Campbell adjourned the meeting at 10:19 AM. 126 127 128 129 130 APPROVED: ____________________________________ 131 Jacob Quinn – City Clerk 132 133 134 _____________________________________ 135 Chairwoman Laura Campbell 136 137 138 ATTEST: 139 __________________________________ 140 Jacob Quinn – City Clerk 141 142 October 29, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE PARTNERS, LLC Dear Board Members: The Department of Engineering is recommending revocation of the existing consent to encroach agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023. The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a curb and handrail along the pedestrian access walkway. This encroachment has been found to limit vehicular access through the alley, causing vehicles to drive onto the private property south of the alley to access a loading zone. The Department of Engineering has confirmed the removal of the encroachment will not create any code violations or other safety hazards and therefore requests the board revoke the consent to encroach agreement and require removal of the encroachment to restore unobstructed vehicular access through the alley. Sincerely, Bradley Pease, P.E. City Engineer ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT CzTfshfzHsfdivlijobu21;35bn-Nbz33-3136 May12, 2025 Mr. JeremyKashman, PE ChiefInfrastructure r CityofCarmel, Indiana OneCivicSquare Carmel, Indiana 46032 Re: CentralDistrictComprehensive Study – CityofCarmel American Structurepoint, Inc., ispleasedtoprovide thisproposal fortheCentralDistrictComprehensive StudyinCarmel, Indiana. Ourproposedservicesareasfollows. SCOPEOFSERVICES I. TRAFFIC IMPACTSTUDY American Theproposedstudyareaisdelimitedbythefollowing: thNorthlimit - Smokey Row / 136Streetbetween KeystoneParkwayandUS31 Westlimit – GuilfordRdbetweenUS31toCarmelDrive (including OldMeridian StbetweenUS 31andMainStreet) Southlimit – CarmelDrive between GuilfordAveandKeystoneParkway thEastlimit – Keystone Parkwaybetween CarmelDriveand136Street A. Changes to 2024.03600 JeremyKashman May12, 2025 Page2 B. becollectedforthefollowing study and 9AM, 3PM – 6PM (6-hours) asavailablethroughtheCity’s database: 1. WMainStreet & OldMeridianSt 2. WMainStreet & Guilford Rd 3. WMainStreet & RangelineRd 4. KeystonePkwy & MainSt 5. CityCenterDr & SGuilfordRd rd6. CityCenterDr & 3AveSW th7. CityCenterDr/126St & SRangelineRd th8. Keystone Pkwy & 126St 9. CarmelDr & CityCenterDr 10. CarmelDr & GuilfordRd 11. Carmel Dr & SRangelineRd 12. KeystonePkwy & CarmelDr C. 1. 2. Forecast thebaselinevolumes fromtheavailabledatasourcestotheopeningyearandhorizonyear newtripsareaddedfortheproposeddevelopment 3. consulted withtheCityofCarmel. D. American Structurepoint E. 2024.03600 JeremyKashman May12, 2025 Page3 F. Performavehiclecapacityanalysis (akalevel-of- lumescenarios: 1. AnalysisTimePeriods a. b. 2. a. b. Scenario2: 5) c. Scenario3: 45 G. volumes. I. 1. 2. AmericanStructurepoint relatedtothep otherwisestatedbyAmericanStructurepoint. Wewillperform theseservicesinamannerconsistent withthedegreeofcareandskillordinarily exercised by services areintendedforthesolebe 2024.03600 JeremyKashman May12, 2025 Page4 COMPENSATION complete basis. StudyandReport $192,500 SCHEDULE CityofCarmel forreview within ofreceipt Ifnorevisions areneededfromthe approval. SUPPLEMENTAL SERVICES feeifsuchaneedshouldarise. A. planningcommissionand/orCity Council B. C. D. E. and/orothersources F. G. Detaileddesigndrawings, engineers’ assessment, anddetailedopinionofprobable costshallbe alternate isdetermined andapproved bytheCityofCarmel. 2024.03600 JeremyKashman May12,2025 Page5 Mare excited Thefeesforservices Ifthisproposal isacceptable, please 5580. American Structurepoint, Inc. JoseA. Jarquin, PE, PTOE, RSP1 T GroupLeader BWB:knw 2024.03600 Page 1of1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 116778 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Professional Services Agreement - 2/5/255/20/202500350562 AMERICAN STRUCTURE POINT, INC City Engineering'sOffice VENDORSHIP9025RIVERRD 1Civic Square TOSUITE200 Carmel, IN 46032- INDIANAPOLIS, IN 46240 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 100644 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 220002024 Bond Account: 44-628.71 Each124-ENG-15 - ASA 2 - Urban Core Traffic Study$192,500.00$192,500.00 Sub Total 192,500.00 Send Invoice To: City Engineering'sOffice Laurie Slick 1Civic Square Carmel, IN 46032- PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 192,500.00PAYMENT A/PVOUCHER CANNOT BEAPPROVED FORPAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BEACCEPTED.THIS APPROPRIATION SUFFICIENT TOPAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Jeremy KashmanZac Jackson TITLEChief Infrastructure OfficerCFO CONTROL NO. 116778 CzBmmjtpoMzodi.NdHsbuibu22;42bn-Nbz31-3136 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 SECTION 3 CITY'SRESPONSIBILITIES 3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices requested. 3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume that alldata soprovided iscorrect and complete. 3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for Professional toperform theServices. 3.4 City shall designate payment oftheServices fromCitybudget appropriation number 2200 044-628.712024 Bond fund. 3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters regarding theServices. SECTION 4 PROFESSIONAL'SRESPONSIBILITIES 4.1 Professional shallperform the Services pursuant totheterms ofthisAgreement andwithin any applicable time and cost estimate. 4.2 Professional shall coordinate with Cityitsperformance oftheServices. 4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards asaccepted intheindustry. SECTION 5 COMPENSATION 5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore than One Hundred Twenty Four Thousand Eight Hundred Sixty Dollars ($124,860.00) (the “Estimate”). Professional shall submit an invoice toCitynomorethan once every thirty (30) days forServices provided City during thetime period encompassed bysuchinvoice. Invoices shall besubmitted onaformcontaining the same information as that contained onthe Professional Services Invoice attached hereto asExhibit B, incorporated herein bythisreference. City shallpay Professional forallundisputed Services rendered and stated onsuchinvoice within thirty five (35) days fromthe dateofCity’sreceipt ofsame. 5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the Estimate, without City’spriorwritten consent. SECTION 6 TERM Unless otherwise terminated inaccordance withthetermination provisions set forth inSection 7.1hereinbelow, thisAgreement shall beineffect from theEffective Date through thesatisfactory completion ofservices as 2 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 described inthis Agreement. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity orProfessional, without cause, upon thirty (30) days’ notice. 7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.” 7.1.3 Intheevent offullorpartial Agreement termination, and asfullandcomplete compensation hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe dateoftermination thatare not indispute, except that such payment amount shall notexceed the Estimate. Disputed compensation amounts shall beresolved asallowed bylaw. 7.2 Binding Effect CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are bound totheother astoallAgreement terms, conditions andobligations. 7.3 NoThird Party Beneficiaries Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto. 7.4 Relationship The relationship ofthe parties hereto shallbeasprovided forinthisAgreement, andneither Professional nor anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall costs, fees, expenses and/ordamages incurred byCity asaresult ofanyclaimforwages, benefits orotherwise byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis Agreement. This indemnification obligation shall survive thetermination ofthisAgreement. 