HomeMy WebLinkAboutBPW Paperless Packet 06-18-25Board of Public Works and Safety Meeting
Agenda
Wednesday, June 18, 2025 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the June 04, 2025, Regular Meeting
2. TABLED ITEMS
a. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners,
LLC TABLED 11-06-24
3. CONTRACTS
a. Request for Purchases of Goods and Services; Access Mobility, Inc.; ($53,000.00); 24-
CFD-01-Procurement and Installation of Man Lift at Koorsen S.AF.E. House 210
Veterans Way; Brad Pease Director of Engineering
b. Resolution BPW 06-18-25-02; Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Calumet Civil
Contractors; ($3,566,000.00); 24-ENG-07 Towne Road Pedestrian Crosswalk
Improvements; Brad Pease Director of Engineering
c. Resolution BPW 06-18-25-01; Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; CivicPlus LLC;
($80,692.02); Kevin Cusimano, Director of Information Communication Services
d. Request for Purchase of Goods and Services; KPS Commercial Constructions;
($40,396.40); 24-STR-09 Street Department Building Updates; CO#3; Matt
Higginbotham, Street Commissioner
4. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Carter Green; Carmel Architecture Award Ceremony; June 27, 2025;
12:00 PM to 3:00 PM; Melissa Hopson, City of Carmel
b. Request to Use Monon and Main Plaza; Carmel High School Choirs Annual Carwash
Promotion; August 2 through 3, 2025; 12:00 PM to 6:00 PM; Ashley Hamilton, Carmel
High School Choirs
c. Request to Use/Close City Streets; Annual Neighborhood Street Party; September 20,
2025; 04:00 PM to 9:00 PM; Nicole Kammers, Cool Creek North Neighborhood
Association
d. Request to Use Carter Green and Palladium East Patio; Special Request to Use
Electricity and James Building Restrooms; Carmel Christkindlmarkt; September 29
through December 31, 2025; 8:00 AM to 10:00 pm; Michael Nahmias, Carmel
Christkindlmarkt, Inc.
5. OTHER
a. Request for Petition to Vacate Public Way; Calvert Place; Greg and Gail Corn and Jerry
and Patricia Hohn
b. Request for Petition to Vacate Public Way; Lot 107; Thomas and Merilee Klootwyk
c. Request for Consent to Encroach; 2285 Blisland Street; David & Kelly Mikesell,
Property Owners
d. Request for Stormwater Techincal Standards Waiver; Carmel Gateway West Lawn-
800 E and 900 E 96th Street; Kimley-Horn and Associates
e. Request for Aerial Waiver of BPW Resolution No. 04-28-17-01; 3915 W. 106th Street;
AES
6. ADD-ONS
7. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, June 4, 2025 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6 7
MEETING CALLED TO ORDER 8
Chairwoman Campbell called the meeting to order at 10:00 AM 9
MEMBERS PRESENT 10
11 Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, Jacob Quinn, and Deputy Clerk Jessica 12
Dieckman were present. 13
MINUTES 14
Minutes from the May 21, 2025, Regular Meeting. Board Member Barlow moved to approve. Board 15
Member Potasnik seconded. Minutes approved 3-0. 16
BID OPENINGS, RECOMMENDATIONS, AND AWARDS 17
Bid Opening for 24-ENG-07 Pedestrian Crosswalk Improvements on Towne Road; 18
Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: 19 20
Contractor Bid 21
Calumet Civl Contractors, Inc. $3,566,000.00 22
Reith-Riley Construction Co., Inc. $3,567,044.53 23
Yarberry Companies, Inc. $3,711,392.00 24
All Star Paving Inc $3,804,484.55 25
TABLED ITEMS 26
Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 27
11-06-24 REMAINS TABLED 28
Request for Replat; Cool Creek North Lot 75; Brad Pease, Director of Engineering, briefly states that 29
the item is for a setback change for a porch. Board Member Potasnik moved to take the request from 30
the table. Board Member Barlow seconded. Approved 3-0. Board Member Potasnik moved to approve. 31
Board Member Barlow seconded. Request approved 3-0 32
33
34
35
36
CONTRACTS 37
Request for Professional Services; American Structurepoint, Inc.; ($192,500.00); 24-ENG-15 Urban 38
Core Traffic Study; Additional Services Amendment #2; Board Member Potasnik moved to approve. 39
Board Member Barlow seconded. Request approved 3-0 40
Request for Professional Services; Engineering Resources, Inc.; ($124,860.00); 24-PRK-01 and 23-41
PRK-02-Autumn Greenway & Veteran’s Way-Preliminary Design Services; Board Member Potasnik 42
moved to approve. Board Member Barlow seconded. Request approved 3-0 43
Request for Professional Services; Weihe Engineers, Inc.; ($113,000.00); 24-PRK-01 and 23-PRK-02-44
Autumn Greenway & Veteran’s Way-Preliminary Design Services; Additional Services Amendment 45
#1; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-46
0 47
REQUEST TO USE CITY STREETS/PROPERTY 48
49
Request to Use Palladium East Patio; Special Request for Electricity and Reserved Parking Spaces; 50
Wedding Ceremony; May 02, 2026; 2:00 PM to 6:30 PM; Board Member Barlow moved to approve. 51
Board Member Potasnik seconded. Request approved 3-0 52
