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HomeMy WebLinkAboutBPW-05-21-08Coty of Carmel NOTICE CARMEL, BARD OF PUBLIC WORKS WEDNESDAY, MAY 219 2008 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 21, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 21, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 7, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 2008 Paving Program; David Huffman, Street Commissioner b. Bid Opening for the 136'h Path Program; Mike McBride, City Engineer c. Bid Opening for the Rangeline Road at Smokey Row Road Intersection Improvements Project; Mike McBride, City Engineer d. Bid Award for the 136'h and Rangeline Road Water Main Project; Yardberry ($219,415.00); this was the lowest and most responsive; John Duffy, Director of the Department of Utilities e. Bid Award for the 131" Street Ditch to Spring Mill Water Main Project; Infrastructure Contractors; ($466,575.00); this was the lowest and most responsive bid; John Duffy_ Director of the Department of Utilities f. Bid Award for 126'h and Keystone Water Main Project; Veolia ($350,046.00); this was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities (At the time of agenda preparation there is discussion as to whom this project will be awarded to. Any changes will be made at the meeting) 3. CONTRACTS a. Request for Purchases of Goods and Services; Yardberry (Bid Award - $219,415.00); John Duffy, Director of the Department of Utilities * Contract not available until meeting b. Request for Purchases of Goods and Services; Infrastructure Contractors (Bid Award - $466,575.00); John Duffy, Director of the Department of Utilities *Contract not available until meeting c. Request for Purchases of Goods and Services; Veolia (Bid Award - $350,046.00); John Duffyo(JiiC49(A.5@ufX(tE Dep.4@?1tA??kLt4 *4raht?not available until meeting 4. OTHER a. Request for Water Availability; Heather Knoll, Section 3A/313; Steve Broermann, Platinum Properties b. Request for Open Pavement Cut; Indiana Design Center; Mark Butler, Signature Construction c. Request for Open Pavement Cut; 96'h and College; Chris Brumfield, Veolia Water d. Request for Residential Curb Cut; Patel' Estates;. Patel Nila/Mukkaish Patail e. Request for Temporary Construction Entrance; Founder's Park; Mark Westermeier, Carmel Clay Parks and Recreation f. Request for Lane Restrictions; Granite City Food and Brewery Curb Cut; Daniel Kuester, Woolpert; Inc. g. Request for Addendum to Easement Agreement; Engledow Properties and MCI Communications; Mike McBride, City Engineer h. Request for Addendum to Right of Way and Easement Agreement; The Gradles II and MCI Communication; Mike McBride, City Engineer i. Request for Consent to Encroach; Clarian Health Partners; James Shinaver, Nelson & Frankenberger 5. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MAY21, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:07 a. m. MEMBERS PRESENT Mayor James Brainard; Board Members, Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurer, Lois Fine MINUTES The Minutes for the May 7, 2008 Regular Meeting were approved 3-0. OH) OPENING/AWARDS 1 Bid Opening for the 2008 Paving Program; Mayor Brainard opened the bids and read them aloud. Company Bid Amount Alternative Bid Amount Reith Riley $1,540,153.40 $1,118,923.60 Milestone Contractor S1,554,772.70 S1, 153,824.75 E&B Paving S1,858,965.15 S1,332,269.00 Shelly &Sands S1, 731,902.50 S1,239,698.12 Grady Brothers S1,567,828.00 $1,239,698.12 Calumet S1,828,881.75 51,260,126.26 The Bids were given to David Huffman, Street Commissioner, for review and recommendation. At the entjof the meeting, David Huffman came back to the Board with a recommendation to award this bid rirReith-Riley ($2,659,077.00) which was the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid Opening for the 136`h Street Path Program; Mayor Brainard opened the bids and read them aloud. Company Bid Amount Reich-Riley S184,029.00 I'ardberry S123,218.50 E&B Paving $119,515.10 Harco Asphalt S 95,104.81 The Snider Group S125,400.00 1 I Calumet $ 97, 700.00 The Bids were given to Gary Duncan, Assistant, City Engineer, for review and recommendation. Bid Opening for the Rangeline Road and 13e Street Roundabout Project; Mayor Brainard opened the bids and read them aloud. Company Reith Riley E&B Paving Calumet Bid Amount S935,563.00 $817,400.56 $748,298.86 The Bids were given to Gary Duncan, Assistant City Engineer, for review and recommendation Bid Award for the 136`t' Street and Rangeline Road Water Main Proiech Yardberrv ($219.415.00); this was the lowest and most responsive bid. John Duffy, Director of the Utilities Department, addressed the Board. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid Award for the 13151 Street- Ditch to Springmill Water Main Project; Infrastructure Contractors ($466.575.00); this was the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid Award for the 126`h and Keystone Water Main Project; Veolia ($350.046.00), There was brief discussion. Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3-0. CONTRACTS Request for Purchases of Goods and Services Yardberrv (Bid Award - $219,415.00), Mayor Brainard moved to approve. Board Member Burke seconded., Request approved 3-0. Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3-0. Request for Purchases of Goods and Services Veolia (Bid Award - $350.046.00); Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3-0. OTHER Request for Water Availability' Heather Knoll, Section 3A%3B; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Pavement Cut, Indiana Design Center; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request or open pavement cur, 9611' and College, Mayor Brainard moved to approve: Board Member Burke seconded. Reques7 approved 3-0. Reauestfor Residential Curb Cut; Patel. Estates;.,Oayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Request approved 3-0. Request or Lane Restrictions" C:ranlte Ult a hooa•.ana Brewer)? Gurb Lut' Lamer.rCUes7er, wOO! ei Inc.,_ Mayor I Painard.movedto approve. Board Member purke;secorided: Request approved 3-,0. Re guest or Addendum to Easement Agreement; En ledow Properties. and MCI'Comthunications, Board Member Burke moved:to approi?e. Bogard Member Watson seconded. Request approved 3-0. Comntutiicirtion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved-3-0. Brainard moved to approve. J Board Member Burke ADJOURNMENT Mayor Brainard adjourned the;Meetingat 10:32 a. m.