7.5 Insurance 7.5.1 Professional shall, as acondition precedent tothisAgreement, purchase and thereafter maintain such insurance aswill protect itand Cityfromthe claims set forth below which mayarise out oforresultfrom Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose acts anyofthem may be liable: 1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother employee benefits actsapplicable tothe performance ofthe work; 3 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 2) Claims for damages because ofbodily injury and personal injury, including death, and; 3) Claims fordamages toproperty. Professional'sinsurance shall benotlessthantheamounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage toRented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal andAdvertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence andaggregate) D. Worker'sCompensation & Disability Statutory E. Employer’sLiability: Bodily Injury byAccident/Disease: $100,000eachemployee Bodily Injury byAccident/Disease: $250,000eachaccident Bodily Injury byAccident/Disease: $500,000 policylimit F. Professional Liability Insurance. TheProfessional shall carryand maintain during the continuance ofthis Agreement, professional liability insurance inthe amount of 2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. The Professional's 4 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 policy ofinsurance shall contain prior acts coverage sufficient tocover allServices performed bythe Professional forthisProject. Upon City'srequest, Professional shall giveprompt written notice toCity ofanyandallclaims made against thispolicy during the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement. Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany time, theProfessional willobtain, atitscost, anextended reporting endorsement which provides continuing coverage forclaims based upon alleged actsoromissions during the term ofthe Agreement untilallapplicable statute oflimitation periods have expired. 7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan additional insured," showing such coverage then inforce (but notless than theamount shown above) shallbefiled with City prior tocommencement ofanywork. These certificates shallcontain aprovision that the policies andthecoverage afforded willnotbecanceled until atleast thirty (30) daysafter written notice hasbeen given toCity. 7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for those specified if thetotal amount ofrequired protection isnot reduced. Professional shall be responsible foralldeductibles. 7.5.4Nothing intheabove provisions shall operate as orbeconstrued as limiting theamount ofliability ofProfessional tothe above enumerated amounts. 7.6 Liens Professional shall notcause orpermit the filing ofanylienonanyofCity’sproperty. Inthe event such alien is filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto payorbondoversuch lienatProfessional’ssole costandexpense. 7.7 Default Inthe event Professional: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake progress soastoendanger timely and proper completion oftheServices and does not correct such failure or breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent, files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies available toitatlaworinequity. 7.8 Government Compliance Professional agrees tocomply with alllaws, executive orders, rules andregulations applicable toProfessional’s performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated herein bythisreference, tokeep allofProfessionals’ required professional licenses and certifications valid and current, andtoindemnify and hold harmless Cityfrom any andalllosses, damages, costs, liabilities, damages, 5 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall survive thetermination ofthis Agreement. 7.9 Indemnification Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall losses, liabilities, claims, judgments andliens, including, but notlimited to, alldamages, costs, expenses and attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall survive thetermination ofthis Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This indemnification obligation shall survive thetermination ofthis Agreement. 7.11 E-Verify Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C, which isanAffidavit affirming that: (i) Professional isenrolled and isparticipating inthe E-Verify program, and ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by reference, andinitsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative. Should Professional subcontract forthe performance ofany work under this Addendum, the Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven 7) daysoftheeffective date ofthe subcontract. If Professional, orany subcontractor ofProfessional, knowingly employs orcontracts with any unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with theunauthorized alien within thirty (30) days (“Cure Period”). Should the Professional oranysubcontractor of Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without consequence. TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist. 6 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 7.12 Severability Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate independently ofsame shall continue infullforce and effect. 7.13 Notice Anynotice, invoice, order orother correspondence required orallowed tobesentpursuant tothisAgreement shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested, addressed tothe parties asfollows: CITY: CityofCarmel CityofCarmel Engineering Department Office ofCorporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 PROFESSIONAL: Engineering Resources, Inc. 4175New Vision Drive Fort Wayne, Indiana 46845 Notwithstanding theabove, City mayorally provide toProfessional anynotice required orpermitted bythis Agreement, provided that such notice shall also then besent asrequired by thisparagraph within ten (10) business days from thedateofsuch oralnotice. 7.14 Effective Date Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except foritsconflict oflaws provisions, aswell asbyallordinances and codes ofthe City ofCarmel, Indiana. The parties agree that, intheevent alawsuit isfiledhereunder, theywaive anyright toajury trialthey may have, agree tofile such lawsuit inan appropriate court inHamilton County, Indiana only, and agree that such court istheappropriate venue forandhas jurisdiction over same. 7 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 7.16 Waiver Anydelay orinaction onthepart ofeither party inexercising orpursuing its rights and/orremedies hereunder orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch partytorequire suchperformance atany time thereafter. 7.17 Non-Assignment Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s priorwritten consent. 7.18 Entire Agreement ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject matter hereof, and noprioragreement, understanding orrepresentation pertaining tosuch subject matter, written ororal, shall beeffective forany purpose. Noprovision ofthisAgreement may beamended, added to orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail. 7.19 Representation and Warranties Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthat any person orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty which theyrepresent, asthecase maybe. 7.20 Headings Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 7.21 Advice ofCounsel The parties warrant that they haveread thisAgreement and fullyunderstand it, have hadanopportunity to obtain theadvice andassistance ofcounsel throughout the negotiation ofsame, andenter intosame freely, voluntarily, and without any duress, undue influence orcoercion. 7.22 Copyright City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and classification planandreports are copyrighted. Cityagrees that allownership rights and copyrights thereto lie withProfessional, and Citywillusethemsolely forand onbehalf ofitsown operations. Cityagrees thatitwill take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and security ofProfessional’sproperty. 8 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 044-628.712024BondFund; P.O.#116765 Contract NotToExceed $124,860.00 7.23 Personnel Professional represents that ithas, orwillsecure atitsownexpense, allpersonnel required inperforming the services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and allpersonnel engaged intheworkshall befullyqualified toperform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from, and toinspect allprogram data, documents, proceedings andactivities. 