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Home My WebLink AboutBPW-06-18-08 Office of the Clerk-Treasurer M EETIl?TG T ICE CA EL BOARD OF PUBLIC WORKS WEDNESDAY, 18, 2008 'IJUNE SAT 10:00 A.M. COUNCIL, CHAMBERS CARMEL, CITY HALL, ONE CIVIC SQUARE NOTICE IS 14EREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 189 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE, THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE C IVICBQUARE CART\4EL, INDIANA 9608 3171573-2414 Cliy of Carmel Office. of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WED ESOnv, JUNE 18,20.08- 10:00 A.M. COUNCIL CHAMBERS / CITY HALL IONE'CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 4, 2008 Regular Meeting It, Minutesfrom.the June 6, 2008`Special Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for-,the Cherry Tree Water Main Project; John Duffy, Director of the Department of Utilities 3. PERFORMANCE-RELEASES a. BPW-06-18-08-02; Motion and Main Townhomes; Sanitary Sevvers; Brian Keene, Monon and Main C CONTRACTS a. Request_for Purchases of Goods and Services; Development Concepts, Inc;. ($50,000.00); Michael Hollibaugh, Director of the Department of Community Services h. Request for Purchases of Goods and.Services; M.K. Betts; Change Order 41; (Increase. 5125,000.00); John Duffy; Director of the Department 'of Utilities c. Request for Purchases of Goods and,Services; Natgun; Change Order #1; (Increase $95,410:35); John Duffy, Director of the Department of Utilities d. Request for Purchases of Goods and Services; Rhino Trucking; Change Order 43: (Increase $802.60);,;Mike McBride, City Engineer e. Request for Purchases of Goods and Services; Becker Landscape; Change Order 01; (increase $12,580.46); Mike McBride, City Engineer E Request for Purchases of Goods and Services; Milestone Contractors; Change Order 436; (Increase $732.92); Mike McBride; City Engineer g. Request foYViR ?iaWi*Go6di`aFi!?5?r's td§Q3RliWtV4440)ntractors; Change Order. #37; (Increase S851.48); Mike McBride, City Engineer h. Request-for Purchases of Goods and Services; Milestone Contractors; Change Order #138;.(Decrease1500.00;Mike McBride, City Engineer i. Requestfor Purchases.of Goods andServices; Milestone Contractors; Change .Ord er#39;,(tncrease $2,009,70); Mike McBride, City Engineer j. Requestfor Pimhases_of Goods and Services; Veolia; this contract was approved ,on June 4, 2008;'Signature Only 5. USE OF CITY FACILtTCES/STREETS a., "Request"to Usc Ret7ecting Pond;;Submarine Show; August 1, 2 and 3,2008; 8:00 'a.m. to 4:00 p.m.; Indianapolis Admirals, Chris Campbell b. Request to UseGazebo and Common Grounds-, Wedding; Saturday, July-5,-2008;. 1:00 p.m. to 5:00,p.,m ;Joan 5urguine c. Request-to Use Gazebo and Common Gr6unds;,Plant,Sale; May 7, 8, and 9, 2009; 8:00 a.m. to 6:00 p.m;; Citizens for_Greenspace d. Request to Use-Gazebo and Common Groundscagd City Streets; Race; Saturday; July 26, 2008;4:00 p.m, to 11:00. p.m.; Marty Day, Runners Eorum of Carmel e. Request to'Use City Streets;.Bloek party; Saturday, July 12, 2008; 11.00-a.m. to 8:00 p.m.; Mary Ann Putts; Fosier.Ridge Subdivision 6. OTHER A. Resolution No.; BPW 06;18-0&01; A Resolution Approving the Fxehange of Fire Department Administrative V61iicle?from the Cityrof Carmel, Indiana and-Certain PubliccSafety:Assistance from the City of.Long'Beach; Mississippi; SteveEngelking, Director of Administration b. Request for Water an&Sanitary Sewer Availability; The Shoppes at Providence, Phase 11;. Richard Kelly; EMH&T c. Request for Commercial Curb Cut; 'Opus Landmark at Meridian, Building #2; Graham,.Lewis, Cripe Architectsand'.Engineers d. Request for Commercial Curb Cut; Northview Christian Life Church; Gregory like, Crossroad Engineer e.:.Request;:for Commercial Curb Cut; The,Shoppes at.Providencc, Phase II; Richard Kelly'-; EMH&T L Request,' for-Commercial.Curb Cut; Heron.Creek Villas; Edward Fleming,'Weihe Engineers g. Recommendation for Acceptance Approi al;;Carmel"Steeetscape Gray Road to 961h'Street; Mike McBride, City Engineer h. Recommendation for Acceptance.Approyal; Carmel :Streetseape; 131st Street Roundabouts; Mike McBride,. City-Engineer is RecommendMimf for,Ac-ce.ptance Approval; Carmel Streetscape', Oak.Ridge Roundabouts; Spring Mill from 13151 to,l30,; Ditch from 136`, and 141s`;.Mike McBride, City Engincer. j, Request for Dedication and. De, d`.of Public,R,ights of Way; The Shopp_ es at Providence, Phase It; Richard Kelly; EMH&T k. Request for, Storm Water Technical Standards;,Opus,Landmark at Old Meridian; Graham Lewis„ Cripe, Architects and Engineers 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JUNE 18, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10.•03 a.m. MEMBERS PRESENT Mayor James Brainard; Board Member Lori Watson; Deputy Clerk Treasurer Sandra Johnson. MINUTES The Minutes for the June 4, 2008 Regular Meeting were approved 2-0 The Minutes for the June 6, 2008 Special Meeting were approved 2-0 1 BID OPENING/AWARDS Bid Opening for the Cherry Tree Water Main Project; Mayor Brainard opened the bids and read them aloud. Company Bid Amount ICI S128,149.00 Millennium S 140, 000.00 Snider 5162, 787.00 TPI $ 94,525.00 Culy $134,13600 Veolia $100,858.00 The Bids were given to John Duffy, Director for the Department of Utilities, for review and recommendation. PERFORMANCE RELEASES BPW-06-18-08-02; Monon and Main Townhomes; Sanitary Sewers; Mayor Brainard moved to 1 approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchases of Goods and Services Development Concepts Ine ($50,009.00 )• Mayor Brainard moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchases of Goods and Services; M.K. Betts; Change Order #1; (Increase $125,000.00); Mayor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard asked John Duffy, Director of the Department of Utilities, what percentage of change this change order was requesting. John Duffy replied 17%. