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Home My WebLink AboutBPW-06-04-08City of Carmel NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JUNE 49 2008 AT 10:00 A.Me COUNCIL CHAMBERS CARMEL CITY MALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 49 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 Coty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 4, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the May 19, 2008 Special Meeting b. Minutes from the May 21, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 2008 Concrete Program; David Huffman, Street Commissioner b. Bid Award for the 136th Path Program; Harco Asphalt Paving; ($95,104.81); this was the lowest and most responsive bid; Mike McBride, City Engineer c. Bid Award for the Rangeline Road at Smokey Row Road Intersection Improvements Project; this was the lowest and most responsive bid; Calumet Civil Contractors, Inc.; (748,298.86); Mike McBride, City Engineer d. TABLED 5/21/2008: Bid Award for 126th and Keystone Water Main Project; Veolia (5350,046.00); this was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities (Al lire time of agenda preparation there is discussion as to whom this project will be awarded to. Any changes will be "lade at the meeting) 3. PERFORMANCE RELEASES a. BPW-06-04-08-01; Brighton Woods, Section 2; Sidewalks; Ray Roehling, Roehling Enterprises 4. CONTRACTS a. TABLED 5/21/2008: Request for Purchases of Goods and Services; Infrastructure Contractors (Bid Award - 5466,575.00); John Duffy, Director of the Department of Utilities *Contract not available until meeting ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 b. TABLED 5/21/2008:,Requestfor,Purcbases of Goods and 5ervices;,Veolia (Bid Award - $350,046.00); John biiffy; Directo_ r'of the'Depnrtment.of Utilities * Contract not available until meeting, c. Request for Purchases of'Goods,and Services; Brantag Mid -Sou th;-'($26'031.20); David Huffman, Street Coninlisqi0ner d. Request for.Purchases of Goods and;Services;. Change Order FINAL: REVISED; (Increase,$20,03430);.Thiswill bring the total change in cost to 25.0/1 over the bid amount (explanation attached);,Milce McBride, City.Engineer, e. Request for. Purchases of::G.nods and Services; Changc_ Order #2;.Rhino Trucking; and Excavating; (Increase $680.00); Mike.M'cBnde_ City Engineer f. Request for Purchases of Goods and, Services;: Calumet Civil Contractors; (Bid Award- $748;298.86); Mike McBriiieXity Engineer g Request for Purehases'of Goods and Services; liarco Asphalt Paving; (Bid.Award- $95,04:81);. Mike 'McBride,.City Engineer 5. USE OF CITY FACILITIES/STREET'S a.. Requeskto-UseGazebo and Common Grounds; Vendor during: Summer-Concerts; ProWellness,Chiropractor; Charity Rupp b. Request,to. UseGazeho and.,Common Grounds; Piano 'Recital;,Monday, June 23, 2008;`3:30 p.m. to,7:30 p.m.; Bekky Coffey c. Request to Use,Gazebo and Common.Grounds; Concert;.Saturday, August 23, 2008; 5:00 p.in; to-9-00 p.m.; Vicki Waterman, Alair 6. OTHER a. Request for Secondary Plat Approval; Dapper Estates Subdivision; 1340 Rohrer Road; BrendanMontgoiiiery; SEA Gfoiip b. R_equ6§f for'Secondary PlatApproval; Carlson,Corner; SE'Corner West 141"` and Towne Road; Chris Badger,, Badger' Engineering c. Request for Dedication and Deed of-Public Right of Way; Opus Landmark at Meridian NW Corner Pennsylvania & 120-, Aleisha Jaeger,.Opus North Corporation d. Requestto Close Street; 't'emporary Closure of 3'd`Avenue SW.'at City Center Drive;:Kc"vin Seller CSO Engineers e. RequestTor. Storm Water Technical Standards; 2423*West .1311' Street and Towne; Gregory Ilko, Crossroad Engineers 7. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JUNE 4, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:07 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members, Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the May 19, 2008 Special Meeting were approved 3-0 The Minutes for the May 21, 2008 Regular Meeting were approved 3-0 ' BCD OPENING/AWARDS Bid Opening for the 2008 Concrete Pro gram; Mayor Brainard opened the bids and read them aloud. Company Part A Part B CC&T $55,325.00 $274,798.00 Hunt $58,994.00 $327,217.00 The Bids were given to Street Department for review and recommendation. Bid Award for tl:e 136`x' Street Path ProgratmHarco Asphalt $95.104.81: this was the lowest and most responsive bid Mayor Brainard moved to approve. Board Member Burke seconded. Award approved 3-0. Civil Contractors; ($748,298.86); this was the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Burke seconded. Award approved 3-0. Bid Award for the 126"' and Keystone Water Main Proiecl; Veolia ($350,046.00); There was brief 1 discussion. There was brief discussion. This was the most responsive bid. Mayor Brainard moved to approve. Board Member Burke seconded. Award approved 3-0. 1 PERFORMANCE RELEASES BPW-06-04-08-01: Briehton I Board Member Burke seconded. Request approved 3-0. CONTRACTS Mayor Brainard moved to approve. TABLED 512112008: Request for Put-chases of Goods and Services; Infrastructure Contractors (Bid Award - $466.575.00); Mayor Brainard moved to remove from the table. Board Member Burke seconded. Remove from table 3-0. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. TABLED 512112008: Request for Purchases of Goods and Services,- Veolia (Bid Award - $350,046.00): Mayor Brainard moved to remove from the table. Board Member Burke seconded. Remove from table 3-0. Maya; Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Brantag Mid-South; ($26.031.20); Amount incorrect on title section of contract; should read ($26037.20); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ' Request for Purchases of Goods and Services; Change Order FINAL REVISED; (Increase $20,034.50); This will brink the total change in cost to 25% over the bid amount (explanation attached Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request for Purchases of Goods and Services: Change Order #2• Rhino Trucking and Excavating; (Increase $680.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Calumet Civil Contractors: (Bid Award- $748,298.86): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services Harco Asphalt Paving; (Bid Award- $95,104.81) Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use Gazebo and Common Grounds- Vendor during Summer Concerts ; there was brief discussion: Failed due to fact no motion made for approval. Request to Use Gazebo and Common Grounds; Piano Recital : Mondav June 23, 2008; 3:30 p.m. to 7:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request to Use Gazebo and Common Grounds Concert; Saturdav August 23, 2008 5:00 p.m. to 9:00 P.M.,- Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Request for Secondary Plat Approval: Dapper Estates Subdivision; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval • Carlson Corner SE Corner West 141x' and Towne Road: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Brainard moved to approve. Board Member Burke seconded. Request F-11 4 approved 3-0. Request to Close Street Temporary Closure of 3'd Avenue SW at City Center Drive: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Storm Water Technical Standards 2423 West 131" Street and Towne: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:32 0. m. Approved, ATTEST: 'yam. Tana L. Cordray, IAXfl Clerk-'Treasurer rn Diana L. Cordray, I ARC Clerk-Treasurer yor James Brainard