7.25 Accomplishment ofProject Professional shall commence, carry on, and complete the project with allpracticable dispatch, inasound economical andefficient manner, inaccordance with theprovisions thereof andall applicable laws. In accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework involved isproperly coordinated withrelated work being carried onwithin City’sorganization. 7.26 Debarment And Suspension 7.26.1 TheProfessional certifies byentering intothisAgreement thatneither itnor itsprincipals noranyofits subcontractors are presently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Professional. 7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Professional shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 7.27 Access toPublic Records Act Professional understands andagrees thatany “publicrecord”, as that term isdefined inIndiana Code 5-14-3- 2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe possession or control oftheProfessional ortheCity, shall be subject torelease under and pursuant tothe provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as amended. 7.28 IranCertification Pursuant toI.C. § 5-22-16.5, theProfessional shallcertify that, insigning thisAgreement, itdoes notengage 9 Lvsu!Ifjefosfjdi Qsftjefou 46.3117874 603103136 April2, 2025 Jeremy Kashman, PE ChiefInfrastructure Officer SubmittedViaemail: jkashman@carmel.in.gov BradPease, PE DirectorofEngineering SubmittedViaemail: bpease@carmel.in.gov CityofCarmel OneCivicSquare Carmel, IN46032 Michael Klitzing, CPRE ExecutiveDirector/CEO Submitted Viaemail: mklitzing@carmelclayparks.com CarmelClayParksandRecreation 1235CentralParkDriveEast Carmel, IN46032 Subject: FeeProposal Autumn andVeteransGreenways Preliminary Design CivilEngineering Services DearJeremy, Brad, andMichael, Thankyoufortheopportunity tosubmitourproposal toperformpreliminary civilengineering servicesforthe Autumn andVeterans Greenway corridors. Baseduponourdiscussions, wehavepreparedaproposal addressingtheelementsdiscussed. Thefollowing isa summary ofourunderstanding ofthescopeofservices aswellasafeeestimateandscheduleforyourreview. A. PROJECT DESCRIPTION & DESIGNAPPROACH TheCityofCarmelintendstobeginthedesignprocess fortwosegments ofnewmulti-usetrail. Thefirst segment (AutumnTrail) willruneast-west, alongthealignment of126thStreetandAutumn Drive, fromthe intersectionofCarmelDriveandOldMeridian Streetto3rdAvenueSW. Thesecondsegment (VeteransTrail) willrunnorth-south, onthewestsideofCarmelMiddleSchool, from126thStreet totheintersection ofOld TheAutumn Trailwillhaveanat-gradecrossingatGuilfordRoad. TheVeterans Trailwillhaveanat-grade crossing atGrandBoulevard. Inadditiontoconnectingtointersecting sidewalks, therewillbeseveral dedicatedtrailconnections. TheAutumnTrailwillhaveconnectionstoWilsonDrive, OakDrive, andthe Timber CreekCondominiums. TheVeteransTrailwillhaveaconnectiontotheVFW. Weareproposing tocompletethedesignforthisprojectintwophases. Thefirstphase (preliminary design phase) iscoveredinthisproposal. Therearemultiple optionsunderconsideration relatedtothealignment andscopeoftheproject. Asdescribed infurtherdetailbelow, thepreliminary designphasewillinvestigate theseoptions andultimately establishthefinaltrailroute. Aftertherouteandoptionshavebeenselected, thedesignscopeofworkwhichwillberequiredtoproduce finaldocumentswillbeknownwithamuchhigher degreeofcertainty. Atthistime, thesecondphase (finaldesign phase) willcommencetocompletethedesign andproduceconstruction drawings andbiddocuments. Thefinaldesignphasewillbecoveredinafuture proposal. t 4175NewVisionDrive -490- B. PROJECTDESIGNTEAM Theprojectteamforthispreliminary designphasewillconsist ofEngineering Resources, Inc. (ERI) andWeihe Engineers. ERIwillberesponsible forthecivilengineering services. Weihewillberesponsible forlandscape architecture, aswellastheroutesurveyfortheproject. ERIandWeihewillworktogethertodevelop the overallpreliminary designforthetrailcorridors. separately, andeachfirm willholdseparate contracts. C. SCOPEOFSERVICES Thescopeofservices forthepreliminary designphaseoftheprojectisdetailedinthefollowing sections: C.1. Preliminary TrailDesign CivilEngineering Services Arecommended preliminary horizontal andverticalalignment willbedeveloped inaccordance withthe designcriteriaforshared-usepathsfromthefollowingpublications: 1. IndianaDepartment ofTransportation - IndianaDesignManual, Chapter 51 2. AASHTOGuidefortheDevelopment ofBicycleFacilities 3. PublicRights-of-WayAccessibility Guidelines (PROWAG) Preliminary analysis ofseveral elements willbeperformed toassessthefeasibility Depending ontheirrelativeimpacts, theseelementsmayinfluence therecommended alignment. Assessment ofthefollowingwillbeincluded: 1. Existingright-of-waywidth 2. Preliminary drainage designandgrading 3. Existing utilities 4. Existing topographic features/structures C.2. OptionsAnalysis Several alternatives relatedtotrailconnectivity havebeendiscussed. Thispreliminary designphasewill investigate thefeasibilityofeachoption, aswellasanOpinionofProbable Cost. Option #1 WestEndConnectivity: ThewestendoftheAutumnTrailwillconnecttotheexisting sidewalkattheintersection ofCarmelDriveandOldMeridian Street. Twopotentialroutingsare possible. Thefirstiswestthrough theparkinglotstoOldMeridianStreet. Thesecondissouthto CarmelDrive. Option #2 NorthEndConnectivity: Properties atthenorthendofVeteransTrailarecurrently underdevelopment. PotentialroutingstoconnecttoOldMeridianStreet/MainStreetwillbe evaluated. Option #3 Autumn DriveExtension & Improvements: Thereiscurrentlyasidewalk alongthe northsideofAutumn Drive. TheexistingAutumn Drivepavementwidthisapproximately 32feet. Narrowing theroadwaywidthtoaccommodate thetrailwillbeinvestigated. Inaddition, extending AutumnDriveapproximately 150feettothewesttoconnectwithWilson Drivewillbe examined. t 4175NewVisionDrive -490- C.3. PreparationofDeliverables WewillworkwithWeihetodeveloptherecommended alignmentandtoprepare deliverables. deliverables willincludethefollowing: 1. Aroll-out, largescaleplansheetoftheoveralltraillayoutwithblow-updetailsofareasof interest 2. OpinionofProbable Costoftherecommended alignmentandoptions D. SERVICESNOTINCLUDED Itemsnotstatedinthescopeofservices areexcluded fromtheproposal. Alistofsomeexamples thatarenot included areasfollows: D.1. Topographic orBoundary Survey D.2. Landscape Architecture Services D.3. Geotechnical Investigation/Engineering D.4. Environmental/Historic Review/Archeological/WetlandDelineation Services D.5. Right-of-WayEngineering Services D.6. Subsurface UtilityEngineering D.7. Permitting D.8. Public Involvement, Meeting and/orHearings D.9. FinalDetailedDesign (tobeincludedinafuturedetaileddesignphase) 1. Construction Drawings 2. FinalDrainageDesignandGrading 3. RetainingWallDesign 4. Signage 5. Electrical/LightingDesign 6. BidDocuments E. STANDARD HOURLY RATES 2025feescheduleandstandardbillingratesareprovided asusedinthefeejustification. Theseare attachedasExhibit A. t 4175NewVisionDrive -490- F. FORMOFAGREEMENT, MANHOURJUSTIFICATION, andBREAKDOWN OFFEE Weassumethisscopeofservices proposalwillbeincorporated intoaCarmel ERIproposesalumpsumfeestructure. Preliminary Design CivilEngineering Services Task Fee Preliminary TrailDesign $ 85,220 OptionsAnalysis $ 15,210 Preparation ofDeliverables $ 9,640 Project Management $ 14,790 TotalLumpSumFee $ 124,860 G. SCHEDULEOFDELIVERABLES Weassumetheproject schedulewillbeestablished attheprojectkickoffmeetingwiththeCityand Carmel-ClayParksstaff. Thefollowingisasuggestedschedulefortheproject: Task DaysAfterSurveyComplete Kickoff Meeting 30Days Alignment Progress Discussion 45Days Alignment Presentation & FocusAreasDiscussion 45Days Trailhead, Signage & LooseEndsDiscussion 30Days FinalDeliverable 30Days H. INSURANCE theCityof Carmel. t 4175NewVisionDrive -490- Thankyoufortheopportunity tosubmitthisproposal forengineering services. Welookforwardtoworkingwith Carmelon thistransformativeproject. Ifyouhaveanyquestions regardingthis proposal, pleasecontactmeat 260-490-1025. Sincerely, Engineering Resources, Inc. KurtHeidenreich, PE, SE, CPESCTroy Larkins, PE, SE PresidentProject Manager ATTACHMENTS: Exhibit A.ERI2025FeeSchedule