HomeMy WebLinkAbout2025-06-10-Park-Board-PacketCarmel/Clay Board of Parks and Recreation
Tuesday, June 10, 2025, 6:00 p.m.
John W. Hensel Government Center
10701 North College Avenue
Carmel, Indiana 46280
The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and
well-maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a
policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of
Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that
reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system
better than we found it.
Agenda
1.Roll Call
2.Call to Order & Pledge of Allegiance
3.Public Comments
4.Staff Reports
5.Committees
a.Finance Committee
6.Minutes – Secretary
a.May 13, 2025, Park Board Meeting
7.Financial Reports – Treasurer
a.Consolidated Financial Report for April 2025
b.CCPR P&L Statements for May 2025
8.Claims – Treasurer
a.Claim Sheet June 10, 2025
b.CCPR Payroll for May 2, 2025; May 16, 2025; May 30, 2025
9.Monetary Gifts, Grants, Partnerships, and Sponsorships for May 2025 – Eric Mehl
10.New Business
a.Consideration of Resolution G-2025-006 Memorandum of Understanding with City of Carmel for
Management of Park Projects related to Infrastructure Bonds
11.Old Business
a.Rules of Park Operations
12.Attorney’s Report
13.Director’s Report
14.Information Items
a.Plan Commission
b.School Board
c.Climate Action Advisory Committee
d.Parks Foundation
15.Park Board Comments / Discussion
16.Adjournment
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and
Recreation/COO
ACTION REQUESTED
No Action Required
ITEM/SUBJECT
Staff Reports
DOLLAR AMOUNT/FUND N/A MEETING DATE June 10, 2025
Selected news articles:
•Best Place to Live- Carmel
•Trail Series Article on Fun Run
Standard monthly reports for April 2025:
▪Fund 108 – ESE 12-Month Trailing Financial Trending Graph
▪Fund 109 – Monon Community Center 12-Month Trailing Financial Trending Graph
Standard monthly reports for May 2025:
▪Monon Community Center Pass Report
o Membership Passes Trending Graph
▪Employment Report
▪Monthly Division Reports
o Extended School Enrichment/Summer Camp Series
o Recreation & Facilities
o Administration & Planning
o Marketing & Communications
o Parks & Natural Resources
▪Financial Assistance (MCC and ESE)
($3,000,000)
($2,000,000)
($1,000,000)
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
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FUND 108 -EXTENDED SCHOOL ENRICHMENT
12-MONTH TRAILING FINANCIALS -4/30/25
Revenues Expenses Net Income
($3,000,000)
($2,000,000)
($1,000,000)
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
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FUND 109 -MONON COMMUNITY CENTER
12-MONTH TRAILING FINANCIALS -4/30/2025
Revenues Expenses Net Income
MONON COMMUNITY CENTER PASS REPORT
ANNUAL MONTHLY OTHER TOTAL %¹PREV. MONTH PREV. YEAR
MCC MEMBERSHIP PASSES
Youth 5 357 362 5 9
Adult 37 3,000 3,037 79 51
Senior 14 374 388 15 28
Senior (Legacy Pricing)9 70 79 0 (13)
Military 0 19 19 (3)(12)
Household 11 1,316 1,327 107 78
MCC Passes 76 5,136 5,212 203 141
Add'l HH Members 4,915 355 253
MCC Members 10,127 64%558 394
CORPORATE MEMBERSHIP PASSES
Youth 0 8 8 0 1
Adult 7 313 320 33 38
Senior 0 22 22 1 (2)
Senior (Legacy Pricing)0 0 0 0 0
Household 3 148 151 25 8
Corporate Passes 10 491 501 59 45
Add'l HH Members 540 88 24
Corporate Members 1,041 7%147 69
INSURANCE-PAID MEMBERSHIP PASSES
Prime 1,105 1,105 116 (118)
SilverSneakers 990 990 41 (6)
Active&Fit 1,054 1,054 97 173
Silver&Fit 220 220 16 14
Optum-Renew Active 1,269 1,269 82 77
Insurance Passes/Members 4,638 4,638 29%352 140
TOTAL PASSES 86 5,627 4,638 10,351 614 326
Percent of Total Passes 1%54%45%
TOTAL MEMBERS 15,806 1,057 603
¹ Percent of Total Members
CARMEL CLAY TRACK PASSES
Track Passes 1,595 22 271
Carmel Clay Track Passes 1,595 22 271
SEASONAL WATERPARK PASSES
Youth 55
Adult 46
Senior 5
Household 50
TOTAL SEASONAL WP PASSES 156
Add'l HH Members 191
TOTAL SEASONAL WP MEMBERS 347
MAY 2024 - NET CHANGE -
0
2,000
4,000
6,000
8,000
10,000
12,000
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MONON COMMUNITY CENTER
ANNUAL, MONTHLY & INSURANCE PASSES AS OF 5/31/2025
TOTAL
Membership
Insurance
Corporate
Created: 06/02/2025 Employment Report |May 2025
EMPLOYMENT REPORT |MAY 2025
i Includes employees in “Active” and “Leave” status.
ii “Leaves of Absence” count includes seasonal employees.
Employment by Division Full-Time Part-Time Subtotal
Executive 3 0 3
Administration + Planning 10 4 14
Extended School Enrichment/SCS 27 179 206
Marketing + Communications 4 0 4
Parks + Natural Resources 18 14 32
Recreation + Facilities 18 413 431
Period Ending Totals 80 610 690
Employee Demographics
0%10%20%30%40%50%60%70%80%90%100%
Full-Time
Part-Time
0
1
0
29
4
39
7
37
2
43
1
19
66
442
Employee Demographics
American Indian or Alaska Native Asian
Black or African American Hispanic or Latino
No Data Two or More Races (Not Hispanic or Latino)
White
Employee by Status Full-Time Part-Time Subtotal
All Employeesi 80 736 816
Leaves of Absenceii 0 126 126
Period Ending Totals 80 610 690
Created: 06/02/2025 Employment Report |May 2025
Employee Demographics Full-Time Part-Time
American Indian or Alaska Native 0 1
Asian 0 29
Black or African American 4 39
Hispanic or Latino 7 37
No Data 2 43
Two or More Races (Not Hispanic or Latino) 1 19
White 66 442
Total: 80 610
Created: 5/27/2025 Extended School Enrichment Report | May 2025
EXTENDED SCHOOL ENRICHMENT | May 2025
ESE is founded on the belief that each and every student is capable of being successful. We are committed to creating a
safe environment and assuring the development of a strong foundation in basic life skills.
After School Program
Program Highlights
On April 25, around 120 ESE participants, along with staff and their families, celebrated creativity with our 2nd annual
Artists Alley event at the Monon Community Center. The MCC-East display cases have featured ESE participant artwork
all school year, with this culminating event showcasing all the collected artwork.
Participation Rates
Total Registered Students (as of 5/22/25) 1,648
Comparison from May 2024 to May 2025 +20 (May 2024: 1,628)
Average Daily Attendance per School in May 86 participants (May 2024: 80)
Carmel Clay Schools (CCS) Employee Discounts (Fee Waivers)
Total Number of CCS Employees Receiving ESE Discounted Rates 121
Total Value of CCS Employee Discount Fee Waivers for May 2025 $16,788
ESE May 2025 Staff Star
Carmel Conner Bell
Cherry Tree Lily Kellams
Clay Center Katie Maatman
College Wood KC Stephens
Forest Dale Valentina Martinez
Mohawk Trails Jackson Harmas
Prairie Trace Alexa Hoskins
Smoky Row Luke Falin
Towne Meadow Samantha Dennis
West Clay Sophie Reed
Woodbrook Ashley Carter
Created: 06/01/2025 Recreation & Facilities Report | MAY 2025
RECREATION & FACILITIES REPORT | May 2025
MONON COMMUNITY CENTER / THE WATERPARK
Annual/Monthly Memberships Sold/Rejoined
Day/Punch Pass Visits
MAY 2025 Previous Month Previous Year
2,396 1,882 5,011
Total Member Visits
MAY 2025 Previous Month Previous Year
48,508 47,322 47,131
Group Fitness Class Participation
MAY 2025 Previous Month Previous Year
12,026 12,731 11,040
Corporate Wellness Package
Total
Participating Companies 13
Passholders 1,125
RECREATION PROGRAMMING
•We offered 101 general recreation programs and served 1,283 participants.
•Total served including Group Fitness classes was 13,309 participants.
MAY 2025 Previous Month Previous Year
927 425 797
Beginning Current Month Current Month Ending
Cash Balance Revenues Expenses Cash Balance
Bear Creek Park 22,749.11$ -$ -$ 22,749.11$
Interpretive Signage 13,309.71$ -$ -$ 13,309.71$
Invasive Species Mgmt/Restoration 32,046.00$ -$ -$ 32,046.00$
Central Park North Woods 2,200.00$ -$ -$ 2,200.00$
Pedal & Park 5,917.92$ -$ -$ 5,917.92$
Staff Appreciation 239.44$ 100.00$ -$ 339.44$
Staff Professional Development 10,180.00$ -$ -$ 10,180.00$
Volunteer Program 90.52$ -$ -$ 90.52$
West Park -$ -$ -$ -$
James Engledow Memorial 2,750.00$ -$ -$ 2,750.00$
Monon Greenway Dog Pots 3,000.00$ -$ -$ 3,000.00$
Recreation Programming 17,264.00$ 2,750.00$ -$ 20,014.00$
WR Greenway North Extension 10,000.00$ -$ -$ 10,000.00$
Undesignated (General)16,303.85$ 285.60$ -$ 16,589.45$
139,186.15$
Administration & Planning Division
Month End Cash Balance
Gift Fund 853 Report
May 2025
I hereby certify that the amounts listed above are true and correct and that I have audited the same in accordance
with IC 5-13-6-1, et seq.
Administration & Planning Director
Designated For
Docusign Envelope ID: EA942545-55A8-421F-8599-DA377F63DCFF
Created: 05/30/2025 Marketing & Communications Report | May 2025 | 1
MARKETING & COMMUNICATIONS REPORT | May 2025
TEAM HIGHLIGHTS
•The team worked hard in May to get everything ready for the Waterpark opening including new signage for the park,
and promotions for season passes and upcoming events.
•Created interpretive signage for Moffitt Trailhead
•Finalized all the signage for Jerry’s Tree Walk
•Planning for Monon Station Indoor Playground ribbon cutting and finalized all of the signage for the area
SOCIAL MEDIA This month, these were our top posts across all platforms.
