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Home My WebLink AboutCorrespondence The Skillman Corporation TRANSMITTAL 3101 North Green River Road No. 00006 Suite 240 Phone: 812- 476 -7564 Evansville, IN 47715 Fax: 812- 476 -7597 PROJECT: Cherry Tree Softball Complex 2009 DATE: 3/13/2009 TO: City of Carmel One Civic Square Carmel IN 46032 REF: Permit for Cherry Tree Phase 2 ATTN: Christine BartonHolmes WE ARE SENDING: SUBMITTED FOR: ACTION TAKEN: Shop Drawings Q Approval Approved as Submitted Letter Your Use Approved as Noted Prints As Requested Returned After Loan Change Order Review and Comment Resubmit Plans Submit Samples SENT VIA: Returned Specifications Attached Returned for Corrections Other: Separate Cover Via: Bids Due: ITEM NO. COPIES DATE ITEM NUMBER DESCRIPTION 1 3 3/13/200' Site Layout Plan G1.0 2 3 3/13/200' Building Elevations A3.1 3 3 3/13/200' Landscaping planting plan L1.0 1/ CC: File, Mike Hennessy Signed: Jeff Williams Expedition 0 The Skillman Corporation TRANSMITTAL, 3101 North Green River Road -No. 00004 Suite 240 Phone: 812 476 -7564 Evansville, IN 47715 Fax: 812- 476 -7597 PROJECT: Cherry Tree Softball Complex 2009 DATE: 3/11/2009' W TO: City of Carmel t^ One Civic Square Carmel IN 46032 REF: City of Carmel Permit Cherry Treei-Phase2 ATTN: Christine BartonHolmes WE'ARE:`SENDING... K SUBMI TIED FOR` ;,a=.a, t ,ACTTON TAKEN:" v Shop Drawings R. Approval Approved as Submitted Letter Your Use Approved as Noted Prints As Requested Returned After Loan Change Order Review and Comment El Resubmit Plans Submit Samples SEl'4TVIA Returned Specifications Attached Returned for Corrections RI Other: For Permit Separate Cover Via: Bids Due: ITEM NO. COPIES' tiITElVIV -4 NUMBER- ,tDESCRIPTION. 1 2 3/11/200' Building Elevations A3.1 CC: Signed: Jeff Williams Expedition 4 r'T FANNINGHOWEY CP\ TRANSMITTAL yy qy To Christine Barton Holmes Date: February 13, 2009 I epartment of Community Service (DOCS) Once Civic Square, 3 Floor Carmel, IN 46032 Project: Cherry Tree Softball Complex From: Gregg W. Throckmorton, AIA Renovations Project Architect Carmel Clay Schools Carmel, IN Project No. 208032.00 No. of Copies Description of Items 2 24 "x30" Set of Drawings (see comments) Sent Via: fl Mail P UPS E Overnight I Hand Deliver E Pickup f Courier I Fax I COMMENTS: One copy is for your review and one copy is for Scott Brewer's review. t/ Fanning /Howey Associates, Inc. intends to send this information (including any attachments) only to the designated individual or entity. If you received this information in error, please notify the sender by replying to the electronic mail (if electronic) or by telephone at the number indicated on this document. Use, disclosure, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. ARCHITECTURE 1 ENGINEERING 9025 North River Road I Suite 200 I Indianapolis, IN 46240 317.848.0966 I fax 317.848.0843 1 www.fhai.com To: ~~ Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 Date: July 31,2008 FANNING~HOWEY TRANSMITT AL Project: Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 From: William E. Payne, AlA, LEED AP Owner -in-Charge/Principal No. of Copies 1 Description of Items Copy of Letter to the City of Carmel - Department of Engineering Sent Via: Moil Jii". UPS n Overnight C Hand Deliver L Pickup l Courier C Fox COMMENTS: wep/jm Fanning/Howey Associates, Inc. intends to send this information (including any attachments) only to t~e designated individual or entity. If you received this information in error, please notify t~e sender by replying to the eledronic moil (if eledronic) or by telep~one ot the number indicoted on this document. Use, disdosIJreJ disseminationl distribution, or reproduction of this messoge by unintended recipients is not autnorized and moy be urdowfuL ARCHITECTURE I ENGINEERING 9025 North River Rood I Suite 200 [Indianapolis, IN 46240 317.848.0966 I fox 317.848.0843 I www.fhoi.com FANNING~HOWEY July 31, 2008 Gary R. Duncan, Jr., P.E. Assistant City Engineer City of Carmel - Department of Engineering 1 Civic Square Carmel, IN 46032 Re: Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 Dear Mr. Duncan: We are providing the following in response to your Cherry Tree Softball Complex - Project Review No.2, dated July 29,2008. The following is in the same format as your review letter. Construction DrawinQ Review Comments 34. We agree that the GIS indicates a small amount of off-site stormwater runoff from the west entering the dry detention basin. This off-site water should be part of the existing 20.85 acre watershed accommodated by the dry detention basin that was approved in 1988. The existing drainage patterns in this area will not be changed or interrupted. 38. The walls will be installed in this first phase of the Project; however, a construction barricade will remain in place, separating this area from the balance of the Cherry Tree Elementary School Property, and no public access will be allowed until Phase 2 work is complete. 