Exhibit B.DetailedSchedulesofPrimeConsultant Fees t 4175NewVisionDrive -490- Exhibit A 4175NewVisionDrive -490- 2025FEESCHEDULE 1. STANDARD BILLINGRATES Compensation tobemadeonatimebasisshallbeaccording tothenumberofhoursexpendedona projecttimestheappropriate billingrateshownbelow. Descriptions forthebillingcategories listed belowcanbeprovided uponrequest: a. SeniorEngineering / Project Management Services ................................................... $184/hr. b. ProjectEngineering / Management Services ............................................................... $154/hr. c. DesignEngineering Services ......................................................................................... $131/hr. d. Design / Document Preparation Services .................................................................... $113/hr. e. StandardAutoCADDrafting Services ............................................................................. $95/hr. f. SeniorConstruction Observation ................................................................................. $107/hr. g. Construction Observation / FieldDataCollection Services .......................................... $93/hr. h. InternAutoCADDrafting / Construction Observation .................................................. $78/hr. i. Clerical /Administration Services ................................................................................... $81/hr. j. Forensic Engineering ..................................................................................................... $250/hr. 2. REIMBURSABLE EXPENSES a. Automobile Transportation .................................................................. Allowable IRSRate/Mile b. Subconsultant Services ............................................................................................... cost + 10% c. OtherReimbursable Expenses ................................................................................... cost + 10% 4175NewVisionDr-490- 2025FEESCHEDULE 3. BILLINGCATEGORY DESCRIPTIONS: a. SeniorEngineering / ProjectManagement Services: Theseservicesareprovidedbyasenior memberofthestafffor: specialized design requirements, project reviews, coordination and administration. Depending onthedegreeofadvancedengineering knowledgerequired fora project, theitemsdescribed intheProjectEngineering/Management Servicesshownbelow maybecompleted underthisservice item. b. ProjectEngineering / Management Services: Theseservicesareprovided bytheproject managerorprojectengineer. Projecttaskscompleted underthisservice itemwouldinclude: sitevisits, projectresearch, designcalculations, plandevelopment, coordination, project reviews, attending meetingsandconstruction administration. c. DesignEngineering Services: Theseservicesinclude: routine designcalculations, document reviewsandotherstandard tasksthatarecompleted byamember ofthestaffotherthanthe ProjectEngineer/Manager. d. Design / Document PreparationServices: These services include: Permitpreparation and production ofprojectdocumentsandAutoCAD/Revitdesignandplandevelopment beyond standarddraftingprocedures. e. StandardAutoCADDraftingServices: Theseservicesinclude: basicAutoCADdrafting tasksnecessary todevelop plansandotherrequired documents. f. Senior Construction Observation: Theseservicesareprovidedbyaseniormemberofthestaff forprojectoversight duringconstruction toreview, approve, observe, ordocumenttheactual construction foraproject. g. Construction Observation / FieldDataCollectionServices: Theseservices arethebasictasks duringconstruction toreview, approve, observe, ordocument theactualconstruction fora project. Services alsoincludesanyfielddatatimethatiscompleted withinthedesignor construction timeline. h. InternAutoCAD Drafting / Construction Observation: Theseservicesareprovidedbyentry levelstaffthatworkunderthedirectsupervisionoftheConstruction Observerandassist themwiththebasictasksduringconstruction toreview, approve, observe, ordocument the actualconstruction foraproject. Servicesalsoincludes anyAutoCADdraftingtimethatis completed withinthedesign orconstruction timeline. i. Clerical /Administration Services: Theseservices arethebasictasksnecessary toaccomplish anyprojectorotherrequireddocumentsthatarecompleted byamemberoftheclericalstaff. Thisincludes worddocumentation, permits/formpreparation, filing/submittal ofdocuments, andotherofficeduties. j. ForensicEngineering: Provided byahighlyqualifiedseniormemberofthestaffforspecialized services. Involves theinvestigation offailuresinfacilitiesandinfrastructure tointerpretand determine thecauseofthedamage orfailure thatmayleadtolegalactivity. 4175NewVisionDr-490- Exhibit B 4175NewVisionDrive -490- PROFESSIONAL SERVICESFEEESTIMATE PROJECT:Carmel Autumn & VeteransGreenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 314 Project Engineering Services 196 Senior Engineering Services 118 Preliminary Trail Design 32 1Process Survey and Surface2820 2Horizontal Alignment4121844 3Vertical Alignment4121844 4Preliminary Base Drawing6163664 5Preliminary Surface4816 6Preliminary Hydraulic/Drainage Design2163220 7Preliminary Grading6203254 8Preliminary Right-of-Way2448 9Preliminary Connection/Tie-in Design681620 10Preliminary Street Crossing Design282424 11Utility Coordination16 PAGE 1 PROFESSIONAL SERVICESFEEESTIMATE PROJECT:Carmel Autumn & VeteransGreenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 42 Project Engineering Services 40 Senior Engineering Services 22 Options Analysis 10 1Option #1 - WestEndConnectivity Old Meridian Street Connection2468 Carmel Drive Connection2468 2Option #2 - NorthEndConnectivity Icon Connection2468 VFW Connection2468 3Option #3 - Autumn DriveExtension & Improvements Preliminary Roadway Design241210 Preliminary Hydraulic Design24 PAGE 2 PROFESSIONAL SERVICESFEEESTIMATE PROJECT:Carmel Autumn & VeteransGreenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 20 Project Engineering Services 30 Senior Engineering Services 20 Preparation ofDeliverables 2 1Roll-out, Large Scale Plan2212 2Blow-up Details228 3Quantity Calculations1018 4Opinion of Probable Cost268 PAGE 3 PROFESSIONAL SERVICESFEEESTIMATE PROJECT:Carmel Autumn & VeteransGreenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 8 Project Engineering Services 28 Senior Engineering Services 52 Project Management 12 1Coordination with Weihe220208 2Coordination with City of Carmel244 3Kickoff Meeting222 4Review Meeting222 5QA/QC424 PAGE 4 PROFESSIONALSERVICESFEEESTIMATE PROJECT:CarmelAutumn & Veterans Greenway - Preliminary Engineering RAutoCADDesignServicesOBEngineeringDesignServicesProjectLaborFeesALProjectEngineeringServicesLASeniorEngineeringServicesTOPageDescriptionT 1Preliminary Trail Design32118196314$85,218.00 2Options Analysis10224042$15,214.00 3Preparation of Deliverables2203020$9,638.00 4Project Management1252288$14,788.00 0000$0.00 0000$0.00 0000$0.00 0000$0.00 TOTAL HOURS56212294384946 STANDARD BILLING RATE$184.00$154.00$131.00$113.00 0085842TOTALLABOR$10,304.00$32,648.00$38,514.00$43,392.00 1 ttssnnnnaaoottiillttuucc SProjectDirectExpensesssuugEennLddsnSgiooAooe6iaccrrgN3TepppbbdxlEiOeoeuuo4PTRCR2SMSLXPageDescriptionE 1Preliminary Trail Design$0.00 2Options Analysis$0.00 3Preparation ofDeliverables$0.00 4Project Management$0.00 0.00 0.00 0.00 0.00 TOTALS000000 EXPENSE RATE0.151.2510.491.00960 00TOTALEXPENSES$0.00$0.00$0.00$0.00$0.00$0.00 srreaoesnebeno5678aYeFi tetTotalProjectFee2222Llapa0000a@let2222xfRseonEIaeTFBW PageDescription 2025 2.00%Rounded 1Preliminary Trail Design$85,218.00100%$85,218.00$85,220.00 2Options Analysis$15,214.00100%$15,214.00$15,210.00 3Preparation ofDeliverables$9,638.00100%$9,638.00$9,640.00 4Project Management$14,788.00100%$14,788.00$14,790.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 TOTAL PROJECT FEE =$124,860.00 PAGE 5 EXHIBIT B Invoice Date: Name ofCompany: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name KurtHeidenreich Engineering Resources, Inc. President August27th27th 24 KurtHeidenreich KurtHeidenreich 5/14/2025 ENGINEERING RESOURCES INC FORT WAYNE, IN 46845 - 116765 4175 NEW VISION DRIVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Professional Services Agreement 5/21/25 City Engineering's Office 1 Civic Square Carmel, IN 46032- 377973 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 100506 2200Department:0Fund:2024 Bond 44-628.71Account: 24-PRK-01 & 24-PRK-02 - Autumn Greenway & Veteran's Way - Preliminary Design Services 1 $124,860.00 $124,860.00Each 124,860.00SubTotal 124,860.