Top Facebook Post Top Instagram Post Top TikTok Post
Inlow Park
Closure
Lifeguards Woodland Gardens
90 Engagements
59,851 Impressions
223 Engagements
10,550 Impressions
52 Engagements
1,072 Impressions
WEBSITE This month, the website had the following page views from the user demographics listed below.
TOTAL PAGE VIEWS 184,662
TOP WEB PAGES PAGE VIEWS % OF TOTAL
MCC 19,804 11%
Home Page 4,971 3%
Active-Membership 5,695 3%
Active-Home 10,283 6%
Group Fitness 5,292 3%
18-24 25-34 35-44 45-54 55-64 65+
0
500
1,000
1,500
2,000
2,500
AGE
Westfield
Atlanta
Zionsville
Chicago
Fishers
Greenfield
Indianapolis
Carmel
0 2,000 4,000 6,000 8,000 10,000
LOCATION
New Users
48,000
Returning
Users
11,000
NEW VS. RETURNING USERS
Created: 05/30/2025 Marketing & Communications Report | May 2025 | 2
EARNED MEDIA
•Hamilton County Reporter | Carmel Clay Parks & Recreation receives $1,000 grant from Duke Energy
Foundation
•Current in Carmel | City of Carmel could transfer management of Brookshire Golf Course to CCPR
•IndyStar | 7 free family-friendly things to do in Hamilton County parks this May
•Current in Carmel | Trail series to highlight Carmel parks
•Design 27 | The Waterpark at The Monon Center
•Wish TV | Splash into summer fun: The Waterpark in Carmel opens May 24
•Current in Carmel | ‘This is Home’: Vision plan for Home Place honors community’s past while preparing for
future
•Hamilton County Reporter | Public input needed on Brookshire Golf Course
•Hamilton County Reporter | Carmel welcomes sister city delegation from Japan
•All Events | Monon Mixers
•City of Carmel | City of Carmel Newsletter 5-9-2025
•Nemo Swim School | The Waterpark
•Current in Carmel | Carmel in brief — May 20, 2025
•99.5 WKDQ | ROAD TRIP ALERT: Adult Only Nights at an Indiana Waterpark
•IndyStar | Despite chilly weather, these Central Indiana pools, waterparks are opening Memorial Day
weekend
•Current in Carmel | Inlow Park closed for repairs to playground’s safety surfacing, parking lot
•IndyStar | Indianapolis pools open for summer May 31. Here's a list of Central Indiana pools to stay cool
Parks & Natural Resources Report | May 2025
PARKS & NATURAL RESOURCES REPORT | May 2025
NATURE PROGRAM PARTICIPATION
DATE PROGRAM ATTENDANCE/REGISTERED
5/1, 5/8, 5/15/
5/29 Advanced Indiana Master Naturalist 7/8
5/2, 5/9, 5/16 Knee High Naturalist: Petals & Blooms 15/15
5/9 Nigh Sounds in West Park 11/13
5/11 Free Fishing Day 26/22
5/15 My Park Series: River Heritage Park 3/3
5/21 World Biodiversity Day Hike 1/7 (rained out)
5/22 IU Health Walk 1/5 (rained out)
May 64/73
VOLUNTEER SERVICE PARTICIPATION
PROGRAM CATEGORY HOURS TIME SHEETS
Adaptive 34 7
MCC Programs 4.5 3
Adopt-A-Park 16 10
Park Stewardship (Independent Service, Group Projects,
Public Volunteer Projects) 83.5 47
Citizen Science 82.7 51
TOTALS 220.7 118
PARK OPERATIONS
•Playground repairs to footers at Jill Perelman Pavilion, the zipline seat at River Heritage, and surfacing at Inlow Park.
•Repairs to skate park surfacing to reduce aging concrete infrastructure completed.
•Canada thistle, Callery pear, multiflora rose and honeysuckle managed at various locations.
•Mounted animal resistant trash cans at West Park and Flowing Well.
•Installed new aerator at Bear Creek Greenway in the pond.
•Asphalt and concrete repairs at Inlow to improve CTIP construction drainage issues.
•Camera scope and jet drain line at Flowing Well, preparing for permanent repair in June to deal with broken drain line.
•Reconfigured pipes in Inlow chase for better access to toilet and sink mechanicals to correct CTIP project issues.
•Blake Warnecke passed category 6 exam for OISC licensing.
•Megan Denny-Oswald passed the CPSI course.
•AO garage kitchen demo/ pool house interior demo to improve storage/shop functions for park maintenance.
•Meadowlark walking path repaired from erosion.
Financial Assistance
May 2025
Month
Customers Served Value Customers Served Value Number of Students Value
January 12 622.50 1 75.00 52 13,400.15
February 12 622.50 0 0.00 51 14,136.05
March 12 622.50 0 0.00 49 15,584.34
April 10 562.50 0 0.00 52 12,163.62
May 11 642.00 1 174.00 52 11,454.45
June
July
August
September
October
November
December
Total 3,072.00$ 249.00$ 66,738.61$
MCC Passes 3,072.00$
MCC Programs
ESE & Summer Camps 66,738.61$
Total Financial Assistance 69,810.61$
MCC Passes MCC Programs ESE & Summer Camps
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Katie Mueller, Secretary
ACTION REQUESTED
Approval
ITEM/SUBJECT
May 13, 2025 Park Board Meeting Minutes
DOLLAR AMOUNT / FUND N/A MEETING DATE June 10, 2025
SUMMARY:
A draft of the minutes for the May 13, 2025, Park Board Meeting is provided for additions or corrections.
STAFF RECOMMENDATION:
“I move to approve the minutes of the Park Board Meeting on May 13, 2025.”
pg. 1
Carmel/Clay Board of Parks and Recreation
Park Board Meeting
Tuesday, May 13, 2025, 6:00
p.m. John W. Hensel
Government Center 10701
North College Avenue Carmel,
Indiana 46280
Member(s) Present: Jonathan Blake, James Garretson, Judith Hagan, Jenn Kristunas, Josh
Orahood, Jon Shapiro, Mark Westermeier, Riddhi Shukla
Member(s) Absent: Katie Mueller
Others Present: Michael Klitzing, Department Director/CEO; Kurtis Baumgartner, Assistant
Director/COO; Eric Mehl, Administration and Planning Director/CAO; Zach Nicely,
Park Board Counsel
Roll Call, Call to Order & Pledge of Allegiance
Board President Hagan welcomed everyone to the meeting, and asked Ms. Kristunas to call the role. Ms.
Kristunas stated that there was a quorum, and Board President Hagan called the meeting to order at
6:03 p.m., followed by the Pledge of Allegiance.
Public Comments
Board President Hagan welcomed two Carmel residents to the meeting. Introducing Chad Trenshaw, a
Wilson Village resident, who expressed strong opposition to the Autumn Greenway, citing a lack of
communication regarding the project. Mark Stevens, who lives at the Cottages in Carmel and backs up to the
Autumn Pathway project, shared similar concerns. He attended a community input meeting where CEO
Michael Klitzing presented plans for the greenway to the community. He opposed the removal of trees and
reduction of green space and wanted it on record that he and his neighbors were unhappy.
Staff Reports
Assistant Director Baumgartner stated Staff Reports were included in the Park Board packet. Board
President Hagan asked about the progress of the invasive tree trade-out. Michael Allen, who was in
attendance, said it was going well, and all the available trees were disseminated to participants.
Board President Hagan also noted that RL Turner created a time-lapse video of the indoor Monon Station
construction and encouraged everyone to watch it. Assistant Director Baumgartner mentioned that he
will send the link, and the only improvement would be better background music.
Committee Reports
Finance Committee
Mr. Westermeier reported that the Finance Committee has not met.
Strategic Funding Committee
Board Director Hagan disbanded the Strategic Funding Committee she had appointed, stating it was
no longer needed due to the active Finance Committee.
pg. 2
Minutes
April 8, 2025, Park Board Meeting Minutes
Ms. Kristunas made a motion to approve the minutes of the Park Board Meeting dated April 8, 2025. Motion
was seconded by Mr. Blake and passed unanimously 7-0.
Financial Reports
Consolidated Financial Report for March 2025; CCPR P&L Statements for April 2025
Mr. Westermeier made a motion to acknowledge receipt of the Consolidated Financial Report for March
2025, to acknowledge receipt of the P&L Statements for April 2025. Motion was seconded by Mr. Blake and
passed unanimously 7-0.
Claims
Claim Sheet May 13, 2025; CCPR Payroll for April 4, 2025, and April 18, 2025
Mr. Westermeier made a motion to approve the Claim Sheet dated May 13, 2025; and to approve payroll
wages and liabilities for payroll dates April 4, 2025, and April 18, 2025. Motion was seconded by Ms.
Kristunas and passed unanimously 7-0.
Mr. Garretson raised a question about recent budget discussions, referencing earlier comments that the City
of Carmel is considering a 7% to 10% cut to the CCPR budget. Director Klitzing confirmed this, stating that he
had attended a meeting with the City's Chief Financial Officer (CFO) and other department heads, where the
target reduction was identified as "at least 7% to 10%" of the current (2025) budget. Departments are
expected to use zero-based budgeting again for the 2026 cycle.
Director Klitzing noted that specific budget guidelines from the CFO would be provided the following day.
Mr. Garretson also inquired about whether the same cuts would apply to other departments. Klitzing
responded that, based on the meeting, yes, the reduction target is city-wide.
The conversation then shifted to Senate Bill 1 (SB 1), which grants authority for cities of 5,000+ residents to
impose a local income tax (LIT) of up to 1.2%, effective as early as 2028 if passed. Klitzing clarified the
following:
• The City of Carmel currently has no municipal LIT rate, though Hamilton County does, with
distributions to local government units by formula.
• The park board does not directly receive LIT, and past LIT allocated for Central Park bond
payments (via Clay Township) ended when the bond was paid off in January 2025.
• If Carmel City Council chose to pursue a local LIT, the earliest vote would be October 2027, during
a municipal election year.
• The decision would rest solely with the City Council and does not require outside approval.
• The council could choose any rate from 0% up to 1.2%.
Monetary Gifts, Grants, Partnerships, and Sponsorships for April 2025
Mr. Mehl reported that in April of 2025, the department received three sponsorships totaling $3600.
Duke Energy contributed $1000 grant for Adaptive programming; Anna Kozlansky donated $2,500 for
Nature Programs; and a $100 donation from an anonymous donor towards staff appreciation.
Ms. Kristunas made a motion to accept the items as presented. Motion was seconded by Mr. Blake and
passed unanimously 7-0.
pg. 3
Ms. Kristunas expressed her appreciation to each of the donors for their generosity.