39 The Department of Community Services has confirmed that a 1 a-foot multi-use path is required. This path will be incorporated in the Phase 2 portion of this Project, which will be submitted at a later date. 40. Carmel Clay Schools will dedicate the additional 1 a-foot half right of way on Hazel Dell Drive. We will proceed with documentation to accomplish this dedication as soon as possible. We hope that the timing of this dedication will not affect the issuance of a building permit. 46. We have revised a few spot elevations and contours on the Grading and Drainage Plan to more accurately depict our intention of keeping the stormwater contained on the site and eventually drain north into the proposed dry detention basin. Please note that the drainage on the school site will be dramatically enhanced with the improvements being made with the softball complex. ARCHITECTURE I ENGINEERING 9025 North River Rood I Suite 200 I Indianapolis, IN 46240 317.848.0966 I fox 317.848.0843 I www.fhai.com Gary J. Duncan, Jr., P.E. City of Carmel Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 July 31, 2008 Page 2 Thank you for your assistance in reviewing this Project. Please contact me if we can provide additional information. Sincerely, c: Angelina Conn, Department of Community Services Greg Hoyes, Hamilton County Surveyor's Office Greg IIko, Crossroad Engineers. P.C. Rollin A. Farrand, Jr., RA. Carmel Clay Schools Mike Hennessy, The Skillman Corporation FANNING~HOWEY ~~ fANNING~HOWEY July 23, 2008 Re: Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 . 'r~' ~II : 4} ~\. RECBVED ~~\ JUt '2 5 201m DOCS Gary R. Duncan, Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering 1 Civic Square Carmel, IN 46032 Dear Mr. Duncan: We are providing the following in response to your Cherry Tree Softball Complex - Project Review No.1, dated July 17, 2008. The following is in the same format as your review letter. General Information 1. So noted. 2. Provided in this letter, as well as attached letters, and five sets of revised Drawings, dated July 25, 2008. 3. So noted. 4. We have reviewed comments from Crossroad Engineers, P.C., dated July 21,2008. A letter from Ter Horst, Lamson & Fisk, Inc., dated July 25, 2008, responding in writing to these comments, is included. In addition, revisions in response to these comments are incorporated in the attached Drawing set 5. So noted. Submission of required digital files will follow. 6. So noted. 7. So noted. a. There is no work in the public right of way. The Skillman Corporation, Construction Manager, will secure a permit for use of an existing entrance for construction traffic. 9. So noted. 10. So noted. Digital files will follow when all City comments have been satisfactorily addressed. 11. So noted. There are no legal drains on this site._ 12. The required sets of Drawings are Included, under cover of this letter. 13. These parties have been contacted. No work. involving Carmel Utilities is included in this phase. They do not require plans. 14. So noted. 15. So noted. Board of Public Works and Safety 16. . So noted. 17. So noted. ARCHITECTURE I ENGINEERING 9025 North River Road I Suite 200 jlndionopolis, IN 46240 317.848.09661 lux 317.8413.0843' www.fhai.cam Gary J. Duncan, Jr., P.E. City ot Cannel Cherry Tree Softball Complex Renovations Cannel Clay Schools Cannel, IN Project No. 208032.00 July 23, 2008 Page 2 18. No work involving domestic water service is included in this phase. The irrjgation system is served via an existing well. We anticipate procuring approval trom the Board tor a domestic water connection in a subsequent phase. 19. So noted. 20. The existing entrance will be used for construction traffic. 21. Not applicable. Bondina Requirements 22-26. The Skillman Corporation will respond and/or procure. Riaht-of-Wav Permit and Bondina 27. There is no work in the dedicated right-at-way. The Skillman Corporation will secure for use of an existing entrance for construction traffic. 28. So noted. 29. The Skillman Corporation will contact Fred Glaser. Availability and Connection Fees 30. We will address this issue in a subsequent phase. No domestic water connections are included in this phase. 31. Not applicable. 32. Not applicable. The irrigation system will be served from an existing well. Construction Drawing Review Comments 33. So noted. 34. The stormwater/drainage information is shown on the Grading Plan G1.1 as requested. 35. We have addressed the comments from Amanda Foley on revised Erosion Control Plan G1.2. 36. The paved areas proposed for this project will be installed in the future phase. Please note that all future impervious surfaces tor the softball complex have been accounted for in the stonnwater quantity and quantity calculations. 37. So noted. . 38. A railing will be provided in Phase 2. 39. A five foot concrete sidewalk currently exists on Hazel Dell Parkway frontage. 40. We have included the legal description and right of way dedication for this property under cover of this letter. It appears that a 60 foot half ROW currently exists. Please advise if additional ROW is required. 41 . No proposed parking areas, or expansion of existing parking areas, are associated with this phase or subsequent phases. 