Request to Reserve Parking Spaces; Merchants Bank Mobile Mammography; July 9, 2025; 7:00 AM to 53
3:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 54
approved 3-0 55
Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 12, 2025; 7:00 AM 56
to 11:00 AM; Gabby Behr, President of Carmel Runners Club, briefly speaks; we are a local non-57
profit group, and this is our 3rd year for this event. We use this event as well to celebrate our six 58
scholarship student winners from Hamilton County Schools. Board Member Barlow moved to approve. 59
Board Member Potasnik seconded. Request approved 3-0 60
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain 61
Restrooms; Wedding Ceremony; July 25, 2025; 4:15 PM to 6:15 PM; Board Member Barlow moved to 62
approve. Board Member Potasnik seconded. Request approved 3-0 63
Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; 64
Indian Classical Dance Private Dinner; August 2, 2025; 3:00 PM to 11:00 PM; Board Member 65
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 66
Request to Use/Close City Streets; Block Party; August 2, 2025; 5:00 PM to 9:00 PM; Board Member 67
Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 68
Request to Use Civic Square Gazebo and Lawn and Use/Close City Streets; Special Request to Use 69
Electricity and Fountain Restrooms; Indiana Jewish Festival; August 24, 2025; 05:00 AM to 11:00 70
PM Dovid Grossbaum briefly speaks; this event is a Jewish Festival. This helps connect the Jewish 71
community. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 72
approved 3-0 73
74
Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and No 75
Parking Signs; Carmel E.A.T.S.; September 14, 2025; 8:00 AM to 4:00 pm; Katina Washington, 76
Founder of Carmel E.A.T.S., briefly speaks; we are excited to bring Carmel E.A.T.S. to the community. 77
Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 78
Request to Use Civic Square Gazebo and Lawn; Wedding Ceremony; September 20, 2025; 9:00 AM to 79
11:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request 80
approved 3-0 81
Request to Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; The Arts in 82
Autumn; October 11, 2025; 9:00 AM to 9:00 PM; Board Member Barlow moved to approve. Board 83
Member Potasnik seconded. Request approved 3-0 84
85
OTHER 86
Resolution BPW 06-04-25-01; Resolution of the City of Carmel Board of Public Works and Safety 87
Ratifying Easement Area; Waterline Easement Agreement for 9873 & 9893 N. Michigan Road; Lane 88
Young, Director of Utilities briefly speaks; this is on a project we just awarded last meeting. The 89
description was incorrect when it was initially approved. We later learned that we only needed a 15-90
foot easement instead of a 20-foot easement. Board Member Potasnik moved to approve. Board 91
Member Barlow seconded. Request approved 3-0 92
Request for Path Easement; 4306 W. 96th Street; Board Member Potasnik moved to approve. Board 93
Member Barlow seconded. Request approved 3-0 94
ADD-ONS 95
Board Member Potasnik moved to add an item. Board Member Barlow seconded. Add-On approved 3-96
0. 97
Request for Purchase of Goods and Services: KPS Commercial Construction ($4,833.99); Carbon 98 Monoxide Sensory Update; Change Order #2; Sergey Grechukhin, Corporation Counsel, briefly 99 speaks; the Street Department respectfully requests to add a minor change order for the previously 100 approved Street Department Building Updates Project (24-STR-09). The project's cost will increase 101
by $4,833.99, or 1.13%. The additional work involves upgrades to the carbon monoxide and warning 102
alarm systems throughout the building. The date of substantial completion remains unchanged. Board 103
Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. 104 105 Chairwoman Campbell requests a five-minute recess. 106
107
Board Member Potasnik moved to Add On Bid Award. Board Member Barlow seconded. Add-On Bid 108
Award. Add-On Approved 3-0. 109 110 Bid Award for 24-ENG-07 Pedestrian Crosswalk Improvements on Towne Road; 111
Brad Pease, Director of Engineering, recommended awarding the bid to Calumet Civil Contractors for 112
$3,566,000.00 as they were the lowest quote and most responsive. Board Member Potasnik moved to 113
approve. Board Member Barlowl seconded. Bid approved 3-0. 114
115 116
ADJOURNMENT 117
Chairwoman Campbell adjourned the meeting at 10:21 AM. 118
119
120 APPROVED: ____________________________________ 121 Jacob Quinn – City Clerk 122 123
124
_____________________________________ 125
Chairwoman Laura Campbell 126 127 128
ATTEST: 129
__________________________________ 130
Jacob Quinn – City Clerk 131 132
133
October 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE
PARTNERS, LLC
Dear Board Members:
The Department of Engineering is recommending revocation of the existing consent to encroach
agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023.