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116765 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Bradley Pease Zac Jackson Director CFO CzBmmjtpoMzodi.NdHsbuibu3;27qn-Nbz31-3136 April2, 2025 Jeremy Kashman Chief Infrastructure Officer City ofCarmel OneCivic Square Camel, Indiana 46032 Phone: 317.571.2441 E-mail: jkashman@carmel.in.gov RE: Professional Services Proposal for: Autumn & Veterans Greenways Preliminary Design Weihe Proposal No. PW250128 DearJeremy: Thankyou fortheopportunity tosubmit this proposal toperform landscape architecture services forthe proposed greenway improvements in theAutumn Greenway and Veterans Greenway thcorridors. Thisproposal isbased upondiscussions withyouonFebruary 11, and afieldwalk thwithEngineeringResources (ER) staffonFebruary 20. Thefollowing project information forms thebasisofthisproposal: 1. Weihe Engineers willpartner with Engineering Resources, under separate contracts, to develop Conceptual/Preliminary Engineering plans forthecorridors. th2. The east-west alignment ofthe Autumn Trailfollows the126 Street/Autumn Drive rdalignmentandwillextendfromOldMeridianStreetto3Avenue SW. 3. The north-south alignment oftheVeterans TrailwillteeintotheAutumn Trail westof Guilford Avenue, andrun north through several properties toaterminus atMain Street andOld Meridian. Itwillalso include aconnection totheVFW facility. 4. Aroute survey willbeprepared (byWeiheEngineers) under aseparate contract. 5. Weunderstand theall-inbudget forthetwoprojects to be $12.4million, funded through alocal bond. 6. Additional work outside ofcontract scope shallbeapproved bytheCityprior to commencement ofwork. Indianapolis, IN | St. Louis, MO | .www.weihe.net | (800) 452-6408 AllanH. Weihe, P.E., L.S. - Founder Proposed Scope ofServices 1. Preliminary Design: Wewillattend aproject kickoff meeting withtheCity andCarmel-Clay Parks staff toconfirm project scope, deliverables, andschedule, and review unique characteristics orchallenges associated with each trailsegment. Wewillwork with Engineering Resources (ER) toprepare deliverables. ERwill focus onthealignment ofthetrail design work willbecomplementary andwillhelp sortoutalignments through complicated locations, andamenities alongbothalignments. Ourdeliverable will be abooklet style packet depicting design solutions fordetail areas. Weihe scopeof work astheproject Landscape Architect willinclude: o inputonthemainline trailalignment o developing alternatives intight areaswhere asimple routing isnot possible. o advising onconnections toadjacent areas o locating nodes/trailheads aspartoftheoverall project o recommendations regarding roadway crossings. o landscape plantings/fencing/screening o trail branding/wayfinding signage todevelop individual identities forthe trails. We willworktodevelop guidance onlandacquisition, seeking tobalance thetrail userexperience withanyperceived imposition ontrail neighbors. Wewillwork withERtodevelop apreliminary cost opinion fortheprojects. Wewillmeet withtheCity andERstafftoreview theproposed preliminary design. Schedule ofDeliverables Weassume thattheproject schedule willbe established attheproject kickoff meeting with the Cityand Carmel/Clay Parksstaff. Thefollowing isasuggested schedule for the project. Task Duration Kickoff Meeting Within30daysafterSurvey isComplete Alignment Progress Discussion 45Days Alignment Presentation & Focus AreaDiscussion 45Days Trailhead, Signage, and Loose Ends Discussion 30Days FinalDeliverable 30Days Autumn & Veterans Greenways PrelimDesign 2of5 PW250128 Assumptions Thefollowing assumptions areabasis forthisproposal: TheCityand/orCarmel/Clay Parks willhandle anycoordination ofthepublic engagement process andpresentations including publications, legal notices, and related matters. During theproject, wewillkeep theCityinformed astothestatus ofthe progress of thedesign andofdecisions that need tobemade tokeep theproject moving on schedule. Weihe Engineers reserves therighttoincrease feesremaining incontract afterone year fromsigned acceptance by3% annually. Additional Services: There are many items thatneedtobeincluded inasuccessful project. For thepurpose of identifying theseitems, anddetermining whichmember ofthe team willprovide theservice, we have identified itemsthatmaybeneeded but havenotbeen included with thisproposal: Topographic orboundary survey (services tobeaddressed inaseparate contract) Civilengineering services including grading, drainage, utilities, etc. Drainage Permit documents including plans, calculations, stormwater report, and O&Mmanual. Offsite work including, butnotlimited toutility and/ordrainage investigation or design. Geotechnical services. Environmental services suchasPhase Iand/orPhase IIsiteassessments. Archeological services. Wetlands determination/delineation and/ormitigation. Floodway/floodplain analyses and/orHEC studies. FEMA Letter ofMapRevision applications. Public notices orcertified mailing, orlegalresearch. Preparation ofeasement descriptions exhibits and/orlayout. Private utility locating services. Traffic counts, investigation, studies, ortraffic engineering. Permitting fees, orplanreview fees. Roadway lighting design. Electrical design. Structural Engineering including retaining wall design. Public thoroughfare design improvements such aslaneshiftsorwidenings, signal improvements and/orrestriping. Autumn & Veterans Greenways PrelimDesign 3of5 PW250128 Fee Proposal Autumn & Veterans Greenways Preliminary DesignCarmel, Indiana 1.Preliminary Design$112,000.00 2.Reimbursable Expenses $1,000.00 TOTAL FOR ITEMS 1THROUGH 2:$113,000.00 Should youhave any questions orcomments, please feelfree tocontact usatyour convenience. Weappreciate the opportunity tobeofservice toyouandlookforward toworking withyou on this project. Sincerely, Michael Krosschell, RLA Senior Project Manager, Landscape Architecture Cc: Diane Sharrer, PE Sr. Vice President Residential Development Matt Manhart -SurveyProject Manager Autumn & VeteransGreenwaysPrelimDesign 4of5PW250128 FEESCHEDULE2025 PRINCIPAL $300/Hour DEPARTMENT MANAGER $265/Hour Sr. PROJECT MANAGER $240/Hour Sr. PROJECT ENGINEER $210/Hour PROJECT MANAGER $190/Hour PROJECT ENGINEER $185/Hour CONSTRUCTION MANAGER $165/Hour PROJECT SURVEYOR $140/Hour Sr. DESIGNER $175/Hour DESIGNER II $150/Hour DESIGNER I $130/Hour Sr. CADTECHNICIAN $130/Hour CADTECHNICIAN II $120/Hour CADTECHNICIAN I $110/Hour PROJECT ADMINISTRATOR $110/Hour Sr. CREW CHIEF $170/Hour CREW CHIEF $130/Hour FIELD TECH II $100/Hour FIELD TECHI $85/Hour UTILITY LOCATE CREW $250/Hour UTILITY LOCATE TECHNICIAN $200/Hour DRONE UAV $175/Hour Autumn & Veterans Greenways PrelimDesign 5of5 PW250128 5/14/2025 WEIHE ENGINEERS INC INDIANAPOLIS, IN 46280 - 116764 10505 N COLLEGE AVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Professional Services Agreement 3/19/25 City Engineering's Office 1 Civic Square Carmel, IN 46032- 00351219 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 100504 2200Department:0Fund:2024 Bond 44-628.71Account: ASA 1 - 24-PRK-01 & 24-PRK-02 - Autumn Greenway & Veteran's Way - Preliminary Design Services 1 $113,000.00 $113,000.00Each 113,000.00SubTotal 113,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116764 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Bradley Pease Zac Jackson Director CFO CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate 05/06/2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025yes, 05/23/2025yes, 05/28/2025 yes, 05/27/2025 Allied SolutionsYes, 05/23/2025 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: No Parking Signs* Event Use/Purpose: Description of Event: An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 3 No Parking Passes for Southside of Garden, only 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Access to Electrical for DJ Please note the number of NO PARKING SIGNS needed 3 5. EVENT DETAILS: Ceremony for Wedding at Hotel Carmichael from 5 PM - 6 PM on Saturday, May 2nd, 2026. Provide a brief description of event Hote will provide 140 White Wooden Chairs for Ceremony & 6' Table for DJ. Set u will occur at 2 PM after vendors have left the Farmer's Market. Hotel will retrieve all chairs & table at 6:30 PM after ceremony photos conclude. No other equipment or assistance necessary. Attach additional pages if needed-SEE BELOW Event Date Start*Event Date End* If multiple dates, please list Set-Up time* Tear Down End time* Event Start time:* Event End time:* Rehearsal Rehearsal Date: Rehearsal Start Time: Rehearsal End Time: Number of People Expected:* Fees? ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/2/2026 5/2/2026 2:00:00 PM 6:30:00 PM 5:00:00 PM 6:00:00 PM NA 5/1/2026 3:00:00 PM 4:00:00 PM 30 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Vendors Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A 6. CONTACT INFORMATION: Mallory Davis mdavis@hotelcarmichael.com 3176889611 Hotel Carmichael City Carmel State / Province / Region IN Postal / Zip Code 46032 Country USA Street Address 1 Carmichael Square Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Hotel Carmichael Name of Organization/Applicant Signature of Authorized Agent/Applicant Mallory Davis, Catering Sales Manager Printed Name and Title (If applicable) 3176889611 Phone Number (Required) 1 Carmichael Sq Carmel, IN 46032 Address of Organization/Applicant 5/6/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other West Elm Street / Merchants Bank Frontage / 3 parking spots 05-06-2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/28/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: West Elm Street - Merchants Bank frontage - 3 parking spaces closest to east 410 Monon Blvd. Include addresses as appropriate An easy to read, color map of the area is required with submission. Mobile Mammogram Parking 7.9.25.jpg 68.9KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: coning off 3 parking spaces 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Standard Cones * Event Use/Purpose:* Description of Event:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Standard Cones needed 3 5. EVENT DETAILS Merchants Bank Mobile Mammography Provide a brief description of event Merchants HR/Wellness Team sponsoring a mobile mammography event for employees on July 9th from 9am-3pm. Seek parking for the van 9am-3pm. ***Because construction personnel often take the spaces along Elm Street at 7am each day, we would welcome the chance to cone off the spaces before 7am that day. Attach additional pages if needed-SEE BELOW Event Date Start * Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 7/9/2025 7/9/2025 7:00:00 AM 3:00:00 PM 9:00:00 AM 3:00:00 PM NA 20 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Large Van Ascension St. Vincent Name of Merchants(s) doing the setup 3173389595 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Heather Walton hwalton@bankmerchants.com 3173244654 3179641762 Merchants Bank Facilities Dept. City Carmel State / Province / Region IN Postal / Zip Code 46032 Country US Street Address 410 Monon Blvd Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Merchants Bank Facilities Department Name of Organization/Applicant Signature of Authorized Agent/Applicant Heather Walton, Facilities Coordinator Printed Name and Title (If applicable) 3173244654 Phone Number (Required) 410 Monon Blvd. Carmel, IN 46032 Address of Organization/Applicant 5/6/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 05/19/2025Carmel Clay Parks Application included yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/28/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start * Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the event. Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Carmel Runners Club Fall Training Kickoff Provide a brief description of event Carmel Runners Club is a local non-profit group encouraging fitness in the Carmel community. We host an annual run and walk from Midtown Plaza in the summer to kick off training for local fall races. This event is free and open to the public. We normally do our Saturday runs from the plaza, but as with previous years we'd like to use the green space to set up our tents and provide snacks and coffee to runners. This would be on Saturday, 7/12, from 7:00am to 11:00am. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 7/12/2025 7/12/2025 7:00:00 AM 11:00:00 AM 8:00:00 AM 10:00:00 AM NA 100 Fees? Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 5743606427 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Gabby Behr Carmel Runners Club Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. City Carmel State / Province / Region IN Postal / Zip Code 46033 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Carmel Runners Club Name of Organization/Applicant Signature of Authorized Agent/Applicant Gabby Behr, Club President Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 5/19/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ Gabby Behr <gabbytbehr@gmail.com> Community Events Application 1 message Amanda Brown <noreply+6d1428c5a59fc7cf@formstack.com>Mon, May 19, 2025 at 8:55 AM Reply-To: roa@carmelclayparks.com To: gabbytbehr@gmail.com Formstack Submission For: Community Events Application Submitted at 05/19/25 8:55 AM Event Name:Carmel Runners Club Fall Training Kickoff Event Date:Jul 12, 2025 Event Purpose & Description: Carmel Runners Club is a local non-profit group encouraging fitness in the Carmel community. We host an annual run and walk from Midtown Plaza in the summer to kick off training for local fall races. This event is free and open to the public. We normally do our Saturday runs from the plaza, but as with previous years we'd like to use the green space to set up our tents and provide snacks and coffee to runners. This would be on Saturday, 7/12, from 7:00am to 11:00am. Event Website URL: Have you held this eventpreviously and utilized space through Carmel Clay Parks &Recreation?: Yes Event Start Time:08:00 AM Event End Time:10:00 AM Set Up Will Begin At:07:00 AM Clean Up Will Be Completed By:11:00 AM Location Requesting (please note: we cannot accept events that go over parking lot capacities): Midtown Plaza Additional Needs at Location::Field Only What shelters, if any, do youplan on using?:10x10 tents, with weights not stakes What are your estimated attendance numbers (please note: we cannot accept events that go over parking lot capacities)?: 100 Estimated Number of Cars:50 Is there an admission fee?:No Money will be taken by which of the below options?: Registration Fee::0 Do you plan on bringing in food?:Yes What kind of food will you be bringing in (catered, homemade, pre-packaged snacks, etc.)?: Pre-packaged snacks and coffee Additional Yes/No Questions: Upload an Event Schedule if available (max 5MB): Upload map illustrating event routes and/or areas of park being used if available (max 5MB): Upload Marketing/Promotional Materials for Approval: How did you hear about our parks/facilities?:Used Prior or Returning Event Safety plan based on FEMA National Incident Management Systemstandards. We agree to:: Event Manager will watch for inclement weather using internet and/or other sources of climate conditions Agree to cancelling the event due to lightining or emergency weather situations Are aware of emergency shelter locations and agree to evacuate to them in emergency situationsIn case of severe weather, Event Manager will make announcements for participants and volunteers to evacuate the area Event Director's Name::Gabby Behr Phone:(574) 360-6427 Event Manager's Name:: Phone: Safety Plan Terms & Conditions:I have read and agree to the above Safety Plan. Accessibility Plan Terms & Conditions: Although the organization doesn’t conduct formal assessments, staff are aware of the need to accommodate reasonable requests in regards to the above areas. Additionally, the status of the Accessibility Plan will be reviewed annually. I agree that our organization's staff is responsible for prioritizing and reviewing of the Accessibility Plan as well as all the requests for reasonable accommodations. All requests will be identified, reviewed, decided upon and documented. Name of Applicant:Gabby Behr