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Home My WebLink AboutWeihe Engineers, Inc./ENG/$113,000/24-PRK-01 and 23-PRK-02 Autumn Greeway & Veteran's Way- Preliminary Design Services ASA #1CzBmmjtpoMzodi.NdHsbuibu3;27qn-Nbz31-3136 06/04/2025 06/04/2025 Laura Campbell (Jun 4, 2025 12:35 EDT) 06/04/2025 lan J */a.n$& (Jun 5, 2025 1ш:2ш EDT) lan J */a.n$& (Jun 5, 2025 1ш:2ш EDT) 06/04/2025 April 2, 2025 Jeremy Kashman Chief Infrastructure Officer City of Carmel One Civic Square Camel, Indiana 46032 Phone: 317.571.2441 E-mail: jkashman@carmel.in.gov RE: Professional Services Proposal for: Autumn & Veterans Greenways Preliminary Design Weihe Proposal No. PW250128 Dear Jeremy: Thank you for the opportunity to submit this proposal to perform landscape architecture services for the proposed greenway improvements in the Autumn Greenway and Veterans Greenway thcorridors. This proposal is based upon discussions with you on February 11, and afield walk thwithEngineeringResources (ER) staff on February 20. The following project information forms the basis of this proposal: 1. Weihe Engineers will partner with Engineering Resources, under separate contracts, to develop Conceptual/Preliminary Engineering plans for the corridors. th2. The east-west alignment of the Autumn Trail follows the 126 Street/Autumn Drive rdalignmentandwillextendfromOldMeridianStreetto3Avenue SW. 3. The north-south alignment of the Veterans Trail will tee into the Autumn Trail west of Guilford Avenue, and run north through several properties to aterminus at Main Street and Old Meridian. It will also include aconnection to the VFW facility. 4. A route survey will be prepared (by Weihe Engineers) under a separate contract. 5. We understand the all-in budget for the two projects to be $12.4 million, funded through a local bond. 6. Additional work outside of contract scope shall be approved by the City prior to commencement of work. Indianapolis, IN | St. Louis, MO | .www.weihe.net | (800) 452-6408 Allan H. Weihe, P.E., L.S. - Founder Proposed Scope of Services 1. Preliminary Design: We will attend a project kickoff meeting with the City and Carmel-Clay Parks staff to confirm project scope, deliverables, and schedule, and review unique characteristics or challenges associated with each trail segment. We will work with Engineering Resources (ER) to prepare deliverables. ER will focus on the alignment of the trail design work will be complementary and will help sort out alignments through complicated locations, and amenities along both alignments. Our deliverable will be a booklet style packet depicting design solutions for detail areas. Weihe scope of work as the project Landscape Architect will include: o input on the mainline trail alignment o developing alternatives in tight areas where a simple routing is not possible. o advising on connections to adjacent areas o locating nodes/trailheads as part of the overall project o recommendations regarding roadway crossings. o landscape plantings/fencing/screening o trail branding/wayfinding signage to develop individual identities for the trails. We will work to develop guidance on land acquisition, seeking to balance the trail user experience with any perceived imposition on trail neighbors. We will work with ER to develop a preliminary cost opinion for the projects. We will meet with the City and ER staff to review the proposed preliminary design. Schedule of Deliverables We assume that the project schedule will be established at the project kickoff meeting with the City and Carmel/Clay Parks staff. The following is a suggested schedule for the project. Task Duration Kickoff Meeting Within 30 days after Survey is Complete Alignment Progress Discussion 45 Days Alignment Presentation & Focus Area Discussion 45 Days Trailhead, Signage, and Loose Ends Discussion 30 Days Final Deliverable 30 Days Autumn & Veterans Greenways Prelim Design 2 of 5 PW250128 Assumptions The following assumptions are a basis for this proposal: The City and/or Carmel/Clay Parks will handle any coordination of the public engagement process and presentations including publications, legal notices, and related matters. During the project, we will keep the City informed as to the status of the progress of the design and of decisions that need to be made to keep the project moving on schedule. Weihe Engineers reserves the right to increase fees remaining in contract after one year from signed acceptance by 3% annually. Additional Services: There are many items that need to be included in a successful project. For the purpose of identifying these items, and determining which member of the team will provide the service, we have identified items that may be needed but have not been included with this proposal: Topographic or boundary survey (services to be addressed in a separate contract) Civil engineering services including grading, drainage, utilities, etc. Drainage Permit documents including plans, calculations, stormwater report, and O&M manual. Offsite work including, but not limited to utility and/or drainage investigation or design. Geotechnical services. Environmental services such as Phase I and/or Phase II site assessments. Archeological services. Wetlands determination/delineation and/or mitigation. Floodway/floodplain analyses and/or HEC studies. FEMA Letter of Map Revision applications. Public notices or certified mailing, or legal research. Preparation of easement descriptions exhibits and/or layout. Private utility locating services. Traffic counts, investigation, studies, or traffic engineering. Permitting fees, or plan review fees. Roadway lighting design. Electrical design. Structural Engineering including retaining wall design. Public thoroughfare design improvements such as lane shifts or widenings, signal improvements and/or restriping. Autumn & Veterans Greenways Prelim Design 3 of 5 PW250128 Fee Proposal Autumn & Veterans Greenways Preliminary DesignCarmel, Indiana 1.Preliminary Design$112,000.00 2.Reimbursable Expenses $1,000.00 TOTAL FOR ITEMS 1 THROUGH 2:$113,000.00 Should you have any questions or comments, please feel free to contact us at your convenience. We appreciate the opportunity to be of service to you and look forward to working with you on this project. Sincerely, Michael Krosschell, RLA Senior Project Manager, Landscape Architecture Cc: Diane Sharrer, PE Sr. Vice President Residential Development Matt Manhart -SurveyProject Manager Autumn & Veterans Greenways Prelim Design 4of5PW250128 FEESCHEDULE 2025 PRINCIPAL $300/Hour DEPARTMENT MANAGER $265/Hour Sr. PROJECT MANAGER $240/Hour Sr. PROJECT ENGINEER $210/Hour PROJECT MANAGER $190/Hour PROJECT ENGINEER $185/Hour CONSTRUCTION MANAGER $165/Hour PROJECT SURVEYOR $140/Hour Sr. DESIGNER $175/Hour DESIGNER II $150/Hour DESIGNER I $130/Hour Sr. CAD TECHNICIAN $130/Hour CAD TECHNICIAN II $120/Hour CAD TECHNICIAN I $110/Hour PROJECT ADMINISTRATOR $110/Hour Sr. CREW CHIEF $170/Hour CREW CHIEF $130/Hour FIELD TECH II $100/Hour FIELD TECH I $85/Hour UTILITY LOCATE CREW $250/Hour UTILITY LOCATE TECHNICIAN $200/Hour DRONE UAV $175/Hour Autumn & Veterans Greenways Prelim Design 5 of 5 PW250128 5/14/2025 WEIHE ENGINEERS INC INDIANAPOLIS, IN 46280 - 116764 10505 N COLLEGE AVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Professional Services Agreement 3/19/25 City Engineering's Office 1 Civic Square Carmel, IN 46032- 00351219 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Laurie Slick 100504 2200Department:0Fund:2024 Bond 44-628.71Account: ASA 1 - 24-PRK-01 & 24-PRK-02 - Autumn Greenway & Veteran's Way - Preliminary Design Services 1 $113,000.00 $113,000.00Each 113,000.00SubTotal 113,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 116764 ORDERED BY TITLE City Engineering's Office 1 Civic Square Laurie Slick Carmel, IN 46032- Bradley Pease Zac Jackson Director CFO