The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a
curb and handrail along the pedestrian access walkway. This encroachment has been found to limit
vehicular access through the alley, causing vehicles to drive onto the private property south of the alley
to access a loading zone.
The Department of Engineering has confirmed the removal of the encroachment will not create any
code violations or other safety hazards and therefore requests the board revoke the consent to
encroach agreement and require removal of the encroachment to restore unobstructed vehicular
access through the alley.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT
CzBmmjtpoMzodi.NdHsbuibu3;44qn-Kvo21-3136
AccessMobility, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O. #116837
Contract NotToExceed $53,000.00
6. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Vendor shallpromptly furnish toCity, insuch formand detail as Citymay direct, alistof
allchemicals, materials, substances anditems used inorduring theprovision ofthe Goods and Services
provided hereunder, including thequantity, quality and concentration thereof andanyother information relating
thereto. Atthetime ofthe delivery oftheGoods andServices provided hereunder, Vendor agrees tofurnish to
Citysufficient written warning andnotice (including appropriate labels oncontainers and packing) ofany
hazardous material utilized inorthat isapartoftheGoods andServices.
7. LIENS:
Vendor shall notcause orpermit thefilingofanylien onany ofCity’sproperty. Intheevent anysuch lien is
filedand Vendor fails toremove such lien within ten (10) daysafter thefiling thereof, bypayment orbonding,
Cityshallhavethe right topaysuch lien orobtain suchbond, allatVendor’ssolecostandexpense.
8. DEFAULT:
Inthe event Vendor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Vendor’swarranties; (b) fails toprovide theGoods andServices asspecified herein; (c)
fails tomake progress so astoendanger timely and proper provision oftheGoods andServices anddoes not
correct such failure orbreach within five (5) business days (orsuch shorter period oftimeas iscommercially
reasonable under the circumstances) afterreceipt ofnotice from Cityspecifying such failure orbreach; or (d)
becomes insolvent, isplaced into receivership, makes ageneral assignment forthe benefit ofcreditors or
dissolves, each such event constituting an event ofdefault hereunder, City shallhave theright to (1) terminate
alloranyparts ofthisAgreement, without liability toVendor; and (2) exercise all other rights and remedies
available toCity atlawand/orinequity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain infullforce and effect during theterm ofthisAgreement, withaninsurer
licensed todo business intheState ofIndiana, such insurance asisnecessary for theprotection ofCity and
Vendor from allclaims fordamages under anyworkers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, butnotlimited to, personal injury, sickness,
disease or death ofortoany ofVendor’sagents, officers, employees, contractors andsubcontractors; and, for
any injury toordestruction ofproperty, including, butnotlimited to, any lossofuseresulting therefrom. The
coverage amounts shall benoless than those amounts setforth inattached Exhibit C. Vendor shall cause its
insurers toname Cityasanadditional insured onallsuch insurance policies, shall promptly provide City, upon
request, with copies ofallsuch policies, andshallprovide that such insurance policies shall notbecanceled
without thirty (30) dayspriornotice toCity. Vendor shallindemnify andhold harmless Cityfromand against
anyandall liabilities, claims, demands orexpenses (including, butnotlimited to, reasonable attorney fees) for
injury, death and/or damages toanyperson orproperty arising from orin connection withVendor’sprovision
ofGoods andServices pursuant toorunder this Agreement orVendor’suseofCity property.
Vendor further agrees toindemnify, defend and hold harmless City and itsofficers, officials, agents and
employees fromallclaims andsuits ofwhatever type, including, butnotlimited to, allcourtcosts, attorney fees,
and other expenses, caused byany act oromission ofVendor and/orof anyofVendor’sagents, officers,
employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification
obligations shall survive thetermination ofthisAgreement.