Applicant Email:gabbytbehr@gmail.com Organization Name:Carmel Runners Club Organization Address: Organization Phone:(574) 360-6427 Organization Website:www.carmelrunners.net Event Chairperson/Onsite Contact (if different from applicant): Onsite Contact Phone: Onsite Contact Email: If a company other than yours is overseeing/running the event, please list that company's name.: Printed Name of Authorized Representative:Gabby Behr Agree to Terms & Conditions Regarding Additional Fees: I have read and understand that I will be held accountable foradded fees associated with this community event. Failure to pay or comply with park rules may result in additional fines and denial of future requests. Terms & Conditions: It is understood that no person, group or organization has any vested right to the exclusive use of park property. The use of any/all park property is subject to availability and approval byCarmel Clay Parks & Recreation (CCPR), subject to the policies, rules and guidelines of the Carmel/Clay Board of Parks & Recreation (the “Rules”). All requests and paperwork related to it must be received by CCPR before the requested usage date. It is understood that CCPR-sponsored activities have priority over all other activities in using park facilities and this permit is subject to cancellation in the event of an emergency. If a facility rental permit is granted, the users agree to beresponsible for any accidents or injuries sustained by any person attending or participating in the program or activity at the park,and to be responsible for replacement in case any damage or loss is incurred. A certificate of insurance naming the Carmel/Clay Board of Parks & Recreation, Carmel/Clay Department of Parks & Recreation, City of Carmel, and Clay Township as additional insures may be required. All users agree to adhere to the Rules, applicable federal, state and local laws, and any specific guidelines outlined in the facility reservation permit. A minimum of one adult chaperone (age 18and above) is required for every ten youth (age 17 and under) in attendance at the activity. The undersigned hereby acknowledge receipt of the Rules. Failure to comply with all of the Carmel Clay Parks & Recreation Parks rental rules & regulations may result in event being cancelled without notification. Agree to Terms & Conditions:I have read the terms of this agreement and, as the authorizedrepresentative of the group making this request, I do agree to abide by these rules and terms. Signature:View Signature Copyright © 2025 Formstack, LLC. All rights reserved. This is a customer service email. Formstack, 11671 Lantern Road, Suite 300, Fishers, IN 46038 CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 05-15-2025Request submission date: Department Review: CFD: STREETS: PARKS: MAC yes, 05/23/2025 ENG: CPD: yes, 05/20/2025 City Hall: Yes 05/20/2025 yes, 05/23/2025yes, 05/23/2025 yes, 05/27/2025 yes, 05/27/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Wedding Ceremony Provide a brief description of event We will be having a brief wedding ceremony with a small group of 25 people or less. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 7/25/2025 7/25/2025 4:15:00 PM 6:15:00 PM 5:00:00 AM 5:45:00 PM NA 20 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 3179670190 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Jordan Hodges Jordan Hodges City Indianapolis State / Province / Region IN Postal / Zip Code 46250 Country United States Street Address Address Line 2 Individual Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the requestor a citizen of the City of Carmel? Yes No SECURITY DEPOSITAND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Jordan Hodges Name of Organization/Applicant Signature of Authorized Agent/Applicant Jordan Hodges Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 5/15/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: none Include addresses as appropriate 05/12/2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/28/2025 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS: Personal - Dinner after the event at Tarkington Provide a brief description of event Indian Classical Dance Solo at Tarkington from 4-7pm. Want to host a dinner from 7- 11pm Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 8/2/2025 8/2/2025 Set-Up time* Tear Down End time* Event Start time:* Event End time:* Rehearsal Number of People Expected:* Fees? Vendors 3:00:00 PM 11:00:00 PM 7:00:00 PM 11:00:00 PM NA 300 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. 6. CONTACT INFORMATION: City State / Province / Region Postal / Zip Code Country Street Address Address Line 2 Individual Is the requestor a citizen of the City of Carmel? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Sweta Tandra x Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Sweta Tandra Name of Organization/Applicant Signature of Authorized Agent/Applicant Sweta Tandra Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 5/11/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Block Party: 3rd Avenue NE 05/19/2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/282025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Request Block Party: 3rd Ave. NE; between 2nd St. NE and 3rd St. NE Include addresses as appropriate An easy to read, color map of the area is required with submission. REQUEST FOR BLOCK PARTY.docx 84.75KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Total closure only for duration of Block party between 5pm and 9pm on August 2, 2025. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS The Block Party is used to bring neighbors together for live music and conviviality as the new school year appears on the near horizon. Provide a brief description of event The Block Party will include live music (singers/musicians perform in driveways) and food trucks. Bounce houses will be featured on a lawn in the block party area. Neighbors and guests will sit on porches and on lawns to chat and enjoy the music. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 8/2/2025 8/2/2025 5:00:00 PM 9:00:00 PM 5:00:00 PM 9:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 100 Fees? Vendors Vendors Present* Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Food Trucks Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 1-2 6. CONTACT INFORMATION: Jeff Swensson N/A Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. City State / Province / Region Postal / Zip Code Country Street Address Address Line 2 Individual Is the requestor a citizen of the City of Carmel? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Jeff Swensson Name of Organization/Applicant Signature of Authorized Agent/Applicant Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 5/19/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ REQUEST FOR BLOCK PARTY On August 2, 2025 @ 3rd Avenue NE, Carmel Submitted by Jeff Swensson Carmel HS 3rd Ave. NE Area between stars will be blocked for party 2nd St. NE 3rd St. NE CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 05/12/2025City Hall Yes 05/20/2025MUST PUT UP AND TAKE DOWN BOUNCE HOUSE IS SAME DAY yes, 05/23/2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/28/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: CFD recommends we close the street around the civic square fountain. We will follow their recommendation. We’re thinking as far as barricades, we’ll place them immediately south of Gradle so it will still be functional. With another barricade on veterans way immediately south of fountain square. See map. Red is barricades. Include addresses as appropriate An easy to read, color map of the area is required with submission. E3312E66-4291-4469-A901-F360321915D1.jpeg 604.33KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Barricade 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades * Event Use/Purpose:* Description of Event:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 9 5. EVENT DETAILS Indiana Jewish Festival Provide a brief description of event Festival celebrating Jewish life and culture available to all. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date Start * Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? 