New Business
Consideration of Resolution G-2025-005 Naming Jerry’s Native Tree Walk
Director Klitzing presented Resolution G-2025-005, naming the Native Tree Walk at Carey Grove Park, and
read the accompanying cover sheet requesting the board to approve the walk after Jerry Kozlansky. Michael
Allen, Parks and Natural Resources Director, was asked to come to the podium to support the resolution and
say a few words about Mr. Kozlansky, noted the acknowledgement was a perfect way to share nature's
stories with children and adults while recognizing the late Mr. Kozlansky for his efforts with regards to the
project.
Ms. Kristunas made a motion to approve Resolution G-2025-005. Motion was seconded by Mr. Shapiro and
passed unanimously 7-0.
Board President Hagan was excited to see that the tree walk at Carey Grove Park was being re-activated and
that Jerry had played a role in facilitating the project helping fulfill its original purpose.
Consideration of Resolution P-2025-001 Adopting Indiana Code §5-23 (authorizing use of Public-Private
Agreements for capital projects)
Director Klitzing introduced Resolution P-2025-001, which would authorize the Park Board to use the Build-
Operate-Transfer (BOT) procurement method if deemed beneficial. Under the Park Board’s current Purchase
Policy, public works projects costing $150,000 or more must follow Indiana Code §36-1-12, requiring
competitive sealed bidding and awarding contracts to the lowest responsive and responsible bidder. This
traditional Design-Bid-Build process involves the Park Board managing design, bidding, and contracting, with
the Board typically responsible for the cost of any project changes. BOT agreements, allowed under Indiana
law, let the Park Board select a developer through a Request for Proposals (RFP) based on the most
advantageous offer, shifting design, construction, and cost overrun risks to the developer. While adoption of
Resolution P-2025-001 does not commit the Board to use BOT, it enables the option, with each project still
requiring prior approval from the Park Board.
Mr. Westermeier stated that this option was not previously available without the City’s authorization and
asked if this was something new. Director Klitzing clarified that the City Council has also authorized the use
of 5-23, which opens the door for the board adopt the process.
Mr. Westermeier inquired about the potential risks or downsides of using this method, especially in relation
to bid bonds and insurance protections that are part of the traditional bidding process. Park Board Legal
Counsel clarified that while this is an alternative tool, it offers more flexibility and creativity in selecting
proposals, and all standard risk protections remain applicable unless modified through the RFP structure.
Mr. Westermeier asked whether a labor rate review committee would still be required. Director Klitzing
responded that the state legislature removed the requirement to review labor rates several years ago. This
applies to all projects and is no longer necessary under either procurement method.
Mr. Westermeier asked whether adopting this method would give staff the authority to proceed with
projects directly. Staff clarified that each project must still return to the Park Board for approval.
Additionally, each project must have a review committee to help assemble the RFP and evaluate proposals.
The Park Board retains final authority to approve, modify, or reject recommendations.
pg. 4
Mr. Westermeier asked if this approach could result in faster project delivery. Staff confirmed that,
depending on the nature of the project and selected proposal, the design-build method could accelerate
timelines compared to the traditional bid process. It may also provide an alternative financing mechanism,
where the selected proposer funds the project upfront and is reimbursed over time. However, staff noted
that public bonds typically offer lower interest rates, and would remain the preferred funding method for
most projects.
Mr. Westermeier asked whether funding must be secured before initiating the design-build process. Staff
explained that while cash-on-hand is not required upfront, there must be a reliable revenue stream
identified to repay costs over time.
Mr. Blake added that one of the advantages of using a design-build approach, such as the BOT (Build-
Operate-Transfer) model, is that it typically comes with a guaranteed maximum price. This allows the Board
to understand the full project cost upfront. Any cost increases would only occur if the Board makes scope
changes during the project. He emphasized this as a strength of the model.
Director Klitzing noted that under this model, the developer takes on most of the construction risk. In
contrast, under the traditional bidding process, the City acts as the developer and bears responsibility for all
cost overruns. The design-build process transfers much of that risk to the private partner.
Mr. Westermeier asked whether this model helps address unforeseen construction issues, such as
problematic soil conditions, which have historically been a challenge for park projects.
Director Klitzing responded that the answer is both yes and no. The design-build process does help mitigate
risks associated with unforeseen construction conditions, as the developer assumes more of the liability.
However, not all risk is eliminated. For example, in the case of problematic soils, which the Department has
encountered in the past, the private partner may still seek to renegotiate certain terms if major geotechnical
issues arise. That said, the process substantially reduces risk exposure compared to traditional public bidding
methods.
Director Klitzing concluded that while there is always some level of risk inherent in any capital project,
especially when the Department remains the ultimate owner, the design-build process is structured
specifically to reduce financial and construction risk to public entities.
Riddhi Shukla arrived at meeting during discussion at 6:29pm.
Mr. Blake made a motion to approve Resolution P-2025-001. Motion was seconded by Ms. Kristunas and
passed unanimously 8-0.
CEO/Director Klitzing introduced a proposal for a Master Services Agreement with CTI to support several
parks projects funded by the 2024 City of Carmel Infrastructure Bond.
The Carmel City Council approve Ordinance D-2727-24 on October 7, 2024, authorizing the issuance of a
$110 million bond to fund infrastructure improvements, including five high-priority parks projects. Given the
scope and scale of the work, CCPR determined it would be beneficial to engage a third party to serve as the
owner’s representative and provide construction inspection services. Citing prior successful collaborations,
CCPR requested a proposal from CTI Construction to assist with the identified bond-funded projects. The
agreement, drafted by Park Board Attorney Brian Bosma, allows CCPR to engage CTI for services as needed
pg. 5
and includes a provision permitting termination without cause.
Board President Hagan inquired about the labeling of projects as "Level 1 Priority" and the meaning of the
associated numbers (e.g., #5, #6, #7). Director Klitzing explained that the ordinance authorizing the $110
million city bond divided projects into three priority levels:
• Level 1 projects are considered the highest priority and most likely to be funded.
• If funds remain after completion or dismissal of Level 1 projects, Level 2 projects will be evaluated.
• Each Level 1 project is numbered for reference and tracking purposes in the ordinance. These
numbers were used in the staff report to maintain consistency with the ordinance language.
Klitzing clarified that the Parks and Recreation Department is involved in five of the city bond-funded
projects, and, should all proceed, between $24 million and $30 million could benefit park-related
improvements. While this may vary depending on final costs, this represents the anticipated share of the
$110 million bond for park purposes.
Mr. Westermeier asked whether all of the projects were initiated by the Parks Department. Director Klitzing
clarified that Bear Creek Park was the only project directly initiated by Carmel Clay Parks & Recreation. It
was ranked as a top priority in the department’s 2022 Comprehensive Master Plan and had undergone a
robust public input process, including feedback from schools and community outreach. The other park-
related projects were initiated by City Councilors, and the department was asked to provide technical
support and oversight.
During discussion, Director Klitzing confirmed that CTI Construction will provide owner’s representative
services, overseeing projects on behalf of the department. This includes inspection services and construction
oversight to ensure materials and workmanship (e.g., concrete, asphalt, structural elements) meet project
specifications. It was noted that this contract does not authorize construction, but ensures the necessary
preparations and oversight are in place should construction proceed.
Klitzing also clarified that funding for this agreement will come from bond proceeds, not the CCPR operating
budget. The scope includes oversight of Bear Creek Park and other bond-funded projects.
Ms. Kristunas made a motion that the Park Board authorize the Director of Parks and Recreation, in
coordination with legal counsel, to execute a Master Services Agreement with CTI Construction, LLC. Motion
was seconded by Mr. Blake and passed unanimously 8-0.
Consideration of Resolution P-2025-002 Authorizing Release of a Request for Proposals for Bear Creek
Park Phase 1 Under Indiana Code §5-23 and Establishing an Evaluation Committee
CEO/Director Michael Klitzing introduced Resolution P-2025-002, authorizing Build Operate Transfer for
Bear Creek Park to facilitate phase 1 development funded by the $110 million infrastructure bond approved
by Carmel City Council through Ordinance D-2727-24. This project addresses a top priority in the
Comprehensive Parks and Recreation Master Plan and represents a shift from the traditional Design-Bid-
Build model. The BOT model allows CCPR to select the most advantageous proposal through an RFP process
rather than being bound to the lowest bidder. Resolution P-2025-002 establishes an RFP Evaluation
Committee, authorizes issuance of the RFP, and delegates administrative authority to the Director to carry
out the resolution's provisions.
Board President Hagan inquired whether the project oversight committee meetings would be publicly
pg. 6
noticed. Director Klitzing confirmed that these are public meetings, and therefore, residents are welcome to
attend and observe. Park Board members not serving on the committee may also attend, as the meetings
are open to the public under Indiana Open Door Law.
When asked whether the committee elects a chairperson, Board Legal Counsel stated that to their
knowledge, the committee does not elect a formal chair. Operationally, Michael serves as the de facto chair,
due to his position and signature authority on behalf of the department.
Board President Hagan asked whether claims (invoices, payments, and related expenditures) associated with
these projects would come before the Park Board or go directly to the City. Director Klitzing explained that
this is still being determined. According to the ordinance that authorized the projects, Carmel Clay Parks &
Recreation was given the authority to coordinate all park-related bond projects. However, contracting
authority was delegated to the City’s Board of Public Works (BPW).
Klitzing noted that this division of responsibilities has led to confusion and miscommunication, citing the
Autumn Greenway project as an example. Survey contracts were issued through BPW without notification to
CCPR, which prevented the department from conducting its customary public engagement and notification
processes.
Because Bear Creek Park is owned by the Park Board, BPW does not have authority to approve contracts
that involve the park property, especially under Build-Operate-Transfer (BOT) frameworks that may involve
temporary property transfer. Therefore, a resolution was brought forward to ensure proper authorization by
the Park Board.
Staff is currently working with both CCPR legal counsel and the City’s legal department to clarify roles and
recommend a more consistent and transparent process. The goal is to consolidate contracting authority
under the Park Board for all park-specific bond projects to enhance efficiency, oversight, and public
accountability.
Board President Hagan asked where the two items of neighborhood concern discussed earlier in the
meeting fit into this process. Staff responded that contracts for surveying and trail design have already been
awarded by the Department of Public Works. Survey work is nearly complete, and results are expected
within a few weeks. These surveys will guide the feasibility analysis of the proposed trail route and
determine whether the alignment envisioned by City Council is actually viable.
Mr. Garretson asked whether the proposed trail route is a fait accompli or whether there is still flexibility in
the decision-making process. Director Klitzing confirmed that the project is still in a state of flexibility, as the
feasibility of the proposed east-west route along Autumn Drive remains uncertain until the survey results
are received. These results will determine whether the physical layout and available space can
accommodate the proposed greenway.