2
AccessMobility, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O. #116837
Contract NotToExceed $53,000.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes
which maybeapplicable toVendor’sperformance ofitsobligations under this Agreement, andallrelevant
provisions thereof areincorporated herein by this reference. Vendor agrees to indemnify andholdharmless
Cityfrom any loss, damage and/orliability resulting fromany suchviolation ofsuch laws, orders, rules,
regulations andcodes. This indemnification obligation shall survive the termination ofthis Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that itand allof itsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam era veteran status.
12. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Vendor isrequired toenroll inand verify thework eligibility
status ofitsnewly-hired employees using the E-Verify program, andtoexecute theAffidavit attached herein
asExhibit D, affirming that itisenrolled andparticipating intheE-Verify program anddoes not knowingly
employ unauthorized aliens. Insupport oftheAffidavit, Vendor shall provide theCity withdocumentation
indicating that ithas enrolled andisparticipating intheE-Verify program. Should Vendor subcontract
fortheperformance ofany work under andpursuant tothis Agreement, itshallfullycomply with theIndiana E-
Verify Lawasregards each suchsubcontractor. Should theVendor oranysubcontractor violate theIndiana
E-Verify law, theCitymay require acure ofsuchviolation and thereafter, ifnotimely cure isperformed,
terminate thisAgreement inaccordance witheither the provisions hereof orthose setforth intheIndiana E-
Verify Law. The requirements ofthis paragraph shall notapplyshould the E-Verify program cease toexist.
13. NOIMPLIED WAIVER:
The failure ofeither party torequire performance bytheother ofany provision ofthisAgreement shallnotaffect
theright ofsuch party torequire such performance atanytimethereafter, norshallthe waiver byany partyof
abreach ofanyprovision ofthisAgreement constitute awaiver ofanysucceeding breach ofthesame orany
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shallnot assign orpledge this Agreement, whether ascollateral foraloanorotherwise, and shall not
delegate itsobligations under this Agreement without City’spriorwritten consent.
15. RELATIONSHIP OFPARTIES:
The relationship ofthe parties hereto shall beasprovided forinthisAgreement, andneither Vendor norany
ofitsofficers, employees, contractors, subcontractors andagents areemployees of City. The contract price
setforthherein shall bethefulland maximum compensation andmonies required ofCity tobepaid toVendor
under orpursuant tothisAgreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement istobeconstrued inaccordance with and governed bythelaws oftheStateofIndiana, except
foritsconflict oflaws provisions. The parties agree that, intheevent alawsuit isfiled hereunder, theywaive
theirright toajurytrial, agree tofile anysuch lawsuit inanappropriate courtinHamilton County, Indiana only,
3
AccessMobility, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O. #116837
Contract NotToExceed $53,000.00
and agree that suchcourt istheappropriate venue forand hasjurisdiction oversame.
17. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
18. NOTICE:
Anynotice provided forinthis Agreement willbe sufficient ifitisinwriting andisdelivered bypostage prepaid
U.S. certified mail, return receipt requested, totheparty tobe notified attheaddress specified herein:
IftoCity: CityofCarmel AND CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoVendor: Access Mobility, Inc.
4855SEmerson Ave, Suite 101
Indianapolis, Indiana 46203
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslong aswritten notice isthen provided assetforth hereinabove within five (5) business days from the
date ofsuch oralnotice.
19. TERMINATION:
19.1 Notwithstanding anything tothecontrary contained inthisAgreement, City may, upon notice toVendor,
immediately terminate thisAgreement forcause, intheeventofadefault hereunder byVendor and/or
ifsufficient funds arenotappropriated orencumbered topayforthe Goods andServices tobeprovided
hereunder. In theevent ofsuch termination, Vendor shall be entitled toreceive onlypayment forthe
undisputed invoice amount representing conforming Goods andServices delivered asofthedate of
termination, except that such payment amount shallnotexceed the Estimate amount ineffect atthe
time oftermination, unless theparties have previously agreed inwriting toagreater amount.
19.2 Citymayterminate thisAgreement atanytime upon thirty (30) days prior notice toVendor. Inthe
event ofsuch termination, Vendor shall be entitled toreceive onlypayment for the undisputed invoice
amount ofconforming Goods andServices delivered asofthedate oftermination, except that such
payment amount shall notexceed theEstimate amount ineffect atthetime oftermination, unless the
parties havepreviously agreed inwriting toagreater amount.
19.3 TheCitymayterminate this Agreement pursuant toParagraph 11hereof, asappropriate.
20. REPRESENTATIONS AND WARRANTIES
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that Citymay, from time totime, request Vendor toprovide additional goods
andservices toCity. When Citydesires additional goods and services from Vendor, theCity shall notify Vendor
4
AccessMobility, Inc.