42. Concrete pavement from parking to gate entrance, pervious pavers on interior of complex and gravel under bleachers. 43. Underdrains have been added at all of the swales as requested as shown on the Site Sewer Plan SU1.1. FANNING~HOWEY ~~ Gary J. Duncan, Jr., P.E. City of Carmel Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 July 23, 2008 Page 3 44. Underdrains have been added along the berm of the detention basin, where caver allows and are connected into the next downstream storm structure from the detention basin. 45. The construction limits are shawn on all of the plan sheets as requested. 46. The flood routes far the local basins are contained on site and will drain into the proposed dry detention facility. 47. The 100 year elevation of the proposed underground detention system is shown on the Grading Plan G1.1 and the Site Sewer Plan SU1.1 as requested. Future Phase Submittals Item Nos. 48 through 51 will be addressed in subsequent phase submittals. Thank you for your assistance in reviewing this Project. Please contact me if we can provide additional information Sincerely, enclosure c: Angelina Conn, Department of Community Services Greg Hoyes, Hamilton County Surveyor's Office Greg IIko, Crossroad Engineers, PoCo Rollin A. Farrand, RA, Carmel Clay Schools Mike Hennessy, The Skillman Corporation FANNING~HOWEY j\ TRANSMITTAL /' ,.'-\ 't \ ~ '.... . - , ',,~, ~,'" ,/ ,;, .-/ J\ "'/1' r<-., ~. \.... / f~"'" !r j' t~l '. RECEIVED l.J . ,: ,'\ I r I'; . f~.-?'~ '., Jl( ~ 5 -: ;.: ': l'J':=1 ,f... - c~. DOCS /' / I",. FANNING~HOWEY To: ~~~~~ Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 Date: July 25, 2008 Project: Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel. IN Project No, 208032.00 From: William E. Payne, AlA, LEED A~ Owner-in-ChargelPrincipal U No. of Copies 1 set Description of Items Revised Construction Drawings, dated July 25, 2008 Sent Via: r Mail r UPS r' Overnight ;;;: Hand Deliver r Pickup r Courier r Fax COMMENTS: wp/bc on. r21urtf I 'ltYt'crrJdL~. ?/?Ip fvn " Fonning/Howey Associates. Inc. intends to send t~i. information (including any attachments) only to Ihe designated individual or ..nlily. If you received this information in error, please notiry the sender by replying to the electronic moil {if eledronic) or by te[epJ,one ot the numbor indicoted on tl1is document. Use, disclosure. disseminction, distribution, or reproduction of this mes5cge by ullintended recipients is not authorized and may be unlawful. ARCHITECTURE I ENGINEERING 9025 North River Rood I Suite 200 I Indianapolis, IN 46240 317.848,0966 I fa" 317.848.0843 I www.fhai.cam ; ,07-23-08; 12: 02 8480843 # 1/ 7 Fa;J; : FACSIMILE TRANSMITTAL SHEET TO: FROM: Terry L. KJiebel Bill Payne COMPANY: FannylHowey Associates FAX NUMBER: Fax: (317) 848-0843 PHONE NUMBER DATE: 7123AJ8 TOTAL NO. OF PAGES INCLUOING COVER: 7 Cherry Tree Elem.-Iegal descry. SENDER'S PHONE NUMBER: (317) n0-1801 SENDER'S FAX NUMBER: (317) 770-1821 RE: o URGENT o FOR REVIEW 0 PLEASE; COMMJ;Nl o PLEASE REPI. Y CJ PLEASE RECYCLE NOT IoSICO'" "'5 NTS: Bill, please find herewith the legal for the Cherry Tree Elem. Site] together with a deed for dedication of right~of~way. Hope this works for you. a: 501 SOUTH 9TH STRHT, 6UITE 100 . NOSLESVILLE. IN 45060 317-77C1-1801 I aaB-801-B5SS OFFICE 317-77().18~1 FACSIMILE '; 07-23-08;12:02 " Ii r r '; ~...o"' .' ,:.:.", . 'f~ ':;;" ~;:;'~".c-- I; .~~ ;~ ~:, !/ ~ ....-;1 ,'r.::~..- ~ ' ~ "~ , a. .~~~; J--6 ,; j ~."'~' ,', ,r ~~--~ ..0 o I I I I :--'t'IV.~~ 8480843 # 2/ 7 {. ,./"'::J.::. i ". Bxempt: rrimMeti-oD Per traDB~er for IIlO COIlsi<lerat..toll or lJU't ..1) ~. . . , ' t~ ~ 9411390 j. i i i r WAIUlAN'nr tl.BED nm lNDENnmE WlmES...t"B1'.l:I: 'l1mI ~ Cay ~ 'Idlool ~ ~l ('"~, U IrMiBna ~ ~ IIIld e.-dIdns ander' fiIe]atlllS oldie State ofJadlaDa, OONVBYS .AND WAlU(AN'ntu Carm8I Rip SdIoo1 BIJ~ ~... ("~ of &mikon c.mnty. ht k Slate of ~ ,tbr t1>> lDIOofTfil DillIan (Sill) and ok \It!lash1e t'VMl~ the fec:dpt ,W' wRidt is beteby ~ thD f~ ~ real eate iB B.aImUtaa Cotmty) ill tIIc StaJe of~: . (See.&hiblt A) The. ~ pr:nooa ~ this deed (Jq behalf of Ommar ~ and CIlfIify Chat dzeJ am dDIJ' ~ offken (if CDntorllDd IuM bOI!R 1bIly cmpowaa:dro ~ ,lIIId deJMIr IbiI deed; dJat ~hu 1WJ. ~ oapadty II) CiOIMIJ the .rea: fl:dat8' ~ baeID; Dd1hBt IlIl ~ '*D"I'tid;a doe __making of sacb CUlltleyaDcehu been aakca and dm-. (Them is QO 1Dc1ian12tOIIlI income tu due on !he tmJb.tc:r made by tM.t ~.) IN wrnmss \YI!BHEOF, Gramor ha3 c:atrlIrd Ihis deed to be ~ dds ~~ day of Mi:lrch ~ 1994. . A~ CARMa Cl.AY:m.sMI3N"rAlty SCHOOl. JJUnJ>1NG o.~'I'lON 0.naPh~/" f! . ~,' .i~~ /lt1/lU b~ ~~~ Yn.E~rb,1~yj ~~:;. ~"--..bk'7 (priftled IIIUne titIo) (. 1.1'i.'l'\" /"l'.<II"'. l:~."".~.,.,t (prialcd name and Ii~) nUL'\' ENTEREJ) li'OR T)I';~ ~""(O}J MAR 1 0 lQQ4 l!lubJect t,' finsIIltCaPGlD;::l'- . ~:':-I'l.J ll'bhlsltlSllml~~ ~r!_~7 d ~, _.Xi iff. SlBQIII'.a.ny, , ;t. 111 9& i.a".L;:;~llD.\V I'an:e1 D,Lk-/c :..~ J-M~ -ea~1 ~~ .: r;-~,; :::; .1 f~"'; rl"" ....r:..-::. ~...~ ~:; ~~,.