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HomeMy WebLinkAboutEngineering Resources, Inc./ENG/$124,860/24-PRK-01 and 23-PRK-02-Autumn Greenway & Veteran's Way PrelimCzBmmjtpoMzodi.NdHsbuibu22;42bn-Nbz31-3136 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 2200 0 44-628.71 2024 Bond fund. 3.5 City shall designate the Mayor or their duly authorized representative to act on City’s behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than One Hundred Twenty Four Thousand Eight Hundred Sixty Dollars ($124,860.00) (the “Estimate”). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City’s receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City’s prior written consent. SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through the satisfactory completion of services as 2 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 described in this Agreement. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days’ notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.” 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.5 Insurance 7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Professional's operations under this Agreement, whether such operations be by Professional or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable: 1) Claims under Worker's Compensation and Occupational Disease Acts, and any other employee benefits acts applicable to the performance of the work; 3 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 2) Claims for damages because of bodily injury and personal injury, including death, and; 3) Claims for damages to property. Professional's insurance shall be not less than the amounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage to Rented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal and Advertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence and aggregate) D. Worker's Compensation & Disability Statutory E. Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit F. Professional Liability Insurance. The Professional shall carry and maintain during the continuance of this Agreement, professional liability insurance in the amount of 2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's 4 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 policy of insurance shall contain prior acts coverage sufficient to cover all Services performed by the Professional for this Project. Upon City's request, Professional shall give prompt written notice to City of any and all claims made against this policy during the period in which this policy is required to be maintained pursuant to this Agreement. If the insurance is written on a claims-made basis and coverage is cancelled at any time, the Professional will obtain, at its cost, an extended reporting endorsement which provides continuing coverage for claims based upon alleged acts or omissions during the term of the Agreement until all applicable statute of limitation periods have expired. 7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an additional insured," showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. These certificates shall contain a provision that the policies and the coverage afforded will not be canceled until at least thirty (30) days after written notice has been given to City. 7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for those specified if the total amount of required protection is not reduced. Professional shall be responsible for all deductibles. 7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Professional to the above enumerated amounts. 7.6 Liens Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional’s sole cost and expense. 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, 5 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C, which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven 7) days of the effective date of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 6 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 7.12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel City of Carmel Engineering Department Office of Corporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 PROFESSIONAL: Engineering Resources, Inc. 4175 New Vision Drive Fort Wayne, Indiana 46845 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.17 Non-Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7.19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional’s property. 8 Engineering Resources, Inc. Engineering Department - 2025 Appropriation #2200 0 44-628.71 2024 Bond Fund; P.O.#116765 Contract Not To Exceed $124,860.00 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City’s organization. 7.26 Debarment And Suspension 7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Professional. 7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 7.27 Access to Public Records Act Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended. 