Engineering Department - 2025
Appropriation #2200 044-628.712024BondFund; P.O. #116837
Contract NotToExceed $53,000.00
ofsuch additional goods andservices desired, aswellasthetime frame inwhich same are tobeprovided.
Only afterCity has approved Vendor’stime and cost estimate forthe provision ofsuchadditional goods and
services, hasencumbered sufficient monies topay forsame, and hasauthorized Vendor, inwriting, toprovide
suchadditional goods and services, shall such goods and services beprovided byVendor toCity. Acopy of
theCity’sauthorization documents forthe purchase ofadditional goods andservices shall benumbered and
attached hereto intheorder inwhichthey areapproved byCity.
22. TERM
Unless otherwise terminated inaccordance withthetermination provisions set forth inParagraph 19
hereinabove, this Agreement shall beineffect from the Effective Date through thesatisfactory completion of
services and/ordelivery andacceptance ofgoods contracted forherein.
23. HEADINGS
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
25. NOTHIRD PARTY BENEFICIARIES
This Agreement gives norights orbenefits toanyone other than CityandVendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies byentering intothis Agreement thatneither itnoritsprincipals norany ofits
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical
subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Vendor.
26.2 TheVendor certifies thatithas verified thestate andfederal suspension anddebarment status forall
subcontractors receiving funds under this Agreement and shall besolely responsible forany recoupment,
penalties orcosts thatmight arisefrom useofasuspended ordebarred subcontractor. The Vendor shall
immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s
request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for
worktobeperformed under this Agreement.
27. IRAN CERTIFICATION
Pursuant toI.C. § 5-22-16.5, the Vendor shallcertify that, insigning thisAgreement, itdoes not engage in
investment activities within the Country ofIran.
28. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
5
Name of Company: Address & Zip: Telephone No.: Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Person Providing Date
Goods/Services Goods/
Service
Provided
Signature
Printed Name
EXHIBIT B
Invoice
Goods/Services Provided
Describe each good/service
separately and in detail)
GRAND TOTAL
Date:
Goods
Cost Per
Item
Services
Hourly Total
Rate/
Hours
Worked
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $500,000 each employee
Bodily Injury by Accident/Disease: $500,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability (Occurrence
Basis), Bodily Injury, Personal Injury, Property
Damage, Contractual Liability, Products –
Completed Operations:
General Aggregate Limit (other than
Products/Completed Operations): $2,000,000
Products/Completed Operations: $1,000,000
Personal & Advertising Injury Limit: $500,000
Each Occurrence Limit: $1,000,000
Damage to Premises: $100,000 each occurrence
Fire Damage (any one fire): $250,000 each occurrence
Medical Expense Limit (any one person): $10,000
Auto Liability (owned, hired, and non-owned)
Bodily Single Limit: $1,000,000 each accident
Injury and Property Damage: $1,000,000 each accident
Policy Limit: $1,000,000
Umbrella/Excess Liability
Each Occurrence: $1,000,000
Aggregate: $1,000,000
Maximum Deductible: $10,000
6/4/2025
ACCESS MOBILITY INC
SUITE 101
INDIANAPOLIS, IN 46203 -
116837
4855 S EMERSON AVE
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Goods & Services Contract for 24-CFD-01
City Engineering's Office
1 Civic Square
Carmel, IN 46032-
378390
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Laurie Slick
101006
2200Department:0Fund:2024 Bond
44-628.71Account:
24-CFD-01 - Procurement and Installation of Man Lift at
Koorsen S.A.F.E. House 210 Veterans Way
1 $53,000.00 $53,000.00Each
53,000.00SubTotal
53,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 116837
ORDERED BY
TITLE
City Engineering's Office
1 Civic Square
Laurie Slick
Carmel, IN 46032-
Jeremy Kashman
Chief Infrastructure Officer
RESOLUTION NO. BPW 06-18-25-02
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theAgreement attached hereto (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2025.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
Laura Campbell, Presiding Officer
Date:
JamesBarlow, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzTfshfzHsfdivlijobu21;58bn-Kvo1:-3136
Page 1of1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmelFEDERALEXCISETAXEXEMPT 116838
35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
Goods & Services Contract - 24-ENG-076/4/2025034249
CALUMET CIVIL CONTRACTORS CityEngineering'sOffice
VENDORSHIP4898FIELDSTONEDRIVE 1Civic Square
TO Carmel, IN 46032-
Laurie SlickWHITESTOWN, IN 46075 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
101008
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 220002024 Bond
Account: 44-628.71
1Each24-ENG-07 Ped Improv./ 24-ENG-07a1- 106th & Towne/ 24-3,566,000.00$3,566,000.00
ENG-07a2 - Towne & Glebe - Construction
Sub Total 3,566,000.00
Send Invoice To:
City Engineering'sOffice
Laurie Slick
1Civic Square
Carmel, IN 46032-
PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
3,566,000.00PAYMENT
A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISANUNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TOPAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ONALLSHIPPING LABEL
THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Bradley PeaseAnn Bingman
TITLEDirectorDeputy CFO/Controller
CONTROL NO. 116838
RESOLUTION NO. BPW 06-18-25-01
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
intocontracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesignedtheAgreement attached hereto (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2025.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
Laura Campbell, Presiding Officer
Date:
JamesBarlow, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzTfshfzHsfdivlijobu4;67qn-Kvo15-3136
INWITNESS WHEREOF, the parties hereto havemade andexecuted thisAddendumas follows:
CITY OF CARMEL, INDIANACivicPlus, LLC
By:By:
Authorized Signature
Printed Name
Title
Date:
FID/TIN:
Date:
6
GSAStatement ofWorkforCarmel, IN
GSAContract GS-35F-0124U
Acceptance
We, theundersigned, agreeingtotheconditionsspecifiedinthisdocument, understandandauthorizetheprovisionofservicesoutlined
inthisSOW.