~~~;.,I ~ . ............ t:l. :J c;Sl - :.:.; N r;n C;) ,c. ::~i~ . . .. 'I ~..J. ' . ;:';';0 ::J .07-23-08;12:02 8480843 # 31 7 <1 STJ\mOP~A CODm"Y OF HAMILTON ) ) ss: ) Beftn IDe, a NoIIlty PubJie ill aad for said ~ tad ~ ~ ~ . c. W.,lme Phf>~\)S; ad M. Elh:abeth Cros18,r ______!be ~8IJd~.~. ot~CJay~"&::boo1..BIDWmg~ wkt ~ ~ of the ~ doId u suc:fI oft'itcn fJlOtiDs fbuDd 0It Itctdf of Slid <<mm1o:r, BDd wfac, ~ ba. dilly l\WIDtD~ SWIkI that Cbe ~ ... C{'o.h:ltMlll are 1Iurl. ~ my bMd DfId Notada1 Seal tbia ~h day "of March ~ 1994.. r;r'; NO ' ."'- " . ", ~ '. ~ tJ':' ""), \:J 'w.::." J. '-' ""-.I,' ~. =. : i~ :--< - : - l'T'" ,. ; . . . ._....~.f...-....- -. "5'i~~~' 1'~IJ:1".U f 1l14.~ Marilyn R. Gr~enfield , (priutc:d name) No:azy Public My l'..ft!m~M ~ 8.9.95 ~M~ Hamil tOI'l lSmd_~to and Omntee's ~ ~ is: Cannel Jtigh 8tbool DuiIdiac ~ AuanI:iOsa: ~ 5201 B. 131tt 81$st Cannd. Indiana ~ 1biJ .h.ddk.........4 \lllu~ by JaQa A. SIlrlnalIab. ICE! MIl ~ ~ DONADIO" UAN. Cae American Sqlwe.l!ox 82OQ1. Iftdillnlilp"Us, indiana 46282; ~(317) 236-2100. mIlQIiIIS.WP5 94/I,j "t -2- 1 ' "., ! ,1, ':..' ;...... ,'. ~{:\~...1 :; - :..".'. ~ . , . ~'~:J':; . ~~:.~ ~. ~- .:.. ., . -07-23-08;12:02 8480843 r I (- ..<-i....:;.-r.~:"F...~~~~:_ EXHl8fT · A" Y;q~1 Oe~;j~ Part of the Nol1hem .Quaner of SouttJeaat Ousrter of Section 21. TClwn&hjp 1 B North. fhlnglJ 4 East, H~mr1ton County. Imfiane. and baing more particularly described as fullow5: " BegInning at a palm on the eut line of said heff-quartBf blJing South 00 degrees 00 mlnuteli 00 seconds West Caasumed be~ng) 507.41 fMt from th:8 Northeast corner thereoh thenGe ~rttinUI! South 00 dillgrns 00 minutes 00 geeond15 West: ~Iong :said East rme,B13.21 feet to the southeast comer tim'Iof: thenCe SoU'l:hBS degrees 69 minutes 13 seconds Wm &fol!g the South line of said half-qual1Elr section, 1338.04 feet to the SouthwtnSt corner thereof; thence North 00 dagr')Q$ 09 minutes 25 seconds W4fl" ali1ng the West litw of said half-quarter section, 813.37 feeti thence N(Jtth 89 degreee SS minutes 13 seconds Eaat, parallel with sa,d South fine, 1340.21 tlHlt to the point of be~inning. rMUtSN_~ 1 (j 1AA4 ~'I<.Oq,I\tar!Ji.~ 94//,,& ' Ameriear. land Title As$OQiation . # 4/ 7 ,1 07-23-08;12: 02 8480843 # 5/ 7 tlk . . It%> Hazel Dell Parkway Cannel High School Building Corporation E. )t.l!.mp I- (i,1' Ret.l '.i CVl TL7 I~Si~lJl DEDICATION Ol" RJGHf OF WAY (Dedication) ::: ,'~ ~.~ ;.'..-~ I Co " (jot., i .j ("> \k:ld;...~ I,~ ~... po : L..~.lf a '1~II~;b TIns INDENTURE 'WITNESSEtH, That Cannel High School Building Corporation, an Indiana not for profit COIporation, ("Grantor"), hereby dedicates to the City ofC&IDl(:I, Indiana ("Grant~'), for public right-of-way purposes, only, the following dilScribed real estate: PARCEL NO. 19 A part oillie Nonheast Quarter of the Southeast Quarter {Jf Section 21, Township U North, Range 4 East , Hamilton County, Indiana, described ,a<; fullows; commalcing at the Northeast comer of said Quarter section; thence South 0 degrw:.QIJ 16 minutes 02 seconds West (assumed bearing) 507.41 feet along the East line ofsaid section; thence North 119 degrees 44rninules 45 seconds West 16.50 feet to the point of beginning of this description, which point is ~t the intmection of the north line oCthe Grantor's land and the west bourn:Iary ofHaze\ Dell Road: thence South 0 degrees 16 minutes 02 seconds Wen 813.2\ feet along the wcstbonndary of said Hazel Den Rollil to the south liile of the Grantor'g land; Ihence North 89 degree" 44 min\lte5 45 seconds West 43.50 feet along said south line; thenCe North Odcgrccs 16 minutes 02 seconds &m 813.21 teet to the north line of tile Grantur'sland: thence South 89 degrees 44 minutes 45 secol1ds East 43.50 feet along se.id north line 10 the point of beginning and containing 0.812 acre, mQre or less. This Dedication is made subject to all easement, $.greements, re8tr.lction and ript-of- way of record and is not subject to tOO Indiana Corporate Gross Income Tax. IN WITNESS WHEREOF, Grantor has executed this Dedication a9 of the ~ day of \)r. (h~'\kv- . 1997. ~ ~ . Colleen K.aIl1inski Seccetmy ')7~751t874 _ Filed for R~~ard lnDl~^ HAHILTOtl i:0UNTV, In ......n MRftV LCLARK On 12-11)-1'97 At: ~;08 r-. RT OF WAV t4.00 ... \'l\,l\" 'I HNTfiRm FOR TAXATlDr-I Sabjf<:J '" finol ~~Of llll~.' -li.. doy nf 19.9:l... t Jr1 &r AWi1..- HomiI1w C-Uy P"ecllt ..- 07-23-08;12:02 8480843 tlk . , STATE OF INDIANA ) ) ss: COUNTYOF~LTON ) BefORlmc, II No1m)' Public in md for!l8idCounty and State, peJ"llDually 8ppelUfld James T. O'NcaJ. Sr. and CQUeen Kaminski, tbePresident and Secretary of the Carmel High School Building Corpomtion. wbQ t:}l;QCutcd the foregoing Dedieatl.on for and on behalf of the Cmncl High School Buildi\lg ColpQfl!l:ion. .,..... . . WitnesS my h!lDd and Notarial Seal this ~ day of~ (tNr..~ , 1997. . . /.~ \.;~. '..\ -~~~ .: ~.,..~mmi6l>iop Expires: Signa~ " ~'nlf~~v)t, 2.c:oo PrinLed: ~ IrA 1< 6(:.1 , :; '. ..' Notary Public ~:;~.in~CUWl1y. State ofJ~ # 6/ 7 ....----'"'-.-. _._-,.~.....- 07-23-08; 12:02 ; tlk. . '. 