7.28 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage 9 Lvsu!Ifjefosfjdi Qsftjefou 46.3117874 603103136 ( . - ' * 2 — 0 ) C v A ? A D @ @ w C A ˜ 06/04/2025 06/04/2025 Laura Campbell (Jun 4, 2025 12:35 EDT) 06/04/2025 lan J */a.n$& (Jun 5, 2025 1ш:2ш EDT) 06/04/2025 April 2, 2025 Jeremy Kashman, PE Chief Infrastructure Officer Submitted Via email: jkashman@carmel.in.gov Brad Pease, PE Director ofEngineering Submitted Via email: bpease@carmel.in.gov City ofCarmel One Civic Square Carmel, IN46032 Michael Klitzing, CPRE Executive Director/CEO Submitted Via email: mklitzing@carmelclayparks.com Carmel Clay Parks and Recreation 1235 Central Park Drive East Carmel, IN 46032 Subject: Fee Proposal Autumn and Veterans Greenways Preliminary Design Civil Engineering Services Dear Jeremy, Brad, and Michael, Thank you forthe opportunity tosubmit our proposal to perform preliminary civil engineering services forthe Autumn and Veterans Greenway corridors. Based upon our discussions, we have prepared aproposal addressing the elements discussed. The following isa summary ofour understanding ofthe scope of services aswell asafee estimate and schedule for your review. A. PROJECT DESCRIPTION & DESIGN APPROACH The City of Carmel intends tobegin the design process for two segments ofnew multi-usetrail. The first segment (Autumn Trail) will runeast-west, along the alignment of126th Street and Autumn Drive, from the intersection ofCarmel Drive and Old Meridian Street to3rd Avenue SW. Thesecond segment (Veterans Trail) will run north-south, onthe west side ofCarmel Middle School, from 126th Street tothe intersection of Old The Autumn Trail will have an at-grade crossing atGuilford Road. TheVeterans Trail will have anat-grade crossing atGrand Boulevard. Inaddition toconnecting tointersecting sidewalks, there will beseveral dedicated trail connections. The Autumn Trail will have connections toWilson Drive, Oak Drive, and the Timber Creek Condominiums. The Veterans Trail will have aconnection totheVFW. We are proposing tocomplete the design for this project intwo phases. The firstphase (preliminary design phase) iscovered inthis proposal. There are multiple options under consideration related to thealignment and scope ofthe project. As described infurther detail below, the preliminary design phase will investigate these options and ultimately establish the final trail route. After theroute andoptions have been selected, the design scope ofwork which will be required toproduce final documents will beknown with amuch higher degree ofcertainty. Atthis time, the second phase (final design phase) willcommence tocomplete the design and produce construction drawings and bid documents. The final design phase willbe covered inafuture proposal. t 4175 New Vision Drive -490- B. PROJECT DESIGN TEAM The project team for this preliminary design phase willconsist ofEngineering Resources, Inc. (ERI) and Weihe Engineers. ERI willbe responsible for the civil engineering services. Weihe will beresponsible for landscape architecture, aswell asthe route survey for the project. ERI and Weihe will work together todevelop the overall preliminary design forthe trail corridors. separately, and each firm willhold separate contracts. C. SCOPE OFSERVICES Thescope ofservices for the preliminary design phase ofthe project isdetailed inthe following sections: C.1. Preliminary Trail Design Civil Engineering Services Arecommended preliminary horizontal and vertical alignment will bedeveloped inaccordance with the design criteria for shared-use paths fromthe following publications: 1. Indiana Department ofTransportation - Indiana Design Manual, Chapter 51 2. AASHTO Guide for the Development of Bicycle Facilities 3. Public Rights-of-Way Accessibility Guidelines (PROWAG) Preliminary analysis ofseveral elements will beperformed toassess the feasibility Depending ontheir relative impacts, these elements may influence the recommended alignment. Assessment ofthe following will beincluded: 1. Existing right-of-way width 2. Preliminary drainage design andgrading 3. Existing utilities 4. Existing topographic features/structures C.2. Options Analysis Several alternatives related totrail connectivity have been discussed. This preliminary design phase will investigate the feasibility ofeach option, aswell asanOpinion ofProbable Cost. Option #1 West End Connectivity: The west end ofthe Autumn Trail will connect tothe existing sidewalk atthe intersection ofCarmel Drive and Old Meridian Street. Two potential routingsare possible. The first iswest through the parking lots toOld Meridian Street. Thesecond is south to Carmel Drive. Option #2 North EndConnectivity: Properties atthe north end of Veterans Trail arecurrently under development. Potential routings to connect toOld Meridian Street/Main Street will be evaluated. Option #3 Autumn Drive Extension & Improvements: There iscurrently asidewalk along the north side ofAutumn Drive. The existing Autumn Drive pavement width isapproximately 32feet. Narrowing the roadway width toaccommodate the trail will beinvestigated. Inaddition, extending Autumn Drive approximately 150 feet tothe west toconnect with Wilson Drivewill be examined. t 4175 New Vision Drive -490- C.3. Preparation ofDeliverables We willwork with Weihe todevelop the recommended alignment and toprepare deliverables. deliverables will include the following: 1. Aroll-out, large scale plan sheet of theoverall trail layout with blow-up details ofareas of interest 2. Opinion ofProbable Cost oftherecommended alignment and options D. SERVICES NOT INCLUDED Items not stated inthe scope ofservices are excluded from the proposal. Alist ofsomeexamples that are not included are asfollows: D.1. Topographic orBoundary Survey D.2. Landscape Architecture Services D.3. Geotechnical Investigation/Engineering D.4. Environmental/Historic