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Home My WebLink AboutBPW Meeting Minutes 05-21-25Board of Public Works and Safety Meeting Minutes Wednesday, May 21, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:00 AM MEMBERS PRESENT Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, Jacob Quinn, and Deputy Clerk Jessica Dieckman were present. MINUTES Minutes from the May 7, 2025, Regular Meeting. Board Member Potasnik moved to approve. Board Member Barlow seconded. Minutes approved 3-0. BID OPENINGS, RECOMMENDATIONS, AND AWARDS Bid Award for Community Drive Raised Crossings; Brad Pease, Director of Engineering, recommended awarding the bid to Reith-Riley Construction Co., Inc., for $307,000.00 as they were the lowest quote and most responsive. Board Member Barlow moved to approve. Board Member Potasnik seconded. Bid approved 3-0. Bid Award for W. Main Street Improvement-Old Meridian Street to Guilford Road; Brad Pease, Director of Engineering, recommended awarding the bid to Calumet Civil Contractors, Inc., for $2,827,000.00 as they were the lowest quote and most responsive. Board Member Barlow moved to approve. Board Member Potasnik seconded. Bid approved 3-0. Bid Award for Michigan Road Water Main Extensions and Connections; Lane Young, Director of Utilities, recommended awarding the bid to TPI Utility Construction, LLC, for $2,044,880.00 as they were the lowest quote and most responsive. Board Member Barlow moved to approve. Board Member Potasnik seconded. Bid approved 3-0. TABLED ITEMS Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 REMAINS TABLED Bid Proposals Award for Brookshire Golf Course Business Plan RFP; Michael Klitzing, Executive Director/CEO, Parks and Recreation TABLED 05-07-25; Sergey Grechukhin, Corporation Counsel, briefly speaks; this item needs to be lifted and removed. This item is listed later in the agenda for approval. Parks used OpenGov to advertise for Proposals, and they had the authorization to award it. Board Member Barlow moved this request to be removed from the table. Board Member Potasnik seconded. Tabled Item Removed 3-0. CONTRACTS Resolution BPW 05-21-25-02; Resolution of the City of Carmel Board of Public Works and Safety Authorizing the Execution and Delivery of a Master Equipment Lease Purchase Agreement and Separate Lease Schedules and Certificates of Acceptance with Respect to the Acquistion, Purchase, Financing and Leasing of Certain Equipment for the Public Benefit; Authorizing the Execution and Delivery of the Documents Required in Connection Therewith; and Authorizing the Taking of all Other Actions Necessary to the Consummation of the Transactions Contemplated by this Resolution; Crossroads Bank; (Total Amount Being Financed is $491,511.00); Master Equipment Lease for Generator; Zac Jackson, Chief Financial Officer briefly speaks; Crossroads Bank had the lowest interest rates once we bid out the lease to 12 different banks. We will own this generator out right in the end of the lease agreement. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Resolution BPW 05-21-25-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Agreement between City and Vendor; Indiana Department of Transportation; Local Roads and Bridges Matching Grant Agreement; Brad Pease, Director of Engineering, briefly speaks; this is a matching grant with the state. We will match 50 percent, and they will match 50 percent. $1,171,958.89 corresponds with the award in 2b. This project will start this summer. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($2,827,000.00); 22- ENG-09 West Main Street Improvements; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Professional Services; CrossRoad Engineers, P.C.; ($61,200.00); 18-ENG-12A Community Drive Raised Crosswalks; Additional Services Amendment #5; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Professional Services; Engineering Resources, Inc.; ($189,165.00); 22-ENG-15 Clay Center Road from Main to Clay Center Elementary; Additional Services Amendment #1; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Purchase of Goods and Services; Rieth-Riley Constructions Co. Inc., ($307,000.00); 18- ENG-12a Community Drive Raised Crosswalks; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Lease Agreement between City and Vendor; T-Mobile Central LLC; Communication Equipment Site Lease Agreement; Kevin Cusimano, Director of Information and Communication Services, briefly speaks; this is to put sailor equipment at the Midtown Tower. They are paying $2,700 a month for a five-year lease, with the opportunity for lease extension beyond that. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Resolution BPW 05-21-25-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Agreement between City and Vendor; Golf Convergence, Inc.; ($32,700.00); Ratification of the Carmel Park Board’s RFP Award and Contract Execution; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Purchase of Goods and Services; G & G Equipment, LLC.; ($106,830.35); Gym Equipment Installation; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 REQUEST TO USE CITY STREETS/PROPERTY Request to Use Palladium East Patio; Special Request for Electricity and Parking Passes; Wedding Ceremony; April 25, 2026; 2:00 PM to 6:30 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Monon and Main Plaza; Americana on Main; June 11, June 18, June 25, and July 2, 2025; 12:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Carter Green; Carmel Pride Rainbow Run; June 29, 2025; 08:00 AM to 10:00 AM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Student Talent Showcase; July 10, July 20, and July 27, 2025; 6:00 PM to 9:30 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use City Streets; Carmel 5k for Haiti; July 26, 2025; 4:00 AM to 11:00 AM; Jeff Hines, Carmel 5k for Haiti; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Carmel Jazz Fest Pop Up Fundraiser; August 15, August 23, and August 28, 2025; 11:00 AM to 3:30 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request to Use/Close City Streets; Gluhwein Gallop 5k; December 20, 2025; 8:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 OTHER Request for Replat: Cool Creek North Lot 75; Ryan Cole; TABLED Alan Potasnik, Board Member, briefly speaks, asking if this item can be tabled to gather more information from the petitioner or from someone in the Engineering department who has additional information to share. Board Member Potasnik request to tabled. Board Member Barlow seconded. Tabled 3-0 Request for Secondary Plat; Meadowstone Community; Board Member Potasnik moved this request be tabled. Board Member Campbell seconded. Tabling approved 2-0. Request for Stormwater Technical Standards Waiver; Gramercy -Kinzer Avenue and City Center Drive; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Sanitary Sewer Easement Agreement; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 ADD-ONS ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:19 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell ATTEST: __________________________________ Jacob Quinn – City Clerk jquinn@carmel.in.gov Laura Campbell (Jun 4, 2025 12:35 EDT)