8480843 t ,."ROVED/U ..6 FORM 'Y:~ Hazel Dell Parkway Carmel High School Building Corporation ACCEPTANCE (Pan:el No. 19) WHEREAS. the foreglJlI18 Grantor has this day filed with the Cily of Cannel. mdiana, its Dedication of Right -of. Way ("Dedication"), wbich Dedication i6 hereinabove sel forth; and WHEREAS, the City ofCarme\,lndiana, is of the opinion that said Dedication is de:;;itable and necessary, NOW 11IEREFORE, the City of Carmel, Indiana, by the Cannel 'Board of Public Works and Safety, under and by virtue Ofth6 power conferred upCtlI1 by statutes of tile State oflndiana. for and on b8half oCthe City ofCamlel,1ndiana, accepts said DcdicatlC'lrt and order that this Dedication be recorded in the Recorder's Office of the County QfHmnilton, Stale of Illdiana. SAFETY By: OF PUBLIC WORKS ~~ By: By; "}II';u~I' Billy Walker, Member " ~) i {,' . DAT~ );1..)/;'~'/ . ~'I ';"c.,. , '" .~ \ ATTE,,~ ~', S... .).~i...f; ~/' ~. , Di!;~~~~~' /,-.~ . I O~, C. . / -..l!- . .. .'~ .\ This Instrument was prepared by Debra M. Grisham, Attorney at Law, 4684 Chew I Place, Cannel. Indiana 46033. # 7/ 7 TLF ...... TERHORST. LAMSON & rISK, INC. CON$ULTrNG ENGINEERS July 25. 2008 ,-, 't '" Ie. Mr. Greg Ilko CrossRoad Engineers, PC 3417 South Sherman Drive Beech Grove. IN 46107 Re: Cherry Tree Softball Complex Dear :Mr. llko: This letter is in response to your comment letter dated July 21,2008. A revised set of plans and hydrology report is included with this letter. TIle response to each of your comments js as follows: 1. A legal description is included with this submittal as requested. 2. Gary Duncan has waived the stonn sewer plan and profile requirement for this project. 3. We have included the Current Grading Plan of the site that delineates the property boundaries for your reference. 4. a. The existing drainage facility information is shown on the Survey Sheet included with this submittal as requested. b. There are no off-site borrow, stockpile or disposal areas associated with the project that are under the control of the project site OMler. C. The stonn sewer and detention facility on this site will remain private. General Note #14 was added to Sheet SUI.l to include this information. d. The detention facility information is shown on the Grading and Drainage Plan Gl.l as requested. e. The drainage summary is included on the Grading and Drainage Plan G1.1 as requested. f. The minimum flood protection grade is shown on the Grading and Drainage Plan G 1.1 as requested. 8675 Purdue Road Indianapolis, IN 46268 317-334-1500 Fax 317.334-1552 Mr. Greg llko Cherry Tree Softball Complex Page 2 of3 g. The slopes of all surface drainage swales are shown on the Grading and Drainage Plan G 1.1 as requested. h. A typical cross section ofthe detention basin is shown on Plan Sheet SU2.1 5. The Structure Data Table has been revised to include all ofllie items requested except for the pipe lengths and slope. The pipe lengths and slope are shown on the Site Sewer Plan SUI. I. 6. Due to site conditions, we are requesting a waiver from this requirement. A waiver request for this item has been submitted to the City of Cannel Engineering Department in a separate letter. 7. Due to site conditions, we are requesting a waiver from this requirement. A waiver request for this item has been submitted to the City of Cannel Engineering Department in a separate letter. 8. The underdrain detail is shown on Detail 2/G4.1 as requested. 9. The spot elevation 780.80 has been revised to 781.60 as shown on the Grading Plan G 1. t. An underdrain will be installed just inside of the fence to accommodate the small amount of water draining from the sidewalk north of the softball fields. The Inlet Basins Map, Figure 6 of the Hydrology Report, reflects the actual watershed for each inLet. 10. The location and total number of chambers is shown on Sheet SUI.2 as requested. 11. Th.e 100 year storm elevation in the dry detention basin is 777.99'. This is the elevation ofthe required volume of 155,000 cubic feet as interpolated from the stage/storage table on page 77 of the hydrology report. 12. The invert elevations in the calculations have been revised to match the invert elevations of the underground detention chambers. Revised calculations arc included with this submittaL 13. Detail 5/SU2.2, the Structure B-t Weir Wall Section Detail (plan View) has been revised to indicate the 15" RCP outfall pipe from the underground stonnwater storage faciljty. 14. DetaH I/SU2.2, the "BMP Layout-Plan" is correct. The Structure Data Table and Details 3/SU2.2 & 4/SU2.2 have been revised to show the correct information. 15. The stormwater nmofffor trench drains A9, A14, At7 and A2l has been accounted for in the storm sewer sizing calculations. These four structures are shown on pages 61 and 62 of the hydrology report. 16. Per the manufacturer's instructions, the stonnwater quality BMP Isolator Row diversion weir height is to be set at the crown ofthe detention chambers in order to divert the flISt flush of runoff into the Isolator Row. The information on page 12 of j Mr. Greg nko Cherry Tree Softball Complex Page 3 of3 the drainage calculations does not affect this stormwater quality diversion weir. No revisions necessary. 