AuthorizedClientSignatureCivicPlus
By:By:
Name:Name:
Title:Title:
Date:Date:
Organization LegalName:
BillingContact:
Title:
BillingPhoneNumber:
BillingEmail:
BillingAddress:
MailingAddress: (Ifdifferentfromabove)
PONumber: (InfoneededonInvoice (POorJob#) ifrequired)
Page3
Street, Suite500
TollFree888-228-291-587-8951
CzTfshfzHsfdivlijobu9;54bn-Kvo23-3136
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
06/05/2025
yes, 06/06/2025yes, 06/06/2025
yes, 06/06/2025
yes, 06/09/2025
Allied Solutions: Yes, 06/09/2025
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Cones*
Standard Cones*
An easy to read, color map of the area is required with submission.
Screenshot 2025-06-05 151256.png 425.26KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Standard Cones needed
No Closures
Event Use/Purpose:
Description of
Event:
Event Date Start*Event Date End*
If multiple dates,
please list
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
5. EVENT DETAILS:
The City of Carmel Mayor's Office is hosting on June 27 at 1:30pm a ceremony to
present Steve Sturtz of Pedcor with the Carmel Architecture Award.
Provide a brief description of event
The City of Carmel Mayor's Office is hosting on June 27 at 1:30pm a 30-minute
ceremony to present Steve Sturtz of Pedcor with the Carmel Architecture Award.
We're planning for approximately 100 people.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/27/2025 6/27/2025
12:00:00 PM
3:00:00 PM
1:30:00 PM
2:00:00 PM
NA
Rehearsal Date:
Rehearsal Start
Time:
Rehearsal End
Time:
Number of People
Expected:*
Fees?
Vendors
Contact Person
100
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Melissa Hopson, City of Carmel Marketing and Community Relations
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
3176194187
Phone Number (Required)
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
Address of Organization/Applicant
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
06/02/2025
yes, 06/03/2025 yes, 06/03/2025
yes, 06/03/2025
yes,06/03/2025
yes, 06/04/2025Monon and Main LLC: yes, 06/04/2025
yes, 06/06/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
No streets to be closed. looking to set up a promotional/fundraising booth at corner
of Main and Monon.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Carmel High School Choirs Annual Carwash Promotion
Provide a brief description of event
Students will be present, with an accompanying adult, from the hours of 12-6. They
will sing songs as well as promote their carwash to be held at the high school on
Saturday, August 9th.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/2/2025 8/3/2025
Saturday and Sunday 12-6
12:00:00 PM 6:00:00 PM
12:00:00 PM 6:00:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other Cardtable
N/A
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Ashley Hamilton
Carmel High School Choirs
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
USA
Street Address
Address Line 2
Non-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel High School Choirs
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Ashley N Hamilton (Carwash Coordinator)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
6/2/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
The Event Request Form must be submitted a minimum of 60 days prior
to the planned date of the event or activity.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Ironwood Ct in Cool Creek North Neighborhood
05-15-2025
yes, 06/03/2025 yes, 06/03/2025
yes, 06/03/2025
yes,06/03/2025
yes, 06/04/2025
yes, 06/06/2025
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
End of Ironwood Ct in Cool Creek Ct neighborhood
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Closed for our annual street party
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event
Use/Purpose:*
Description of
Event:*
Event Date Start *Event Date
End*
If multiple dates,
please list
Set-Up time:*Tear Down End
time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Annual neighborhood street party
Provide a brief description of event
We will be serving pizza, water and cookies. There will be a DJ, game truck, and
face painters. The event is from 5p-9pm on 9/20/25
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/20/2025 9/20/2025
4:00:00 PM 9:00:00 PM
5:00:00 PM 9:00:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Vendors
Contact Person*
Email*
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Nichole Kammers
Cool Creek North Neighborhood Association
City
Carmel
State / Province / Region
In
Postal / Zip Code
46033
Country
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Nichole Kammers
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Nichole Kammers - HOA president
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
5/15/2025
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
05/27/2025
yes, 06/03/2025
yes, 06/03/2025
yes, 06/03/2025
Allied Solutions: Yes 06/03/2025
yes,06/03/2025
yes, 06/04/2025
yes, 06/06/2025
Neighborhood
Name/Streets to be
closed
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Event Use/Purpose:
Southbound traffic on 3rd Avenue along Carter Green: from City Center Drive
through American Drive (the loop surrounding the Kent).
