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Home My WebLink AboutBPW Meeting Minutes 06-04-25Board of Public Works and Safety Meeting Minutes Wednesday, June 4, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:00 AM MEMBERS PRESENT Chairwoman Laura Campbell, Alan Potasnik, Jim Barlow, Jacob Quinn, and Deputy Clerk Jessica Dieckman were present. MINUTES Minutes from the May 21, 2025, Regular Meeting. Board Member Barlow moved to approve. Board Member Potasnik seconded. Minutes approved 3-0. BID OPENINGS, RECOMMENDATIONS, AND AWARDS Bid Opening for 24-ENG-07 Pedestrian Crosswalk Improvements on Towne Road; Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: Contractor Bid Calumet Civl Contractors, Inc. $3,566,000.00 Reith-Riley Construction Co., Inc. $3,567,044.53 Yarberry Companies, Inc. $3,711,392.00 All Star Paving Inc $3,804,484.55 TABLED ITEMS Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 REMAINS TABLED Request for Replat; Cool Creek North Lot 75; Brad Pease, Director of Engineering, briefly states that the item is for a setback change for a porch. Board Member Potasnik moved to take the request from the table. Board Member Barlow seconded. Approved 3-0. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 CONTRACTS Request for Professional Services; American Structurepoint, Inc.; ($192,500.00); 24-ENG-15 Urban Core Traffic Study; Additional Services Amendment #2; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Professional Services; Engineering Resources, Inc.; ($124,860.00); 24-PRK-01 and 23- PRK-02-Autumn Greenway & Veteran’s Way-Preliminary Design Services; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Professional Services; Weihe Engineers, Inc.; ($113,000.00); 24-PRK-01 and 23-PRK-02- Autumn Greenway & Veteran’s Way-Preliminary Design Services; Additional Services Amendment #1; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3- 0 REQUEST TO USE CITY STREETS/PROPERTY Request to Use Palladium East Patio; Special Request for Electricity and Reserved Parking Spaces; Wedding Ceremony; May 02, 2026; 2:00 PM to 6:30 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Reserve Parking Spaces; Merchants Bank Mobile Mammography; July 9, 2025; 7:00 AM to 3:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 12, 2025; 7:00 AM to 11:00 AM; Gabby Behr, President of Carmel Runners Club, briefly speaks; we are a local non- profit group, and this is our 3rd year for this event. We use this event as well to celebrate our six scholarship student winners from Hamilton County Schools. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Wedding Ceremony; July 25, 2025; 4:15 PM to 6:15 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; Indian Classical Dance Private Dinner; August 2, 2025; 3:00 PM to 11:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use/Close City Streets; Block Party; August 2, 2025; 5:00 PM to 9:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn and Use/Close City Streets; Special Request to Use Electricity and Fountain Restrooms; Indiana Jewish Festival; August 24, 2025; 05:00 AM to 11:00 PM Dovid Grossbaum briefly speaks; this event is a Jewish Festival. This helps connect the Jewish community. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and No Parking Signs; Carmel E.A.T.S.; September 14, 2025; 8:00 AM to 4:00 pm; Katina Washington, Founder of Carmel E.A.T.S., briefly speaks; we are excited to bring Carmel E.A.T.S. to the community. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use Civic Square Gazebo and Lawn; Wedding Ceremony; September 20, 2025; 9:00 AM to 11:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; The Arts in Autumn; October 11, 2025; 9:00 AM to 9:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 OTHER Resolution BPW 06-04-25-01; Resolution of the City of Carmel Board of Public Works and Safety Ratifying Easement Area; Waterline Easement Agreement for 9873 & 9893 N. Michigan Road; Lane Young, Director of Utilities briefly speaks; this is on a project we just awarded last meeting. The description was incorrect when it was initially approved. We later learned that we only needed a 15- foot easement instead of a 20-foot easement. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Request for Path Easement; 4306 W. 96th Street; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 ADD-ONS Board Member Potasnik moved to add an item. Board Member Barlow seconded. Add-On approved 3- 0. Request for Purchase of Goods and Services: KPS Commercial Construction ($4,833.99); Carbon Monoxide Sensory Update; Change Order #2; Sergey Grechukhin, Corporation Counsel, briefly speaks; the Street Department respectfully requests to add a minor change order for the previously approved Street Department Building Updates Project (24-STR-09). The project's cost will increase by $4,833.99, or 1.13%. The additional work involves upgrades to the carbon monoxide and warning alarm systems throughout the building. The date of substantial completion remains unchanged. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Chairwoman Campbell requests a five-minute recess. Board Member Potasnik moved to Add On Bid Award. Board Member Barlow seconded. Add-On Bid Award. Add-On Approved 3-0. Bid Award for 24-ENG-07 Pedestrian Crosswalk Improvements on Towne Road; Brad Pease, Director of Engineering, recommended awarding the bid to Calumet Civil Contractors for $3,566,000.00 as they were the lowest quote and most responsive. Board Member Potasnik moved to approve. Board Member Barlowl seconded. Bid approved 3-0. ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:21 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell ATTEST: __________________________________ Jacob Quinn – City Clerk Laura Campbell (Jun 18, 2025 10:59 EDT)