17. The requested note regarding the Freemont-Randall Legal Drain has been added to the Grading and Drainage Plan G 1.1 as requested. 18. The size of the dry detention basin on the site was based on the volume of storage required as stated in the 1988 calculations for the original school site. The volume required in the original calculations is 155,000 cubic feet. No hydrographs or flood routings were completed at that time to provide a time-stage relationship (i.e. tail water elevations) in the detention basin. Based on early discussions "With Gary Duncan a volumetric approach for the proposed dry detention basin was agreeable. To be consistent with the existing conditions, 155,000 cubic feet of storage is being provided in the dry detention basin which results in a 100 year peak elevation of 777 .99'. This is strictly a volumetric approach with no hydrographs or flood routing being completed. Therefore, no time~stage relationship has been determined. The 155,000 cubic feet accommodates 20.58 acres which originally included the 7.7 acres of the proposed softball complex. However, the stormwater runoff from the 7.7 acres softball complex is now being accommodated in the underground storage facility. The current calculations use critical depth in the outlet pip~ from Structure B 1 to the detention basin. The underground storage facility is providing 67,323 cubic feet of storage for the 7.7 acre site that will only have a total of 0.75 acres ofimpervious surfaces within the watershed at a cost of approximately $400,000 to the school corporation. Based on this infonnation. it is our professional opinion that the volume c currently provided in the lIDderground stormwater storage facility using critical depth will adequately accommodate the new softball complex. We look forward to receiving approval for this project in the near future. Sincerely. Ter Horst, Lamson & Fisk, lnc. ~t't/~~ Gordon Pottschmidt. PE Senior Project Manager P:\2008\200\2008-282IAdmin\Corresponoen~e\Resporu;e to Greg l1ko 7-23-2008.doc City of Carmel/Clay Township Department of Community Services One Civic Square; Carmel, IN 46032 Planning &. Zoning Office: ph. (317) 571 ~2417 Fax (317) 571-2426 Building &. Code Enforcement: Ph. (317) 571 ~2444 Fax (317) 571-2499 REQUEST FOR RECORDS PURSUANT TO INDIANA ACCESS TO PUBLIC RECORDS ACT - (I.C. 5-14-3-1, et seq.1 As Amended). I, E. J;=<J'i {]e<'7"r:2 . hereby request of the Oty of (NAME omONA - please print) Carmel, Indiana, the right to inspect and/or copy the following records: (Please be specific as to what records you are looking for/requesting, and list the correct property Information) CM#J2 c..)JorJ:j,~i <; f....."f: ~ : 7:;,::;;;fr7~j~ C';;;1~~L~- Date of Request: '" {2.;/Og Signature: ~f.Q~<".;." ~ QNAL) THE CITY MAY PROVIDE ME WITH ITS RESPONSE: a By ~Iephone at: J21~ By facsimile transmission at: (J By mail at: )9' Other: (cl ~ OFFICE USE: Received by: (3;n11 Ie ~,.G!/ev (Print) -:..) I Signature: ~~ Sent to Legal Department by: Dept: 1) (] ~ s. Date: {; -;;: 5 -Of' Time: ~::;;: I 5> .~ v On: Received in Legal Department by: On: FIU.fD WfTHOur NOTIFICATION TO lEGAL DEPT.: (j) N DATE AIJ..ED: G -;1. '5 --() ,f- Staff Inlt.li-~ ,......___ J "_..-... "'- T~~ ~ CARMEL I!-'''' r"'O~,",,;.' l'lill 1"41"'\'/71 ~ '+{>/ r.l1 DADS' CLUB BOARD OF DIRECTORS Brian Fennerty, Chairman Thomas Coons, Chairman-Elect Richard Horn, Secretary Bradley Todd, TreaslIrer Gary Aletta' Keith Armitage Paul Bolin Bruce Breeden Martin Gregor Tanna Hanger William Harris Paul Hensel Richard Huber Christopher Jacobs Gregory Lentz Patrick Lindley' Dean Petruzzi John Roop Daniel Rosio Mark Shaffer Jennifer Tenbarge Thomas Vanneman Alyson Widlic 'At Large OFFICE.sTAFF Michael McGinley, President Jan Smith, A dminA ssistanl Stacy Hicks, Business Manager Josh Blackmore, Facilities Superintendent Becky Browning, Athletic Director Bethany Burchill, Ass!. Athletic Director Whitney Saucedo, Ass!. Athletic Direc/or 5459 E. 1315t Street C~rmel, Indi~na 46033 Phone 317846-1663 Fax31? 571-8445 www.carmeldadsclub.org June 18, 2008 Cannel/Clay Board of Zoning Appeals c/o Connie Tingley, Secretary Carmel City Hall One Civic Sq uare Carmel, IN 46032 RE: Carmel Clay School System - 06/23108 Dear Board of Zoning Appeals Members: The Dads' Club has a very special relationship with the Carmel School System ""ith regards to its athletic space. For many years Cherry Tree Elementmy has been the only location for both the high school softball teams and all of the Carmel Dads' Club softball leagues. Since the inception of Carmel Dads' Club Softball, we have utilized the high school fields when the school has 110t been using them. Without access to these tields we would be in danger of losing much or our entire program for our softball youth. The Carmel Dads' Club Board of Directors fully supports the renovation of the Cherry Tree Softball Complex. The facilities that we have shared with the school system