Carter Green 'horseshoe' road that goes past the Tarkington/James Building, around
the amphitheater along the Monon, and then across the Palladium. Parking spots on
3rd Avenue will be reserved for Market parking (mix of emergency services & EMTs,
sponsored 'display' on the east side of the street, support vehicles for the Market
(i.e. Mainscape trucks), and occasionally dedicated parking for our entertainers and
bands.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Christkindlmarkt Footprint - BPW Request 2025.pdf 358.79KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other Will occasionally need access to cross the Monon so vehicles can
access the Market.
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS:
Carmel Christkindlmarkt
Description of
Event:
Event Date Start*Event Date End*
If multiple dates,
please list
Set-Up time*
Tear Down End
time*
Event Start
time:*
Event End
time:*
Rehearsal
Number of People
Expected:*
Provide a brief description of event
The Carmel Christkindlmarkt is a seasonal German Christmas Market that takes
place at the Carter Green in Carmel. The appx. 6 week event features unique and
authentic German products, food, and live entertainment.
Market will be set up by the Carmel Street Dept beginning in early October.
Electrical hookups will be handled by Carmel Utilities and/or the City's
Communications team. The 'horseshoe drive' around Carter Green will be coned off
once setup begins, and closer to the Market's opening in mid November, more
'permanent' barriers will be put up: either bollards or concrete barriers if bollards are
not working.
When 'permanent' barriers are placed, emergency access to the Carter Green will
be from the east side of the Monon via Bank Street.
Parking on 3rd Ave at Carter Green will be coned off and reserved for Market related
parking.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/29/2025 12/31/2025
The event itself is November 19, 2025 (Wundernacht) through Christmas Eve
(December 24, 2025). The above listed dates encompass the proposed dates that
setup will begin and when teardown can begin.
The festival will have a private kick-off event on November 19, 2025. The Grand
Opening to the public will be on November 22, 2025; opening ceremony is slated to
begin at 11:30am. The Market will conclude on Christmas Eve (12/24) at 4pm.
General hours:
Open Wednesdays and Thursdays (4pm to 9pm), Fridays and Saturdays (12pm to
9pm), and Sundays (12pm to 8pm). Select Mondays and Tuesdays will host private
events.
Special Hours:
Open Wednesday, November 26 from 12pm to 9pm. Open Monday, December 15
and Tuesday, December 16 from 4pm to 9pm. Open Monday, December 22 and
Tuesday December 23 from 12pm to 9pm. Open Wednesday, December 24 from
12pm to 4pm.
8:00:00 AM
10:00:00 PM
6:00:00 PM
4:00:00 PM
NA
315,000
Fees?
Vendors
Vendors Present*
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
Approximently how many vendors will be present?
30
6. CONTACT INFORMATION:
Michael Nahmias
michael@carmelchristkindlmarkt.com
Carmel Christkindlmarkt, Inc.
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46082
Country
USA
Street Address
PO Box 22
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
___________________________________
Laura Campbell, Presiding Officer
Date: ______________________________
___________________________________
James Barlow, Member
Date: ______________________________
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Carmel Christkindlmarkt, Inc.
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Michael Nahmias, Vice President of
Operations
Printed Name and Title (If applicable)
Phone Number (Required)
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
Address of Organization/Applicant
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
It was recommended to us to include
the steps of the Palladium and the
adjacent garden paths as a precaution
against potential protests.