Director Klitzing emphasized that public feedback will also be considered in determining the appropriateness
of the route. He stated that he intends to follow up directly with neighborhood residents who expressed
concern at the meeting and confirmed he already has contact information for two of the three attendees,
and will work to obtain the third.
Mr. Westermeier clarified that Bear Creek Park is the only project currently being proposed in this
resolution. Other projects associated with the bond were initiated and contracted by the City without the
pg. 7
department’s prior involvement. Director Klitzing confirmed and reiterated that if contracting authority is
transferred to the Park Board, the department would then have the ability to more fully oversee these
projects and integrate community feedback.
Ms. Kristunas inquired about the composition of the project advisory committee. Director Klitzing explained
that the members were recommended by City Council. The use of Build-Operate-Transfer (BOT) for this
project was also recommended by the City, and the committee structure was specific to the Bear Creek
project. Should other BOT projects be pursued in the future, new advisory committees would be formed and
identified in their respective authorizing resolutions.
At the request of the Board, Director Klitzing provided a brief synopsis of his meeting with neighbors at the
Timber Creek townhomes. He acknowledged resident frustration over the lack of advance notice, especially
the surprise appearance of survey stakes on their properties. While the public meeting was heated, he
noted that individual conversations during a site walk afterward were respectful and constructive. Most
feedback was in opposition to the proposed alignment, but there were a few residents who expressed
support for the greenway concept.
The board discussed how to help the public better understand the process moving forward. Director Klitzing
stated that once the survey data is available, CCPR would host additional public meetings to share the
findings and gather feedback on the potential trail route. He stressed that transparency and early public
engagement are core principles of CCPR’s planning efforts and that increased authority from the Park Board
would help reinforce this approach.
The public was encouraged to continue contacting City Council representatives for updates and concerns.
Councilor Worrell was identified as at-large member, with Councilwoman Theresa Ayers representing the
specific district. Director Klitzing invited residents to also contact him directly with questions or feedback.
Mr. Westermeier asked about the origination of the greenway proposal. Director Klitzing explained that the
alignment idea was originally proposed by two residents, not by the park department or city council. The
idea was presented via a well-made video to the City Council and gained support as a potential east-west
greenway route connecting the Monon Trail to Old Meridian. The current survey work is meant to evaluate
the viability of that concept, but no specific trail path has been finalized.
Director Klitzing confirmed that the topographical and land survey does not define a fixed alignment, but
assesses the general area. He emphasized that the process is not yet determined, and there is still time for
meaningful public involvement.
Mr. Blake expressed support for using the BOT model, citing professional experience with it. However, he
suggested amending the evaluation committee to include an additional Park Board member for improved
balance, noting the current committee includes two city councilors, one city staff member, one park board
member, and one staff member from CCPR.
Director Klitzing stated he did not object to that adjustment if it was the board’s preference. He noted that if
Mr. Blake had no conflicts of interest—given his company does not directly perform BOT work—his
experience and his current service on the Plan Commission would make him a valuable addition. Mr. Blake
confirmed that his company does not perform BOT work, though they have worked with BOT contractors,
and he does not anticipate any conflict of interest.
pg. 8
Board President Hagan asked for clarification on whether the composition of the evaluation committee had
a required minimum or maximum number of members. Board Legal Counsel said he would check into it but
believed there were no such requirements. Mr. Blake and Director Klitzing confirmed that, to their
knowledge, state statute IC 5-23 does not prescribe a specific number of committee members and that the
size is often based on the nature of the project and size of the community.
Mr. Garretson asked if the Autum Greenway is a priority of the Department. Director Klitzing iterated that
“trail connectivity” is identified as a priority in the department’s Comprehensive Parks and Recreation
Master Plan, but stated that Autum Greenway is not identified as a specific project, unlike Bear Creek Park.
Ms. Kristunas made a motion to approve P-2025-002 amending to include Mr. Blake to the committee.
Motion was second by Mr. Shapiro passed unanimously 8-0.
Old Business
Consideration of Amendment #1 to contract with Morphey Construction for White River Greenway North
Extension
CEO/Director Michael Klitzing discussed Amendment #1 with Morphey Construction for the White River
Greenway North Extension, which is being funded by a $4 million READI Grant from the Indiana Economic
Development Corporation. The amendment includes construction of a new entry drive into Conner Prairie’s
Conservation Campus to ensure it is built concurrently with the trail, minimizing future disruption. Hamilton
County, Indiana provided a $1 million matching grant for the project, of which $777,214 will be used to fund
the entry drive. The remaining portion of the grant will be available for future CCPR projects within the
White River corridor.
Ms. Kristunas asked for clarification regarding the graphic provided and which sections this allocation is
funding. Director Klitzing clarified that the scope of funding in question pertains to the entire area
highlighted in yellow on the provided map. He also noted that the road has already been constructed and
the trail has already been funded—through the READI 1 grant—the current funding supports the remaining
associated infrastructure in that corridor.
Mr. Blake asked to clarify that this trail project was funded through READI 1, which Director Klitzing
confirmed. Mr. Blake followed up, asked whether Carmel Clay Parks & Recreation had submitted any
projects for READI 2. Director Klitzing responded that CCPR did not submit a project under READI 2, but the
City of Carmel did. The City's application included proposed funding for a food hall along the Monon
Greenway, although the amount awarded—$4 million—was not sufficient to fully fund the envisioned
project. CCPR was not included in the city's grant submission.
Mr. Blake made a motion to approve Amendment #1 to the contract with Morphey Construction in the
amount of $777,214. Motion was seconded by Ms. Kristunas passed unanimously 8-0.
Consideration of Amendment #2 to Professional Services Agreement with CTI Construction, Inc. for
construction management services
CEO/Director Michael Klitzing discussed a second amendment to the agreement with CTI Construction, LLC
for the White River Greenway North Extension project. Originally authorized as construction manager in
2021, CTI’s role was expanded in March 2024 to include inspection services. This latest amendment adds
inspection services for the Conner Prairie entry drive, which was not included in the original scope and
requires additional hours. The added costs will be covered by the $1 million grant provided by Hamilton
pg. 9
County.
Ms. Kristunas made a motion to authorize the Director of Parks and Recreation, in coordination with legal
counsel, to execute Amendment #2 to the existing Construction Manager Agreement with CTI Construction,
LLC in the amount of $28,800. Motion was second by Mr. Blake passed unanimously 8-0.
Statement of Intent to Apply for Land and Water Conservation Fund (LWCF) Grant
Mr. Mehl presented a statement of intent to apply for a Land and Water Conservation Fund (LWCF) grant to
support the construction of Bear Creek Park. The grant requires a minimum one-to-one match in funding,
which will be included in the department's budget request. Final funding amounts will depend on the
Indiana DNR’s announced limits. As part of the grant process, the department will notify the public and
invite comments at upcoming public meetings prior to submitting the application in late 2025.
Ms. Kristunas made a to acknowledge receipt of CCPR’s intent to apply for federal funding to assist with
construction of Bear Creek Park. Motion was second by Mr. Blake passed unanimously 8-0.
Attorney’s Report
Mr. Nicely updated the Park Board on current projects:
• Discussion of resolution from today’s meeting.
• Mr. Pettigrove, Employment Practices, working with staff on the ICRC complaint.
• Proposed a minor change to Park Board Rules on ice skating, as noted by Director Klitzing.
• Beginning a comprehensive review of all park waivers.
Director’s Report
Director Klitzing forwarded a five-page report but highlighted a few key points:
• Carmel Police continue their education-focused partnership with the park system.
• 2025 marks the 19th Waterpark season.
• With all Lifeguard positions filled this will enable weekend operations through Labor Day.
• Summer camp begins Tuesday May 27, 2025
• Monon Station ribbon-cutting is set for Friday, June 13, 2025.
• Business plan is in development for Brookshire Golf Community.
• Feedback from a survey reflecting MCC clientele and Brookshire Community sent to members of both
communities.
Mr. Garretson asked if the golf course is operating at full cost-recovery. Director Klitzing shared that while
it is not definitively known whether the golf course has lost money over the past two to three years, it
appears they have been close to cost recovery but have not fully achieved it. However, the course does
not utilize an enterprise or non-reverting fund similar to the Monon Community Center or Extended
School Enrichment, so it is unclear what all is factored into their budget. The City’s consultant is currently
reviewing the financials to determine whether the operation is truly self-sufficient.
Mr. Garretson asked about the clubhouse operations and future intent if transferred to Parks. Director
Klitzing explained that the clubhouse was recently rebuilt and now includes a banquet facility, which is
operated by a third-party vendor. The facility also includes a pro shop, snack bar, driving range, and two
golf simulators. If Carmel Clay Parks & Recreation were to take over management of the course, existing
contracts—such as the banquet facility agreement—would remain in place for the duration of their term.
The City intentionally kept the most recent renewal of that contract short to maintain flexibility,
pg. 10
depending on the final recommendation of the business plan.
In response to a question from a Mr. Garretson, Michael clarified that the mayor or the City cannot
unilaterally transfer management of the course to Carmel Clay Parks & Recreation. Any transition would
require the Park Board’s consent via a management agreement. That said, he noted that given the City is
a significant funder of the department’s general fund, the Board would likely feel strong pressure to align
with the City’s wishes should that be their recommendation.
Mr. Westermeier questioned whether the North End development might face issues with people parking
at the site to access the trail network, potentially raising concerns among future residents. Director
Klitzing responded that he does not anticipate significant demand for trailhead parking in that area. He
explained that the trail connectivity at North End functions as an extension of the Hagan-Burke Trail,
which currently has no designated trailhead. The design intention is to improve access for residents in the
surrounding area and for those already using the trail network. As such, staff does not expect the location
to become a trailhead destination.
Mr. Westermeier noted this topic had come up during a recent Plan Commission meeting and he wanted
to ensure alignment with the Department’s assessment. Klitzing reiterated his belief that demand for
parking would be minimal. He also confirmed he has been working closely with developer Justin Moffitt
and his team on design elements, particularly regarding the plaza area and pathway connections from
North End down to Old Meridian and Smoky Row.
Director Klitzing expressed optimism about the partnership, citing past positive experiences with Moffitt
on other projects. He stated that, similar to Vera J. Henshaw Park and Nature Preserve, the current plan
includes the transfer of approximately 0.78 acres of land—envisioned as a triangular area for the plaza
and trail connections—to the Park Board. The development team will retain responsibility for capital
repairs and replacement of the infrastructure within that space.
Information Items
School Board
Mr. Shapiro noted school would be out in seven days and high school students would enjoy working at
the Waterpark and begin summer vacation.