are woefully inadequate compared to the other athletic tacilitics in Carmel and the surrounding areas. They are lacking for our handicapped visitors, our senior citizens, our neighbors, the softball community and our high school girls who do not have a changing area or a decent restroom facility. This is why \ve arc in total support of the school board who has voted to upgrade the facility starting this summer. We understand that several neighbors have concerns and want to make sure they have been heard by the school board, We believe the school board has heard their issues and have acted upon them. From our perspective, the upgrades to the facility will not only improve the softbal1 situation but will improve the situation for the neighborhoods in the proximity of Cherry Tree. Here is a list of concerns: The complex should be relocated to west Carmel, away from resIdentIal neighborhoods: The complex and Cherry Tree Elementary School were built in 1989 and there were no neighborhoods contiguous to the complex. The neighborhood developers chose to build next to the complex. Relocating the CARMEL [oGj:p~g~.1 DADS' CLUB 5459 E. 13 1st Street Carmel, Indiana 4.6033 Phone 317 846- ] 663 Fax 317571-8445 www.carmcldadsclub.org Board of Zoning Appeals - Page 2 complex to the west side would be extremely costly and eventually neighborhoods would be developed around the complex. More fields are being built: This is not the case; Cherry Tree Elementary currently has seven softball fields. TIU'ce small fields are on the north end and four full sized fields are on the south end of the complex. The four fields will be recontlgured into a "pod" system, which makes the complex more user friendly with regards to restrooms, concessions, etc. The "pod" system is actually beneficial to the neighborhood as it takes the lighting and sound aw'ay from the neighboring homes. Lighting will be affected negatively: T\vo fields are currently lit and the renovation will continue to have only two fields lit. In fact, the flelds that will be lit in the future willnot only be flu'ther away from the neighborhood than they currently are but will utilize modern lighting features which are superior to the current 1980's lighting technology. It is the architect's view that this will cause much less lighting spill over into the neighborhood than they currently have. Sound will be negatively impacted: The current sound system at the complex is very old and not neighborhood friendly. The new system will utilize modern technology and because the pod system locates the bulk of the action further from the neighborhood it means that the neighbors \,vill actually have fewer issues vI/ith the sound than they currently have. In addition, with the new "pod" configuration the fans will be located in the center of the complex whereas currently the fans watching the varsity and junior varsity games are seated on the boundary of the complex close to the neighborhood homes. This will also alleviate noise for many of the neighbors. Parking will be a bigger issue than it currently is: At this time the Dads' Club has no plans to utilize Cherry Trce in any other fashion than it has utilized it for the last dozen years. We practice and play our games at Cherry Tree... this will not change. It is also our understanding that the high school will continue to utilize the complex in a similar manner in which they have previously utilized it. The renovation pl<ll1S do not call for any additional parking. To the best of our knowledge there is only one weekend a year when the Cherry Tree parking lot lacks sufficient space and that is when Carmel High School hosts the Softball State Tournament and in that instance shuttle buses are provided to transport fans CARMEL 1.(sP~~~,1 DADS' CLUB 5459 E. 1315t Street Carmel, Indiana 46033 Phone 317 846-] 663 Fax 317 571-8445 www.earmeldadsclub.org Board of Zoning Appeals - Page 3 to and from a local church parking lot. The high school has been hosting this tournament weekend for many, many years. Dust from the fields is an issue for the bordering neighbors: We couldn't agree more and the new upgrades to the facility will address this issue by A) moving four of the infields away from the neighboring homes and B) providing much needed irrigation to the dirt infields, thus keeping dust down substantially. Safety: Cars are driving back to the west side of the complex on a gravel road that winds around a playground and through the field area: This is a very legitimate concern and once the new complex is upgraded it will alleviate the road as the complex will be located nearer the parking lots. The new complex will affect the current playgrounds that the Cherry Tree students use: The renovation plans call tor an upgrade of the north playground that makes it comparable to any of the current elementary school playgrounds in Cannel. Green space will be inadequate for the elementary students: It is our understandi ng that the useable green space at Cherry 'free after the renovation will still be more than most of the other elementary