Review/Archeological/Wetland Delineation Services D.5. Right-of-Way Engineering Services D.6. Subsurface Utility Engineering D.7. Permitting D.8. Public Involvement, Meeting and/orHearings D.9. Final Detailed Design (tobe included inafuture detailed design phase) 1. Construction Drawings 2. Final Drainage Design and Grading 3. Retaining Wall Design 4. Signage 5. Electrical/Lighting Design 6. Bid Documents E. STANDARD HOURLY RATES 2025feeschedule and standard billing rates areprovided asusedinthe fee justification. These are attached asExhibit A. t 4175 New Vision Drive -490- F. FORM OF AGREEMENT, MANHOUR JUSTIFICATION, andBREAKDOWN OF FEE Weassume this scope ofservices proposal will beincorporated into aCarmel ERIproposes alump sum fee structure. Preliminary Design Civil Engineering Services Task Fee Preliminary Trail Design $ 85,220 Options Analysis $ 15,210 Preparation ofDeliverables $ 9,640 Project Management $ 14,790 Total Lump Sum Fee $ 124,860 G. SCHEDULE OFDELIVERABLES We assume the project schedule will beestablished atthe project kickoff meeting with the Cityand Carmel-Clay Parks staff. The following isasuggested schedule for the project: Task Days After Survey Complete Kickoff Meeting 30Days Alignment Progress Discussion 45Days Alignment Presentation & Focus Areas Discussion 45Days Trailhead, Signage & Loose Ends Discussion 30Days Final Deliverable 30Days H. INSURANCE the City of Carmel. t 4175 New Vision Drive -490- Thank you for the opportunity tosubmit this proposal for engineering services. We look forward toworking with Carmelon this transformativeproject. If youhave any questions regardingthis proposal, please contact meat 260-490-1025. Sincerely, Engineering Resources, Inc. Kurt Heidenreich, PE, SE, CPESCTroy Larkins, PE, SE PresidentProject Manager ATTACHMENTS: Exhibit A.ERI2025 Fee Schedule Exhibit B.Detailed Schedules ofPrime Consultant Fees t 4175 New Vision Drive -490- Exhibit A 4175 New Vision Drive -490- 2025FEESCHEDULE 1. STANDARD BILLING RATES Compensation tobemade onatime basis shall beaccording tothe number ofhours expended ona project times the appropriate billing rate shown below. Descriptions for thebilling categories listed below can beprovided upon request: a. Senior Engineering / Project Management Services ................................................... $184/hr. b. Project Engineering / Management Services ............................................................... $154/hr. c. Design Engineering Services ......................................................................................... $131/hr. d. Design / Document Preparation Services .................................................................... $113/hr. e. Standard AutoCAD Drafting Services ............................................................................. $95/hr. f. Senior Construction Observation ................................................................................. $107/hr. g. Construction Observation / Field Data Collection Services .......................................... $93/hr. h. Intern AutoCAD Drafting / Construction Observation .................................................. $78/hr. i. Clerical /Administration Services ................................................................................... $81/hr. j. Forensic Engineering ..................................................................................................... $250/hr. 2. REIMBURSABLE EXPENSES a. Automobile Transportation .................................................................. Allowable IRS Rate/Mile b. Subconsultant Services ............................................................................................... cost + 10% c. Other Reimbursable Expenses ................................................................................... cost + 10% 4175New Vision Dr-490- 2025FEESCHEDULE 3. BILLING CATEGORY DESCRIPTIONS: a. Senior Engineering / Project Management Services: These services are provided byasenior member ofthe staff for: specialized design requirements, project reviews, coordination and administration. Depending onthe degree ofadvanced engineering knowledge required for a project, the items described inthe Project Engineering/Management Services shown below may becompleted under this service item. b. Project Engineering / Management Services: These services are provided by the project manager orproject engineer. Project tasks completed under this service item would include: site visits, project research, design calculations, plan development, coordination, project reviews, attending meetings and construction administration. c. Design Engineering Services: These services include: routine design calculations, document reviews andother standard tasks thatare completed by amember ofthe staff other than the Project Engineer/Manager. d. Design / Document Preparation Services: These services include: Permit preparation and production ofproject documents and AutoCAD/Revit design and plan development beyond standard drafting procedures. e. Standard AutoCAD Drafting Services: These services include: basic AutoCAD drafting tasks necessary todevelop plans and other required documents. f. Senior Construction Observation: These services are provided byasenior member ofthe staff forproject oversight during construction toreview, approve, observe, ordocument