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Tom Perkins responded affirmatively. Request approved 2-0. Reauest for Purchases of Goods and Services; Nateun; Change Order #1; (Increase $95,410.35); Mayor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard asked John Duffy what percentage of change this order was requesting. John Duffy replied 8%. Mayor Brainard asked Tom Perkins, Assistant Ciry Attorney, if this was acceptable. Tom Perkins responded affirmatively. Request approved 2-0. Rearrest for Purchases of Goods and Services; Rhino Trucking; Change Order #3; (Increase $802.60); Mcryor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard asked City Engineer, Mike McBride, what percentage.of change this order was requesting. Mike McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Tom Perkins, responded affirmatively. Request approved 2-0. Request for Purchases of Goods and Services: Becker Landscape, Change Order #1; (Increase $12,580.46); Mayor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard 1 asked City Engineer, Mike McBride, what percentage of change this order was requesting. Mike McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant Ciry Attorney, if this was acceptable. Tom Perkins responded affirmatively. Request approved 2-0. Request for Purchases of Goods and services Milestone Contractors; Change Order #36; (Increase $732.92); Mayor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard asked City Engineer, Mike McBride, what percentage of change this order was requesting. Mike McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Toni Perkins responded affirmatively. Request approved 2-0. Request for Purchases of Goods and Services Milestone Contractors; Change Order #37; (Increase $851.48); Mcryor Brahiord moved to approve. Board Member Watson seconded. Mayor Brainard asked City Engineer, Mike McBride, what percentage of change this order was requesting. Mike McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Toni Perkins responded affirmatively. Request approved 2-0. Re guest for Purchases of Goods and Services; Milestone Contractors • Change Order 08; (Decrease $500.00); Mayor Brainard moved to approve. Board Member Watson seconded. Mayor Brainard asked City Engineer, Mike McBride, what percentage of change this order was requesting. Mike 1 McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Tom Perkins responded affirmatively. Request approved 2-0. Request for Purchases of Goods and Services; Milestone Contractors; Change Order 139; (Increase $2,009.70); Mayor Brainard moved to approve. Board A4ember Watson seconded. Mayor Brainard asked City Engineer, Mike McBride, what percentage of change this order was requesting. Mike McBride replied he did not have those numbers with him. Mayor Brainard asked Tom Perkins, Assistant City Attorney, if this was acceptable. Tom Perkins responded affirmatively. Request approved 2-0. Request for Purchases of Goods and Services: Veolia This contract was approved on June 4 2008 Signature Only REQUEST TO USE CITY FACILITIES/STREETS Indianapolis Admirals, Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Grounds Wedding; Saturday July 5, 2008; 1:00 p.m. to 5:00 p m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved ' Request to Use Gazebo and Common Grounds and City Streets: Race: Saturday. July 26, 2008: 4:00 p.m. to 11:00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets,; Block party; Saturday July 12 2008: 11:00 a.m. to 8:00 p.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Resolution No BPW 06-18-08-01 A Resolution Approving the Exchange of Fire Department Administrative Vehicle from the City of Carmel Indiana and Certain Public Safety Assistance from the City of Long Beach. Mississippi; Mayor Brainard moved to approve. Board Member Watson ,seconded. Request approved 2-0. Request for Water and Samiary Sewer Availability: The Shoppes at Providence. Phase II; Mayor Brainard moved to approve. Board Member lVatson seconded. Request approved 2-0. Request for Commercial Curb Cut: Opus Landmark at Meridian, Building #2; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut Northview Christian Life Church; Mayo: Brainard moved to 1 approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut The Shoppes at Providence Phase II; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. 1 Member Watson seconded. Request Recommendation for Acceptance Ap Brainard moved:to approve. Board Brainard moved to approve. Board Request approved 2-0. Brainard moved to approve. Board Member Watson seconded Request approved 2-0. Recommendation (or jcceptance Approval; Carmel Streetscane, Oak Ridge.Roundabouts; Sprin Mill from 1315110 13r, Ditch from-136th and 141", Mayor Brainard moved'to approve. Board Member Watson seconded. Request.approved 2-0. Mayor Brainard moved to approve. Board Member Watson'secorided." Request approved 2-0. Request for Storm Water Technical: Standards: Onus Landmark at Old Meridian; Mayor Brainard moved to approve. Board Member Vatson seconded. Request approv'e'd 2-0. ADD ON Request for Road Closure: Hinattlt Way; Mayor Brainard moved to add item to the. agenda. Board Member Watson seconded Motion approved 2 0 Mayor Brainard.mwed to approve. Board Member Watson seconded. Request approved 2-0., Mayor Brainard adjourned the Meeting at 10:18 a.m. Approved, ATTEST; Diana L. Cordray, MC Clerk-Treasurer Diana L. Cordray; LAIC Clerk-Treasurer 1.,? flr?Py Moor James,Brainard 1,