Climate Action Plan (CAP) Advisory Committee
Mr. Mehl stated he became Chair of the Advisory Committee after the March meeting. In April, he led the
meeting and asked the committee to review SB1 policy closely, recommending capital investments for
long-term environmental benefits and reprioritization.
Parks Foundation
President Hagan shared that Citizen National graduates are now working in Woodland Gardens, which
look great. With volunteer help, they’ll be ready by June 1, 2025. The invasive species grant is invoicing
for phase one removal, with phase two planting next in the fall. The first fundraiser run/walk—rotating
through parks weekly—is launching, and flyers are going out; she encouraged Park Board members to
register and attend.
Park Board Comments/Discussion
pg. 11
Director Klitzing shared that the biannual Park Conversation publication is now available, both in print
and online. This issue features Mark Varnau and his family, longtime park advocates.
Adjournment
With no other questions, President Hagan adjourned the meeting at 8 p.m.
Approved,
____________________________________ ____________________________
Signature Date
____________________________________ ____________________________
Signature Date
Meetings of the Carmel/Clay Board of Parks and Recreation are recorded and may be viewed
at https://vimeo.com/channels/parkboardmeetings or see the archive of meeting recordings
at https://
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Mark Westermeier, Treasurer
ACTION REQUESTED
Acknowledgement
ITEM/SUBJECT
Consolidated Financial Report for April 2025
DOLLAR AMOUNT / FUND N/A MEETING DATE June 10, 2025
SUMMARY:
Provided is the Consolidated Financial Report for April 2025.
STAFF RECOMMENDATION:
“I move to acknowledge receipt of the Consolidated Financial Report for April 2025.”
CARMEL CLAY PARKS & RECREATION
2025 YEAR-TO-DATE CONSOLIDATED FINANCIAL REPORT
Month: April 2025
(101)
General
(103-CITY)
Capital
(103-LIT)
Capital
(106)
Impact Fee
(108)
ESE
(109)
MCC
(110)
Rec Facilities
(853)
Gift
CONSOLIDATED
TOTAL
REVENUES
City of Carmel $6,679,719.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,679,719.00
Clay Township $0.00 $0.00 $1,965,037.53 $0.00 $0.00 $0.00 $0.00 $0.00 $1,958,507.33
Impact Fees $0.00 $0.00 $0.00 $565,409.00 $0.00 $0.00 $0.00 $0.00 $565,409.00
User Fees, Interest & Other Earned Income $0.00 $16,997.09 $103,090.16 $829,880.47 $2,142,877.10 $2,030,418.58 $67,269.48 $38,312.72 $5,228,845.60
Total Revenues (a)$6,679,719.00 $16,997.09 $2,068,127.69 $1,395,289.47 $2,142,877.10 $2,030,418.58 $67,269.48 $38,312.72 $14,432,480.93
OTHER FINANCING SOURCES
Cash Reserves as of 12/31/2024 $0.00 $1,654,932.78 $6,587,215.11 $3,777,142.68 $4,496,413.62 $4,799,474.87 $375,442.77 $123,617.39 $21,820,769.42
Internal Transfers In $0.00 $264,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $264,000.00
Previous Year Encumbrances $463,876.76 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $463,876.76
Reimbursements $0.00 $0.00 $0.00 $0.00 ($116.64)$140.56 $0.00 $0.00 $23.92
Transfers from Cash Change Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Gift Card Sales & Customer Overpayments $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Other Financing Sources $463,876.76 $1,918,932.78 $6,587,215.11 $3,777,142.68 $4,496,296.98 $4,799,615.43 $375,442.77 $123,617.39 $22,548,670.10
Total Revenues & Other Financing Sources (b)$7,143,595.76 $1,935,929.87 $8,655,342.80 $5,172,432.15 $6,639,174.08 $6,830,034.01 $442,712.25 $161,930.11 $36,981,151.03
OPERATING EXPENSES
Personal Services $1,180,106.81 $0.00 $0.00 $0.00 $1,017,750.07 $1,012,724.18 $0.00 $0.00 $3,210,581.06
Supplies $58,634.10 $0.00 $0.00 $0.00 $90,075.77 $90,531.39 $14,449.57 $0.00 $253,690.83
Other Services & Charges $590,197.91 $0.00 $0.00 $0.00 $243,324.20 $972,111.47 $75,831.67 $0.00 $1,881,465.25
Capital Outlay $10,100.38 $0.00 $0.00 $0.00 $27,350.05 $11,191.23 $0.00 $0.00 $48,641.66
Total Operating Expenses (c)$1,839,039.20 $0.00 $0.00 $0.00 $1,378,500.09 $2,086,558.27 $90,281.24 $0.00 $5,394,378.80
DEVELOPMENT & OTHER EXPENSES
Capital Development & Maintenance $0.00 $486,074.73 $442,033.75 $1,611,900.45 $167,600.38 $1,802,706.18 $65,830.50 $25,879.46 $4,602,025.45
Transfers to Cash Change Fund $0.00 $0.00 $0.00 $0.00 $0.00 $15,400.00 $0.00 $0.00 $15,400.00
Internal Transfers Out $264,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $264,000.00
Gift Card & Customer Credit Transfers $0.00 $0.00 $0.00 $0.00 $0.00 $1,806.00 $0.00 $0.00 $1,806.00
Total Development & Other Expenses $264,000.00 $486,074.73 $442,033.75 $1,611,900.45 $167,600.38 $1,819,912.18 $65,830.50 $25,879.46 $4,883,231.45
Total Expenses (d)$2,103,039.20 $486,074.73 $442,033.75 $1,611,900.45 $1,546,100.47 $3,906,470.45 $156,111.74 $25,879.46 $10,277,610.25
ENCUMBRANCES & RESERVES
Encumbrances & Dedicated Funds $0.00 $1,449,855.14 $8,213,309.05 $3,560,531.70 $0.00 $0.00 $0.00 $0.00 $13,223,695.89
Designated Gifts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119,746.70 $119,746.70
Outstanding Liabilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Non-Reverting Operations Reserve $0.00 $0.00 $0.00 $0.00 $3,643,073.61 $1,000,000.00 $0.00 $0.00 $4,643,073.61
Capital Maintenance Reserve $0.00 $0.00 $0.00 $0.00 $0.00 $123,563.56 $236,600.51 $0.00 $360,164.07
Cash Flow Reserve $0.00 $0.00 $0.00 $0.00 $1,450,000.00 $1,800,000.00 $50,000.00 $0.00 $3,300,000.00
Total Encumbrances & Reserves $0.00 $1,449,855.14 $8,213,309.05 $3,560,531.70 $5,093,073.61 $2,923,563.56 $286,600.51 $119,746.70 $21,646,680.27
Total Expenses, Encumbrances & Reserves (e)$2,103,039.20 $1,935,929.87 $8,655,342.80 $5,172,432.15 $6,639,174.08 $6,830,034.01 $442,712.25 $145,626.16 $31,924,290.52
Net Income (a - c)n/a n/a n/a n/a $764,377.01 ($56,139.69)($23,011.76)n/a n/a
Cost Recovery (a ÷ c)155%97%75%
Current Cash Balance & Investments (b - d)n/a $1,449,855.14 $8,213,309.05 $3,560,531.70 $5,093,073.61 $2,923,563.56 $286,600.51 $136,050.65 $21,662,984.22
Unencumbered or Undedicated Funds (b - e)$5,040,556.56 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,303.95 $5,056,860.51
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks
and Recreation/COO
ACTION REQUESTED
Acknowledgement
ITEM/SUBJECT
CCPR P&L Statements for May 2025
DOLLAR AMOUNT/FUND N/A MEETING DATE June 10, 2025
SUMMARY:
Provided for your review are May 2025 P&L statements for ESE (Fund 108), Monon Community Center
(Fund 109), and Parks & Rec Facilities (Fund 110) as generated by the Department’s QuickBooks
software. These reports are used as a management tool to help identify and track the financial
performance of the Department’s retail-oriented operations. The P&L statements are supplemental
information and do not replace the official financial records maintained by the Controller.
RECOMMENDED MOTION:
“I move to acknowledge receipt of the P&L Statements for May 2025.”
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ITEM/SUBJECT
Extended School Enrichment (108 Fund) P&L – Additional Information
MEETING DATE June 10, 2025
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2024 P/L Statement
totals compared to 2025.
Income:
0345040 – Park Department Fees: Increased revenue in 2025 can be attributed to overall increase in
participation (students attending the program more frequently).
Expense:
4230200 – Office Supplies: Increase in office supplies attributed to repair and replacement of two-way
radios (summer camp season preparation).
4340800 – Program Contractors: Enrichment Specials continue to increase in popularity leading to
additional opportunities for afterschool participants. It should be noted that while expenses have increased
quite a bit from 2024, so has revenue generated (which has covered all the additional expenses).
4341955 – Info Sys Maint/Contracts: Technology/Hardware related expenses for the ESE/SCS program,
many of the systems (Quickbooks, UKG, Fraxion) CCPR utilizes are invoiced based on the number of
users within the system. Additionally, each of these systems have an annual escalation rate that impacts
what the department pays for utilization.
4341999 – Other Professional Fees: Timing related discrepancy related to credit card processing fees for
December of 2024, which were invoiced and paid in 2025. Additionally, as revenue generated from
programs and services offered by ESE/SCS increases, so do the amount of credit card fees paid by the
division.
4343000 – Travel Fees & Expenses: Travel arrangements for ESE staff that attended the National
Afterschool Association Conference in 2025, which was held in Nashville, TN and also the Boost
Conference which was held in Palm Springs, Florida. Due to staffing, this is the first school year CCPR
has been able to send staff to the conference since before the Covid-19 pandemic.
4344100 – Cellular Phone Fees: While it appears that cellular phone fees have increased dramatically, the
discrepancy is timing related. Invoice for iPad data plans for the months of November and December of
was not received until later in 2024 and paid in January of 2025.
4345000 – Printing (Not Office Supplies): Timing related discrepancy related to when invoice was
received for the Park Conversations publication (paid in May of 2025 vs. June of 2024).
4353099 – Other Rental & Leases: Increase in rental fees is attributed to Extended School Enrichment
having its own dedicated office space at the John Hensel Government Center.
Page 2
4356005 – Participant Clothing: 2024 participant t-shirts were purchased utilizing line item 4356004 –
Staff Clothing in lieu of the Participant Clothing line item. This year it was important to keep staff and
participant clothing purchases separated out to ensure accuracy in future financial reports.
4357004 – External Instructor Fees: Discrepancy between 2024 and 2025 is due to two prevailing items,
summer camp accreditation through the American Camp Association (every three years), and also 2025
conference registrations taking place earlier (registrations occurred in March of 2024).