schools in Carmel. We hope that this information helps your organization to give immediate approval to this project. We feel that the alterations to the current 20-year-old facility are beneficial to the neighborhood, students, and our youth softball community. We also are confident that the renovations will not in any way change the original intended use of the facility, Again, the Carmel Dads' Club Board is completely SUPPoliive ofthis project being started as soon as possible. CARMEL 1~~@cJ~.!;C"til DADS' CLUB 5459 E. 13Ist Street Carmel, Indiana 46033 Phone 317 84fi-161i3 Fax 31 7 571-8445 www.carrncldadsdub.org Board of Zoning Appeals - Page 4 Sincerely, The Board of Directors of Carmel Dads' Club and Residents of Carmel Brian Fenncrty, Chairman Rich Horn, Secretary Tom Coons, Chairman-Elect Brad Todd, Treasurer Gary Aletto* Martin Gregor Chris .T aco bs John Roop Tom Vanneman Keith Armitage Paul Bolin Bill Harris Paul Hensel Greg Lentz Pat Lindley* Dan Rasia Mark Shaffer Alysan Widlic-Heller * At Large (Emeritus) Authorized and approved: ~y' VW~ President Bruce Breeden Rich Huber Dean Petruzzi Jennifer Tenbarge J~. ',.-+ ,Jun. 18, 200811:16AM No, 7087 p, 2 CITY Of CARMEL. JNDIAN~ Request For Records Pursuant To Indiana Access To Public Records Act (I.e. 5-14-3-1, et seg., as amended) I, ~~0 M, ()\ ~()'1rCA [name optional] , hereby request of the City of Cormel, IndJana, the right to inspect and copy the following records: ., \~e.. De\Je\()~\N\elA't \ S~ Re \XlV'1- t'tlV ?:;Z-fJ, 1M. tt€V') doc. w-: 1d:- D 'i!O S 00;) (0 ) c~ evv ~_ Iv-ee So t: 00 l \ (La V\A. 'f>' e.~. Dated this ~ day of ::r u V\J\. , 200 CO . The City may provide me with its response to this request: By telephone at ( '?) \ -j) ((3 - ~ \ q 0 By facsimile transmission atl31'l) IJ:?'- 5~8l1 By mail at Other eM.lQl\ (0) a.ol.-)Q.vlAfj("'.d......o.lu\A). (10 vJ. Receivedby: ~~ct )/:30!1..m.on Signatur~_ At. .n _ ~.. ~ P~nted Name end City Department: 0.0 'In '. e. / ( h j Ie; Sent to Legal Department for response on: (; /; f?!o Rby f!.)I- I ( G - /? 200.L. uo{'s Received by legal Department on: by !$:'POI\.'IIllIZOO4 FOlIM .....,.,.Jl."I""I.Rn:uJ IIQI) ._~ 0;:~g tj:/~~ ~. .. Jun.18, L00811:16AM No. 7087 p, 1 CHURCH, CHURCH~ HITTLE & ANTRIM ATI'ORNEYS AT LAW fstablished 1880 DOUGLAS D. CHURCH JACK G. H1ITLE J. MICHAIlL AI'ITRIM ~T[N E. RlSACRIm DAVIDA-DAY BRUCE M. BlTINER LE6u~ CRAIG HIlNDERZAHS ElUC M. DOUTHIT ANNIl.tO'HARA 5Al\'.IU!L R. ROIHN80N JENNIFER L. W1W~S SJiAMUS P. BOYCE AL!XANDER ,", I'IN);C~ 5~ J. RANDALL AN INDIANA LIMITED LIABILITY PAR'fNERSlllP NOBU!5VII.1.Il OF'Fl<:E. 93ll CONNERSTRllET,P. O. BOX 10 NOBL1!SVIl.l.1l" INDlA.NA ol~(J61 rELEPHONl!: 317.773-2190 FAX: M7-773-53;\ll WWW.CCHALAW.COM RSMl!RS OFFICE: 1:l514 IU!l'NOLOS OltIVl!, SurrJ! B :FI5H~S.INDlANA 41038 TBLllYHONE: 317-77~21g0 fA)(: 317-7n-!l3:lII Of <;OUNSf.L MANSON Eo CHURCH JOHN M. DAVIS Facsimile Cover Sheet To: Connie Tingley. Company: City of Carmel Phone: 317-571-2419 FaJ:: 317-571..2426 From: Ann M. O'Hara, Esq. Company: Church, Churchl Hittle & Antrim Phone: 317-773-2190 Fax: 317-773-5320 Date: 06/18/2008 Pages including this cover page: 2 Comments: Thank youl If you do not receive all pages or if you have trouble, please call Liz as soon as possible at (317) 773-2190. NOTICE The information contained in this facsimile message is confidential information intended only for the use of the recipient named above 8lld may be the subject of attorney-client privilege. If the reader of this message is not the named recipient, or the employee or agent responsible to deliver it to the named reoipient~ you are hereby notified that any dissemination, distribution, copying or other use of this comml.Ulication .is strictly prohibited and no privilege is. waived. If you have received this communication in eITor~ please immediately notify us by telephone~ collect. Thank you. TRANSMITTAL FANNING~HOWEY To: Christine Barton-Holmes, LEED AP Board of Zoning Appeals Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 Date: June 13,2008 Project: Cherry Tree Softball Complex Renovations Carmel Clay Schools Carmel, IN Project No. 208032.00 No. of Copies Description of Items From: William E. Payne, AlA, LEED A Owner -in-C ha rge/Pri ncipal Special Use Application 08050036SUA 9 Board Member Packets 9 Ballot Sheets Sent Via: Mail UPS Overnight lit Hand Deliver Pickup Courier Fax I r COMMENTS: wep/jm c: Rollin E. Farrand, Jr., RA, Carmel Clay Schools Ann M. O'Hara, Church, Church, Hittle & Antrim Fanning/Howey Associates. In<. intends 10 .end this informotion (including any attochments] only to the designoled individual or entity. lIyou received thi, information in errOfl please notifytne s.ender by replying to the eledronk moll (if electronic) Of by telephone ot the number indicated on this document. Use, disclosL.Jre. dissemination, distribulion. or reproduction of this mess.oge by unintended recipients is. not ovtl1or-ized ond moy be unlawful. ARCHITECTURE I ENGINEERING 9025 North River Road I Suite 200 I Indianapolis. IN 46240 317.848.0966 I F.. 317.848.0843 I www.fhaLcom