8/24/2025 8/24/2025 5:00:00 AM 11:00:00 PM 12:00:00 PM 3:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 500 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Vendors Present* Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 20 6. CONTACT INFORMATION: Dovid Grossbaum Chabad City Carmel State / Province / Region In Postal / Zip Code 46032 Country USA. Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Dovid Grossbaum Name of Organization/Applicant Signature of Authorized Agent/Applicant Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 5/12/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Blue Loop should be closed. Any and all streets indicated on attached map. Include addresses as appropriate 05-12-2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025yes, 05/27/2025 yes, 05/28/2025 Allied Solutions Yes, 05/23/2025 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: No Parking Signs* Event Use/Purpose: An easy to read, color map of the area is required with submission. Carmel EATS.pdf 20.72KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: NO PARKING SIGNS on the red park of the map. 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other NO PARKING SIGNS on the red park of the map. 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Please note the number of NO PARKING SIGNS needed 10 5. EVENT DETAILS: Carmel Eats is a vibrant community event celebrating local chefs, artisans, business owners, and diverse cuisine. It brings people together through the shared joy of food, creativity, and culture while supporting small businesses. Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up time* Tear Down End time* Event Start time:* Event End time:* Rehearsal Number of People Expected:* Fees? Provide a brief description of event Carmel E.A.T.S. — which stands for Entrepreneurs, Artisans, Tastes, and Stories — is a vibrant community event designed to spotlight the rich cultural and culinary landscape of Carmel, Indiana. This unique gathering brings together local chefs, artisans, and business owners to share their passions through flavorful cuisine, handcrafted goods, and inspiring stories of entrepreneurship. More than just a food festival, Carmel E.A.T.S. creates an immersive experience where guests can savor diverse dishes, support local talent, and connect with the heart of the community. The event champions small business growth, cultural appreciation, and the spirit of collaboration that defines Carmel’s creative economy. Attach additional pages if needed-SEE BELOW 2025_Carmel Eats Pitch Deck - SHORT Version.pptx 22.22MB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/14/2025 9/14/2025 8:00:00 AM 4:00:00 PM 10:00:00 AM 4:00:00 PM NA 1,000 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Vendors Vendors Present* Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A Approximently how many vendors will be present? 100 6. CONTACT INFORMATION: KATINA WASHINGTON KATINA@SHEEVENTINDY.ORG SHE. EVENT INDY CO. City CARMEL State / Province / Region IN Postal / Zip Code 46074 Country UNITED STATES Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. KATINA WASHINGTON Name of Organization/Applicant Signature of Authorized Agent/Applicant KATINA D WASHINGTON Printed Name and Title (If applicable) Phone Number (Required) ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT 1764 BLENKER DRIVE, CARMEL, IN 46074 Address of Organization/Applicant 5/12/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety **BLUE LOOP SHOULD BE NOTED AS CLOSED ** RED LINE SHOULD BE NOTED AS NO PARKING CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 05/16/2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/23/2025 yes, 05/27/2025 yes, 05/28/2025 City Hall: Yes, 05/21/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS 1 hour use for a elopement. Provide a brief description of event Small 15 people gathering in the gazebo for a 45 minute elopement Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/20/2025 9/20/2025 9:00:00 AM 11:00:00 AM 10:00:00 AM 11:00:00 AM NA 15 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 9255704823 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Casey Simmons City Carmel State / Province / Region IN Postal / Zip Code 46033 Country United States Street Address Address Line 2 Individual Is the requestor a citizen of the City of Carmel? Yes No A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. CASEY SIMMONS Name of Organization/Applicant Signature of Authorized Agent/Applicant Casey Simonns Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 4/1/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 05-06-2025 yes, 05/20/2025 yes, 05/23/2025 yes, 05/23/2025yes, 05/23/2025 Monon and Main LLC: yes, 05/21/2025 yes, 05/27/2025 yes, 05/28/2025 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Elm Street will be closed from Veterans Way to northbound Monon Boulevard for event activities and vendors Include addresses as appropriate An easy to read, color map of the area is required with submission. The Arts in Autumn road closure.pdf 1.39MB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades * Event Use/Purpose:* Description of Event:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 6 5. EVENT DETAILS The Arts in Autumn Provide a brief description of event Fall festival focused on art & crafts, music, a trolley, food vendors, family fun activities and more. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date Start * Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? 10/11/2025 10/11/2025 9:00:00 AM 9:00:00 PM 2:00:00 PM 6:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 2,000 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Utilizing Midtown Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Vendors Present* Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 15 6. CONTACT INFORMATION: Kenna Dishmond kdishmond@carmel.in.gov 3177719972 City of Carmel City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address One Civic Square Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. City of Carmel Name of Organization/Applicant Signature of Authorized Agent/Applicant Kenna Dishmond- Community Relations Specialist Printed Name and Title (If applicable) 317-771-9972 Phone Number (Required) One Civic Square, Carmel IN 46032 Address of Organization/Applicant 5/6/2025 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ Road Barricade Road Barricade RESOLUTION NO. BPW 06-04-25-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY RATIFYING EASEMENT AREA WHEREAS, the Board of Public Works and Safety has the right and authority under Indiana law to accept grants of easements on behalf of the municipal corporation; and WHEREAS, on April 2, 2025, the Board of Public Works and Safety signed and accepted a Waterline Easement Agreement (the “Agreement”), creating a 0.3-acre easement; and WHEREAS, the signed easement had the incorrect easement area, and the correct easement area is 0.22 acres. The Agreement was amended with the correct easement area and recorded, attached and incorporated herein as Exhibit “A”; and WHEREAS, the City of Carmel Board of Public Works and Safety now desires to ratify the above actions and to adopt the same as the act of the Board. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works and Safety of the City of Carmel, Indiana, that: 1. The foregoing Recitals are incorporated herein by this reference. 2. The actions in changing the easement area are hereby ratified and such actions are hereby approved and adopted by the Board. Approved and Adopted this day of , 2025. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Laura Campbell, Presiding Officer Date: James Barlow, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: May 27, 2025 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: PATH EASEMENT- JAQUIE'S CATERING-4306 W. 96TH STREET Dear Board Members: Jaquie’s Catering at 4306 W 96th Street has requested the city accept a grant of a path easement associated with the construction of a new multiuse path. Attached are the required easement documents. The Department of Engineering has reviewed the attached forms and found them sufficient for Board signatures. Sincerely, Bradley Pease, P.E. City Engineer