4463000 – Furniture & Fixtures: As noted at January 2025 Park Board meeting, Quickbooks does not
have a mechanism which allows improvements like the furniture purchased for the new ESE office space
to be shown as Capital Development items which utilize cash reserves to cover expenditures, instead it
groups these items into Capital Outlay on the report. Most of the improvements shown in this line item
are attributed to ESE’s move to the John Hensel Government Center.
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ITEM/SUBJECT
Monon Community Center (109 Fund) P&L – Additional Information
MEETING DATE June 10, 2025
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2024 P/L Statement totals
compared to 2025.
Income:
Overall revenue is substantially similar to 2024 levels; monitoring day pass revenue (346140) very closely;
believe that it’s feasible that individuals who previously purchased day passes could have acquired monthly
passes (revenue is up from 2024) due to cost savings factor. Additionally, the cooler temperatures in May
resulted in a slow start to The Waterpark season. Of the 8 days the park could operate in the month of May,
only 1 (opening day) was not delayed due to cooler temperatures, and 3 of the 8 days the park was closed.
Expense:
4239039 – General Program Supplies: Discrepancy attributed to group fitness replacement equipment (yoga
mats, steps, etc.) order. Over several years the equipment has become dilapidated and needs to be refreshened.
Also beginning to purchase equipment, such as tubes for the Waterpark, earlier this year so that we have them
in time for Memorial Day weekend.
4340800 – Program Contractors: Timing related attributed to several contractors whose programs finished in
late 2024 not submitting invoices to CCPR until end of March of 2025. CCPR has requested that moving
forward invoices be submitted in a timelier manner.
4341999 – Other Professional Fees: Increase due to UKG quarterly fees (Quarter 4 of 2024) being invoiced
towards the latter part of December 2024 and being paid in January of 2025. This line item also includes fees
for credit card processing, which means that typically when revenue for services and programs offered at the
MCC increases, so do the amount of fees we have to pay.
4347500 – General Insurance: Nominal increase for insurance coverage of the Monon Community Center, and
vehicle insurance for 2025.
4348500 – Water & Sewer: Filled waterpark pools, particularly the Lazy River, a little earlier this season to
ensure that all leaks had been remedied. So far everything is operating as it should with minimal water loss
occurring.
4349000 – Gas: Fees paid in January 2025 are due to the Artic temperatures experienced by Indiana at the
beginning of December; First half of December was also 1-6 degrees Fahrenheit below normal across the
Midwest.
4350000 – Equipment Repairs & Maintenance: Engaged in a preventative maintenance agreement with
Columbia Electric Motors (CEM) for the Flowrider at The Waterpark. CEM specializes in FlowRider service
and pump repair and facilitates a “motor swap” program which comes with a 5 year, 12,000 run hour,
whichever comes first warranty, ensuring continuity of operation for this amenity. Xylem, the department’s
previous preventative maintenance contractor, did not facilitate a swap program, and did not provide a
warranty of substance for motor repairs. Because the department had a motor swapped out this season, the first
Page 2
year cost to facilitate was $40,632 which also includes predictive service on the pump that was not removed,
and ride surface re-tensioning. If the motor that was exchanged fails, Columbias warranty ensures that CCPR
will have a new motor within 1-2 days.
4350400 – Grounds Maintenance: Landscape improvements at the Waterpark made in the fall of 2024 after it
had closed for the season were not invoiced until February 2025.
4353099 – Other Rentals & Leases: Discrepancy from 2024 to 2025 is attributed to lift rentals for various
improvement projects (cleaning, hanging banners, etc.) around the MCC, as well as, for the installation of the
Luckey Climber within Monon Station.
4462000 – Structure Improvements: As noted at a prior Park Board meeting, Quickbooks does not have a
mechanism which allows improvements like the indoor playground to be shown as Capital Development items
which utilize cash reserves to cover expenditures, instead it groups these items into Capital Outlay on the
report.
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation/COO
ITEM/SUBJECT
Parks and Facilities (110 Fund) P&L – Additional Information
MEETING DATE May 13, 2025
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2024 P/L Statement
totals compared to 2025.
Revenue:
Trending slightly ahead of 2024; CCPR facilitated a dog park registration event in April, adding
approximately 100 additional furry friends from the waitlist.
Expense:
4237000 – Repair Parts: Replacing LED fixtures throughout Wilfong Pavilion to provide a more energy-
efficient solution, and better lighting.
4347500 – General Insurance: As has become somewhat typical, the cost for insurance increased in 2025.
Facilities covered by the 110 fund include the Wilfong and Perelman Pavilions, the dog park, and several
vehicles that are used to predominantly service these sites.
4348000 – Electricity: Timing issue, invoice from Duke Energy for Wilfong Pavilion not paid until
January 2025.
4350100 – Building Repairs & Maintenance: Discrepancy attributed to replacement of Dog Park restroom
sewage pump; Other expenses are attributed to preventative maintenance contracts, fire inspection
services, and minor repairs.
4350400 – Grounds Maintenance: Most of the expenses year to date are predominantly attributed to snow
and ice management of the dog park, Founders, and Wilfong Pavilions.
4463000 – Furniture & Fixtures: As noted at a prior Park Board meeting, Quickbooks does not have a
mechanism which allows improvements to be shown as Capital Development items which utilize cash
reserves to cover expenditures, instead grouping these items into Capital Outlay. For the 110 fund, these
expenses are attributed to adding additional LED lighting in the mulch area of the dog park, additionally
added a new shade structure in the small dog area.
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Mark Westermeier, Treasurer
ACTION REQUESTED
Approval
ITEM/SUBJECT
Claim Sheet for June 10, 2025
DOLLAR AMOUNT / FUND N/A MEETING DATE June 10, 2025
SUMMARY:
Claim Sheet for June 10, 2025, is included for additions or corrections.
STAFF RECOMMENDATION:
“I move to approve the Claim Sheet dated June 10, 2025.”
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
Docusign Envelope ID: 8A21FB89-AB4F-482D-B5C2-447FA3F0070E
6/3/2025
sjy
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Eric Mehl, Administration & Planning
Director/CAO
ACTION REQUESTED
Approval
ITEM/SUBJECT
CCPR Payroll for May 2, 2025; May 16, 2025; May 30, 2025
DOLLAR AMOUNT/FUND N/A MEETING DATE June 10, 2025
SUMMARY:
Provided for your approval are payroll wages and liabilities for payroll dates May 2, 2025; May 16, 2025;
May 30, 2025.
RECOMMENDED MOTION:
“I move to approve payroll wages and liabilities for payroll dates May 2, 2025; May 16, 2025; May 30,
2025.
Carmel/Clay Board of Parks and Recreation
Payroll Claims Form
Total Gross Wages for Regular Payroll dated 05/02/2025 $303,992.45
Total Payroll Liabilities for Regular Payroll dated 05/02/2025
$110,047.23
Total Gross Wages for Regular Payroll dated 05/16/2025 $307,331.76
Total Payroll Liabilities for Regular Payroll dated 05/16/2025
$109,660.73
Total Gross Wages for Regular Payroll dated 05/30/2025 $395,376.89
Total Payroll Liabilities for Regular Payroll dated 05/30/2025 $116,897.52
I hereby certify that payroll amounts listed above are true and correct and I have audited the same in
accordance with IC 5-11-9-2.
Administration & Planning Director Date
We have examined the foregoing payroll charges in the total amount of $1,343,306.58, and such payroll is
in compliance with Resolution No. 8-13-02-02.
Park Board President Date
Docusign Envelope ID: 0E7D2FD2-1430-4962-ACCC-2C453B167219
6/4/2025
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Eric Mehl, Administration & Planning Director/CAO
ACTION REQUESTED
Acceptance
ITEM/SUBJECT
Monetary Gifts, Grants, Partnerships, and Sponsorships for May 2025
DOLLAR AMOUNT / FUND
N/A
MEETING DATE
June 10, 2025
RECEIVED
AS
DATE AMOUNT DONOR DESIGNATION GL/FUND
Sponsorship 5/06/2025 $1,500.00 Indiana University
(Kokomo)
Cabana
Sponsorship
853 (Gift Fund)
Sponsorship 5/19/2025 $250.00 Pure Green Carmel Adaptive 5K 853 (Gift Fund)
Donation 5/19/2025 $285.60 Ace Paving &
Scrap Metal
Undesignated 853 (Gift Fund)
Donation 5/20/2025 $100.00 Anonymous Staff Appreciation 853 (Gift Fund)
Sponsorship 5/28/2025 $1000.00 Upland Hospitality
Co
Monon Mixer 853 (Gift Fund)
TOTAL RECEIPTS: $3,135.60
STAFF RECOMMENDATION:
Accept monies as received.
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Michael Klitzing, Director of Parks and Recreation/CEO
ACTION REQUESTED
Recommended Motion
ITEM/SUBJECT
Consideration of Resolution G-2025-006 Memorandum of Understanding with City of
Carmel for Management of Park Projects related to Infrastructure Bonds
DOLLAR AMOUNT/FUND N/A MEETING DATE June 10, 2025
SUMMARY:
For consideration this evening is Resolution G-2025-006, approving a Memorandum of
Understanding (“MOU”) that establishes the framework for the Carmel/Clay Board of Parks and
Recreation’s (“Park Board”) primary involvement in the design and construction of designated Parks
Projects funded through the $110 million Lease Rental Bonds approved by the City of Carmel.
These projects, identified as Level 1 Priority Projects in the City’s bond ordinance, include new park
development and major enhancements aligned with the Parks and Recreation Master Plan.
Through this MOU, the Park Board is granted sole authority over the scoping, contracting, bidding,
and day-to-day management of the Parks Projects. Professional service agreements previously
approved by the Board of Public Works for these projects will be formally assigned to the Park
Board upon approval of the MOU. Additionally, the Parks Projects are exempt from further Council
approval for bids, contracts, and change orders provided expenditures remain within the estimated
project costs authorized by the bond ordinance. Provisions are included for reporting progress to
both the Board of Public Works and the Carmel City Council at regular intervals.
If approved, the resolution includes a provision authorizing the Parks Director/CEO to execute the
agreement on behalf of the Park Board.
RECOMMENDED MOTION:
“I move to approve Resolution G-2025-006”
RESOLUTION NO. G– 2025 –006
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
APPROVING MEMORANDUM OF UNDERSTANDING
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and
authorized meeting of the Board held on the date set forth below, such meeting being called
pursuant to a notice stating the time, place and purpose of the meeting received by all of the
Board Members, and the following Resolutions were made, seconded and adopted by a majority
of those present at the meeting, which constituted a legal quorum of the Board.