theactual construction for aproject. g. Construction Observation / Field Data Collection Services: These services are the basic tasks during construction toreview, approve, observe, ordocument the actual construction fora project. Services also includes any field data time thatis completed within thedesign or construction timeline. h. Intern AutoCAD Drafting / Construction Observation: These services are provided by entry level staff that work under the direct supervision ofthe Construction Observer and assist them with the basic tasks during construction toreview, approve, observe, ordocument the actual construction for aproject. Services also includes any AutoCAD drafting time that is completed within the design orconstruction timeline. i. Clerical /Administration Services: These services are the basic tasks necessary toaccomplish any project or other required documents that are completed byamember ofthe clerical staff. This includes word documentation, permits/form preparation, filing/submittal ofdocuments, andother office duties. j. Forensic Engineering: Provided byahighly qualified senior member ofthe staff for specialized services. Involves theinvestigation offailures in facilities and infrastructure tointerpret and determine thecause ofthe damage orfailure that may leadtolegal activity. 4175New Vision Dr-490- Exhibit B 4175 New Vision Drive -490- PROFESSIONAL SERVICES FEE ESTIMATE PROJECT:Carmel Autumn & Veterans Greenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 314 Project Engineering Services 196 Senior Engineering Services 118 Preliminary Trail Design 32 1Process Survey and Surface2820 2Horizontal Alignment4121844 3Vertical Alignment4121844 4Preliminary Base Drawing6163664 5Preliminary Surface4816 6Preliminary Hydraulic/Drainage Design2163220 7Preliminary Grading6203254 8Preliminary Right-of-Way2448 9Preliminary Connection/Tie-in Design681620 10Preliminary Street Crossing Design282424 11Utility Coordination16 PAGE 1 PROFESSIONAL SERVICES FEE ESTIMATE PROJECT:Carmel Autumn & Veterans Greenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 42 Project Engineering Services 40 Senior Engineering Services 22 Options Analysis 10 1Option #1 - West End Connectivity Old Meridian Street Connection2468 Carmel Drive Connection2468 2Option #2 - North End Connectivity Icon Connection2468 VFW Connection2468 3Option #3 - Autumn Drive Extension & Improvements Preliminary Roadway Design241210 Preliminary Hydraulic Design24 PAGE 2 PROFESSIONAL SERVICES FEE ESTIMATE PROJECT:Carmel Autumn & Veterans Greenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 20 Project Engineering Services 30 Senior Engineering Services 20 Preparation of Deliverables 2 1Roll-out, Large Scale Plan2212 2Blow-up Details228 3Quantity Calculations1018 4Opinion of Probable Cost268 PAGE 3 PROFESSIONAL SERVICES FEE ESTIMATE PROJECT:Carmel Autumn & Veterans Greenway - Preliminary Engineering AutoCAD Design Services Engineering Design Services 8 Project Engineering Services 28 Senior Engineering Services 52 Project Management 12 1Coordination with Weihe220208 2Coordination with City of Carmel244 3Kickoff Meeting222 4Review Meeting222 5QA/QC424 PAGE 4 PROFESSIONAL SERVICES FEEESTIMATE PROJECT:Carmel Autumn & Veterans Greenway - Preliminary Engineering RAutoCADDesignServicesOBEngineeringDesignServicesProjectLaborFeesALProjectEngineeringServicesLASeniorEngineeringServicesTOPageDescriptionT 1Preliminary Trail Design32118196314$85,218.00 2Options Analysis10224042$15,214.00 3Preparation of Deliverables2203020$9,638.00 4Project Management1252288$14,788.00 0000$0.00 0000$0.00 0000$0.00 0000$0.00 TOTAL HOURS56212294384946 STANDARD BILLING RATE$184.00$154.00$131.00$113.00 0085842TOTALLABOR$10,304.00$32,648.00$38,514.00$43,392.00 1 ttssnnnnaaoottiillttuucc SProjectDirectExpensesssuugEennLddsnSgiooAooe6iaccrrgN3TepppbbdxlEiOeoeuuo4PTRCR2SMSLXPageDescriptionE 1Preliminary Trail Design$0.00 2Options Analysis$0.00 3Preparation of Deliverables$0.00 4Project Management$0.00 0.00 0.00 0.00 0.00 TOTALS000000 EXPENSE RATE0.151.2510.491.00960 00 TOTAL EXPENSES$0.00$0.00$0.00$0.00$0.00$0.00 srreaoesnebeno5678aYeFi tetTotalProjectFee2222Llapa0000a@let2222xfRseonEIaeTFBW PageDescription 2025 2.00%Rounded 1Preliminary Trail Design$85,218.00100%$85,218.00$85,220.00 2Options Analysis$15,214.00100%$15,214.00$15,210.00 3Preparation of Deliverables$9,638.00100%$9,638.00$9,640.00 4Project Management$14,788.00100%$14,788.00$14,790.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 0.00100%$0.00$0.00 TOTAL PROJECT FEE =$124,860.00 PAGE 5 EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name Kurt Heidenreich Engineering Resources, Inc. President August27th27th 24 Kurt Heidenreich Kurt Heidenreich 5/14/2025 ENGINEERING RESOURCES INC FORT WAYNE, IN 46845 - 116765 4175 NEW VISION DRIVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Professional Services Agreement 5/21/25 City Engineering's Office 1 Civic Square Carmel, IN 46032- 377973 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 100506 2200Department:0Fund:2024 Bond 44-628.71Account: 24-PRK-01 & 24-PRK-02 - Autumn Greenway & Veteran's Way - Preliminary Design Services 1 $124,860.00 $124,860.00Each 124,860.00SubTotal 124,860.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116765 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Bradley Pease Zac Jackson Director CFO