Inclusion of 3rd Avenue is meant to include reserved parking
spaces for the Market. It wasalso recommended to include the
sidewalk on the west side of 3rd Ave as a precaution against
potential protests.
Parking spaces will not be utilized every day of the Market, and will
be available to the public most of the time.Middle lane of 3rd Ave
will be utilized for Emergency vehicles while Market is in session.
Southbound traƯic on 3rd Avenue to be closed to thru traƯic during
Market hours.
Southbound traƯic on 3rd Avenue to be closed to thru traƯic during
Market hours.
Will need to utilize two parking spaces alongtheeast side of 3rd
Ave near the James Building to place a restroom trailer. Trailer can
be moved on non-Market days if necessary.
David & Kelly Mikesell
June 9, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: STORMWATER TECHNICAL STANDARDS WAIVER – CARMEL GATEWAY WEST LAWN-800 E & 900 E
96TH ST.
Dear Board Members:
Brian Sheward, P.E., with Kimley-Horn has requested a waiver from the Stormwater Technical Standards
Manual in association with the proposed Carmel Gateway West Lawn project proposed at 800 E and 900
E 96th Street (exhibits attached).
The Department of Engineering, in review of the proposed conditions and design standards, has
determined that the waivers requested are valid given the existing site constraints involved with the
project and recommend approval.
Sincerely,
Bradley Pease, P.E.
City Engineer
kimley-horn.com 500 East 96th Street, Suite 300, Indianapolis, IN 46240 317-218-9560
May 8, 2025
City of Carmel Engineering Department - Office of Stormwater
John Thomas – Stormwater Administrator
Carmel City Hall
One Civil Square,
Carmel, IN 46032
RE: Waiver Request for Stormwater Quality
Carmel Gateway West Lawn
Dear Mr. Thomas,
Please accept this letter as a formal request for a waiver from the Carmel stormwater quality requirements for our
Carmel Gateway West Lawn Project (“project”) located at 800 E & 900 E 96th St, Indianapolis, IN 46240. After
reviewing the scope of the proposed project and considering the existing site conditions, we believe our project
will meet the overall intent of Carmel’s stormwater ordinance and we kindly request your approval.
The proposed project will reduce the overall runoff to the existing stormwater system by removing impervious
asphalt surface and replacing it with pervious natural turf and landscaping. Currently, there are no known existing
stormwater quality Best Management Practices (BMPs) in place to treat stormwater runoff prior to its entry into
the existing subsurface storm system and wet detention pond. The reduction in impervious area and the natural
elements incorporated into the design, including proposed turf and gentle slopes in the lawn area, will effectively
help reduce the velocity of runoff. This design will allow for natural filtration and treatment of runoff prior to
collection in the existing stormwater system, further supporting the overall water quality of the site. Due to the
absence of existing BMPs within the project area, we propose installing permanent FlexStorm Pure FX inlet filters
as a stormwater quality measure. These units feature a stainless-steel frame with a replaceable geotextile filter
bag secured by a locking band. The bag hangs below the grate and allows full bypass flow into the drainage
structure if completely filled with sediment. The filters are rated at 200 gpm/sqft with an 85% TSS removal
efficiency.
In conclusion, the project will result in a net reduction in impervious surface area, leading to decreased stormwater
runoff. Natural landscaping and the proposed inlet filters will further enhance runoff quality. We respectfully
request a waiver from the stormwater quality requirements, as we believe our proposed measures align with the
goals of effective stormwater management.
We appreciate your time and consideration of this waiver request. Should you have any questions, please feel free
to contact me at 317-218-9563. We look forward to your response.
Sincerely,
Kimley-Horn and Associates, Inc.
Bryan A. Sheward, PE
Project Manager
June 10, 2025
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – AES – 3915 W 106th STREET
Dear Board Members:
AES is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28-17-01) to
install 1 pole and an aerial electric line over the road at 3915 W 106th Street (exhibit attached). The new pole and
aerial electric line are needed to provide temporary service for the construction of a new residence and will be
removed once construction is complete.
The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is
valid and recommends approval of the waiver conditioned upon the following:
•The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and
6-227(b).
•Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be
restored to the satisfaction of the City when work is completed.
•Access to all adjoining properties shall be maintained at all times.
•The temporary service pole and aerial line over the street must be completely removed once construction
of the permanent buried service connection to the new home is complete.
•The petitioner acknowledges that this waiver is for the items described above only.
•The petitioner acknowledges that the waiver approved on this date does not guarantee approval of any
future waiver requests for this or any other project.
Sincerely,
Bradley Pease, P.E.
City Engineer
E-17530-
E-17531-
PS
S
W 106TH ST
3915
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