WHEREAS, the City of Carmel Board of Public Works (“BPW”) and Mayor, and the
Common Council (the “Council”) of the City of Carmel (the “City”) entered into a Memorandum
of Understanding Related to Project Changes dated December 12, 2024 (the “City MOU”)
authorizing certain procedures relating to the construction of projects funded by the
$110,000,000 City of Carmel Redevelopment Authority Lease Rental Bonds (the “Bonds”); and
WHEREAS, the Board desires to enter into a Memorandum of Understanding with the
BPW and Mayor, and the Council, related to the construction of that portion of the projects
funded by the Bonds designated as “Park Projects” in the City MOU; and
WHEREAS, the Board desires to approve the form of MOU attached hereto as Exhibit A
and to authorize the Director of the Carmel/Clay Department of Parks and Recreation (the
“Director”) to enter into the MOU on behalf of the Board with such revisions as are approved by
the Director and legal counsel to the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND
RECREATION AS FOLLOWS:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby approves the form of MOU attached hereto as Exhibit A
along with such revisions thereto as are approved by the Director and legal counsel to the Board.
Section 3. The Director, and in his absence, the Assistant Director, is hereby authorized,
empowered and directed to execute the MOU with such revisions thereto as are approved by
the Director and legal counsel to the Board.
Section 4. This Resolution shall take effect immediately upon its adoption.
[Signature Page Follows]
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation on this 10th
day of June, 2025, by a vote of ___ ayes and ___ nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President
Aye Nay
Jenn Kristunas, Vice-President
Aye Nay
Mark Westermeier, Treasurer
Aye Nay
Katie Mueller, Secretary
Aye Nay
Jonathan Blake
Aye Nay
James D. Garretson
Aye Nay
Josh Orahood
Aye Nay
Jon Shapiro
Aye Nay
Riddhi Shukla
Aye Nay
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks
and Recreation voted as indicated above at a public meeting on June 10th, 2025.
Judith F. Hagan, President
EXHIBIT “A”
MEMORANDUM OF UNDERSTANDING RELATING TO PARKS PROJECTS
$110,000,000 CARMEL REDEVELOPMENT AUTHORITY
LEASE RENTAL BONDS, 2025
This Memorandum of Understanding relating to Parks Projects (“MOU”) is entered into
as of the ___ day of June, 2025, by and among the Common Council (the “Council”), the Board
of Public Works (“BPW”) and the Mayor, respectively, of the City of Carmel, Indiana (the
“City”) and the Carmel/Clay Board of Parks and Recreation (the “Park Board”). This MOU
supplements and amends a Memorandum of Understanding Related to Project Changes dated
December 12, 2024 (the “City MOU”) by and among the Council, the Mayor and the BPW of
the City as further described in Exhibit “C” to Ordinance D-2729-24 (the “Ordinance”)
approving the $110,000,000 City of Carmel Redevelopment Authority Lease Rental Bonds (the
“Bonds”).
Section 1. Responsibility for Parks Projects.
Pursuant to Section 4 of the City MOU, for those projects defined as “Parks Projects”
including Level 1 Priority Projects Number 5, 6 and 7 on Exhibit “A” to the Ordinance, and any
portion of Level 1 Priority Project Number 1 allocated to park purposes (collectively the “Parks
Projects”), the Park Board shall be solely responsible for scoping of the Parks Projects, selection
and contracting with design, engineering, architecture and other professionals, the issuance and
acceptance of bids and change orders, and management of the Parks Projects through substantial
and final completion. Any professional agreements previously approved by the BPW for Parks
Projects shall be assigned to the Park Board upon the approval of this MOU. Notwithstanding the
provisions of Section 4 of the City MOU the Park Board shall initiate the bid proceedings for the
Parks Projects rather than the BPW. The City shall be solely responsible for all necessary
property rights acquisition for the Parks Projects, and the Department will cooperate with the
City as requested for all property rights acquisition activities for the Parks Projects.
Section 2. Exemption from Council Approval.
Notwithstanding the provisions of the City MOU, the Park Projects are exempt from the
requirements of Council approval of bids, change orders or contracts provided that the same do
not exceed the estimated project costs (“EPC”) listed in the Ordinance. In the event the Park
Board intends to approve any bids, change orders or contracts that exceed the EPC on an
individual Park Project, the same shall be submitted to the Council for approval after preliminary
approval by the Park Board (“Board Approval”); provided that, in the event such additional costs
are funded by funds segregated by the Park Board for the specific project prior to the preliminary
determination to issue the Bonds in accordance with Ind. Code §6-1.1-20-0.7(b)(2) no such
Council approval shall be required. In the event Council approval is required under this section,
the Board Approval shall be submitted to the Clerk of the City for delivery to each member of
the Council in accordance with Section 3 of the City MOU. Any such Board Approval shall be
deemed to have been agreed to by the Council at the close of business on the seventh (7th) day
after the date of submittal to the Clerk (the “Effective Date”) unless: (a) by the close of business
on the Effective Date, any member of the Council who disputes in writing such Board Approval
requests in writing that the Clerk place the issue on the agenda for the next meeting of the
Council; and (b) at such meeting, the Council disapproves of such Board Approval by vote of a
majority of the elected members of the Council.
Section 3. Reporting to BPW and Council.
The Board shall submit periodic reports on the Parks Projects to the BPW and the
Council (the “City Parties”) through the Director of Parks and Recreation no less than quarterly
or as otherwise requested by the City Parties in a format acceptable to the City Parties.
Section 4. Amendments.
This Agreement may be amended or terminated only by the written agreement of all the
parties hereto.
Section 5. Governing Law.
This Agreement and the rights and obligations hereunder shall be governed by and
construed and enforced in accordance with the internal laws of the State of Indiana, without
reference to any choice of law principles.
Section 6. Severability.
If any portion of this Agreement is held or deemed to be, or is, invalid, illegal, inoperable
or unenforceable, the validity, legality, operability and enforceability of the remaining portions
of this Agreement shall not be affected, and this Agreement shall be construed as if it did not
contain such invalid, illegal, inoperable or unenforceable portion.
Section 7. Interpretation.
The use herein of the singular shall be construed to include the plural, and vice versa.
Unless otherwise indicated, the words 'hereof,” “herein,” “hereby and “hereunder,” and words of
similar import, refer to this Agreement as a whole and not to any particular section, subsection,
clause or other portion of this Agreement.
Section 8. Captions.
The captions appearing in this Agreement are included herein for convenience of
reference only, and shall not be deemed to define, limit or extend the scope or intent of any rights
or obligations under this Agreement.
[Signature page follows]
ALL OF WHICH IS AGREED TO BY the Common Council, the Board of Public Works
and the Mayor, respectively, of the City of Carmel, Indiana, and the Carmel/Clay Board of Parks
and Recreation as of the date and year first written above.
COMMON COUNCIL OF THE CITY OF
CARMEL, INDIANA
__________________________________
Adam Aasen, President
CARMEL BOARD OF PUBLIC WORKS
__________________________________
Laura Campbell, President
CITY OF CARMEL, INDIANA
__________________________________
Sue Finkam, Mayor
ATTEST:
________________________________
Jacob Quinn, City Clerk
CARMEL/CLAY BOARD OF PARKS
AND RECREATION
By _________________________________
Michael Klitzing, Director
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Michael Klitzing, Director of Parks and Recreation/CEO
ACTION REQUESTED
Recommended Motion
ITEM/SUBJECT
Rules of Park Operations
DOLLAR AMOUNT/FUND N/A MEETING DATE June 10, 2025
SUMMARY:
At the December 10, 2024, meeting of the Carmel/Clay Board of Parks and Recreation (“Park
Board”) meeting, the park board adopted Resolution P-2024-002, which amended the rules
governing the use of park and recreation facilities by the public and ensuring alignment between the
Rules and the City Code. The resolution included a provision that granted the Director of Carmel
Clay Parks & Recreation the authority to make necessary revisions post park board approval to
ensure consistency with City Code.
While no action is needed by the park board, minor revisions made by the Director are provided in
respective packets for your review.
RECOMMENDED MOTION:
N/A
CARMEL CLAY PARKS & RECREATION
RULES OF PARK OPERATIONS
(a) All applicable state, federal and local laws, including but not limited to, laws governing
vandalism, nuisance, litter, animal/pet control, alcohol and drugs, will be enforced.
(b) The following rules are provided to supplement the laws and ensure a safe and nurturing
experience while visiting the Carmel Clay Parks and Recreation system. When used in the
rules, the word “Department” refers to the Carmel- Clay Parks & Department of Parks and
Recreation Department.
(1) Park hours.
a) Except in emergency or unsafe conditions, parks shall be open at sunrise and close at
sunset.
b) Visiting a park when it is closed is strictly prohibited, with the following exceptions:
i. Using Department facilities located within a park during the facility’s designated
hours of operation.
ii. Attending an activity or event scheduled or approved by the Department.
iii. Traveling on an alternative transportation route as designated by the City or
Department.
iv. Visiting a park located within any Designated Outdoor Refreshment Area during
times of operation as specified in the applicable Carmel Designated Outdoor Refreshment
Area ordinance.
(2) Use of alcohol. Containers of alcohol or beverages containing alcohol are strictly
prohibited in parks and greenways with the following exceptions:
a) Any park or section of a greenway located within any Designated Outdoor Refreshment
Areas, and any alcohol consumption is subject to the applicable Designated Outdoor
Refreshment Area ordinance.
b) For an activity or event scheduled or approved by the Department by vendor(s) who are
required to have liquor liability insurance and all applicable permits and licenses required to
conduct business and serve alcohol.
(3) Use of glass containers. Glass containers are strictly prohibited within parks.
(4) Use of fire.
a) A person may kindle, build, stoke, light, maintain or use a fire within any park, provided
that the fire:
i. Is contained in a fireplace or pedestal grill provided by the Department. Any fire must
be constructed of safe, appropriate, ordinary, natural and untreated materials, and
continuously monitored and cared for from kindling to complete extinguishment by a
competent person; or
ii. Is in strict compliance with a specific permit issued by the Department. (Such as a
campfire, prairie burn or bonfire for a specific group event.)
b) In the event of an emergency, including extremely dry or drought conditions, the
Department may prohibit the use of fire within any park.
(5) Dealing with trash.
a) It is strictly prohibited for any person to toss, drop, throw away, deposit, or otherwise
discard ashes, coals, used matches, or smoking materials upon the ground, in waters or in
trash containers within any park. All such matter shall be contained in a fireplace or other
appropriate container designated for the deposit of such.
b) It is strictly prohibited for any person to bring litter (as that term is defined in by
Indiana I.C., Title 14 entitled “Natural and Cultural Resources,” Code §14-15-2-8 as amended
from time to time) into a park and to deposit the litter within the park or in a park trash
container, except for garbage defined as paper goods, food wrappers, or food and beverage
containers used in the park, in accord with the rules hereof.
(6) Scattering cremated human remains. A permit issued by the Department is required to
scatter Cremated Human Remains (“cremains”) within a park subject to the following:
a) Only human cremains may be scattered. The scattering of other remains is strictly
prohibited.
b) Ashes must be fully refined with no detectible remains and shall not be distinguishable
to the general public.
c) Scattering must result in the complete dispersal of ashes. Cremains may not be piled
in one location or buried.
d) No rocks, vegetation or other natural resources shall be moved, stacked, cut or
disturbed in any way.
e) No monument, memorial, plaque, structure, urn, photo or other commemorative item
may be left at the site of disposal or anywhere within the park.
f) It is strictly prohibited to bring and/or leave any potted plants or dried flower
arrangements, or any plant with seeds which may introduce non-native or invasive species to
the natural environment. It is also strictly prohibited to plant any flower, tree, shrub or other
vegetation in the park.
g) The dispersal of cremains shall be performed in a discrete manner. Access to the park
and dispersal location shall remain open to the public and shall not interfere with normal
visitor activity in any manner.
h) The area of dispersal of any cremains shall not be treated as sacred or as a burial
ground or cemetery. Park use, operation, programming, and development shall continue
without regard to the presence of the cremains.
(7) Dealing with animals.
a) It is strictly prohibited for any person within a park to kill, wound, hunt, trap, shoot,
throw rocks or missiles at, chase, molest, provoke or remove any feral mammal, reptile,
amphibian or bird, or to remove the young of any such mammal or the eggs or young of any
such reptile, amphibian, or bird, or to knowingly buy, receive, have in possession, sell or give
away any such mammal, reptile, amphibian, bird, or egg so killed or taken within any park. This
does not prohibit the harvesting for personal use of appropriate amounts of fish by fishing
methods which are continuously attended and monitored and do not exceed the State of
Indiana regulated amounts.
b) It is strictly prohibited for any person to bring into or possess within any park a pet or
other domesticated animal, unless the pet or other domesticated animal is either:
i. Continuously restrained by a firmly held or attached non-retractable leash that is of
sufficient length, but not longer than six feet; or
ii. Secured in a fully enclosed confinement container; or
iii. Within a specifically designated and posted “Pet Exercise Area” or “Dog Park” in
compliance with any posted rules at such site; or
iv. Not designated by an ordinance of the City or Board of Commissioners of Hamilton
County, Indiana, as a dangerous animal.
c) Equines are strictly prohibited in any park or greenway unless used by a law
enforcement officer while performing official duties.
d) It is strictly prohibited for any person within any park to fail to pick up and properly
dispose of the waste of their pet either in an appropriate litter container in the park or
elsewhere. Pet owners must have and use a container or device for the holding of their pet's
waste while they are in a park, on a trail or a greenway.
e) It is strictly prohibited for any person to bring or possess any pet or other animal inside
any park building or other park site that is specifically designated and posted as a “No Pets”
area. This does not prohibit an individual with a disability from being accompanied by a service
animal that has been individually trained to do work or perform tasks for the individual in
accordance with the Americans with Disabilities Act.
f) It is strictly prohibited for any person knowingly to cause or direct the abandonment or
unlimited release in any park of any animal except in accord with a specific permit issued by
the Department.
(8) Dealing with vegetation and natural material.
a) It is strictly prohibited for any person to harvest, collect, dig up, cut, trim, break, set fire
to, disturb, or otherwise damage any vegetation or tree within any park. It is permissible to
harvest ripe fruit, nuts, or mushrooms in amounts appropriate for immediate consumption or
use by the person or the person’s family, except in areas specifically designated and posted as
“No Harvest” areas.
b) It is strictly prohibited for any person knowingly to plant, deposit, cultivate, or place
within any park any vegetation or seed thereof, except in accord with a specific permit issued
by the Department.
c) It is strictly prohibited for any person to displace, excavate, carry away, otherwise
remove or modify the arrangement of any soil, sand, gravel, stone, rock, asphalt, or other
ground surface material within any park, except in accord with a specific permit issued by the
Department.
(9) Dealing with solicitation and commercial activities.
a) It is strictly prohibited for any person within any park to sell, advertise or promote
publicly any services, good or materials, including commercial products, except in accord
with a specific permit or agreement issued by the Department and in compliance with all
applicable local and state laws and Department policies.
b) It is strictly prohibited for any person within a park to photograph for promotion or sale
any commercial product or commercial event, except in accord with a specific permit issued
by the Department.
c) It is strictly prohibited for any person or entity to use any park for the purpose of
generating revenue without a specific permit or agreement issued by the Department and in
compliance with local and state laws and Department policies.
(10) Dealing with specific activities.
a) It is strictly prohibited for any person within any park to engage in hang gliding,
rappelling from towers, or any use of the trees, towers or other structures for technical
climbing activities or the placement of swings, tires, etc.
b) It is strictly prohibited for any person within any park to pitch or maintain a tent or other
improvised shelter for the purpose of overnight camping, except in accord with a permit
issued by the Department.
c) It is strictly prohibited for any person to swim in any lake or pond within any park.
Unless posted as a “No Swimming” area, swimming or wading is permitted in creeks and
rivers at your own risk.
d) It is strictly prohibited for any person to ice skate or ice fish on any lake or pond within a
park, except in accord with a specific permit issued by the Department.
ed) It is strictly prohibited for any person to use a motorized boat or watercraft in any
lake, pond or creek located within any park except Department personnel or authorized
contractors for the purpose of maintaining the body of water.
fe) Unless entering from a designated launch site, it is strictly prohibited for any person to
use a non-motorized boat, canoe, kayak, paddle board, or similar watercraft in any lake, pond
or creek within any park except for an activity or event planned or approved by the
Department.
gf) It is strictly prohibited for any person within any park to use or erect such equipment
as booths, air-filled devices, and tethered items such as hot-air balloons, except in accord
with a specific permit issued by the Department.
hg) It is strictly prohibited for any person within any park to erect any sign, poster, or
banner, except in accord with a specific permit issued by the Department.
ih) Except as specifically allowed under applicable federal, state or City law and/or in
accord with a permit issued by the Department, the use or discharge of any firearm, projectile
or other explosive device, including fireworks, is strictly prohibited in any park.
ji) Except as otherwise specifically authorized in writing by the appropriate entity, no
adjoining property owner, occupant, manager, or person in actual control of real property
adjoining property owned or managed by the Department may encroach upon park property.
(11) Use of vehicles and bicycles.
a) It shall be strictly prohibited for any person within any park or greenway to operate a
motorized vehicle as defined in Carmel City Code §6-63, including but not limited to a golf
cart, snowmobile, ORV (Off-Road Vehicle), ATV (All-Terrain Vehicle), minibike, moped,
motorized scooter or motorcycle off-road except in those areas specifically designed and/or
designated for such use.
b) It is strictly prohibited for any person within any park to operate any vehicle within a
park boundary at a speed in excess of twenty (20) miles per hour.
c) Bicycles shall not exceed the lesser of fifteen (15) miles per hour or the posted speed
limit within any park or greenway. Racing activity is strictly prohibited upon any trail designed
for bicycle and pedestrian use. In-line skaters, skateboarders, and bicycles shall yield to
pedestrians. Bicycles shall yield to all trail users.
d) No person shall operate a bicycle or vehicle, whether motorized or propelled by human
power, within any park or greenway in a reckless manner that could reasonably endanger or
cause injury to another person or animal.
ed) No person shall cause or permit any vehicle under the person’s control to obstruct
traffic or access to gates or to enter or leave a park except at established entrances or exits.
All vehicles shall be operated on roadways specifically designated for vehicular traffic.
fe) It is strictly prohibited for any person within any park to park a vehicle in an area other
than a designated parking area. No person shall park a vehicle in an area designated as
“Unloading Only” and leave the same unattended for a period exceeding ten (10) minutes. No
person shall leave a vehicle overnight in a parking area, except in accord with a specific permit
issued by the Department. No one shall park in a parking space designated for a person with
disabilities without a disability parking placard or license plate from the Indiana Bureau of
Motor Vehicles.
gf) Nothing within this section should be construed to prohibit personal assistive mobility
devices as defined by Indiana Code within parks or greenways. Such devices may be used in
compliance with the Americans with Disabilities Act and all applicable federal, state, and City
laws.
(12) Use of drones. The use of unmanned aerial vehicles, also referred to as drones, are
permitted only in open areas of parks with the following conditions:
a) It is strictly prohibited to fly a drone over an aquatic center, dog park, greenway,
playground, or splash pad without a permit issued by the Department.
b) It is strictly prohibited to use a drone to harass an animal or person.
c) Drone operators must comply with all applicable federal, state, and City laws and
regulations., including Carmel City Code Section 6-69.
(13) Use of park facilities.
a) It is strictly prohibited for any person within any park to use or occupy any park shelter
or facility while posted as “reserved” for a specific organized function or group of persons.
Such reservations may be subject to a fee established by the Park Board.
b) It is strictly prohibited for any person within any park to enter any park area or facility
without payment if the Park Board or Department has established a fee for entrance, except
those employees or guests granted permission by the Department.
(14) Smoking and use of tobacco products. The use and sale of tobacco products,
including but not limited to smoking and vaping, is strictly prohibited in all parks.
(15) No abusive or lewd conduct. No unlawful, threatening, abusive, profane, lewd or
indecent language, gesture or conduct shall be permitted in or in the vicinity of any park
property, nor shall any person who is lawfully at any such place be so annoyed or unlawfully
touched.
(16) Police and enforcement.
a) It is strictly prohibited for any person within any park to disobey an order or interfere
with the duty of a law enforcement officer or any park employee once they have identified
themselves.
b) It is strictly prohibited for any person within any park to disobey or disregard these
Rules of Park Operations or any notices, prohibitions, instructions, or directions posted on any
park sign. This includes, but is not limited to, the rules and regulations for shelters, pavilions,
“No Pet” areas and “Pet Exercise” areas, playground areas or recreation areas.
c) Any person who violates any provision of these Rules of Park Operations shall be
guilty of an infraction punishable by a fine not exceeding $100 for a first violation; not
exceeding $250 for a second violation within one (1) year; and not exceeding $500 for each
additional violation within one (1) year. Fines under these Rules of Park Operations shall not
apply if the prohibited conduct is the subject of a criminal proceeding under any applicable
state or federal law or is the basis for revocation of any conditions of parole or probation.